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HomeMy WebLinkAbout04/08/1998 Council Minutes• COUNCIL WORK SESSION APRIL 8, 1998 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES April 8, 1998 5:05 p.m. 11:00 p.m. Council Members Bergeson, Dahl, Lyden and Mayor Sullivan None Staff members present: Parks Coordinator, Rick DeGardner; Chief of Police and Interim Administrator, Dave Pecchia; Community Development Director, Brian Wessel; City Engineer, Dave Ahrens; Building Official, Pete Kluegel; Environmental/Forestry/Solid Waste Coordinator, Marty Asleson, Finance Director, Mary Vaske; C Development Coordinator, Mary Alice Divine and Clerk-Treasur erson. DISCUSSION OF WENZEL FARMS TOWNHOME S T AND TRAIL EASEMENTS, DAVE AHRENS Mr. Ahrens presented the background on thi Wenzel Townhomes Association deed to th portion of the south edge of the su Ivy Ridge Lane, which is a privat requesting easements over e aree subdivision. is requesting that the asements on the west edge and a would bring pedestrian traffic to subdivision. The City is also allow pedestrian traffic exit the townhome Mrs. Shirley Patte .res ng the Wenzel Farms Townhomes Association explained cation is concerned about public use of their private streets as trails. The t concern is the liability issue. Mrs. Patterson presented three (3) options for 11 to consider. The Association would like to see Ivy Ridge Lane become a ci 2 treet thereby relieving the Association of any liability. Mr. Ahrens was not in favor of Ivy Ridge Lane becoming a city street because it would set precedence. His basic concern in this subdivision is that the townhomes are set to close to the street and the street does not meet the specifications for a City street. After further discussion, it was decided that further information was needed. Staff was directed to have the City Attorney determine what the City owns and provide written options for settlement of this problem. Staff was also directed to obtain the Park Board response as to exactly where the trails should be located, and have Mr. Ahrens and Mr. DeGardner determine what is needed for the south boundary trail. Staff was further directed to give the City Attorneys response to Mrs. Patterson so that she can discuss the matter with the Townhome Association board. PAGE 1 COUNCIL WORK SESSION APRIL 8,1998 This matter will be placed on the next work session agenda. DISCUSSION OF SAC CHARGES REFUNDS, PETE KLUEGEL Mayor Sullivan outlined the history on this matter. Mr. Ahrens presented a map showing areas where SAC was refunded to the City. The map also outlined the areas where sanitary sewer is proposed in the near future. Three (3) options were presented: 1. City keeps all of the SAC that was refunded from Metropolitan Council 2. City refund the SAC to only the original owners of the property if the original owner is still the owner 3. City refund the SAC to the current property owners if sanitary sewer is not expected within the next 10 years Council gave their opinions as follows: Council Member Bergeson - Option No. 3 is useful ' fo do u really an option. He suggested that staff determine who wants a r Council Member Lyden - Option No. 2 if t : ers the original owner. He also suggested that a window of 60 day .- f • = y for the refund. Council Member Dahl - 0 SAC years ago when t increased. Council M refund. He if they want ple that were lucky enough to pay the have a gift because the fee has greatly Even the person living on the property now should get the property owners should have the opportunity to get the refund Mayor Sullivan - Send letters to all 800 landowners on the list and tell them that they have two (2) options. If they want the refund they will also get some interest since 1991. She also asked that staff get the City Attorneys opinion on this matter. After considerable discussion, staff was directed to determine a reasonable rate of interest to be paid on the SAC, obtain the City Attorneys opinion on the legality of the issue and prepare a process to notify residents about the SAC refund. YMCA (Y) UPDATE, BRIAN WESSEL/MARY ALICE DIVINE The Y Committee met and discussed the commitment of the City to the Y project it was noted that the Council had authorized staff to talk to the Y about providing the land only. The Y had said that they needed additional commitments from the City to make this a PAGE 2 • • • COUNCIL WORK SESSION APRIL 8,1998 viable project. This site is not their first choice for a new Y but they will build here if the City contributes to the project. At this time, the Y is seriously looking at whether or not it is feasible to do a fund raising project for this particular Y. The Y Executive Committee has expressed concern because there will be a limited chance to do fund raising. Staff was asked to explain what the Y brings to the Town Center and the community. Staff responded it would be a gathering place, the area would be recognized by the fact that the Y is there, it would be an amenity for the people who will live in that area and it would be a drawing point to get people to come to the Village. The City would have a recreation facility without the maintenance and management problems. Payment for the City portion of the Y would be through a lease/purchase bond, which would be scheduled for 1999. Council Member Lyden said that he is against the financing that is pry e felt that the land and the infrastructure are enough incentive from the Ci Staff asked if the Y was not funded to the level requested d rt 'Fs three (3) to five (5) years longer to build the Y, what does th do t�� e `�" •� Town Center? Staff explained that the Y may no longer be inte to • ite. "the very least, it would make the retail plaza less viable. Mr. gg that there be more discussion with the Y. Ms Divine explained at ove ( e next four (4) to five (5) years the Y will build something. They ' � t,. est deal. Council Member Neal sal $1,500,000 of financia Council Member is also in f vor e Y and said he would support e was in favor of the concept of a community center. He ng something and letting somebody else operate it. Council Me =' noted that sometimes an area is over flooded. What happens if the Y fails? Staf plained that the Y is a non-profit organization and is very careful about going into competition with each other or other community centers. This particular Y could be partially owned by the City and the contract would outline how the City will be protected. A market study has already been completed and it shows the need for a community center in this area. In addition, Fairview Clinic and the Centennial School District are both interested in becoming a partner in this Y. Council Member Dahl said that she agreed with Council Member Lyden. Mayor Sullivan explained that the 20/20 Vision project and the Quality of Life Survey strongly indicated that the residents want a community center. She suggested that the City support the Y if they could raise a particular level of financing. PAGE 3 COUNCIL WORK SESSION APRIL 8, 1998 Council Member Bergeson felt that fund raising was over simplified. There are only certain types of people and certain foundations that give large sums of money. It will be difficult to do fund raising for this Y because the City does not have corporate foundations that give large amounts of money. Staff was asked to determine how much funding could be realized from the School District and the Fairview Clinic and to bring this information to the next work session. Mr. Wessel and Ms. Divine are meeting with the School District Superintendent on Monday. Scott Goyer from the Y will attend the next work session. CIVIC COMPLEX UPDATE, BRIAN WESSEL Staff explained that the Rice Creek Watershed District will issue a permit for the civic complex at their meeting tonight. The site plan review will be before 6 ouncil on Monday at their regular meeting. Bonding for the project will be to ned ti later date. If the site plan is approved, bid packages will be se to p s e � e� ers next week. Funding - The City Council approved a bu committed contracts for this project were re concern about the money committe could save large sums of move b mplex last year. The uncil Member Lyden noted scapers, etc. He suggested the City e of these duties. A letter from Jerry Sh • crgst nc. dated April 7, 1998 was given to the Council. This lett r • nse to the discussion at the last work session. It outlined projects that need g 11 as different factors that need to be considered prior to determinin met 8 of financing the civic complex. Mr. Shannon expressed concern about a prold deplete cash reserves with only the possibility of replenishing them with o the sale of the property where the police building is currently located, the '% - of the Kaiser property, etc. He suggested that since the civic complex and the Early Childhood Facilities are eligible for lease revenue bond financing, this is the prudent course to pursue. The Area and Unit Fund could loan the Park Department funds to acquire land for an athletic complex. The City should pass a resolution of intent to reimburse the Area and Unit Fund for any transfer of funds for this purpose. The method of funding suggested above would finance the civic complex through tax levies and the Early Childhood Facility would be financed through a lease with the Centennial School District. Mr. Shannon did warn that this aggressive method of financing the projects mentioned would seriously limit future bonding until the year 2010. Three (3) options for funding the above mentioned projects were discussed as well as funding for the athletic complex. There was also a discussion regarding the use and PAGE 4 • • • COUNCIL WORK SESSION APRIL 8,1998 • rehabilitation of the present city hall. Further discussion followed regarding the services that would be part of the Y and the possibility of moving the Senior Center to the Y. • • The consensus of the Council was to pursue financing Option No. 2. The civic buildings would be financed by lease revenue bonds and if suitable land for an athletic complex were found, the Area and Unit Fund would loan the Park Department funds for the purchase of the land. This method of financing would keep cash reserves for the purchase of unforeseen expenses. DISCUSSION OF ECONOMIC DEVELOPMENT AUTHORITY ADVISORY BOARD (EDAAB) APPOINTMENTS/CHANGING NAME OF EDAAB, BRIAN WESSEL The EDAAB is a volunteer advisory board, which operates informall e three (3) positions open for appointment. The positions are currently held . Re in, Roger Jensen and John Milbauer. Mr. Wessel recommended e •e�p of the board be expanded by two (2) additional members for a t 1,��� 9) •ers. Their terms would be staggered as are the current terms. g The consensus of the Council is that Roger Jkaby would be appointed to a two (2) year term ending December 31, ' 99. Re bein, John Mulbauer and Fritz Johnson would be appointed �s ending December 31, 2000. The Council agreed that t ry board should be changed to the Economic Developme st • Bo: (EDAB). This matter will bApril 13, 1998 regular Council agenda for formal action by the Co DISCUSSI+�`1 INT POWERS AGREEMENT WITH THE CITY OF CENTER E REGARDING 21ST AVENUE, DAVE AHRENS Staff explained that a Memorandum of Understanding (MOU) was drafted by the City of Centerville to address the reconstruction of 21st Avenue, which is a boundary street between the City of Centerville and the City of Lino Lakes. The Clearwater Creek convenience center is under construction on the Lino Lakes side of the street and will need access to the street. The street is currently a dirt road and must be improved before the convenience center can officially open. The City of Lino Lakes and the City of Centerville have been discussing a joint improvement project to upgrade 21st Avenue. A MOU is needed so that each City will be aware of the construction standards and what is the responsibility of each City. Chief Pecchia described the contents of the MOU which not only includes the language to address 21st Avenue south of Main Street but includes provisions for the extension of 21 PAGE 5 COUNCIL WORK SESSION APRIL 8, 1998 Avenue north of Main Street and for an water system interconnect between the two (2) cities. The Centerville City Council is considering this MOU at their meeting this evening. The consensus of the Council is that they are not interested in extending 21st Avenue north of Main Street at this time and the water system interconnect project should be considered in a separate agreement at a later date. There was discussion regarding whether the City of Centerville would withhold agreement on the southern section of 21st Avenue until the City of Lino Lakes agreed to the other two (2) MOU provisions. It was determined that if this happened, Lino Lakes would go forward and construct the portion of 21st Avenue on the Lino Lakes side of the border immediately. Staff will contact the City of Centerville in the morning to determine �� enterville City Council handled the MOU. DISCUSS HODGSON ROAD (HIGHWAY 49)/LA 1 SA_ ) INTERSECTION PROJECT WETLAND REP CES"IREMENTS, DAVE AHRENS When the above referenced intersection wa The Department of Natural Resour destroyed be provided in a nearby required wetland from a p in approved wetlands This matter will b DISCUSS AHRENS d, some wetlands were impacted. that double the amount of wetlands mmending that the City purchase the umbus Township who already has DNR Ap 3, 1998 Council agenda. RADING LIFT STATION NO. 4 (SUNRISE PARK) DAVE The above referenced lift station was constructed in 1989 to serve a limited area. At this time, larger pumps are needed to serve the expanded service area and the new construction at the Correctional Facility. Since this lift station was constructed, the State has nearly doubled the size of the Correctional Facility. Staff is asking that the State fund 50% of the upgrade. Metropolitan Council is extending a loan of approximately $40,000 and will turn the loan into a grant if the City meets certain conditions. The balance of the funding for this improvement will come from the Area and Unit Fund. This matter will be on the April 13, 1998 Council agenda. JOYCE FLOODING CONCERNS, ANDY NEAL PAGE 6 • • • • COUNCIL WORK SESSION APRIL 8,1998 The Joyce's own property northeast of the intersection of Main Street and 4th Avenue. They are experiencing more flooding than normal since the culvert under Main Street was replaced by the County. It also appears that the culvert is plugged further aggravating the problem. Mrs. Joyce is asking the City to unplug the culvert. Staff will ask the County Highway Department to unplug the culvert. ANNUAL LEAGUE OF MINNESOTA CITIES MEETING, MARILYN ANDERSON Staff provided the information regarding the annual League of Cities meeting. Council was asked to let staff know if they plan to attend that meeting. Staff will make the hotel reservations and register the Council Members. DISCUSSION REGARDING APPOINTING JEAN VIGER DAVE PECCHIA Recently Ms. Viger was appointed Deputy Clerk an asst d . t duties. She is now asking for a reconsideration of her salary s re . ched her position and has determined that she is already earni verage salary for her position. It was decided to table further con e o i matter until the Hay Study is discussed by the City Co ens aff will discuss this matter with Ms. Viger and Ms. Anderson and .r _ co'e ndation on how to resolve the issue. PDI SEARCH FINISTRATOR, DAVE PECCHIA Staff explai ..'ng has been done on this matter. Council directed staff to determine s . ding up the process and get it going as fast as possible so that the Council can a new City Administrator by August 1, 1998. REGULAR AGENDA Each item on the regular agenda was discussed. There was no further direction from the Council on the items discussed. The meeting was adjourned at 11:00 p.m. These minutes were considered, corrected and a oved . - lar meeting of the City Council on May 10, 1999. tit3 if • 4 (,' " C1417h4-61thr arilyn . Anderson, Clerk -Treasurer PAGE 7 ivan, Mayor