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HomeMy WebLinkAbout07/27/1998 Council Minutes• • • COUNCIL MINUTES July 27, 1998 CITY OF LINO LAKES MINUTES DATE : July 27, 1998 TIME STARTED : 6:30 P.M. TIME ENDED : 8:26 P.M. MEMBERS PRESENT : Bergeson, Lyden, Dahl, Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: Assistant City Administrator, Dan Tesch; City Attorney, Bill Hawkins; City Engineer/Public Works Director, David Ahrens; Community Development Director, Brian Wessel; Parks and Recreation Director, Rick DeGardner; Building Official, Pete Kluegel; Environmental and Forestry Coordinator, Marty Asleson; Finance Director, Mary Vaske; Planning Consultant, Al Brixius; Community Development Coordinator, Mary Alice Divine; and City Clerk Marilyn Anderson SETTING THE AGENDA Mr. Tesch stated that Item 6E has been removed from the Agenda. He also added Thursday, August 6, 1998, 9:00 to 4:00 p.m., Council Meeting, Wargo Nature Center, to the Community Calendar. CONSENT AGENDA Mayor Sullivan corrected the July 8, 1998, Work Session Minutes, page 10, paragraph 4, to read "other options looked at " regarding the Severe Weather Policy. Council Member Lyden moved to approve the amended Consent Agenda. Council Member Dahl seconded the motion. Motion carried unanimously. ITEM MINUTES: July 8, 1998 Work Session July 13, 1998 DISBURSEMENTS: ACTION Approved Approved July 27, 1998 Regular Disbursements (Check No. 51705-51861, $1,421,468.55) Approved July 10, 1998 SAC (Check No. 51582-51631, $32,306.09) Approved COUNCIL MINUTES July 27,1998 July 17, 1998 SAC (Check No. 51672-51704, $18,159.84) Approved Mayor Sullivan informed those present and those watching that if they did not have cable today, you may call the local cable company and receive credit for one day. Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. OPEN MIKE No one appeared for open mike. CONSIDERATION OF THE SECOND QUARTER BUILDING DEPARTMENT REPORT, PETE KLUEGEL Mr. Kluegel referred to the second quarter report from the Building Department. He gave a brief overview of the report noting that a total of 431 building permits were issued through June 30, 1998. He asked Council to approve the report as presented. Mr. Wessel noted that he was very happy that both Commercial and Industrial activity has increased over the second quarter from 1997. Council Member Bergeson asked if there were any permit problems regarding repairs due to the storm damage. Mr. Kluegel stated there were 66 permits issued for roofing repairs from the storm. He indicated there had been no problems with the permits. Council Member Neal moved to approve the Second Quarter Building Department report as presented. Council Member Dahl seconded the motion. Motion carried unanimously. FINANCE DEPARTMENT REPORT, MARY VASKE Consideration of Resolution No. 98 -119, Transferring Funds from Area and Unit Fund to G. O. Improvement Bonds, 1992A - Ms. Vaske stated that the 1992A bonds were sold to finance various projects including the West Central Trunk Project. In 1995, TIF funds were transferred to the Area and Unit Fund to help defray the cost of the West Central Trunk project. Annually, the City should transfer funds from the Area and Unit fund to cover the bond costs of the 1992A Bonds. Ms. Vaske noted that the Area and Unit Fund projections were presented to the Council in March, 1998. These transfers were included in the projections. Council Member Bergeson moved to adopt Resolution No. 98 - 119, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. 2 • • COUNCIL MINUTES July 27,1998 Resolution No. 98 - 119 can be found at the end of these minutes. Consideration of Resolution No. 98 - 120, Transferring Funds from General Fund to Gas Utility Fund for Closure - Ms. Vaske explained that in the late 1980's, the City was researching the possibility of owning it's own gas utility. In 1997, it was decided to investigate the option of collecting franchise fees from gas utilities other than Circle Pines. The City currently receives about $40,000 a year from Circle Pines each year. Ms. Vaske stated that because the City has changed its course, the fund should be closed since there will not be an enterprise fund. The expenses to date are for legal help in exploring the option of franchise fees. Since the franchise fees from Circle Pines have been deposited in the General Fund, this seems the logical fund to transfer from. Ms. Vaske noted this is a recommendation in the 1997 audit management report. Council Member Lyden moved to adopt Resolution No. 98 - 120, as presented. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 98 -120 can be found at the end of these minutes. CONSIDERATION OF A CITY ADMINISTRATOR'S CONTRACT, DAN TESCH Mr. Tesch referred to a press release that was dated on Friday, July 24, 1998. It stated that the chosen candidate for the City Administrator's position had accepted another job out of state. A meeting will be held on Thursday, July 30, 1998, to discuss other options regarding this position. COMMUNITY DEVELOPMENT REPORT, BRIAN WESSEL/AL BRIXIUS Consideration of Minor Subdivision, James Hill, 302 Hill Street - Mr. Brixius stated that James and Janet Hill own the property at 302 Elm Street and would like to split the parcel into two (2). The property is Zoned R-1 Residential, located within the MUSA Boundary and serviced by City sewer and water off of Snow Owl Lane. The Hill's recently purchased Outlot A, a 35' x 209' strip of property originally platted as a part of Wenzel Farms 3rd Addition. This purchase has made it possible for them to connect the existing home to sewer and water. The proposed subdivision would split the original parcel and Outlot A into two (2) lots as follows: Parcel A (containing homestead) approximately 125 x 135 for 16,875 square feet. Parcel B 101 x 125 for 12,625 square feet. The City's Subdivision Ordinance, Section 1001.07 Design Standards Subdivision 10 provides as follows: COUNCIL MINUTES July 27, 1998 Additional Right -of -Way. Where subdivision abuts or contains an existing street of inadequate width, additional width shall be provided to meet the required standards. The right-of-way for Elm Street, in this location, is 66 feet. Elm Street is classified as a collector roadway, and as such, the City code indicates a standard right-of-way width of 80 feet. Therefore, the City needs and additional 14 feet of right-of-way in this location. Mr. Brixius referred to the exhibit which showed that adequate right-of-way had been dedicated along Elm Street from all but a few properties, including the one in question. Mr. Brixius stated that Mr. and Mrs. Hill have objected to the dedication requirement and would prefer compensation for the right-of-way and the trees located on the right-of-way or an adjustment in their utility assessment. The Planning and Zoning Board was advised that this is a determination for the Council to make. Mr. Brixius explained that regarding the subdivision request, the Zoning Ordinance requires a minimum lot area of 10,800 square feet in the R-1 Zoning District. Corner lots must be a minimum of 100 x 135 and interior lots a minimum of 80 x 135. Parcel A meets the requirements of the Ordinance with no additional right-of-way dedication but is approximately 10 feet deficient if lot depth with the dedication of 14 foot right-of-way. (This assumes that Elm Street is the front property line.) The total area for Parcel A is 15,125 square feet after right-of- way dedication. Parcel B is 12,720 square feet in area, adequate in lot width and 10 feet deficient in lot depth thereby requiring a variance for lot depth. In May of 1992, the Council passed a Resolution granting a "blanket" variance to lots immediately south of this subdivision. The blanket variance was for Lots 5 through 13 in Ulmers Rice Lake Addition that allowed the existing 150 feet wide lots to split off the eastern portion of their property into two (2) 75 foot wide lots. Utilities were provided along Snow Owl Lane for two (2) service stubs per 150 foot wide parcel in Ulmers Rice Lake Addition. Of the nine (9) lots referenced in the Resolution, only two (2) remain vacant. Resolution No. 92 - 64 detailing the rational for granting the blanket variances is available for Council information. Mr. Brixius stated that two (2) service stubs were provided for the parcel in question tonight along Snow Owl Lane. The lots in question will be 125 feet deep rather than the required 135 feet with a total lot area of 12,625 square feet for Parcel B, and 15, 125 square feet for Parcel A. The lots with the blanket variance have an average of 10,875 square feet of lot area at 75 x 145. Mr. Brixius noted that the Planning and Zoning Board recommended approval of this minor subdivision and variance at their July 8, 1998, meeting with the condition that the additional right-of-way be dedicated as recommended by staff. Mr. Brixius stated that staff recommended approval of minor the subdivision and variances with two (2) conditions: 1. An area approximately 14 x 90 be dedicated for right-of-way purposes. 4 COUNCIL MINUTES July 27, 1998 • 2. A $500 Park Dedication fee be collected for the newly created lot prior to recording the subdivision with Anoka County. • Mrs. Janet Hill, 298 Elm Street, came forward and stated that she had contacted Council Members and given them the background regarding her property. She presented the background again. She indicated that she has spend a lot of money on her property. The total right-of-way dedicated to the City will cost her an approximately $9,222. She asked the Council to trade the sewer hook-up fee for the right-of-way the City is asking for. She noted that Council should speak to the neighborhood regarding the widening of Elm Street and alternative proposals. Mayor Sullivan stated this issue was discussed at the last Council Work Session. She asked if staff had contacted Mr. and Mrs. Hill since that meeting. Mr. Wessel stated that staff attempted to contact Mr. and Mrs. Hill. He indicated the Hill's would not speak to staff but wanted to address Council directly. Mrs. Hill stated that she was not invited to the Council Work Session. She was asked by Ms. Wyland to discuss the issue with staff. She stated she has already spoken with Mr. Ahrens. Mayor Sullivan stated that she understood the variance granted for Wenzel Farms was because of lot size. She asked if there was any compensation for the sewer and water hook-up. Mr. Brixius stated that the variance was granted due to lot size. He stated that he was not present in 1991 so he was unsure of any compensation for hook-up. Mayor Sullivan asked if Outlot A was purchased from Mr. Hokanson. Mrs. Hill indicated that they did purchase the outlot. Mrs. Hill said there was a verbal agreement with the City to purchase the lot from Mr. Hokanson, however, the sale was not completed until recently. Mayor Sullivan asked if the trees in the right-of-way would be removed. Mr. Ahrens explained that upon reconstruction of Elm Street it is possible the trees will have to be removed, subject to Council approval. He stated it is likely the reconstruction can work around the trees. Mrs. Hill asked if the trees can survive that close to the street. She asked where the snow removal placement will be. Mr. Ahrens explained that there should be enough room on the right- of-way for the snow removal. Mayor Sullivan asked about sewer assessment compensation. Ms. Anderson indicated there was no compensation from the City for the sewer connections on the Ulmer's Rice Lakes addition lots. They were charged the same rate as the lots in the Wenzel Farms subdivision. Mayor Sullivan asked if Mrs. Hill is required to update her septic system. Mrs. Hill stated that if she continues to live in the home she does not need to update the septic system. If the home is sold the State Statute will require an updated septic system. • Mr. Kluegel noted that a "cesspool" is considered a septic system failure. It does not meet City Code. COUNCIL MINUTES July 27, 1998 Mr. Ahrens stated that City Code states that if a septic system fails, the property must be hooked up to City sewer and water if available. Mrs. Hill stated that City sewer and water is not available to her unless she pays for it. Council Member Lyden invited Mrs. Hill to the next Council Work Session to discuss the issue and reach a fair decision. Mayor Sullivan indicated that is an option. She stated Council can approve the subdivision and the variance because it was grandfathered the 1992 blanket variance. Council Member Neal asked if Mrs. Hill had enough time if the matter is tabled until the next Council Work Session. Mrs. Hill stated that time is a factor as she would like to sell the property before school starts. She indicated that the next Council Work Session will be adequate. Council Member Bergeson agreed that the issue needs more discussion. He stated that the packet received from Mrs. Hill has more information than previously received. Council Member Bergeson moved to table Consideration of Minor Subdivision, James Hill, 302 Elm Street, until the August 10, 1998, Council meeting, with discussion at the August 5, 1998, Council Work Session. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Site Plan Review, Minnesota Correctional Facility, 7525 4th Avenue (MnDOT Request for Communication Tower) - Mr. Brixius stated that the Minnesota Department of Transportation (MnDOT) has requested a site plan review for a communications facility to be located at 7525 4th Avenue within the Department of Corrections facility site. The communication facility will include a lattice tower with antenna having a total height of 260 feet, shelter building, an AC backup generator, and an LP gas tank. The. facility use will be for Emergency Medical Services, the Minnesota State Patrol, MnDOT, and other State and regional agencies, with additional capacity for commercial users. Mr. Brixius stated that the following design items are being suggested to reduce the impact of the antenna on Lino Lakes: 1. The tower be made available to commercial personal wireless communication companies to reduce the need for additional antenna towers in Lino Lakes. 2. No advertising signage be permitted on the antenna tower. 3. The color of the antenna tower should be silver or light blue to reduce the visual presence of the tower. 4. Antenna illumination should be limited to solely FAA approved lighting. 6 • • • COUNCIL MINUTES July 27, 1998 Mr. Lynn Ness, Minnesota Department of Transportation, came forward and stated that the tower meets all requirements established by the Office of Aeronautics. He referred to the private airpark and said it falls under the control of the FAA. He stated that MnDOT agrees with all of the design items suggested by the City. There will be no advertising signage on the tower, MnDOT hopes to obtain reciprocal agreements with commercial communication companies, lighting is approved by the FAA, and the antenna will be a gray galvanized steel. Council Member Neal asked if the DNR has approved the tower because of the potential problem with birds. Mr. Ness explained that the tower does not have guide wires so birds should not have a problem. Council Member Lyden asked how long technology will have to depend on this type of tower. Mr. Ness stated that because satellite technology is not totally reliable yet, the towers will be used for 25-30 years. Mayor Sullivan stated that the tower was initiated by MnDOT, not the City. The City does expect MnDOT to work with the City and the tower does support public safety issues. She asked if staff has notified the Sea Plane Base. Mr. Wessel indicated that the Sea Plane Base has been notified regarding this tower. Consideration of Resolution No. 98 -114, Accept Bids and Award Contracts for Bid Package No. 2, Civic Complex - Mr. Wessel explained that Bid Package No. 2 for the Lino Lakes Civic Complex includes all the construction contracts for structural steel (erection only), asphalt paving, concrete and masonry, miscellaneous metals (material only), casework, general construction, roofing, aluminum windows and doors, drywall, tilework, acoustical ceilings/wall panels, flooring, painting, metal lockers, partition, mechanical, electrical and fire protection. Adolfson & Peterson (A & P), the construction manager, separated the bid packages in response to the Early Childhood Center's occupancy deadline. The first bid package was approved by the Council on May 26, 1998. Adolfson & Peterson supervised the opening of the bids for the second bid package on Tuesday, July 21, 1998, at 2:00 p.m. at City Hall. Mr. Wessel went over the Civic Complex Bid Schedule. He gave an update regarding the bid package to the Council Members and briefly gave an overview of the bids. He stated that the construction total of $6 million has been guaranteed. A & P will complete additional value engineering of electrical and mechanical to ensure the budget does not exceed $6 million. A list of alternates has also been developed to ensure the project remains within the budget. Mr. Wessel requested Council approval for Bid Package No. 2, Civic Complex. Council Member Bergeson noted that the previous low bidder for general construction was not on the updated bid package. Mr. Kronholm, Adolfson & Peterson, explained that he had received a letter from the low bidder asking that their bid be removed. COUNCIL MINUTES July 27, 1998 Council Member Lyden asked why the bid from Arrow Sprinkler was much lower than the other bids regarding Fire Protection. Mr. Kronholm explained that the bidding market is a tough market. He believes that Arrow Sprinkler wanted the job very badly. Council Member Dahl questioned the mechanical bids. Mr. Kronholm explained that the entire package had 20 alternates. When bids come in they are reviewed. It is then decided which alternates should be part of the project. This process is a standard part of the bidding process. Council Member Neal stated that there should be no change orders on the project because of the expertise that went into the bidding of the project. Mr. Kronholm stated that they will try to avoid change orders. A & P has guaranteed the budget of $6 million. There is no room for change orders. He stated that if Council want to add something to the project the budget must be increased. Mr. Kronholm thanked Ms. Divine for her time and effort regarding the project. Council Member Bergeson moved to adopt Resolution No. 98 - 114, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 98 - 114 can be found at the end of these minutes. Consideration of Cost Allocation Procedure, Civic Complex - Mr. Wessel explained that as construction progresses on the Civic Complex, the allocation of funds will be needed on a daily basis in order to keep construction running smoothly and on schedule. One method of approval of these changes is to have a Cost Allocation Procedure (CAP) during the construction period whereby an authorized individual can verbally approve small changes that are within the $6 million budget. Ms. Mary Alice Dive, as the project representative, with backup from myself and Mr. John Powell of TKDA, will make the on-site decisions as needed regarding necessary changes to the construction documents. To provide a system of checks and balances, the Council could authorize: * A limitation on the size of a CAP that can be approved without prior Council review. Every CAP item under that authorized amount will be itemized on the next Council disbursement. * If a single CAP exceeds the mount set by the Council, it will be placed on the next Council agenda for approval. * If a change order exceeds the $6 million budget, it will be placed on the next Council agenda for approval. Mr. Wessel noted that the guarantee for the opening of the Early Learning Center has been changed to December 23, 1998, due to delays caused by the storm damage. That date has been accepted by the Centennial School District. Mr. Wessel asked Council to approve the Cost Allocation Procedure. 8 • • • COUNCIL MINUTES July 27, 1998 Council Member Dahl asked how much are the bids under the $6 million budget. She stated that she is curious about flexibility. Mr. Wessel indicated they are currently $115,000 under budget. He stated that the $10,000 figure for the Cost Allocation Procedure is a workable one. Mayor Sullivan stated that Council needs to be informed when transfers are made. She would like this to be one of the stipulations of the proposed CAP. Mr. Wessel stated that Council will be informed when any transfers are made. Mayor Sullivan requested that each payment be fully documented. She does not want to reach the $6 million budget if the project can be completed for less. The Change Order Policy stipulates there is a percentage limit. She asked that this also be included as a stipulation of the CAP. Council Member Neal noted that he will vote against any change orders. Council Member Bergeson moved to approve the Cost Allocation Procedure with two (2) added conditions: 1. Council receive specific updates regarding transfers that are made. 2. Current Change Order Policy be considered. Council Member Dahl seconded the motion. Council Member Dahl stated that there could be five (5) change orders at $10,000 and still be under budget. She stated that if there are a series of change orders Council should be notified. Mayor Sullivan stated that all transfers must be brought to the Council's attention at the next meeting. Motion carried unanimously. Consideration of Resolution No. 98 - 120, Authorizing Application for the Livable Communities Demonstration Program - Upon adoption of the Agenda, this item was removed. Comprehensive Land Use Plan Update - Mr. Wessel stated there is a Comprehensive Plan Task Force Meeting on Thursday, July 30, 1998. The meeting will be held in the work session format and will address the transportation plan due to the feedback received at the last meeting. Mr. Brixius will address the commercial policy. The August, 1998, meeting schedule will be determined at this meeting. Council Member Neal noted that there did not appear to be many people at the last meeting. Mr. Wessel explained that the meeting was the 5th meeting regarding Birch Street and was held in the neighborhood meeting format. He encouraged everyone present to attend the meeting. COUNCIL MINUTES July 27, 1998 Council Member Neal noted that he invited Ms. Margaret Langfeld to the meeting. Mayor Sullivan noted that Comprehensive Plan Task Force members are unsure whether to sit at the large table or to be part of the crowd. Council Member Lyden stated it is the duty of the Council to listen to the citizens of Lino Lakes. He suggested Council send a directive to the Comprehensive Plan Task Force that any plan containing a four (4) lane road for Birch Street will not be accepted. Mayor Sullivan stated if that directive is sent to the Comprehensive Plan Task Force, the City Council is limiting the Task Force. She stated it would be irresponsible of the Council to send that directive. The responsibility of the Comprehensive Plan Task Force is to look at all options. The Task Force is aware of the opposition to the four (4) lane Birch Street proposal. Council Member Lyden stated that in his opinion a four (4) lane Birch Street is not an option. Council Member Neal asked if the City of Hugo is trying to develop a road that connects to Birch Street. Mr. Ahrens indicated he is not aware of any such plans. Hugo is developing a road that connects to Cedar Street. Mayor Sullivan stated that the City of Hugo is also putting together a transportation plan. Their plan and alignment with the Lino Lakes Comprehensive Plan will be discussed at a joint meeting on Thursday, July 30, 1998. Council Member Bergeson asked for a clarification of time regarding the Comprehensive Plan Task Force meeting on Thursday, July 30, 1998. Mr. Wessel indicated the meeting time is at 6:00 p.m. Ms. Donna Carlson, 6808 East Shadow Lake Drive, came forward and asked if the time of the meeting can be changed to 7:30 p.m. She indicated that the meeting has most often been advertised at 7:30 p.m. Mayor Sullivan stated that the City Hall door and cable television advertises the meeting time at 6:00 p.m. Ms. Carlson stated that the receptionist at City Hall told her the time was at 7:30 p.m. Mayor Sullivan stated that the meeting will begin at 7:30 p.m. because of the confusion. Mr. Jim Crowl, 6618 East Shadow Lake Court, came forward to present Council with 452 letters from citizens that oppose the upgrade of Birch Street to a four (4) lane road. He noted that the letters include letters from Council Member Dahl, Council Member Lyden, and Council Member Neal. He asked Council to follow the directive from the citizens of Lino Lakes. Mr. Joe Zych, 6478 Tomahawk Trail, and Ms. Karen Graber, 1997 Birch Street, came forward to show support of the citizens opposed to the four (4) lane road. Mayor Sullivan stated that it is Council's decision regarding what action is taken. She indicated that she feels the Comprehensive Plan Task Force should be able to do their job. It is their responsibility to make a recommendation regarding the Comprehensive Plan to the Council. The 10 • • • COUNCIL MINUTES July 27, 1998 Council does have the final say. Council Member Neal asked if the letters must be submitted to Ms. Anderson to be legal. Mayor Sullivan indicated the letters do need to be submitted to Ms. Anderson. Ms. Carlson stated that she will leave the letters with Ms. Anderson. She noted the letters are not a legal petition. She stated that she does not want certain names thrown out because the proper forms were not filled out. Mr. Hawkins stated that if the letters are to be part of the record, they must be submitted to Ms. Anderson. Council Member Bergeson suggested a motion be made to accept the letters and make them part of the record. Mayor Sullivan stated that Council may accept the letters into the record and include them in the discussion of the Comprehensive Plan Task Force meeting on Thursday, July 30, 1998. Council Member Lyden stated he wanted a directive sent from the Council and the letters accepted. Council Member Bergeson stated that he would like to get up to speed regarding all details and discussion before Council takes any action. Council Member Lyden asked for a five (5) minute recess. Mayor Sullivan made a motion to formally except the letters into the record and directed staff to present the letters to the Task Force for their consideration. She thanked the citizens for their input and stated the letters will be considered regarding all options at the Comprehensive Task Force meeting on Thursday, July 30, 1998. Council Member Bergeson seconded the motion. Motion carried with Council Member Dahl and Council Member Lyden voting no. CITY ENGINEER'S REPORT, DAVID AHRENS Consideration of Resolution No. 98 - 115, Accept Bids and Award Construction Contract, 1998 Wear Course and Trail Paving Project - Mr. Ahrens stated the sealed bids were received and opened on Tuesday, July 21, 1998, for the 1998 Wear Course and Trail Paving project. Council action is required to award a construction contract to the lowest responsible bidder. Mr. Ahrens explained that the Council ordered the 1998 Wear Course and Trail Paving project on June 22, 1998. On July 21, 1998, two (2) sealed bids were received and opened with the following results: North Valley, Inc. Midwest Asphalt Corp. Engineer's Estimate $235,414.50 $349,783.10 $329,346.50 The number of bids received represents the late bid timing for the 1998 construction season. The bid by North Valley, Inc., is approximately 29% below the engineer's estimate. Mr. Ahrens referred to a letter from the City's consulting engineer, OSM, Inc., recommending the award of the construction contract to North Valley, Inc. 11 COUNCIL MINUTES July 27, 1998 Mr. Ahrens explained that the construction costs for this project will be paid for from assessments to developers, Park Trail funds, and from the Street Department budget. The projected cost split for the project is as follows: Wear Course Paving $155,210.10 Trail Paving $ 54,367.15 Second Avenue $ 25,795.75 Total $235,414.00 The proposed schedule for this project is as follows: Council Authorizes Ad for Bids Bid Opening Council Awards Bid Construction Begins Substantial Completion Staff recommended Resolution No. 98 - 115 be adopted. June 22, 1998 July 21, 1998 July 27, 1998 August 10, 1998 September 1, 1998 Council Member Lyden moved to adopt Resolution No. 98 - 115, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 98 - 115 can be found at the end of these minutes. Consideration of Resolution No. 98 - 116, Approve Plans and Specifications and Order Advertisement for Bids, 21st Avenue Lift Station - Mr. Ahrens explained that as part of the 21st Avenue Street and Utility Improvement Project a sanitary sewer lift station is required to complete sanitary sewer service to the Clearwater Creek Business Center and undeveloped land in the area. The plans and specifications for the lift station are complete and staff is requesting Council approval of the plans and order the advertisement of bids. Mr. Ahrens stated that the lift station design is designed for ultimate build -out of the sanitary sewer service area. The lift station will include the necessary controls and monitoring equipment will be included on the City's telemetry system. The telemetry system monitors various possible alarm situations and will notify staff of pump failures or sewage high levels. The project schedule is as follows: Approve Plans and Specifications Open Bids Award Construction Contract Start Construction Construction Substantially Complete 12 July 27, 1998 August 19, 1998 August 24, 1998 September 7, 1998 October 23, 1998 • • COUNCIL MINUTES July 27, 1998 The estimated construction cost is $240,000. It is proposed that the project be funded by the City's Area and Unit Fund. Staff recommended Resolution No. 98 - 116 be adopted. Council Member Lyden asked about the lift station capabilities for future use. Mr. Ahrens stated that the lift station is designed for ultimate capacity in the area. It is possible that a tremendous user could alter the situation. It is designed to accommodate for the ultimate growth of the City. Council Member Dahl moved to adopt Resolution No. 98 - 116, as presented. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 98 - 116 can be found at the end of these minutes. Consideration of Approving change Order No. 1, Lakes Addition Street Reconstruction Project - Mr. Ahrens stated that staff is requesting council approval of Change Order No. 1 for the Lakes Addition Street Reconstruction Project. The change order reflects additional work to add drain hole plugs in each hydrant per Minnesota Department of Health requirements. The contractor for the project has indicated that the additional cost to modify the hydrants if $75.00 per hydrant. There are a total of 24 hydrants resulting in an increase of $1,800.00 to the contract. Watermain work associated with this project is funded by the Area and Unit Fund and it is proposed that this change order be funded by the Area and Unit Fund. The project cost is summarized as follows: Original Contract Change Order No. 1 Revised Contract Amount $1,787,810.00 $ 1,800.00 $1,789.610.00 Mr. Ahrens noted that the change required by the Minnesota Department of Health is a new change and has not previously been an issue. Staff recommended Council adopt a motion approve Change Order No. 1 for the Lakes Addition Street Reconstruction Project. Council Member Neal asked for an explanation of what was done to the hydrants. Mr. Ahrens explained that drain plugs were added to prevent damage to the hydrants during the freeze/thaw process. Council Member Neal asked if there is any recourse to the initial installer of the hydrants. Mr. Ahrens explained that the City has no recourse. He stated that he is unsure of the individual from the Minnesota Department of Health that ordered the drain plugs. COUNCIL MINUTES July 27, 1998 Council Member Neal asked Mr. Ahrens to get the name from the Minnesota Department of Health. Mr. Ahrens indicated he would inform Council of the individual who ordered the drain plugs. Council Member Lyden noted that the change order is approximately 1% of the original contract and moved to deny Change Order No. 1, Lakes Addition Street Reconstruction Project. Council Member Neal seconded the motion. Motion carried with Council Member Bergeson and Mayor Sullivan voting no. Mayor Sullivan asked what action can be taken if the change order is denied. Mr. Hawkins asked if there is an alternative to these hydrants. Mr. Ahrens explained that the hydrants must either be modified or the City must purchase new hydrants. New hydrants would be more expensive. If the hydrants are not modified, the City is in violation of the Minnesota Department of Health rules. Council Member Neal moved to direct staff to negotiate with the contractor to include the change order in the base contract. Council Member Lyden seconded the motion. Motion carried with Council Member Bergeson voting no. Council Member Neal asked if he could negotiate with the contractor for the change order. Mayor Sullivan stated that a Council Member has no authority to negotiate. Consideration of Resolution No. 98 - 122, Approve Plans and Authorize Bids for the Lilac Street Trunk Utility Project -Mr. Ahrens explained that this project involves the extension of trunk utilities to serve Behm's Century Farms 5th Addition. The first phase of this project extended trunk water and sanitary sewer from near Appaloosa Lane to Thomas Street. That phase is near completion. The second phase starts at Thomas Street and extends north and west to Pinto Lane. Mr. Ahrens referred to an exhibit illustrating the project phasing. The project schedule is as follow: Approve Plans and Specifications Open Bids Award Construction Contract Start Construction Construction Substantially Complete July 27, 1998 August 19, 1998 August 24, 1998 September 1, 1998 September 21, 1998 Mr. Ahrens stated the project is estimated to cost $120,000.00. Funding is through the Area and Unit assessments to the developer of the Behm's Century Farm project. Staff recommended Resolution No. 98 - 122 be adopted. Council Member Bergeson moved to adopt Resolution No. 98 -122, as presented. Council Member Neal seconded the motion. Motion carried unanimously. 14 • COUNCIL MINUTES July 27, 1998 Resolution No. 98 -122 can be found at the end of these minutes. Consideration of Resolution No. 98 - 117, Approve Payment No. 1 (Final), West Shadow Lake Drive Culvert Replacement Project - Mr. Ahrens stated that the contractor for the West Shadow Lake Drive Culvert Replacement Project is requesting Council approval of payment No. 1 (final) in the amount of $32,739.65. The original contract amount for the project was $28,297.00. The difference between the original and final amounts ($4,442.65) is due to the need to remove poor soils that were under the existing pipe and replace these soils with an aggregate base. A change order was issued to rectify original and final quantities. Staff recommended Resolution No. 98 -117 be adopted. Council Member Neal asked why the contractor did not know the peat was there. Mr. Ahrens explained that soil borings were not done on this project. Staff felt that the end result would be the same even if they did the soil borings. Mayor Sullivan asked what the cost of the soil boring would have been. Mr. Ahrens estimated the cost at $2,000.00. Council Member Bergeson asked if a longer culvert was put in, as initially proposed. Mr. Ahrens indicated a longer culvert was not put in. It was indicated that it should be the same length so the integrity of the culvert was not altered. He stated a longer culvert may be needed when the road is upgraded. Council Member Bergeson asked if the City will have to pay for new hydraulics studies at that time. Mr. Ahrens indicated the City will have to pay for new hydraulics studies for the longer culvert before asking for DNR approval. . Council Member Lyden moved to adopt Resolution No.. 98 - 117, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 98 - 117 can be found at the end of these minutes. Consideration of Resolution No. 98 -118, Accept Permanent Easement, Ware Road Reconstruction Project - Mr. Ahrens stated that the City will require a perpetual easement to provide for adequate right-of-way width along the north side of 62nd Street and Ware Road. The existing right-of-way is 16.5 feet which is to narrow to allow for the future construction of roadway and utility improvements. The right-of-way width at Millers South Glen is already set at 33 feet. The narrow right-of-way occurs only at the Mangelson property. The perpetual easement consists of approximately 0.80 acres. Council action is required to accept the perpetual easement. Mr. Ahrens explained that the City has had a number of projects in the area. The narrow right- of-way was discovered during utility service installation associated with the Ware Road project. The perpetual easement will provide adequate right-of-way for future street and utility projects. 15 COUNCIL MINUTES July 27, 1998 City staff has negotiated the perpetual easement requirements for the right-of-way. Mr. Ahrens referred to a copy of the easement document included in the Council packet. Mr. Ahrens indicated the easement will be granted to the City for a cost of $1.00. Staff recommended adoption of Resolution No. 98 - 118 be adopted. Council Member Dahl moved to adopt Resolution No. 98 - 118, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 98 - 118 can be found at the end of these minutes. POLICE DEPARTMENT REPORT, DAN TESCH Consideration of Resolution No. 98 - 121, Accept Donation from the Final Stretch, Inc., for Police Reserve Equipment - Mr. Tesch explained that Final Stretch, Inc., has donated $300 to the Lino Lakes Police Department to be used to purchase raincoats, hats, flashlight, and glove/radio holders for the Reserve Officers. Several of the Reserve Officers donated their time to provide security during a recent 30K, 10 mile run event by Final Stretch, Inc. Final Stretch, Inc., is aware of their equipment needs and has donated $300 for the cost of this equipment. Mr. Tesch stated that the purpose of Resolution No. 98 - 121 is to publicly thank Final Stretch, Inc. for their generous donation. Council Member Neal moved to adopt Resolution No. 98 - 121, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 98 - 121 can be found at the end of these minutes. OLD BUSINESS - None NEW BUSINESS Consideration of June 15, 1998, Minutes (Council Member Neal was absent) - Mayor Sullivan clarified that her comment on page 1, paragraph 4, relates only to policy plan. Council Member Bergeson moved to approve the June 15, 1998, minutes, as presented. Council Member Dahl seconded the motion. Motion carried with Council Member Neal abstaining. Consideration of June 24, 1996, Minutes (Mayor Sullivan and Council Member Dahl were not on the City Council) - Council Member Lyden moved to approve the June 24, 1996, minutes, as presented. Council Member Neal seconded the motion. Motion carried with Council Member Dahl and Mayor Sullivan abstaining. Consideration of May 28, 1996, Minutes (Mayor Sullivan and Council Member Dahl were not on the City Council) - Council Member Lyden moved to approve the May 28, 1996, 16 COUNCIL MINUTES July 27, 1998 • minutes, as presented. Council Member Neal seconded the motion. Motion carried with Council Member Dahl and Mayor Sullivan abstaining. COMMUNITY CALENDAR FOR JULY 27 THROUGH AUGUST 13, 1998 Reshanau Lake Meeting, Tuesday, July 28, 1998, 7:00 p.m., Living Waters Church Environmental Board, Wednesday, July 29, 1998, 6:30 p.m. Joint Council Meeting with the City of Hugo to Discuss Development and Transportation Issue, Wednesday, July 29, 1998, 7:30 p.m. Comprehensive Plan Task Force, Thursday, July 30, 1998, 7:30 p.m. Red Cross Blood Drive, Friday, July 31, 1998, 1:00 p.m., Centennial Fire Hall #2 Park Board, Monday, August 3, 1998, 6:30 p.m. National Night Out, Tuesday, August 4, 1998 Council Work Session, Wednesday, August 5, 1998, 5:30 p.m. 411/ EDAC, Thursday, August 6, 1998, 7:00 a.m. • Council Meeting with Staff, Thursday, August 6, 1998, 9:00 to 4:00 p.m., Wargo Nature Center City Council Meeting, Monday, August 10, 1998, 6:30 p.m. Safety Camp, Thursday, August 13, 1998, Rice Lake Elementary School ADJOURN There being no further business, Council Member Lyden moved to adjourn at 8:26 p.m. Council Member Dahl seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, August 10, 1998. Marilyn Andlrrson, Clerk -Treasurer COUNCIL MINUTES July 27,1998 Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 18 • Council Member Bergeson moved its adoption: introduced the following resolution and • • CITY OF LINO LAKES RESOLUTION NO. 98-114 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACTS FOR BID PACKAGE NO. 2, THE CIVIC COMPLEX WHEREAS, pursuant to an advertisement for bids for structural steel (erection only), asphalt paving, concrete and masonry, miscellaneous metals (material only), casework, general construction, roofing, aluminum windows and doors, drywall, tilework, acoustical ceilings/wall panels, flooring, painting, metal lockers, partitions, mechanical, electrical and fire protection for the Civic Complex; bids were received, opened, and tabulated according to law, and the following bids were received complying with the advertisement: Name: Amount of Bid Asphaltic Paving Midwest Asphalt $73,500.00 ACI 86,485.00 Blacktop Paving 128,571.00 Concrete & Masonry Adolfson & Peterson 792,000.00 B&L Masonry 848,975.00 Axel H. Ohman 868,600.00 Crosstown Masonry 878,800.00 Miscellaneous Metals Listul Industries 31,223.00 Premier Construction 86,657.00 Structural Steel - Erection Listul Industries 58,364.00 Casework Haldeman -Homme 180,050.00 Heebink Architectural 258,644.00 General Construction Jorgenson Const. 969,500.00 Kellington Const. 975,000.00 Roofing M.G. McGrath 572,018.00 Aluminum Windows/Doors W.L. Hall Co. 278,480.00 Mulcahy 306,630.00 Empirehouse 317,858.00 R -Pro 325,400.00 Drywall Olympic Wall Systems 454,600.00 Minuti Ogle Co. 488,800.00 Commercial Drywall 500,000.00 Bieglow Bros. 531,200.00 Custom Drywall 739,748.00 Tilework Gra7.Jini Bros. 58,725.00 Twin City Tile & Marble 66,550.00 Acoustical Ceilings/Walls Twin City Acoustics 80,965.00 Ceilings Inc. 89,371.00 Architectural Sales of MN 89,800.00 Flooring Floors by Becker 111,357.00 Re:Source of MN 118,280.38 Painting Wasche Commercial Finishes 59,560.00 Julius B. Nelson & Sons 63,550.00 Swanson & Youngdale 68,460.00 Lockers J&F Equipment 15,498.00 Wissota Supply 16,988.00 Partitions Arch Spec 14,781.00 Mahin Walz 16,216.00 W.L. Hall 18,652.00 Mechanical McGuire Mechanical 978,127.00 (Base bid with accepted deduct alternates) Northland Mechanical 978,350.00 (Base bid with accepted deduct alternates) Wenzel Mechanical 1,015,508.00 NewMech Co. 1,115,000.00 Area Mechanical 1,031,500.00 Newman Mechanical 1,039,000.00 S.B.S. Mechanical 1,050,000.00 Swanson Plumbing & Heating 1,203,424.00 • • • • • • Fire Protection Arrow Sprinkler Superior Fire Protection Fire Guard Sprinkler Midwest Fire Protection Electrical Gephart Electric Wright Electric Phasor Electric Ridgedale Electric J.W. Koehler Mendota Electric Bloomington Electric 116,152.00 167,025.00 169,600.00 196,792.00 587,900.00 683,600.00 714,000.00 735,000.00 789,000.00 818,626.00 829,000.00 AND WHEREAS, it appears that Midwest Asphalt is the lowest responsible bidder for asphaltic paving; and Adolfson & Peterson Construction is the lowest responsible bidder for concrete and masonry; and Listul Industries, Inc., is the lowest responsible bidder for structural steel - erection; and Haldeman -Homme, Inc. is the lowest responsible bidder for casework; and Jorgenson Construction is the lowest responsible bidder for general construction; and M.G. McGrath, Inc. is the lowest responsible bidder for roofing; and W.L. Hall Company, Inc. is the lowest responsible bidder for aluminum windows/doors; and Olympic Wall Systems is the lowest responsible bidder for drywall; and Graz7ini Brothers Company, Inc. is the lowest responsible bidder for tilework; and Twin City Acoustics is the lowest responsible bidder for acoustical ceilings/wall panels; and Floors by Becker is the lowest responsible bidder for flooring; and Wasche Commercial Finishes, Inc. is the lowest responsible bidder for painting; and J&F Equipment, Inc. is the lowest responsible bidder for lockers; and Arch Spec, Inc. is the lowest responsible bidder for partitions; and McGuire Mechanical Services, Inc. is the lowest responsible bidder for mechanical; and Arrow Sprinkler, Inc. is the lowest responsible bidder for fire protection; and Gephart Electric, Inc. is the lowest responsible bidder for electrical. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into the contracts with the apparent lowest responsible bidders in the name of the City of Lino Lakes for Bid Package No. 2 for the Civic Complex, according to the plans and specifications therefore approved by the City Council and on file in the office of Adolfson & Peterson, Inc., construction manager for the Civic Complex. 2. Adolfson & Peterson, Inc. is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Ad ted by the .` ncil of the City of Lino Lakes this 27th day of July, 1998. t, M lyn . Anderson, Clerk -Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Whereupon said resolution was declared duly passed and adopted. CERTIFICATION • • • Council Member Lyden adoption: • introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 98 - 115 RESOLUTION ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT - 1998 WEAR COURSE AND TRAIL PAVING PROJECT, PHASE TWO, STREET AND UTILITY CONSTRUCTION. WHEREAS, pursuant to an advertisement for bids for the construction of the 1998 Wear Course and Trail Paving Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Company Bid Amount North Valley, Inc. Midwest Asphalt Corp. $ 235,414.00 $ 349,783.10 AND WHEREAS, it appears that North Valley, Inc. is the lowest responsible bidder; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1 The Mayor and Clerk are hereby authorized and directed to enter into a contract with North Valley, Inc., 4105 85th Avenue North, Suite 203, Brooklyn Park, MN 55443, in the name of the City of Lino Lakes for the construction of the 1998 Wear Course and Trial Paving Project, according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the Lino Lakes City Council th. - 27th d .'• ly, 1998. I►h.1.�./►_.II1►IL. • Qig-a-Ct(-6.7‘ M ri n G. �tnderson, Clerk -Treasurer ( A. Sullivan, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Dahl and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Whereupon said resolution was duly passed and adopted. CERTIFICATION hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the city Council on July 27, 1998. Marilyn G. nderson, Clerk -Treasurer • • • • • Council Member Dahl adoption: introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 98 -116 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS, 21ST AVENUE LIFT STATION PROJECT WHEREAS, TKDA, Inc., has prepared plans and specifications for the 21st Avenue Lift Station Project and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made part hereof, are hereby approved. 2. The City clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin and advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Clerk until 10 a.m. on Wednesday, August 19, 1998, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at 6:30 p.m. on Monday, August 24, 1998, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Lino Lakes City Council this 27th ay • ly, 1id, ( �.1t r�� Ki i'"_� jj�iA. 1lIin Mayor OJ - - Marnyn G.A derson, Clerk Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Whereupon said resolution was duly passed and adopted. Council Member Lyden adoption: introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 98 - 117 RESOLUTION APPROVING PAYMENT 1 (FINAL) AND CHANGE ORDER 1 - WEST SHADOW LAKE DRIVE CULVERT REPLACEMENT PROJECT WHEREAS, the construction of the West Shadow Lake Drive Culvert Replacement Project has been completed by Forest Lake Contracting, Inc., and: WHEREAS, the one year warranty period for this project will begin with the final payment. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. To approve Change Order 1 in the amount of $4,442.65 2. To approve Payment No. 1 (final) in the amount of $32,739.65 Adopted by the Lino Lakes City Council this 27th day of J 1998. berly Marilyn CO. Anderson, Clerk -Treasurer ullivan, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Dahl and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan, The following voted against same: none. Whereupon said resolution was duly passed and adopted. • • • • Council Member Dahl adoption: introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 98 - 118 RESOLUTION ACCEPTING A PERPETUAL EASEMENT FOR ROAD, DRAINAGE, UTILITY AND STORMWATER PONDING FROM NICK H. AND ESTHER A. MANGELSEN, 6202 WARE ROAD, FOR THE WARE ROAD STREET RECONSTRUCTION PROJECT WHEREAS, the Perpetual Easement for road, drainage, utility and storm water ponding is required to allow for the completion of the Ware Road reconstruction project NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. To approve the Perpetual Easement for Road, Drainage, Utility and Storm Water Ponding from Nick H. and Esther A. Mangelsen, 6202 Ware Road. 2. To authorize payment for said easement in the amount of $1.00 Adopted by the Lino Lakes City Council Marilyn G. Anderson, Clerk -Treasurer his 7th day �\ uly, 1998. ALIFALLA b -r ly A. Sullivan, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Whereupon said resolution was duly passed and adopted. Council member Bergeson adoption: introduced the following resolution and moved its • CITY OF LINO LAKES RESOLUTION NO. 98-119 RESOLUTION TRANSFERRING FUNDS FROM THE AREA AND UNIT FUND TO THE 1992 A G.O. IMPROVEMENT BOND FUND TO ELIMINATE THE DEFICIT WHEREAS, The 1992 Bond Fund has a deficit balance, and WHEREAS, these bonds were originally sold to finance the West Central Trunk, and WHEREAS, in 1995, funds were transferred to the Area and Unit Fund from TIF funds to defray the cost of the trunk, and WHEREAS, the transfer is to cover bond payments only. NOW THEREFORE BE IT RESOLVED: That the following transfer be adopted. Increase Decrease Imp. Bonds 1992A (309) Area and Unit Fund (406) ($419,000) $419,000 Adopted by the Lino Lakes City Council this 27th da g. Marilyn . Anderson, Clerk -Treasurer • The motion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Where upon said resolution was declared duly passed and adopted: • • • • Council member Lyden adoption: introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 98-120 RESOLUTION TRANSFERRING FUNDS FROM THE GENERAL FUND TO THE GAS UTILITY FUND FOR CLOSURE WHEREAS, The gas utility fund was established in the late 1980s, and WHEREAS, the City was anticipating to own it's own gas utility, and WHEREAS, the City is now looking into franchise fees, and WHEREAS, the Gas Utility Fund has a deficit balance caused by legal expenses incurred by exploring the franchise fee route, and WHEREAS, the General Fund collects gas franchise fees from Circle Pines. NOW THEREFORE BE IT RESOLVED: That the following transfer be adopted and the Gas Utility Fund be closed. Gas Utility Fund (603) General Fund (101) Increase $17,241.43 Adopted by the Lino Lakes City Council this 27th da Marilyn G. Anderson, Clerk -Treasurer Decrease ($17,241.43) The motion for the adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Where upon said resolution was declared duly passed and adopted: Council Member Neal introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 121 RESOLUTION ACCEPTING DONATION FROM FINAL STRETCH, INC. FOR RESERVE EQUIPMENT WHEREAS, raincoats, hats, flashlights, and glove/radio holders has become needed equipment by the Reserve Officers due to the ever increasing violence in our society, WHEREAS, funding for this equipment was not included as a Police Department budget item, WHEREAS, Final Stretch, Inc. has made a donation in the amount of $300.00 to the City of Lino Lakes for the cost of this equipment, and WHEREAS, the monies will be appropriated to the General Fund in the following manner: Increase Revenue - Contributions Increase Expenditures -Uniforms $300.00 $300.00 NOW, THEREFORE, BE IT RESOLVED, that the City of Lino Lakes hereby accepts the donation of $300.00 for the cost of the equipment and wishes to express its gratitude to Final Stretch, Inc. for the donation. Adopted by the Lino Lakes City Co ci this 27 day of July, 1998. `A'1- Mar lyn Anderson, Clerk -Treasurer llivan, Mayor The motion for the adoption of the foregoing resolution was duly seconded by Council Member Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Whereupon said resolution was declared duly passed and adopted. • • • • Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 122 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - LILAC STREET TRUNK UTILITY EXTENSION, PHASE 2 WHEREAS, the property owners proposed to be assessed for the cost of the improvements has waived his right to a public hearing, AND WHEREAS, pursuant to a resolution passed by. the Council on December 15, 1997, TKDA, Inc., has prepared plans and specifications for the Lilac Street Trunk Utility Improvement by constructing watermain and sanitary sewer and has presented such plans andspecifications to the Council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made part hereof, are hereby approved. 2. The City clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin and advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Clerk until 9:30 a.m. on Wednesday, August 19, 1998, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at 6:30 p.m. on Monday, August 24, 1998, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Lino Lakes City Council this 27`h Ma ilyn G. Anderson, Clerk -Treasurer of July, 199•: 11 I ',i 1��i . , , l E v Tilt. Mayor il The motion for adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none . Whereupon said resolution was duly passed and adopted.