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HomeMy WebLinkAbout10/12/1998 Council Minutes• • COUNCIL MINUTES OCTOBER 12, 1998 CITY OF LINO LAKES MINUTES DATE : October 12, 1998 TIME STARTED : 6:30 P.M. TIME ENDED : 8:04 P.M. MEMBERS PRESENT : Bergeson, Dahl, Lyden, Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: Administration Director, Dan Tesch; City Attorney, Bill Hawkins; Community Development Director, Brian Wessel; Consulting City Engineer, John Powell; Public Services Director, Rick DeGardner; Environmental and Forestry Coordinator, Marty Asleson; and Clerk -Clerk Marilyn Anderson Mayor Sullivan and Council Members Neal and Bergeson opened the meeting at 5:30 p.m. and adjourned for a closed meeting to discuss the Schreier litigation. The City Council meeting reconvened at 6:30 p.m. SETTING THE AGENDA The agenda was approved as presented. CONSENT AGENDA Council Member Neal moved to approve the Consent Agenda as presented. Council Member Dahl seconded the motion. Motion carried unanimously. ITEM ACTION MINUTES: September 30, 1998 Work Session Approved DISBURSEMENTS: September 30, 1998 ($7,795.25) Approved October 12, 1998 (Check No. 52615 - 52741, $1,146,095.79) Approved September 25, 1998 SAC • ($2,631.86) Approved COUNCIL MINUTES OCTOBER 12, 1998 Centennial Fire District Approved Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. OPEN MIKE Mr. Mark Lindblad, a representative from the Citizens Advisory Group (CAG), stated that the CAG is a group of volunteers whose main focus this year was the development of the Comprehensive Plan. Based on many hours of thought and consideration, the CAG had decided to express its support of the draft Comprehensive Plan (Plan). Mr. Lindblad offered a written analysis of the Plan prepared by the Citizens Advisory Group. Mayor Sullivan asked that a copy of the CAG analysis be entered into the record. Council Member Bergeson stated the comments from the CAG should be presented to the Planning & Zoning Board at the public hearing October 14, 1998. Mr. Lindblad indicated he will be present at the meeting. Mayor Sullivan thanked Mr. Lindblad for the update from the CAG. Mayor Sullivan stated that a group of Weeblos Scouts were present at the last Mayor's Round Table meeting. The Scouts learned how a City government meeting is run, how to fold a flag, and were able to honk the horns on the public works vehicles. Mayor Sullivan congratulated the group for earning their citizens pin. Mayor Sullivan congratulated Sergeant Mortenson who has completed the FBI Academy Training Course. She stated Sergeant Mortenson was in the program for three (3) months. The program was funded by the Federal Government. Sergeant Mortenson will be bringing his skills and knowledge back to the Lino Lakes Police Department. Mayor Sullivan stated the Clearwater Creek Convenience store is looking for employees. Any citizen that is interested in part-time employment should apply directly at the store. Mayor Sullivan stated that Board appointments for the Park Board, Planning & Zoning Board, and Environmental Board are coming up. Anyone interested in serving on any Board should contact Mr. Tesch at City Hall. Mayor Sullivan stated that Major Charles Cape provided the City with a history of the Lino Lakes Civil Defense Department which is now part of the Public Safety Department. The history states that the name of the City came from a line of Oak trees that were located near the old post office. The post office is no longer there. Mayor Sullivan thanked Major Cape for providing the information. 2 • • • COUNCIL MINUTES OCTOBER 12, 1998 PUBLIC SAFETY DEPARTMENT REPORT, DAN TESCH Consideration of Resolution No. 98 -156, Accepting Donation from Centennial Fire District for D.A.R.E. Program - Mr. Tesch stated that the Centennial Fire District has graciously donated $2,000 to offset the cost of the D.A.R.E. Program. The goal of the Lino Lakes Police Department is to ensure that the D.A.R.E. Program continues to be partially funded through donations from the community. The Centennial Fire District is aware of this goal and has donated $2,000 toward the cost of administering the program in the local middle school in 1998 and the elementary schools in 1999. The purpose of Resolution No. 98 - 156 is to accept and publicly thank the Centennial Fire District for their generous donation. Council Member Neal moved to adopt Resolution No. 98 - 156, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 98 - 156 can be found at the end of these minutes. PROCLAMATION, Proclaiming October, 1998, as Crime Prevention Month - Mr. Tesch stated that Crime Prevention Month was designed to heighten crime prevention awareness, generate support and participation in local anti-crime efforts among civic groups, schools, faith communities, businesses, and individuals as they help to nurture communal responsibility and instill pride throughout the City of Lino Lakes. Staff requested that Council acknowledge and read the PROCLAMATION in support of designating the month of October, 1998, as Crime Prevention Month in the City of Lino Lakes. Mayor Sullivan read the PROCLAMATION acknowledging October, 1998, as Crime Prevention Month in the City of Lino Lakes. Consideration of Renewal of Animal Control Contract - Mr. Tesch stated that the City has had Otter Lake Animal Control Center as its contract holder for the past three (3) years. The City's relationship during this time with the business has been very professional and the City was able to meet the needs of the citizens, Otter Lake Animal Control Center, and the City by utilizing the provisions of this contract. Staff requested that the contract be renewed for calendar year, 1999. Mayor Sullivan asked if the contract is renewed every year. Mr. Tesch stated the contract was initially for three (3) years. It is now being renewed yearly. Council Member Bergeson moved to approve the request to enter into a renewal contract with the Otter Lake Animal Control Center. Council Member Lyden seconded the motion. Motion carried unanimously. COUNCIL MINUTES OCTOBER 12, 1998 Consideration of Youth Resource Officer Contract -Mr. Tesch stated the Lino Lakes Police Department and the Centennial School District have completed the necessary paper work for a renewal of the Joint Powers Agreement for school year 1998/1999. The Joint Powers Agreement was discussed at a previous work session. School District Officials approved the Youth Resource Officer Agreement at their October 5, 1998, School Board meeting. Staff recommended approval of the Joint Powers Agreement. Mayor Sullivan clarified that the school does fund this position. It is not funded by the City. Mr. Tesch stated the school does fund the position up to $20,000. Council Member Neal moved to approve and sign the Joint Powers Agreement between the City of Lino Lakes and the Centennial School District for the Youth Resource Officer Program for school year 1998/1999. Council Member Dahl seconded the motion. Motion carried unanimously. COMMUNITY DEVELOPMENT REPORT, BRIAN WESSEL Comprehensive Plan Update - Mr. Wessel stated last Saturday, October 10, 1998, the Vision Bus Tour was held. The group met at City Hall for a half hour and discussed the Comprehensive Plan process. They boarded a bus for a two (2) hour tour and ended up at The Village. Mr. Wessel stated it was very enjoyable tour. He noted Ms. Wyland was 90% responsible for the planning of the tour. He thanked her for a great job regarding the tour. Mr. Wessel stated that the Planning and Zoning Board will hold a public hearing on the Plan, Wednesday, October 14, 1998, 6:30 p.m. On Monday, October 19, 1998, there will be a special Council meeting to discuss the Comprehensive Plan. Monday, October 26, 1998, the Council will consider the Plan at their regular Council meeting. Mayor Sullivan asked where the Plan is on the Planning & Zoning Board agenda. Mr. Mr. Wessel explained that the Plan public hearing should begin approximately 7:30 - 7:45 p.m. Mayor Sullivan asked if the public hearing has been posted so the Council may attend. Ms. Anderson indicated the notice of the public hearing and the special Council meeting on Monday, October 19, 1998, has been posted. Council Member Bergeson asked if October 19, 1998, is a regular Council meeting. Mr. Wessel stated it is a special Council meeting to discuss the Comprehensive Plan. Consideration of Resolution No. 98 - 157, Accepting the Bids and Awarding Contract for the Lilac Street Trunk Utility Improvements, Phase II, John Powell - Mr. Powell stated that sealed bids were received and opened on Tuesday, October 6, 1998, for the Lilac Street Trunk Utility Project -Phase 2. The project involves the extension of trunk sanitary sewer and 4 • • e COUNCIL MINUTES OCTOBER 12, 1998 watermain facilities to serve Behm's Century Farm 5th Addition. The first phase of this project extended trunk utilities to Thomas Street. This phase extends trunk utilities north and west to Pinto Lane. Council approved the plans and specifications for this project on July 27, 1998. Council action is required to award a construction contract to the lowest responsible bidder. The results of the bid opening for this project are as follows: S.R. Weidema, Inc. Northdale Construction Co. Ro-So Contracting Barbarossa and Sons Engineer's Estimate $ 94,014.90 $ 97,943.77 $115,835.00 $145,394.50 $110,627.00 The low bid is approximately 15% below the Engineer's Estimate for this project. Mr. Powell stated that funding for this project will be provided by the Sanitary Sewer and Water Area and Unit Assessments charged to the Behm's Century Farm subdivision. The proposed schedule for the project is as follows: City Council Awards Bid Construction Begins Completion Date Staff recommended Council adopt Resolution No. 98 - 157. October 12, 1998 October 19, 1998 November 13, 1998 Council Member Bergeson moved to adopt Resolution No. 98 - 157, as presented. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 98 - 157 can be found at the end of these minutes. Consideration of Awarding Contract for Planting Boulevard Trees, Marty Asleson - Mr. Asleson stated the City requires developers to escrow dollars to plant a boulevard tree in front of each house that is built. Three (3) quotes were received. The low bid was received from Midwest Landscapes. The quote was to plat 150 trees for a total of $24,315.37. Upon approval, a contract will be signed ensuring the work. Work is to be completed by the end of October, 1998. Staff recommended approval of contract for planting boulevard trees. Council Member Lyden moved to approve the contract for planting boulevard trees with Midwest Landscapes in the amount of $24,315.37. Council Member Dahl seconded the motion. Motion carried unanimously. COUNCIL MINUTES OCTOBER 12, 1998 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH Consideration of Entering Into An Agreement with the Centennial School District for Civic Complex Fiberoptic Network - Mr. Tesch stated that by the summer of 1999, the City of Lino Lakes will be operating from the new civic complex. Part of that complex will be occupied by the Centennial School District Early Childhood Center. Having a school district building within the complex created a unique situation whereby the City potentially has the ability to share in the district's multi-million dollar fiberoptic infrastructure. After a great deal of discussion, the school district agreed to share their excess capacity with the City of Lino Lakes. Initial, as well as on going cost savings to the City will be significant. This arrangement will save the City over $70,000 on the phone system alone. Mr. Tesch referred to the contract which addresses delivery of the system, on-going maintenance, and related miscellaneous costs. Mr. Hawkins has reviewed the document. Mr. Tesch stated this is a tremendous opportunity for the City. The agreement provides for high- speed voice and data transmission, ongoing maintenance, local phone charges that are lower than current costs, and extras such as high speed Internet access. The City's municipal operation will be on the cutting edge of information technology, thanks to this cooperative school district/City partnership. Mr. Tesch noted that another 20/20 Vision goal has been accomplished. Mayor Sullivan stated the agreement will provide a substantial cost savings to the City. The City will have a state of the art system and its own web site. She felt the agreement is very exciting. Mayor Sullivan stated that this agreement and the Youth Resource Officer Contract provides an opportunity for the City to work with the school district. Council Member Neal moved to approve the Fiberoptic Agreement with the Centennial School District, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Utility and Park Supervisors Positions - Mr. Tesch stated that as a result of recent restructuring, it has been determined that additional supervisory positions are necessary within the Public Services Department. Through consultation with Labor Relations Associates, the City has proposed changing two (2) of the current lead positions to supervisory positions. The process through which this change is made is as follows: * Administer proper supervisory training. * Present letters delegating authority to Mr. Mike Hoffman and Mr. Tim Hillesheim. * Prepare position descriptions. * Request release of these two (2) individuals from Local 49, or request unit determination from the Bureau of Mediation Services. 6 • • COUNCIL MINUTES OCTOBER 12, 1998 Mr. Tesch indicated this change is to be effective October 12, 1998. He stated that he and Mr. Rick DeGardner will meet with the affected individuals tomorrow morning and proceed with the steps listed above if approved. Mr. Tesch noted the changes will be reviewed in six (6) months. Council Member Bergeson asked about the cost of the change. Mr. Tesch stated the Council reviewed the costs of the change at a work session. Mayor Sullivan stated the change will keep the City under the current budget. Council Member Lyden moved to approve the change in positions, as presented. Council Member Neal seconded the motion. Motion carried unanimously. OLD BUSINESS - None NEW BUSINESS Consideration of Minutes, September 28, 1998 (Council Member Lyden was absent) - Council Member Lyden questioned page 7, paragraph 5, Comprehensive Plan Update. He indicated the minutes should reflect the majority approval. Mr. Hawkins indicated a 4/5 vote is required for approve. Mayor Sullivan indicated the minutes reflect the understanding that the Comprehensive Plan will be provided to the Metropolitan Council with or without a 4/5 vote. She asked that the minutes be approved and then discuss Council Member Lyden's question. Council Member Neal moved to adopt the September 28, 1998, minutes, as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Lyden abstaining. Council Member Lyden suggested the question of 4/5 vote be discussed at the next work session. Mayor Sullivan indicated the Council will discuss this issue at the next Council work session. COMMUNITY CALENDAR FOR OCTOBER 13, 1998 THROUGH OCTOBER 26, 1998 Town Center Committee, Tuesday, October 13, 1998, 6:00 p.m. Planning and Zoning Board, the Planning and Zoning Board will conduct a public hearing on the Draft Comprehensive Plan, Wednesday, October 14, 1998, 6:30 p.m. Public Safety Citizens Academy, Thursday, October 15, 1998, 7:00 p.m., Centennial Fire Hall, #2 COUNCIL MINUTES OCTOBER 12, 1998 Environmental Board, Thursday, October 15, 1998, 6:30 p.m. Citizens Advisory Group, Monday, October 19, 1998, 7:00 p.m. Friends of the Parks, Tuesday, October 20, 1998, 7:00 p.m. Work Session, Wednesday, October 21, 1998, 5:30 p.m., Senior Center Public Safety Citizens Academy, Thursday, October 22, 1998, 7:00 p.m., Centennial Fire Hall, #2 Mayor's Coffee, Friday, October 23, 1998, 7:30 a.m., Senior Center Council Meeting, the City Council will consider the Draft Comprehensive Plan, Monday, October 26, 1998, 6:30 p.m. ADJOURN There being no further business, Council Member Neal moved to adjourn at 7:02 p.m. Council Member Dahl seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, September 26, 1998. ` 1a)t . abri&J47,k, Marilyn Anderson, Clerk -Treasurer Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 8 ti • PROCLAMATION • FOR CRIME PREVENTION MONTH 1998 WHEREAS, the vitality of our city depends on how safe we keep our homes, neighborhoods, workplaces, and communities because crime and fear diminish the quality of life for all; WHEREAS, crime and fear of crime destroy our trust in others and in institutions, threatening the community's health and prosperity; WHEREAS, people of all ages must be made aware of what they can do to prevent themselves, their families, neighbors, and co-workers from being harmed by drugs, violence, and other crime; WHEREAS, the personal injury, financial loss, and community deterioration resulting from crime are intolerable and require action by the whole community; WHEREAS, crime prevention initiatives must include but go beyond self protection and security to promote collaborative efforts to make neighborhoods safer for all ages and to develop positive educational and recreational opportunities for young people; WHEREAS, adults must invest time, resources, and policy support in effective prevention and intervention strategies for youth, and teens must be engaged in driving crime from their communities; WHEREAS, effective crime prevention programs excel because of partnerships among law enforcement, other government agencies, civic groups, schools, faith communities, businesses, and individuals as they help to nurture communal responsibility and instill pride; NOW, THEREFORE, I, Kimberly A. Sullivan, Mayor, do hereby proclaim October 1998 as Crime Prevention Month in Lino Lakes and urge all citizens, government agencies, public and private institutions, and businesses to recogn'ze the ••wer of prevention and work together for the common go .,• 111 il, A riii! y ! • •V ullivan, Mayor V — Marilyn 4 . Anderson, Clerk/Treasurer • Council Member Neal and moved its adoption: introduced the following resolution CITY OF LINO LAKES RESOLUTION NO. 98 - 156 RESOLUTION ACCEPTING DONATION FROM MINNESOTA D.A.R.E., INC. WHEREAS, the Lino Lakes Police Department began teaching the D.A.R.E. program in local elementary schools in January of 1995, and Junior High D.A.R.E. in September of 1998; and WHEREAS, the curriculum, developed by educators, is an elementary and junior high school drug prevention curriculum taught by specially selected and trained uniformed police officers; and WHEREAS, Centennial Fire District was made aware of the desire for the Lino Lakes Police Department to teach this program in the elementary and middle schools and has donated $2,000.00 to the City to defer the cost of this program, NOW, THEREFORE, BE IT RESOLVED, that the City of Lino Lakes hereby accepts the donation of $2,000.00 toward the cost of the D.A.R.E. program and wishes to express its gratitude to Centennial Fire District for its donation. Adopted by the Lino Lakes City Council this 12th day 1998. of October, Sullivan, Mayor Ma' ' Anderson, Clerk -Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Whereupon said resolution was declared duly passed and adopted. • • • • Council Member Bergeson moved its adoption: introduced the following resolution and • CITY OF LINO LAKES RESOLUTION NO. 98-157 RESOLUTION ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT — LILAC STREET TRUNK UTILITY IMPROVEMENTS -PHASE 2. WHEREAS, pursuant to an advertisement for bids for the construction of the Lilac Street Trunk Utility Improvements -Phase 2, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Company S.R.Weidema, Inc. Northdale Construction Co. Ro-So Contracting Barbarossa and Sons Bid Amount $ 94,014.90 $ 97,943.77 $ 115,835.00 $ 145,394.50 Engineer's Estimate $ 110,627.00 AND WHEREAS, it appears that S.R.Weidema, Inc., is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with S.R. Weidema, Inc.,17600 113th Avenue North, Maple Grove , Minnesota 55369, in the name of the City of Lino Lakes for the construction of the Lilac Street Trunk Utility Improvements -Phase 2 according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the Lino Lakes City Council is / th • ay • « ober, 1998. Illy- n, Mayor -tylaiir144JL04Dery MarilynAnderson, Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan. The following voted against same: none. Whereupon said resolution was duly passed and adopted CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on October 12, 1998. Marilyn G. Anderson, Clerk -Treasurer • •