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HomeMy WebLinkAbout11/04/1998 Council Minutes• • • CITY COUNCIL WORK SESSION NOVEMBER 4,1998 CITY COUNCIL WORK SESSION MINUTES DATE : November 4, 1998 TIME STARTED : 5:35 p.m. TIME ENDED : 8:05 p.m. MEMBERS PRESENT : Council Members Bergeson, Dahl, Lyden, Neal, Mayor Sullivan MEMBERS ABSENT : None Staff members present: Interim City Administrator, Dave Pecchia (part); Community Development Director, Brian Wessel; Administration Director, Dan Tesch (part); Consulting City Engineer, John Powell; Environmental and Forestry Coordinator, Marty Asleson (part) PDI ADMINISTRATOR'S SEARCH, HARRY BRUHL Mr. Harry Bruhl stated he contacted 23 people who were in the position to know good candidates. He contacted the candidates and sent a copy of the City's profile to them. Mr. Bruhl has a list of 13 candidates who are interested in the position. All but one of the candidates is from the area. He recommended taking a smaller list from the 13 candidates and have a series of discussions with the Council. He would like to schedule those discussions as soon as possible. After the discussions a professional management assessment should be done. The whole process should be wrapped up within 30 days. Kim directed each Council Member to read over the list and contact Mr. Bruhl by Monday, November 9, 1998 and give him a prioritized list of four (4) candidates to interview. Andy indicated all the candidates should be interviewed. Mr. Bruhl suggested that each Council Member look over the list first. Salary will be an issue for some of the candidates. He indicated the City should not have to pay $80,000 to get a candidate from this pool. The discussions should include the candidates needs, expectations, and the City's challenges. Mr. Bruhl suggested that each candidate be interviewed for one hour. Kim asked each Council Member to contact Mr. Bruhl by Monday, November 4, 1998, with their list of four (4) candidates. If there are only four (4) discussions to be held, they will take place on Monday, November 16, 1998, 4:30 p.m. If more discussions are required, they will be held on Saturday, November 14, 1998, 11:00 a.m. Mr. Bruhl explained that after the interviews are held, the candidates will come to his office within a day or two (2) for a professional management assessment. He stated he will then meet with Council Members and give his recommendation on November 23, CITY COUNCIL WORK SESSION NOVEMBER 4,1998 1998, 4:30 p.m. He stated he will have a list of questions from the candidates for the City Council ahead of time. After his recommendation, a decision can be made and negotiations started. FOLLOW-UP, SEPTIC SYSTEM ORDINANCE ENFORCEMENT, JOHN POWELL John Powell stated another letter will be sent out in the near future regarding septic system ordinance enforcement. The letter will include a list of pumpers and a resource contact for financial assistance. Residents will have until next spring to comply. John Powell noted the enforcement is not a heavy handed approach. CONSIDERATION OF EXCESS PROPERTY, APOLLO DRIVE, PHASE 3, JOHN POWELL John Powell explained there are two (2) triangular parcels of property left from the acquired Bruder property that the City does not need. He stated the adjacent property owners may want to purchase the parcels. Each parcel is 4,300 square feet. John Powell indicated the parcel locations on a map. The parcel to the south may be desired by the Conoco property owners. The parcel to the north may be desired by the new bank site owners. Each parcel is 4,300 square feet. If the parcels are purchased the property would be back on the tax roll. The property owner would be responsible for the upkeep of the property. John Powell recommended the City sell the parcels for $1.00 per square foot. John asked if the parcel to the south would be needed in the future for the expansion of Lake Drive. John Powell stated he will speak to the County and look at the Lake Drive Corridor Study to determine if the parcel will be needed for future use. Marty added that if the new bank property owners could acquire the north parcel they would be able to move the entire project to the north and save a very large old Oak Tree. It was the consensus of Council for John Powell to pursue a negotiations to sell the parcels to the adjacent property owners and determine if the south parcel will be needed in the future. UPDATE, ENVIRONMENTAL FOCUS COMMITTEE, MARTY ASLESON Marty stated that he participated in meetings held on October 29 and October 30, 1998. These meetings were the best two (2) days of the environmental planning process that he had participated in. The focus of the meetings were to look at how to structure the planning part of the Environmental Inventory Plan. There is a lot of excitement about the possibilities regarding open space and maintaining rural areas. He stated the consultants would like to make a presentation to the Council on December 14, 1998. The consultants have also asked about the possibility of the Council and City staff visiting conservation areas in Chicago. 2 • • • • CITY COUNCIL WORK SESSION NOVEMBER 4,1998 Kim stated she is very interested in visiting conservation areas in Chicago. She was very impressed with the developers participation in the meetings. John added that he was very encouraged by those meetings held last. Kim stated the environmental consultants will make a presentation to Council on Monday, December 14, 1998. CITIZENS CONCERNS, CAROLINE DAHL Caroline stated she received calls from three (3) residents about garbage pick up within the City. One resident called and indicated a rental property next door did not have garbage pick up and as a result she now has rats. The resident asked if there is a system in place to determine who does have garbage pick up. The resident also said she was in favor of a City wide garbage pick up requirement. Marty stated because it is a health issue, the resident should report her complaint to the Police Department. Andy added that the County Health Department is visiting the property tomorrow. He stated the City needs to hire an exterminator to get rid of the rats. Caroline stated that another resident called from the 625 Ash Street area and complained about a rental property that burns their garbage. The resident is concerned with the smell from the garbage burning. Dave stated the Police Department should be notified. Caroline stated a third resident called regarding garbage pick up on another rental property. The Police Department is taking care of this complaint. Caroline passed out an article regarding a Reforestation Program being done by Shoreview. The program offers residents a chance to buy trees at wholesale prices and offers help in planting the trees if the property owner is unable. The trees are not guaranteed. The program is a way to replace trees that were lost in this year's storms. Kim stated the Friends of the Parks has an annual tree sale that offers trees at a discounted price. Dave suggested this annual event be advertised so residents are aware of the sale. Andy suggested the Friends of the Parks sell Christmas Trees and Poinsettias as well. Kim indicated she will speak with Sandie to see what can be done to improve the sale. 1998 GENERAL ELECTION REVIEW, MARILYN ANDERSON Kim stated this item will be addressed at the regular Council meeting, Monday, November 9, 1998. CITY COUNCIL WORK SESSION NOVEMBER 4,1998 REGULAR AGENDA, NOVEMBER 9,1998 Brian stated he will be requesting action on item 5A, Comprehensive Land Use Plan. He stated if the Comprehensive Plan does not have a 4/5ths vote, the City will have to determine whether the Plan will be submitted to the Metropolitan Council. Kim noted that Alan Brixius needs to respond to Mr. Fritz Johnson's concerns. She also asked Brian to provide a clear fact sheet with the following information: what exists now, what will exist with the new Comprehensive Plan, a regulatory mechanism checklist, information regarding neighborhood businesses, the Comprehensive Plan land uses, an assessment of the amount of commercial space available, and if commercial goals can be met along with a list of other options. John also asked Brian for guidance from Mr. Brixius regarding Livable Communities and how to fulfill the requirements. Brian noted that a full month is needed to package the Plan. The deadline could be extended if progress is being made. Kim stated she will meet with Chris this evening to negotiate the Plan. If the meeting is productive, the two (2) of them will set a schedule for further discussions. They will have a joint statement after the meeting. This item will be revised for the regular Council meeting, Monday, November 9, 1998. Agenda Item, 6A: Kim asked for a summary of the candidates background by Monday, November 9, 1998. Financial Analyst Position. Agenda Item 7A: Consideration of Hiring an Appraiser for the Vaughan Eminent Domain Proceeding. John indicated he will be asking if Mr. Vaughan will have to pay the City's legal fees if the City wins the case. Kim encouraged the Directors to speak to staff about the Christmas party, tentatively set for January 16, 1999. The meeting was adjourned at 8:05 p.m. These minutes were considered, corrected and approved at a regular uncil meeting held on November 23, 1998. j M '1yn G. Anderson, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 4 , Mayor •