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HomeMy WebLinkAbout01/06/1999 Council Minutes• CITY COUNCIL WORK SESSION JANUARY 6,1999 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY COUNCIL WORK SESSION MINUTES : January 6, 1999 . 5:32 p.m. . 8:47 p.m. : Council Members Bergeson, Dahl, Lyden, Neal, Mayor Sullivan : None Staff members present: City Administrator, Linda Waite-Smi Development Director, Brian Wessel; Administration Dire Engineer, John Powell; Public Services Director, Rick Marilyn Anderson ity anti City er, and City Clerk FIDELITY BOND CONSIDERATION, DAV =HIA Dave reported Mr. Hoff would like a closedsession 'th Council to discuss the Fidelity Bond issue which may involve litigation. It was meeting Monday, January 11, 1999 nsensus of Council to hold a closed RESHANAU TRAIL REP : t',ro 4 .DEGARDNER Rick reported on the emergency access to The proposed Mallar and the Rice L . t _ 1 service for this current trail thro disruption to area re � �� the Fire Department and Police Department regarding en f Reshanau Lake through the Black Duck Drive area. trail would provide a less direct access to the Middle School em School. The Centennial School District provides bus schools. Rick noted Mr. Palcher, owner of the lot next to the s area, is still willing to cooperate with the City to minimize any idents until the trail access from Mallard Lane is completed. Rick indicated the only other option to secure a trail around the north side of Reshanau Lake is eminent domain. Council directed Rick to directed to discuss eminent domain with the City Attorney to determine what is involved with the process, and bring this matter back to Council. CONSIDERATION OF GOAL SETTING SESSION, DAN TESCH Dan asked Council to determine a time and format for the 1999 goal setting session. All Directors were asked to be involved with the session this year. PAGE 1 CITY COUNCIL WORK SESSION JANUARY 6,1999 Dan was directed to contact Dennis Cheesebrow to determine if he would be available to attend an all day goal setting meeting on Saturday, February 6, 1999 at Wargo Nature Center. The same format used in 1998 will be used. DISCUSSION OF MINUTES, KIM SULLIVAN Kim clarified the process for discussion of items on the Consent Agenda. If a Council Member wishes to discuss an item on the consent agenda, that item should be pulled from the consent agenda at the time the agenda is set. Marilyn added if a Council Member would like to reconsider a motion, it must be introduced by a Council Member who voted for the motion and the reconsideration must take place on the same day the vote was taken. Kim noted the minutes policy was discussed at the last work ess' : The ninutes policy was described as follows: 1) every set of minutes is to be d� rl ymarked `DRAFT" until formally approved; 2) "DRAFT" minutes will only be � - s _ =gid t' the members and staff associated with the meeting covered by the "D' ° w b:; 3) if revisions are requested by anyone reviewing the minutes, thosea clearly marked with a strike through/underline so they can be idents •e 1 approval; 4) approved minutes will be clearly labeled "APPROVE. ' : 5 �t minute format should closely follow Robert's Rules of Order and include issue gatement, summary of discussion, and the decision and action taken; 6) t ta e official meeting minutes must be approved within 30 days of the mei g, requires the Chair to indicate who makes and seconds a motion, and 8) a record o� e note d tape must be kept for two (2) years. It was noted that everyone es minutes must be aware of the new policy. Any corrections to Friday before the Co from the cons n Ca ``'"' cil minutes must be given to Marilyn by noon on eeting. If the minutes are still an issue they must be pulled lyn will note any changes that are made. DISCUSSION TS (INDIVIDUAL SEWAGE TREATMENT SYSTEMS), JOHN POWELL' John explained the City must follow the most restrictive ISTS ordinance. At this time, the Anoka County ISTS is the most restrictive. Since ISTS rules have been changed, he has requested and is awaiting receipt of the Anoka County ISTS. The City will have to change their ISTS Ordinance. A new Ordinance will be developed within the next month or so. The City will communicate the ISTS changes and the new Ordinance to residents via the City newsletter. Staff will also develop a reminder of the three (3) year inspection cycle schedule to residents. 2 • • • CITY COUNCIL WORK SESSION JANUARY 6,1999 62ND STREET Andy reported the resident that is gathering petitions in the Ware Road/62nd Street area is concerned about a meeting that will be held with Mr. Carlson while it is so cold. The resident has indicated she is not against Mr. Carlson's new subdivision but rather the extension of West Shadow Lake Road to 62nd Street. This issue will come before Council in the future. CHRIS LYDEN'S BACKYARD Chris reported 30-40 acres in his backyard is flooding and some use of his land has been lost. He wants the Council to be aware of the problem and consid miproving the ditch at some point in the future. Council directed John to investigate from a maintenance anything can be done about the beaver dam and flooding. COMMUNICATION Linda reported she will be having Friday u include issues the Council should be awaref that Directors will provide her with the info FIRST MEETING APPOINT Dan explained that an item can make the appoin was also decided th group members terms e Council. The brief updates will on the verge of developing. ;weekly basis. dded to the agenda Monday evening so that Council d to be made at the first Council meeting of the year. It ci =should adopt a motion extending the current board and arch 1, 1999. Kim asked that a schedule be determined so there is a target date for completion of the interviews for advisory boards and groups. It was determined that interviews will be held on January 13, 1999, 5:00 p.m. until 9:00 p.m. Interviews will also take place on February 3, February 8, and February 17, 1999. An hour will be added to each Council meeting on those dates. It was the consensus of Council to make a motion on Monday night that all Board appointments will be effective March 1, 1999. It was noted that appointed board and group members serve at the pleasure of the City Council. CITY COUNCIL WORK SESSION JANUARY 6,1999 NEWSLETTER Kim asked that the newsletter always go out on time so it can be delivered a week before the calendar starts. REGULAR AGENDA, DECEMBER 21,1998 Dan will obtain a legal opinion from the City Attorney regarding Item 4A, Consideration of Depositories for 1999, relating to any conflict of interest between the depositories and board members. Kim directed Dan to have Daryl get information on the 1999 Budget for the April, 1999, Charter meeting. Council will be present at that Charter meeting. John will locate the Change Order Policy that was developed in Kim asked that a Charter update and Council liaisons b scheduled for the next Council work session. RECOGNITION OF DAVE PECCHIA Chris indicated something should be done ti Interim City Administrator this past was noted that since many City em restructuring and the havoc of tie; their efforts. ecogntze the work of Dave Pecchia as the Dan should also be recognized. It orked many additional hours due to the s, something should be done to recognize It was the consensus o c' hold a Recognition Breakfast on February 9, 1999, in which Council will servereakfast to City employees. Dave will be recognized at that time. The meeting wad o ed at 8:47 p.m. These minutes we January 25, 1999. onsidered, corrected and ap aiilyii G. Aiideisuii, Transcribed by: Kim Points L�1 C1GiwA e,k,tt 4 rov-d . a regular Council meeting held on rly ullivan, Mayor • • • • CITY COUNCIL WORK SESSION JANUARY 6,1999 TimeSaver Off Site Secretarial, Inc.