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HomeMy WebLinkAbout01/11/1999 Council Minutes• • • COUNCIL MINUTES JANUARY 11, 1999 CITY OF LINO LAKES MINUTES DATE : January 11, 1999 TIME STARTED : 6:30 P.M. TIME ENDED : 7:39 P.M. MEMBERS PRESENT : Bergeson, Dahl, Lyden, Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Administrative Director, Dan Tesch; City Attorney, Bill Hawkins; Community Development Director, Brian Wessel; City Engineer, John Powell; Public Services Director, Rick DeGardner; and City Clerk -Treasurer Marilyn Anderson SETTING THE AGENDA The agenda was approved as presented. CONSENT AGENDA Mayor Sullivan removed Items Al and A4 andm under New Business as Items 6A and 6B. Council Member Neal moved to appr Member Dahl seconded the motion ed Consent Agenda as amended. Council unanimously. ITEM ACTION MINUTES: December g • ' : Approved December 16 ' 8 Approved DISBURSEMENTS: Approved December 31, 1998 ($61,401.93) January 11, 1999 ($379,489.50) Centennial Fire District Approved Approved COUNCIL MINUTES JANUARY 11, 1999 Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. OPEN MIKE Mayor Sullivan announced the City is very pleased to have Ms. Linda Waite Smith as the new City Administrator. Ms. Waite Smith previously worked for the City of Minneapolis and the City of Ramsey. Mayor Sullivan announced that the Early Childhood Development Center has opened. It is the first of the municipal buildings to open within the Town Center. Mayor Sullivan reminded residents that snowmobiling is not permitte `: k trails. Mayor Sullivan stated that Fairview Health Center is conductin They currently have twenty early childhood families and twe looking for twenty more families with health issues to inte several programs including monthly blood pressure checks Senior Citizen education, and physicals. If anyone is Fairview Clinic. Mayor Sullivan noted the Institut; Fairview Clinic. Mayor Sullivan stated changes were ma citizens to be more involved. Change to speak on specific issues on the a Sullivan encouraged citizens to usually more discussion. No one appeared for op y in Lino Lakes. ey. Fairview is plans to implement on programs, access to plea contact Betty at the edicine opened today at the ding Council meetings to enable announcements at open mike, allowing citizens wing the community calendar. Mayor tednng the Council work sessions because there is PUBLIC HEARI � �" ,y ITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING FOR 1 €a, i AN TESCH The City will receive &«estimated $36,063.00 (less $1,000 for administration) in CDBG dollars for the 1999-2000 grant year. The dollars can be used to benefit low and moderate income residents or to clean-up slum and blighted areas of the City. The purpose of the public hearing is to receive comments and requests from the public for the use of funds. The Council will take comments this evening, review the material submitted by each applicant and then make final funding decisions at the February 8, 1999, Council meeting. Mayor Sullivan opened the public hearing at 6:39 p.m. 2 • • • COUNCIL MINUTES JANUARY 11, 1999 Ms. Maggie Novak, North Anoka Meals on Wheels, thanked the Council for their support in the past. She explained the organization serves meals to seniors and disabled citizens. She asked Council for their support again this year. Ms. Phyllis Linder, Senior Outreach Program, stated the organization links seniors and the disabled to programs and services that enable them to live in their homes independently. Last year the program served 38 clients which resulted to 45 additional follow up visits and 108 referrals. Ms. Maryanne Reich, ARC of Anoka & Ramsey County, stated they serve developmentally disabled adults and children in the community. Funds are used for core services to help people find services. They also offer a library for adaptive equipment and toys for growth and development. Residents are able to "check" out the equipment for us r� e. Thirty people in the community used this service last year. Ms. Julie Brown, Rise, stated Rise is a vocational rehabilitati were serviced last year and they are expecting a 10-15% i training, placement, and transportation to people with disa Ms. Sarah Henfling, Community Emergency Ass' combat homelessness and hunger. They offer including a mentoring program, transportation program served 50-60 residents last year thousand people They offer job stated their mission is to fami les on an emergency basis othing closet, and food shelf. The ough November 30, 1998. Council Member Dahl moved to cl aring at 6:55 p.m. Council Member Neal seconded the motion. Motion c • ` usly. Council Member Lyden o �q •en the public hearing at 6:56 p.m. Council Member Dahl seconded the motion. a • animously. Mr. Barney Ingle of ers ource Center, stated this program serves men going through a divorce and some been married. Their mission is to work with the father of children to accommo • = a peaceful, co -parenting existence. They offer parenting classes, anger classes, law clinics, an hild support enforcement. The program served 50 residents from Lino Lakes last year. Council Member Bergeson moved to close the public hearing at 7:02 p.m. Council Member Lyden seconded the motion. Motion carried unanimously. ADMINISTRATION DEPARTMENT REPORT, DAN TESCH Consideration of Depositories for 1999 - Each year the City is required to designate legal depositories. Mr. Tesch briefly reviewed the list of depositories and explained the Lino Lakes State Bank and the League's 4M Fund are new to the City's list. COUNCIL MINUTES JANUARY 11, 1999 Mr. Hawkins noted there is no conflict of interest for investors in or employees of any institution who also serve on a Lino Lakes board or group. Council Member Lyden moved to approve the official depositories listed as submitted. Council Member Neal seconded the motion. Mayor Sullivan noted an exception is being made within the Finance Policy regarding Lino Lakes State Bank. The motion passed unanimously. Consideration of Requests for Proposals (RFP) for City Auditor - prepare a RFP for auditing services and send them to area auditing fi received. Staff is recommending the firm of Larson, Allen Weishai the City Auditor. The Larson Allen Government Group include experience with more than 100 local government units and w is recommending a three (3) year contract at a total cost o Larson, Allen Weishair & Co. provide a brief Executive R Staff was instructed to (6) RFP's were y be appointed CPA's, has ed company. Staff uncil requested h completed audit. Council Member Bergeson moved to enter into awl �. . c, ° " ►arson, Allen Weishair & Company for auditing services. Council Mem unanimously. Consideration of Resolution No. 99 of Indebtedness - The 1999 budge amount of $307,570 to be used for the certificates in the years be used to finance the cert Fund. Staff recommen Indebtedness. ed the motion. Motion carried orizing the Issuance of the 1999 Certificates suance of Certificates of Indebtedness in the f e ocapital equipment. A special Levy will pay 2001 and 2002. Funds from the Area and Unit Fund will evy receipts will be receipted into the Area and Unit rove the issuance of the 1999 Certificates of Council Member LP to approve the issuance of the 1999 Certificates of Indebtedness, as presented. Counc ember Neal seconded the motion. Motion carried unanimously. Resolution No. 99 - 01 can be found at the end of these minutes. Consideration of Resolution No. 99 - 04, Adopting the 1999 Recreation Fund Budget - The Recreation Fund is a Special Revenue Fund. This type of fund should have an adopted annual budget for audit purposes. This was a recommendation in the 1995 audit management report from Tautges, Redpath Inc. The budget is divided into various adult and youth programs. Council Member Neal moved to adopt Resolution No. 99 - 04, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 99 - 04 can be found at the end of these minutes. 4 • COUNCIL MINUTES JANUARY 11, 1999 Consideration of Annual Appointments - The City Charter requires the Council to appoint an Acting Mayor at the first meeting of each year. Council Member Lyden was Acting Mayor in 1998. Mr. Tesch noted additional appointments will be made at a later date. Council Member Neal moved to appoint Council Member Bergeson as Acting Mayor for 1999. Council Member Lyden seconded the motion. Motion carried with Council Member Bergeson abstaining. Mayor Sullivan moved to extend the terms of the current boards and groups until February 28, 1999. Council Member Bergeson seconded the motion. Motion carried unanimously. COMMUNITY DEVELOPMENT REPORT, BRIAN WESSEL Consideration of Interim MUSA, Brian Wessel - The Counci as n• of a Comprehensive Plan Amendment, approved by the Metropol996, that allocated the distribution of 150 acres of Interim MUSA Reserve fo pro s s th and east of the Rice Creek Regional Park within sewer districts No 1, No. 4, an During 1996, only 11.51 acres of MUSA was use amended the policy on the allocation of Interi • during 1997 and 70.28 acres for 1998. Only 5 1998 leaving a current balance of 53.36 a • June of 1997, the Council eserve to allow 70.28 acres for use ere used in 1997 and 29.41 acres in Staff is recommending that Counci lie policy on Interim MUSA Reserve Allocation to allow use of the re ,m acres as needed during 1999. The only current proposals for MUSA usage inv :. cres or the Carlson project, West Shadow Ponds. Council Member Lyde Dahl seconded the motion. Sullivan voting n Resolution No. 99 - 02, as presented. Council Member tion failed with Council Members Bergeson, Neal, and Mayor Council Member Be Member Neal seconde voting no. on moved to adopt Resolution No. 99 - 02, as presented. Council e motion. Motion carried with Council Members Dahl and Lyden Resolution No. 99 - 02 can be found at the end of these minutes. Consideration of SECOND READING, Ordinance No. 16 - 98, Sale of City Owned Property, John Powell (415th Vote) - Ordinance No. 16 - 98 received its first reading at the December 14, 1998, Council meeting. It allows the City to sell two (2) pie shaped parcels of property, adjacent to the proposed Apollo Drive right-of-way, to the adjoining property owners. The adjoining property owners are Lakeland National Bank to the north, and Kathy Hansmann to the south. These property owners propose to incorporate this additional land into their landscaping plans. COUNCIL MINUTES JANUARY 11, 1999 Council Member Neal moved to approve the SECOND READING of Ordinance No. 16 -98, as presented. Council Member Dahl seconded the motion. Council Member Bergeson voted yes. Council Member Dahl voted yes. Council Member Neal voted yes. Council Member Lyden voted yes. Mayor Sullivan voted yes. Motion carried unanimously. Ordinance No. 16 - 98 can be found at the end of these minutes. Consideration of Resolution No. 99 - 03, Change Orders for Wear Course Projects, John Powell - The City Parks and Public Works Departments requested additional work tasks be completed by the contractor on the referenced project which were not gra the original contract. These change orders address work completed at sites not contract, as well as correcting differing subsurface conditions w included in the contract. A portion of the cost is related to completed to minimize the impact to properties adjoining the contract amount due to these change orders is as follo Original Contract Amount Change Order No. 1 Change Order No. 2 Revised Contract Amount ,the original tered at sites rk which was ements. The change in $235,414.00 $ 34,211.00 $ 5,323.29 $274,949.27 Council Member Neal moved to de • - o. 99 - 03, as presented. Motion failed due to lack of a second. Council Member Bergeso `` 4 dopt Resolution No. 99 - 03, as presented. Council Member Lyden second Resolution No. 99 iona otion carried with Council Member Neal voting no. and at the end of these minutes. Consideration of L .,1 1 rive Business Relocation Costs, (Orman), John Powell - Easements are required for the in am lation of sanitary sewer and watermain as part of the Lake Drive Trunk Utility Project, and for the roadway and storm sewer to be installed as part of the Apollo Drive Phase No. 3 project. One of the properties, the Orman property at 545 Lilac Street, also contained a business and was therefore eligible for Business Relocation Benefits. The name of the business at this address was Imaging Specialties, Inc. Conworth, Inc., submitted their report regarding the evaluation of the business relocation claim. Conworth, Inc., recommends payment by the City of Lino Lakes to Imaging Specialties, Inc., in the amount of $19,000 to complete the relocation transaction. The relocation benefits are included in the Phase No. 3 project costs. Mr. Hawkins noted this is a valid claim. Imaging Specialties, Inc., is entitled to the relocation benefits. 6 • • COUNCIL MINUTES JANUARY 11, 1999 Council Member Neal moved to approve payment to Imaging Specialties, Inc., in the amount of $19,000.00 for the relocation of their business formerly located at 545 Lilac Street. Council Member Dahl seconded the motion. Motion carried unanimously. NEW BUSINESS Consideration of Minutes, December 9, 1998 - Mayor Sullivan stated that page 3, paragraph 6, should read "Kim suggested that when we meet with the Met Council, the Council should talk about the following". Council Member Lyden moved to approve the amended December 9, 1998 minutes. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Minutes, December 21, 1998 - Mayor Sullivan requested the statement "Mayor Sullivan questioned whether changes would eliminate overag" M; e future", be added between paragraphs 10 and 11, page No. 3. Council Member Berge mo to approve the amended December 21, 1998, minutes. Council Member Neal s n he ®; tion. Motion carried unanimously. COMMUNITY CALENDAR FOR JANUARY 11,199' o; - FEBRUARY 4,1999 Interview Candidates for Park Board, Planni �� - � o oard, etc., Wednesday, January 13, 1999, 4:45 p.m., Senior Center Planning and Zoning Board, Wednes ,1999, 6:30 p.m. Charter Commission, Thursday, n' , "' ' 9, 7:00 p.m. Citizens Advisory Board, Mo : • nuary 18, 1999, 7:00 p.m. City Council Work Se :> ° dne ay, January 20, 1999, 5:30 p.m. Coffee with the Council Meeting, ' ay, January 25, 1999, 6:30 p.m. Environmental Board, Wednesday, January 27, 1999, 6:30 p.m. Mayor's Round Table, Thursday, February 4, 1999 ADJOURN There being no further business, Council Member Dahl moved to adjourn at 7:39 p.m. Council Member Lyden seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, January 25, 1999. January 22, 1999, 7:30 a.m. to 9:30 a.m. COUNCIL MINUTES t Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. JANUARY 11, 1999 8