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HomeMy WebLinkAbout02/22/1999 Council Minutes• COUNCIL MINUTES CITY OF LINO LAKES MINUTES DATE : February 22, 1999 TIME STARTED : 6:38 P.M. TIME ENDED 7:37 P.M. MEMBERS PRESENT : Bergeson, Dahl MEMBERS ABSENT : None FEBRUARY 22, 1999 Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch; City Attorney, Barry Sullivan; City Engineer, John Powell; Planning Coordinator, Mary Kay Wyland (part); Public Services Director, Rick DeGardner; Economic Development Assistant, Mary Alice Divine (part); SETTING THE AGENDA Mayor Sullivan removed Item 4G, JADT Amoco/ McDonalds, Lake Drive at Apollo, Planned Development Overlay, Preliminary Plan, Conditional Use Permit. Mayor Sullivan added Item 4G, Arnt Easement Acquisition. The amended agenda was approved as presented: CONSENT AGENDA Mayor Sullivan removed Item Y =all'Meeting minutes. The meeting minutes were add`d to Item 8, New Business. Council Member Lyden moved to approve the amended Consent Agenda as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. ITEM DISBURSEMENTS: ACTION February 22, 1999 (Check No. 55325 - 55434, $321,123.10) Approved Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. COUNCIL MINUTES FEBRUARY 22, 1999 OPEN MIKE No one appeared for open mike. Mayor Sullivan stated the City has started a task force to address the issue of bleacher safety within the City. Mayor Sullivan stated that Senator Krentz has initiated legislation to enforce a 25 mile per hour speed limit in school zones. Senator Krentz will be testifying in the Senate later this week. Mayor Sullivan stated the City is making progress on developing a Preservation Development Process for development within the City. ADMINISTRATION DEPARTMENT REPORT, DAN TESCH Receive GFOA Award for Finance Department for 1998 - Mr. Tesch stated the City of Lino Lakes is the recipient of the Certificate of Achievement for Excellence in Financial Reporting for the third year in a row. This certificate is presented by the Government Finance Officers Association of the United States and Canada to government units whose comprehensive annual financial reports achieve the highest standards in government accounting and financial reporting. Mr. Tesch thanked Daryl Sulander, Joyce Lund, Paula Schloer, and Lynn Francis for their dedication and hard work. Additional Non -Union Salary Adjustments for 1999 - Mr. Tesch stated the recent de- certification of the Lino Lakes Management Association allows the City Council to proceed with cost of living adjustments for the: following positions: Public Safety Director Public Services Director Community;Development Director Public Work " uperitendent Parks Depart =rt Office Manager Police Department Office Manager Mr. Tesch stated the recommendation is for a 3% adjustment, consistent with metropolitan cities and other employee groups. This adjustment would be retroactive to January 1, 1999. Mr. Tesch recommended that the Pay Program be amended to reflect the addition of a Recreation Supervisor II, and that the incumbent be placed at Step 5 ($43,200). Council Member Lyden moved to approve the adjustment of salaries for non-union employees by 3% and create a Recreation Supervisor II position with placement of the incumbent at Step 5. Council Member Dahl seconded the motion. Motion carried unanimously. 2 • • COUNCIL MINUTES FEBRUARY 22, 1999 COMMUNITY DEVELOPMENT DEPARTMENT REPORT Consideration of Amendment to the Livable Communities Demonstration Account Contract, Mary Alice Divine - Ms. Divine stated the Metropolitan Council has agreed to amend the Lino Lakes Livable Communities Demonstration Account Contract to allow travel expenses because the purpose of the funding was to work with the national experts who are based in California. Council Member Bergeson moved to approve the Amendment to the Livable Communities Demonstration Account Contract. Council Member Neal seconded the motion. Motion carried with Council Members Dahl and Lyden voting no. Molin Concrete, 415 Lilac, Amended Conditional Use Permit and Site Plan Review, Mary Kay Wyland - Ms. Wyland stated that Molin Concrete is requesting an Amended Conditional Use Permit and Site Plan Review to allow the construction of a 30 x 80 lunchroom/break room addition to the north/west side of their new batch plant located at 415 Lilac Street. Ms. Wyland noted the Planning and Zoning Board held a public hearing on February 10, 1999, and recommended approval of this Amended Conditional Usev.Permit and Site Plan Review with conditions. Council Member Lyden moved to approve the Amended Conditional Use Permit and Site Plan Review based on the following conditions: 1. Proper building permits are obtained for all construction. 2. Conditions approved With prevousAmendments shall remain in effect. Council Member Bergeson secondedthe motion. Motion carried unanimously. Lino Lakes Elementary, 7 Main Street, Amended Conditional Use Permit and Site Plan Review, Mary Kay Wylan`Ms. Wyland stated KKE Architects, on behalf of the Lino Lakes Elementary School, is asking -for an Amended Condition Use Permit and Site Plan Review to allow expansion of the school facility. Ms. Wyland noted the Planning and Zoning Board held a public hearing on February 10, 1999, and recommended approval of this Amended Conditional Use Permit and Site Plan Review with conditions. Council Member Bergeson moved to approve the Amended Conditional Use Permit and Site Plan Review based on the following: 1. Proper building permits are obtained prior to construction and reviewed by both the Building Inspection Department and the Fire Chief. The building permit shall include an escrow deposit of 1% of the construction costs to insure completion of all site improvements. COUNCIL MINUTES FEBRUARY 22, 1999 2. Final drainage and utility plans are reviewed and approved by the City Engineer. 3. Permits are obtained from the Rice Creek Watershed District (approved with conditions December 23, 1998). 4. Permits are obtained from Anoka County, if necessary. 5. Trash handling area is indicated on the plan and properly screened from the street and adjoining residential properties. 6. A lighting plan and final construction plans are reviewed by the CPTED Officer and City staff. 7. A landscaping plan is provided for the entire site which includes existing and proposed plantings and provides screening between the parking area and adjoining residential properties where it does not exist. This plan shall be subject to the review and approval of the City Forester. 8. The Amended Conditional Use Permit and conditions of approval shall be recorded with the property at Anoka County. 9. A review by Anoka County Transportation. Council Member Dahl seconded the moti Motion carried unanimously. Consideration of Gemini Estates Final Plat, Mary Kay Wyland - Ms. Wyland stated the Preliminary Plat for Gemini Estate's (formerly Holly Estates) was approved on a 5/0 vote by the Council at their June 22, 1998,.mneeting. Ms. Wyland stated the Developer has provided the City with a signed development agreement and the required financial guarantees. The City Attorney has reviewed the title information. Ms. Wyland noted there are no changes from the original plat. All lots meet the R -1X criteria. Staff recommended approval of the Final Plat as presented. Council Member Lyden moved to approve the Final Plat for Gemini Estates, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Resolution No. 99 - 08, Approve the Plans and Specifications and Order the Advertisement for Bids for the Lake Drive Trunk Utility Improvements -Phase 2, John Powell - Mr. Powell stated this project includes the construction of trunk and lateral sanitary and watermain along Lake Drive from 79th Street to Main Street and along Main Street from Lake Drive to Lino Lakes Elementary. 4 • • • COUNCIL MINUTES FEBRUARY 22, 1999 Mr. Powell referred to the feasibility report which outlines the funding and special assessments that follow State Statutes and the Lino Lakes City Charter. Mr. Powell stated the proposed schedule for the project is as follows: Council Approves Plans Bid Opening Council Awards Bid Construction Begins Substantial Completion Staff recommended Council adopt Resolution No. 99 - 08. February 22, 1999 March 23, 1999 April 12, 1999 June 15, 1999 September 1, 1999 Mr. Powell noted the working hours on this project will be extended due to the aggressive schedule for completion. The City has extended working hours on other projects therefore, a precedence has been set. He indicated the Ordinance does allow for flexibility regarding working hours. The working hours will be 7:00 a.m. to 7:00 p.m. Monday thru Saturday and 9:00 a.m. to 5:00 p.m. on Sundays. Council Member Bergeson moved to adopt Resolution=No. 99 - 08, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 99 - 08 can be found at:he end of these minutes. Consideration of Resolution No. 99 09, Approve the Final Payment for the Fourth Avenue Trunk Utility Improvements, John Powell- Mr. Powell stated a settlement of the contractors outstanding claims has been reached in the amount of $50,000. The final payment will be in the amount of $53,431.85, disbursed to the contractor. Council Member Bergeson moved to adopt Resolution No. 99 - 09, as presented, approving the amount negotiated and todisburse payment as soon as possible. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 99 - 09 can be found at the end of these minutes. Arnt Easement Acquisition, John Powell - Mr. Powell stated the City Attorney has reached an agreement in the amount $1.00 per square foot for the Arnt easement acquisition. The total amount is $128,608.71. Staff recommended Council approve the final amount negotiated for the property. Council Member Bergeson moved to approve the purchase acquisition of the easement from the Arnt group in the amount of $128,608.71, and approve immediate disbursement. Council Member Dahl seconded the motion. Motion carried unanimously. COUNCIL MINUTES FEBRUARY 22, 1999 PUBLIC SAFETY REPORT, DAVE PECCHIA Conditional Job Offer for Police Officer Position - Mr. Pecchia recommended the City make a conditional job offer to Mr. Steve Bikkie for full-time licensed Police Officer, contingent upon a successful medical exam. Mr. Pecchia noted a background investigation has been completed. Mr. Bikkie successfully completed the background investigation, a psychological evaluation, and is scheduled for a physical exam. Council Member Dahl moved to approve the recommendation for a conditional job offer to Mr. Steve Bikkie for a full-time licensed Police Officer, contingent upon a,successful medical exam. Council Member Neal seconded the motion. Motion carried unanimously. PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER Consideration of Approving Phone Read System -Mr. DeGardner stated that after much discussion and research, staff is requesting that the Council approve a program to convert to an automatic water meter reading system. This new system will improve the quality of water service and the accuracy and efficiency of the City's water billing. Mr. DeGardner stated that if approved, the Phone Read System will be phased in over the next four (4) years. Route 5 will be converted this spring. Council Member Lyden moved to authorize staff to begin conversion to automatic meter reading system. Council Member Dahl seconded the motion. Motion carried unanimously. OLD BUSINESS - Non NEW BUSINESS Consideration of February 3, 1999, Special Council Meeting Minutes (Council Member Neal was absent) - Council Member Dahl moved to approve the February 3, 1999, Special Council Meeting Minutes, as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Neal abstaining. Consideration of February 3, 1999, Council Work Session Minutes (Council Member Neal was absent) - Council Member Dahl moved to approve the February 3, 1999, Council Work Session Minutes, as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Neal abstaining. Consideration of February 8, 1999, Special Council Meeting Minutes (Council Member Neal was absent) - Council Member Dahl moved to approve the February 8, 1999, Special 6 COUNCIL MINUTES FEBRUARY 22, 1999 • Council Meeting Minutes, as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Neal abstaining. Consideration of February 8, 1999, Regular Council Meeting Minutes (Council Member Neal was absent) - Council Member Dahl moved to approve the February 8, 1999, Regular Council Meeting Minutes, as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Neal abstaining. COMMUNITY CALENDAR FEBRUARY 23, 1999 THROUGH MARCH 8,1999 Environmental Board, Wednesday, February 24, 1999, 6:30 p.m. Park Board, Monday, March 1, 1999, 6:30 p.m. Mayor's Round Table, Monday, March 1, 1999, 6:30 p.m. Council Work Session, Wednesday, March 3, 1999, 5:30 Council Goal Setting Session at Centennial Fire Hall, Saturday, March 6, 1999, 9:00 a.m. - 12:00 p.m. Council Meeting, Monday, March 8, 1999, 6:30 p.m. Annual Board of Review, Monday, April 19, 1999, 6:30 p.m. 1,. ADJOURN There being no further business, Council Member Dahl moved to adjourn at 7:37 p.m. Council Member Neal seconded the motion. Motion carried unanimously. These minutes were nsidered and approved at the regular Council 'A 01 an M. Viger, Deputy lerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. • eting, March 8, 1999. vlhvan, Mayor Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 99-08 RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS — LAKE DRIVE TRUNK UTILITY IMPROVEMENTS -PHASE 2 WHEREAS, pursuant to a resolution passed by the Council on January 26, 1998, the City Engineer has prepared plans and specifications for the Lake Drive Trunk Utility Improvements - Phase 2, and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made part hereof, are hereby approved. • 2. The City clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids for the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Clerk until 10 a.m. on Tuesday, March 23, 1999, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, will then be tabulated, • and will be considered by the Council at 6:30 p.m. on Monday, April 12, 1999, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Lino Lakes City Council thi . 2;; 1'»I -, of F = • ary, 1999. JAhy an, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: none Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on February 22 1999. Council Member Bergeson introduced the following resolution and 411 moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 99-09 RESOLUTION APPROVING PAYMENT 7(final) and CHANGE ORDER NO. 2 FOR THE FOURTH AVENUE TRUNK UTILITY IMPROVEMENTS WHEREAS, the construction of the Fourth Avenue Trunk Utility Project has been completed by S. R. Weidema, Inc., and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Change Order No. 2 in the amount of $49,384.28 is approved. 2. Payment number 7 (final) in the amount of $53,431.85 is approved for a total contract amount of $393,185.17. Adopted by the City Council this 22ND d ilk I J = M. Viger 0 • uty Clerk = brua ALL t 999. 'V-rly AVSullivan, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Dahl thereon, the following voted in favor thereof: and upon vote being taken The following voted against same: none Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Cou . 'I on February 22 1999. M. Viger, Deputy Jerk