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HomeMy WebLinkAbout03/17/1999 Council Minutes• • • CITY COUNCIL WORK SESSION DATE TIME; STARTED TIME ENDED MEMBERS PRESENT' MEMBERS ABSENT CITY OF LINO LAKES MINUTES March 17, 1999 5:36 p.m. 9:44 p.m. Council Members Bergeson, Lyden, Neal, and Mayor Sullivan Dahl MARCH 17, 1999 Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch; City Engineer, John Powell; Community Development Director, Brian Wessel; Economic Development Assistant, Mary Alice Divine (part); Planning Coordinator, Mary Kay Wyland (part) Chief of Police, Dave Pecchia (part); Environmental Specialist, Marty Asleson (part); City Planner, Jeff Smyser COMP PLAN UPDATE, JEFF SMYSER Brian advised that the Comprehensive Plan has been submitted for review by the Metropolitan Council. The city has a meeting with the Metropolitan Council regarding their review in April, 1999. Once the Met Council says the submittal is complete, they have sixty (60) days to complete their review. The anticipated date for City Council action is July 26, 1999. Brian noted a 4/5 vote will be required to approve the Plan. Once the Plan is approved, the zoning ordinances will be reviewed in detail. The process regarding the zoning ordinances will take approximately six (6) months. Council directed' Jeff"to review the numbers regarding growth in the Comprehensive Plan to ensure that the numbers are correct. Jeff indicated he will walk through the calculation of numbers for council members at the next work session. LIQUOR ORDINANCE, JEFF SMYSER Brian stated the moratorium placed on liquor licenses has expired. It is the intent to have the new liquor ordinance go before Council in April, 1999. A detailed review of the new ordinance will be given at the next work session. Jeff distributed a draft copy of the new Liquor Ordinance. He stated his report concentrates on land use, zoning, and his recommendations. He asked council to review CITY COUNCIL WORK SESSION MARCH 17, 1999 the report before the next work session. He noted a public hearing regarding liquor license fees is scheduled for May 10, 1999. Kim asked Jeff to send a note in the packet that goes out on the Friday before the council meeting reminding council members to review the draft ordinance. Jeff advised that he will also find out how long after the 2000 census the city will be issued additional liquor licenses. CLEARWATER CREEK PHASE III UPDATE, JEFF SMYSER Jeff stated the project is the first for the city's new Open Space Development Plan. The project has gone through city staff, city boards, and city consultants. The plan allows for 40% "real" open space, review of buffers, 1.5 miles of paved trails, and a trail network. Jeff noted the developer has agreed to pave the trails. Jeff asked that council review the plan in detail before the, arch 22; 1999 city council meeting. He stated the Environmental Board and the Park Board are satisfied with the plan and park dedication. Mr. Quigly, developer for Clearwater Creek, stated that 40 homes will be built in the first year. The price range of homes will be $175,000 - $400,000. That price rangeis the same as Phase I and Phase II. John Powell added that a traffic study regarding Otter Lake Road was done in 1994. Since then Otter Lake Road has been realigned. He stated he has no concerns regarding traffic due to the development. Jeff stated three (3) actions will be required. The first is a Comprehensive Plan Amendment to change 40 acres to residential and expand the MUSA to cover 40 acres. The second action requires a rezone from R and R -X to PDO. The third action is approval of the PDO Preliminary Development Plan. Kim asked that Jeff check with Mr. Steve Apfelbaum to ensure the homes sizes are appropriate for the lots. This item will appear on the regular agenda Monday, March 22, 1999, 6:30 p.m. LEGION UPDATE, BRIAN WESSEL Brian reviewed the schedule for the American Legion project. He stated the police department will be moving to their new location in April, 1999. Brian advised a zoning amendment is in process to amend the General Business District to allow clubs as a conditional use permit. A public hearing regarding the amendment is 2 • • • CITY COUNCIL WORK SESSION MARCH 17, 1999 • scheduled for April 14, 1999. The zoning amendment will then go before council for the first and second reading. The zoning amendment could be effective in June, 1999. • • A site plan submission for the building is due on April 19, 1999, for the May 12, 1999, Planning and Zoning Board meeting. The actions necessary will include a rezone, site plan approval, and conditional use permit. The land sale could occur after the second reading of the zoning amendment. The Legion could then obtain a building permit and could possibly occupy the building by October, 1999. Brian noted there has not been an official appraisal of the property. The preliminary figure used for the sale is $2.00 per square foot, plus assessments. It was the consensus of Council to have staff obtain an official appraisal of the land. Kim noted she would like have a representative from the American Legion appear to make their case. Andy asked Brian to put together a schedule and estimates of the land value in a memo for the Legion. RESHANAU LAKE TRAIL UPDATE, LINDA WAITE SMITH Linda distributed a memo which contained an update on the Reshanau Trail activities that have taken place in response to the March 2, 1999, meeting between the City Council and the Reshanau Lake Homeowners Association. DISCUSS DATE FOR THE COUNCIL FINANCIAL WORK SESSION, LINDA WAITE SMITH Linda advised that Daryl Sulander has requested the Council Financial Work Session not be scheduled until the auditors are done. A preliminary audit report will be completed by mid April. It was the consensus of the Council to schedule the Council Financial Work Session April 19, 1999. DISCUSS FIVE YEAR FINANCIAL PLAN, LINDA WAITE SMITH Linda distributed a draft of what she anticipates will be in the Five Year Financial Plan. She stated Jean has sent a request for information regarding a Five Year Financial Plan to Financial Officers in other cities. She stated the Plan will include Charter language, Public Service Program elements, Department Objectives, Development of Revenues and Special Revenue Estimates, a Capital Improvement Program, and Capital Budget. CITY COUNCIL WORK SESSION MARCH 17, 1999 Linda noted the Objectives will have to be approved by the Council. She also added that population estimates will be heavily relied on for parts of the Five Year Financial Plan. Linda advised that the Capital Improvement Plan was not updated last year. Daryl is currently working on it. Linda stated Daryl has a good start on the Capital Budget. An operating budget and CIP should neer to be developed at the same time. Linda noted that the format of the Five Year Financial Plan CIP will have to be altered to comply with the Charter. Linda indicated she will continue to work on the Plan and discuss the Plan with directors at their weekly meetings. REGULAR AGENDA, MARCH 22, 1999 Item 3C, Authorization for Attorney, George Hoff, to do additional work - Linda will ask Mr. Hoff if he will take the case on a contingency basis. Item 4D, Consideration of Behm's Century Farms 5th Addition, Revised Preliminary Plat - Mary Kay will check on a disclosure for the property owners that would be affected by the Williams Pipeline. The city attorney will also review the disclosure. Item 4F, Consideration of Trapper's Crossing 2nd Addition, Final Plat - Mary Kay will ask Rick DeGardner to respond to Ms. Sue Walseth's concerns in writing. Upon council request, Mary Kay will also ask the developer to rename the streets currently designated as "Tin Cup Ridge" and "Purgatory Point". Brian noted that unless a request for an extension is received from Mr. Tim Baylor, JADT Amoco/McDonalds will be added to the agenda. Staff will recommend denial of the project. Brian added that he and John Powell will be unavailable for several days next week. They will be attending the trial regarding the Vaughn property. RECOGNITION OF DAVE PECCHIA, CHRIS LYDEN Chris stated he would like to recognize Dave for acting as the City Administrator last year. He indicated he would like to present him with a plaque and helmet. He added that council should pursue the option of serving the staff breakfast to recognize the other employees. 4 • • CITY COUNCIL WORK SESSION MARCH 17, 1999 It was the consensus of council to publicly recognize Dave at the April 26, 1999, council meeting. Kim will give a speech thanking him for his work. Any other council member wishing to say something may do so at that time. Council directed Linda to schedule a Tuesday morning breakfast for the City staff. Chris and Caroline will cook the breakfast. Kim and John will serve the breakfast. GOAL SETTING FOR CITY ADMINISTRATOR, KIM SULLIVAN Kim stated a goal setting session between staff and Council needs to be scheduled. She stated she feels it is important for Council to set goals for the City as a group. She suggested a four (4) hour goal session with Dennis and Linda be scheduled. It was the consensus of Council to have Linda develop a draft of goals by Friday, March 19, 1999. Kim and Chris will then meet with Linda to review the list and move forward from there. Andy noted that prompt employee reviews should be included in the goals. John asked that council members who are not at the meeting be allowed to have input regarding the goals. The meeting was adjourned at 9:44 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on April 12, 1999. M. Viger, Dep sC; Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 5