HomeMy WebLinkAbout04/21/1999 Council MinutesCITY COUNCIL WORK SESSION APRIL 21, 1999
CITY OF LINO LAKES
MINUTES
DATE : April 21, 1999
TIME STARTED : 5:40 p.m.
TIME ENDED : 11:12 p.m.
MEMBERS PRESENT : Council Members Bergeson, Dahl,
Lyden, Neal, and Mayor Sullivan
: None
MEMBERS ABSENT
Staff members present: City Administrator, Linda Waite _Smith; Administration
Director, Dan Tesch (part); City Engineer, John Powell (part); Comm
Director, Brian Wessel; Planning Coordinator, Mary Kay Wyland•
Director, Rick DeGardner; Environmental and Forestry Coord.
(part); City Planner, Jeff Smyser; and City Clerk Marilyn
Mayor Sullivan noted the next Council work sessio
1999, 5:30 p.m. Council Members have a lis
be completed by May 4, 1999.
velopment
e
son
uesday, May 4,
g the Finance Session to
GEORGE HOFF INVESTIGA A LLIVAN
A letter has been receive _'�' . indicating the investigation may not be worth
pursuing because of be a . le to collect a settlement.
Council di
investigati
arite_Smith, City Administrator, to instruct Mr. Hoff to drop the
WEEKLY ETINGS, MAYOR SULLIVAN
Mayor Sullivan advised she will be having a meeting every week with Ms. Waite_Smith
to evaluate how Council and staff can work together better. The first meeting was held
this week and issues discussed included the length of meetings and the Clerk/Treasurer
position. Ms. Waite_Smith will take any issues discussed at this weekly meeting to staff
and Mayor Sullivan will take the issues to the Council Members.
Mayor Sullivan asked Council Members to police themselves regarding their comments
during discussions. She suggested that some items may be skipped at the work sessions
at the City Administrator's discretion. Council can put a time limit on meetings which
can only be extended with a 5-0 vote. Council Member Lyden stated some items just
cannot be resolved and they must move on.
1
CITY COUNCIL WORK SESSION APRIL 21, 1999
Mayor Sullivan advised that a motion and a second are needed to end a debate.
Mayor Sullivan stated that with a new person in the Clerk/Treasurer position, it may be
desirable to remove the Treasurer's responsibilities from the job description. A letter
should be sent to the Charter Commission asking them to amend the Charter in this area..
DISCUSS OPTION AGREEMENT BETWEEN THE CITY AND BLAINE
AMERICAN LEGION
Ms. Waite _Smith stated the City Attorney would like the Council to be informed of the
following aspects of the agreement:
1. The amount of money paid in exchange for the option is non refundable: but
will be applied to the purchase price in the event of a sale.
2. Section 1.1 - The appraisal amount must be approved uncil
can determine the amount of sale regardless of the ap
3. The term of the option is six (6) months.
Council Member Neal advised the Legion c
"price to be negotiated". Council directed st
agreement to read "The price will
The amount of the option
Smith would find out
before making thi
of the agreement to read
e City Attorney to revise the
e City Council".
ed. It was determined that Ms. Waite -
Attorney charged for preparing the agreement
Ms. Waite n • the builder of the new Legion facility appraised the new building I
at $350,00
This item wi ppear on the agenda at the regular Council meeting Monday, April 26,
1999.
COMPREHENSIVE PLAN UPDATE, JEFF SMYSER
Mr. Wessel advised that a meeting with the Metropolitan Council was held last week.
The target date for the proposed resubmission of the Plan including Metropolitan
Council's comments to the City Council is June 26, 1999. A recommendation from the
Metropolitan Council will be reviewed at the June 21, 1999, Council work session.
Mr. Smyser distributed a memo titled MUSA Needs For New Growth and Existing
Homes and reviewed the memo in detail.
2
•
•
CITY COUNCIL WORK SESSION APRIL 21, 1999
Through much discussion, it was determined that concerns regarding the Plan include a
quality issue, regulatory mechanisms, and the percent used for the overage factor for
MUSA.
A tentative agreement regarding MUSA was reached: Mr. Smyser will recalculate the
MUSA numbers using a flexibility/overage factor of 12.5%. A MUSA bank will be
established for the Commercial and Industrial areas, another MUSA bank will be
calculated for the new residential areas, and a third MUSA bank will be calculated for the
existing residential areas. A figure for MUSA availability for up to 2010 and for the
years 2010-2020 will be also be delineated. The revised figures will be reviewed at the
next work session.
Council directed staff to work with Mr. Brixius to draft the proposed regulatory
mechanisms as well as a method to measure these mechanisms. The draft will be
presented to Council within 30 days.
Council Member Lyden indicated the quality issue he desire
development be open space and the requirement must be
Council directed Mr. Wessel to schedule a meet
rvation
f . um and Mr. Brixius
for the next available work session to review tion lopment.
Mr. Don Dunn, resident of Lino L
current Plan and move forward an
He urged the Council to a
FINALIZE SC
PROCESS B
lan.
es it is important to pass the
ces needed to implement the Plan.
ENVIRONMENTAL MANAGEMENT PLAN
Mr. Wesse =. v d reviewed a schedule regarding the Environmental
Managemen . _'. e draft document will be brought to the next Council work session.
A public infs,=: ation meeting will be held on May 18, 1999. The Management Plan
should be ready for Council consideration at a special session during the first week of
June, 1999.
It was the consensus of Council to hold a special session for review of the Environmental
Management Plan on Wednesday, June 2, 1999, 6:00 p.m.
Council directed staff to invite the Comprehensive Plan Task Force to the public meeting
being held on May 18, 1999.
CITY COUNCIL WORK SESSION APRIL 21, 1999
77TH STREET RIGHT-OF-WAY DISCUSSION, JOHN POWELL
This issue surfaced during discussions with property owners along 77th Street. The
problem is the road does not correspond with the right-of-way. The paved surface is
located at the extreme southern edge of the right-of-way and slightly beyond.
At this time, the City is unsure as to whether the entire right-of-way will be used.
Two (2) property owners have indicated they would like to get a consensus from Council
regarding how the right-of-way might be used in the future.
Council authorized Mr. Powell to confer with the City Attorney regarding the City's
rights in this situation. Mr. Powell will then obtain more detailed field information and
bring a recommendation regarding vacating a portion of the right-of-way to the next work
session.
Mr. Powell noted 77th Street is shown as a collector roadway an . ; eased use
once the shopping center to the south is constructed.
DISCUSS MAINTENANCE OF CIVIC COMP _ XNER
Mr. DeGardner distributed a Maintenance P ..' :r t„ is Complex. The proposal
identified general maintenance activities an e esti . ted costs.
Mr. DeGardner recommended the • ne ' dmtenance person to deal with the
routine maintenance. Thi � �L d .��s.ected to obtain a boiler license to
minimize the City's ne -d ct his service. Services beyond the basic cleaning
of the facilities w £ e contracted as well. He also recommended designating
$5,000 of the 199excess reserve to hire a summer seasonal worker to
assist with aintenance duties as well as other maintenance functions at the
Civic Com ated $30,000 will be needed to execute these recommendations
for the rema=' o "' 999.
Council authorized Mr. DeGardner to begin looking for a full time maintenance person.
Council also authorized $30,000 from the 1998 excess reserve to be used to fund this
position as well as the equipment needed for the position. The authorization includes the
understanding that this expense will be funded out of next year's General Fund. This
issue will be reviewed 12 months from the date of hire.
RECONSIDER POLICY ON MEETING MINUTES/DISCUSS MARCH 3,1999,
COUNCIL WORK SESSION, LINDA WAITE- SMITH
Mayor Sullivan stated the minutes have deviated from the Robert's Rules of Order
because of the concern for lack of detail.
4
•
•
•
•
•
•
CITY COUNCIL WORK SESSION APRIL 21, 1999
Ms. Waite _Smith distributed a copy of the Robert's Rules of Order regarding meeting
minutes. It was noted that a specific concern regarding an issue is to be included in the
meeting minutes.
It was the consensus of Council to use the Robert's Rules of Order format and use
tonight's minutes as an example. These minutes will be reviewed at the next work
session.
Ms. Waite_Smith requested last names of staff and Council Member's titles be used in
the work session minutes.
Mayor Sullivan called for a recess at 8:05 p.m.
The meeting reconvened at 8:15 p.m.
It was noted that Ms. Waite_Smith will distribute meeting minut�t • • Boards
to the Council Members.
DISCUSS OFFICE SPACE IN NEW CITY HALL F
MAYOR SULLIVAN
Mayor Sullivan advised that through meeti er Mayor's in the area, it appears
Lino Lakes is the only Council tha o space at city hall. Office space is
needed to conduct business and m ns' nts.
�aF\
Ms. Waite -_Smith su: st ' orksion room in the new City Hall be used for
Council office sp ���. o ;,e will be equipped with a coat rack, phone, storage space,
calculators, and g ce ti=.•plies. Staffwill issue keys to this room to all Council
Members. n termined if the Council mailboxes will be located in this room.
Council Me ` 1 't requested his mail be delivered to his home every Friday night.
Council Member Lyden expressed concern regarding office space being used and abused
on a continuum.
CLEARWATER CREEK SCHEDULE
Mr. Smyser presented the following schedule for Clearwater Creek:
April 26, 1999
May 24, 1999
Second Reading of Rezone Ordinance
No. 08 - 99
Developer Agreement including open space
Review by City Council
Execute Development Agreement
CITY COUNCIL WORK SESSION APRIL 21, 1999
June 9, 1999
June 28, 1999
April, 2000
June, 2000
July, 2000
July, 2001
October, 2001
Final Plat Phase I Planning & Zoning
Board
Final Plat Phase I - City Council
Development Agreement Phase II
Final Plat Phase II - Planning & Zoning
Board
Final Plat Phase II - City Council
Final Plat Phase III - Planning & Zoning Board
Final Plat Phase III - City Council
Mr. Smyser indicated he will inform the Council if there are any changes to this schedule.
Mayor Sullivan cautioned the Council about setting a precedence regarding the City
taking responsibility for all open space. She noted that all open space does not have to be
prairie.
Mr. Smyser indicated he will summarize the schedule and hi us io >� •'fie
developer and include it in the Council packets either this extay.
REGULAR AGENDA, APRIL 26, 1999
Item 5A, 1998 Annual Police Department 'ort - I ,'as noted that a 15 minute time
limit has been set for this item.
Item 6B, Consideration of
Circle -Lex VFW Post 5
prefer to delete co
Council di
clarificatio
al Use Permit and Site Plan Review for
rive - Ms. Wyland noted the applicant would
ating to replacing the entire roof of the old building.
yland to contact the representative from the VFW regarding
ons.
Item 6K, Co • eration of Conditional Use Permit, Eller Media Company, for nine (9)
Advertising Signs (I -35E) - Staff will confer with the City Attorney regarding the legality
of denying the one year extension based on the current Zoning Ordinance. This item will
be pulled from the agenda if the City Attorney needs more time for his review.
Item 6D, Consideration of Resolution No. 99 - 25, Comp Plan Amendment for Interim
MUSA, Rezone to PDO and Preservation Development Preliminary Plat for Peregrine
Pass, SMA Construction, Steve Arndorfer, 6462 - 12th Avenue - This item was pulled
from the agenda. Council directed staff to obtain more details regarding easement
information, additional width of lots, setback and driveway issues, appropriate pad sizes
and adequate space for pads, and adequate space for garages and the houses.
Council Member Lyden stated his desire is that the width of the lots be 75-80% of R -1X
standards.
6
•
•
•
•
CITY COUNCIL WORK SESSION APRIL 21, 1999
Item 6F, First Reading, Ordinance No. 10 - 99, Amending Sign Ordinance - This item
was pulled from the agenda. Council asked that the entire sign ordinance be reviewed.
Item 6J, JADT, XXX Lake Drive (at Apollo Extended), Rezone to PDO, Preliminary
Plat, Site Plan Review, Conditional Use Permit for McDonald's Restaurant - Mayor
Sullivan requested a copy of the Architectural Guidelines for the Town Center and asked
Council to consider their overall responsibility to the City regarding the architectural
standards of the Town Center. She indicated she cannot support this item.
The meeting was adjourned at 11:12 p.m.
These minutes were considered, corrected and approved at the regular Council meeting held on
May 10, 1999.
auir/A-10)\--
M 'lyn G. Anderson, City Clerk
Transcribed by:
Kim Points
TimeSaver Off Site Sept
Print: 4/28/99
7