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HomeMy WebLinkAbout04/21/1999 Council Minutes (2)• • CITY COUNCIL WORK SESSION DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES APRIL 21, 1999 : April 21, 1999 . 5:40 p.m. . 11:12 p.m. : Council Members Bergeson, Dahl, Lyden, Neal, and Mayor Sullivan : None Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch (part); City Engineer, John Powell (part); Community Development Director, Brian Wessel; Planning Coordinator, Mary Kay Wyland; Public Sery ctor, Rick DeGardner; Environmental and Forestry Coordinator, Marty As art), ity Planner, Jeff Smyser; and City Clerk Marilyn Anderson Mayor Sullivan noted the next Council work ses 1999, 5:30 p.m. Council Members have a list be completed by May 4, 1999. uesday, May 4, ng the Finance Session to GEORGE HOFF INVESTI z.: R SULLIVAN A letter has been cei Hoff indicating the investigation may not be worth pursuing becaus it ay not be able to collect a settlement. Council directed . Waite Smith to instruct Mr. Hoff to drop the investigation. WEEKLY MEETINGS, MAYOR SULLIVAN Mayor Sullivan advised she will be having weekly meetings with Ms. Waite Smith to discuss ways to improve communications and processes. CLERK -TREASURER POSITION, MAYOR SULLIVAN The Clerk -Treasurer will be retiring at the end of this year. When the City begins the process of hiring another person for this position, it may be desirable to remove the Treasurer's responsibilities from the job description. If Council decides to separate the two responsibilities, a letter should be sent to the Charter Commission asking them to amend the Charter in this area. CITY COUNCIL WORK SESSION APRIL 21,1999 DISCUSS OPTION AGREEMENT BETWEEN THE CITY AND BLAINE AMERICAN LEGION The City Attorney would like the Council to be informed of the following aspects of the agreement: 1. The amount of money paid in exchange for the option is non refundable but will be applied to the purchase price in the event of a sale. 2. Section 1.1 - Council must approve the sale of the property. Council can determine the sale price regardless of the appraisal. 3. The term of the option is six (6) months. Council directed staff to ask the City Attorney to revise the agreement to ead "The price will be negotiated with the City Council". The amount of the option payment was discussed. It was Smith would find out how much the City Attorney c before making this decision. Waite g"the agreement It was noted that the builder of the n _ n b p ; ility appraised the new building at $350,000. This item will appear at the regular Council meeting Monday, April 26, 1999. COMPREHEN • N (COMP PLAN)UPDATE, JEFF SMYSER Mr. Wessel advised that a meeting with the Metropolitan Council was held last week. June 26th is the target date for the proposed resubmission of the Comp Plan including Metropolitan Council's comments to the City Council. A recommendation from the Metropolitan Council will be reviewed at the June 21, 1999, Council work session. A memo titled MUSA Needs For New Growth and Existing Homes was reviewed in detail. Council Member Lyden's additional concerns regarding the Comp Plan include a quality issue, regulatory mechanisms, and the percent used for the overage factor for MUSA. A tentative concensus regarding MUSA was reached: Mr. Smyser will recalculate the MUSA numbers using a flexibility/overage factor of 12.5%. A MUSA bank will be established for the Commercial and Industrial areas, another MUSA bank will be 2 • CITY COUNCIL WORK SESSION APRIL 21, 1999 calculated for the new residential areas, and a third MUSA bank will be calculated for the existing residential areas. A figure for MUSA availability to the year 2010 and for the years 2010-2020 will also be delineated. The revised figures will be reviewed at the next work session. Council directed staff to work with Mr. Brixius to draft the proposed regulatory mechanisms as well as a method to measure these mechanisms. The draft will be presented to Council within 30 days. Council Member Lyden indicated the quality issue he desires is 40% of all developable land be open space or five (5) to 10 acre parcels. This requirement must be enforceable. Council directed Mr. Wessel to schedule a meeting with Mr. Afflebaum and Mr. Brixius for the next available work session to review preservation development. Mr. Don Dunn, resident of Lino Lakes, stated he believes it is important to pass the current Comp Plan and move forward and draft the ordinances needed to 'mplement the Comp Plan. He urged the Council to approve thid proposed Comp P FINALIZE SCHEDULE FOR ENVIRONMENTAL` LAN Y .w' PROCESS, BRIAN WESSEL A schedule regarding the Environmental an 1. as given to Council and reviewed by staff. The draft Manage ► • rought to the next Council work session. A public information � ; • < e • on May 18, 1999. The Management Plan should be ready for Cin .:� i • - do at a special session during the first week of June 1999. It was the consen Management P1 cil to hold a special session for review of the Environmental nesday, June 2, 1999, 6:00 p.m. Council directed staff to invite the Comprehensive Plan Task Force to the public meeting scheduled for May 18th. 77TH STREET RIGHT-OF-WAY DISCUSSION, JOHN POWELL This issue surfaced during discussions with property owners along 77th Street. The problem is the road does not correspond with the right-of-way. The paved surface is located at the extreme southern edge of the right-of-way and slightly beyond. At this time, staff is unsure as to whether the entire right-of-way will be used when 77th Street is upgraded and utility services are installed. • Two (2) property owners have indicated they would like to get a consensus from Council regarding how the right-of-way might be used in the future. CITY COUNCIL WORK SESSION APRIL 21, 1999 Council authorized Mr. Powell to confer with the City Attorney and determine the City's rights in this situation. Mr. Powell will then obtain more detailed field information and bring a recommendation to the next work session. Mr. Powell noted 77th Street is shown as a collector roadway and it will see increased use once the shopping center to the south is constructed. DISCUSS MAINTENANCE OF CIVIC COMPLEX, RICK DEGARDNER Mr. DeGardner distributed a Maintenance Proposal for the Civic Complex. The proposal identified general maintenance activities and the estimated costs. Mr. DeGardner recommended the City hire one maintenance person to deal with the routine maintenance. This person would be expected to obtain a boiler license to minimize the City's need to contract for this service. Services beyond the basic cleaning of the facilities would be contracted as well. He also recommended desi ating $5,000 of the 1998 General Fund excess reserve to hire a summer seasonal w • _, sist with the outdoor maintenance duties as well as other maintenance func ' at : c Complex. An estimated $30,000 will be needed to execute these rec�,.� remainder of 1999. Council authorized Mr. DeGardner to be_ 1• ng a ` time maintenance person. Council also authorized $30,000 fro reserve to be used to fund this position as well as the equipme •' • • ition. The authorization includes the understanding that this ex e , de• out of next year's General Fund. This issue will be reviewed om the date of hire. RECONSIDER COUNCIL WO N MEETING MINUTES/DISCUSS MARCH 3, 1999, ON, LINDA WAITE SMITH Mayor Sullivan stated the minutes have deviated from the Robert's Rules of Order because of the concern for lack of detail. A copy of Robert's Rules of Order regarding composition of meeting minutes was given to the Council. It was noted that a specific concern regarding an issue is to be included in the meeting minutes. It was the consensus of Council to use the Robert's Rules of Order format and use tonight's minutes as an example. These minutes will be reviewed at the next work session. Staff was directed to use last names of staff and Council Member's titles in the work session minutes. 4 CITY COUNCIL WORK SESSION APRIL 21,1999 • Mayor Sullivan called for a 10 minute recess at 8:05 p.m. • It was noted that meeting minutes from all City Boards will be distributed to the Council Members. DISCUSS OFFICE SPACE IN NEW CITY HALL FOR MAYOR AND COUNCIL MAYOR SULLIVAN It appears that the Lino Lakes City Council is the only Council that does not have office space at city hall. Office space is needed to conduct business and meet with constituents. It was suggested that the work session room in the new city hall be used for Council office space. The office would be equipped with a coat rack, phone, storage space, calculators, and general office supplies. Keys to this room will be issued to all Council Members. It was not determined if the Council mailboxes will be located in this room. CLEARWATER CREEK, 3RD ADDITION SCHEDULE, JEFF S ER Mr. Smyser presented a schedule for the development of Cle He indicated he will inform the Council if there are any c Mayor Sullivan cautioned the Council about se taking responsibility for all open space. S to be prairie. Addition. ule. garding the City tha 1 open space does not have Mr. Smyser indicated he w e s edule and his discussion with the developer and include • ncil packets either this Friday or next Friday. REGULAR AG ' ' IL 26, 1999 Item 5A, 1998 An al Police Department Report - It was noted that a 15 minute time limit has been set for this item. Item 6B, Consideration of Amended Conditional Use Permit and Site Plan Review for Circle -Lex VFW Post 6583, 7868 Lake Drive - Ms. Wyland noted the applicant would prefer to delete condition No. 4, relating to replacing the entire roof of the old building. Council directed Ms. Wyland to contact the representative from the VFW regarding clarification of all conditions. Item 6K, Consideration of Conditional Use Permit, Eller Media Company, for nine (9) Advertising Signs (I -35E) - Staff will confer with the City Attorney regarding the legality of denying the one year extension based on the current Zoning Ordinance. This item will be pulled from the agenda if the City Attorney needs more time for his review. CITY COUNCIL WORK SESSION APRIL 21, 1999 Item 6D, Consideration of Resolution No. 99 - 25, Comp Plan Amendment for Interim MUSA, Rezone to PDO and Preservation Development Preliminary Plat for Peregrine Pass, SMA Construction, Steve Arndorfer, 6462 - 12th Avenue - This item was removed from the Monday evening agenda. Council directed staff to obtain additional details regarding easement information, additional width of lots, setback and driveway issues, appropriate pad sizes and adequate space for pads and adequate space for garages and the houses. Council Member Lyden stated his desire is that the width of the lots be 75-80% of the standards. Item 6F, First Reading, Ordinance No. 10 - 99, Amending Sign Ordinance - This item was removed from the agenda. Council asked that the entire Sign Ordinance be reviewed. Item 6J, JADT, XXX Lake Drive (at Apollo Extended), Rezone to PDO, Preliminary Plat, Site Plan Review, Conditional Use Permit for McDonald's Restaur._ t - Mayor Sullivan requested a copy of the Architectural Guidelines for the To r and asked Council to consider their overall responsibility to the architect t.:` d' > f the Town Center. She indicated she would like the McDonalds but item because it does not fit the architectural guidelines for The meeting was adjourned at 11:12 These minutes were consi e June 28, 1999. M . lyn G. derson, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. Print: 4/28/99 7/13/99 (4:20PM) 6 approved at the regul . . uncil meeting held on th I an, Mayor