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Home My WebLink About05/04/1999 Council Minutes• CITY COUNCIL WORK SESSION MAY 4,1999 CITY OF LINO LAKES MINUTES DATE : May 4, 1999 TIME STARTED : 5:30 p.m. TIME ENDED : 7:57 p.m. MEMBERS PRESENT : Council Members Bergeson and Neal and Mayor Sullivan : Council Members Dahl and Lyden MEMBERS ABSENT Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch; Consulting City Engineer, John Powell; Community Development Director, Brian Wessel; Public Service Director, Rick DeGardner; City Planner, Jeff Smyser; Chief of Police, Dave Pecchia; and Fire Chief, Milo Bennett COMPREHENSIVE PLAN UPDATE, JEFF SMYSEA Mr. Smyser distributed an analysis of MUSA ne d existing homes using 12.5% for the overage factor. The analy trated the MUSA breakdown for new residential homes • d commercial/industrial districts for the time period of 1999 - 201 e figure for existing homes for the period 2010 - 2020 is not indi t e _ res are used, the City must commit to a density of 2.5 units per tial development or the City will run out of MUSA. Mr. Smyser felt t `'�' ° ' :cres of MUSA for new residential in the period of 1999 to 2010 was too low. e is also concerned about a strict cut off between 2010 and 2011. He recommended that boundary be a gray area. An outline of regulatory mechanisms will be provided at the next work session. Council expressed concern about the same regulatory mechanism linking commercial and industrial development together. DISCUSS PEREGRINE PASS DEVELOPMENT, JEFF SMYSER This matter was discussed at the last work session. Staff was directed to determine how the houses and garages would fit on the pads of each lot. Mr. Smyser reviewed a new plan that shows the house pads, driveways, and infiltration illponds. The current driveway ordinance calls for a 26 foot curb cut. However, driveway CITY COUNCIL WORK SESSION MAY 4,1999 curb cuts can be smaller depending on the wishes of the homeowner or the space available. All setback requirements have been met in this new plan. Mr. Steve Arndorfer, developer for the project, stated the initial reaction to shared driveways was negative. The biggest issue is snowplowing. However, with a development this small it should not be a problem. A homeowners association could be created if necessary, however, he preferred that it not be mandatory. There will be an easement around the ponds to protect them. The City Attorney has indicated every easement is different and there is no set form for creating easement restrictions. Staff is recommending the following easement restrictions: no cutting of the grass, no buildings, all natural vegetation must be left in place, and a list of acceptable plantings be prepared. City staff should visit the site yearly to insure compliance with the easement restrictions. Council asked the following items be reviewed before Council action on the plan: driveway width should be between 20' and 24', garage placement, a draf of the easement description, and a requirement that the disclosure agreement must b every time the property is sold. This item will appear on the agenda at the regular C it ee day, May 10, 1999. CENTENNIAL SCHOOL ASSES ' POWELL Mr. Powell distributed an utility improvements. properties and w w ' r the Centennial Middle School street and o a map which showed the location of benefiting The final assessm'ndicated that PIN #17-31-22-33-0005 was owned by ISD #12. However, the pro . ' is actually owned by Glenn Rehbein. The Centennial School District and Mr. Rehbein have been made aware of the error and that corrections are being prepared. Staff is recommending that a refund be paid to the Centennial School District and an assessment be certified to Mr. Rehbein's property. This item will appear on the Consent agenda at the regular Council meeting Monday, May 10, 1999. DISCUSS CENTENNIAL SCHOOL DISTRICT LEASE AMENDMENT, LINDA WAITE SMITH Ms. Waite Smith explained that the occupancy of the Early Childhood Learning Center was delayed. Because of this delay, the original lease dates are incorrect. The City Attorney has prepared a lease amendment with the correct dates. 2 • • CITY COUNCIL WORK SESSION MAY 4,1999 Council expressed concern because the lease does not contain a penalty clause for early cancellation. It was determined that the lease should contain a penalty if the lease is broken. Council directed Ms. Waite Smith to contact the City Attorney and have him determine the legality of the lease and if a penalty clause can be added. She will then investigate the City's options for a penalty clause. This item was deleted from the May 10, 1999 Council agenda. Ms. Waite Smith will bring the requested information to the next work session. DISCUSS GUIDELINES FOR PREPARING BUDGET, LINDA WAITE SMITH Council Member Lyden contacted the City Administrator by telephone and did not indicate what he wanted included in the 2000 budget. Council was advised that staff has not yet had a serious discussion about the budget. Council expressed concern about maintaining the current level of se out raising taxes. It was determined that nothing more can be cut from th Council indicated the City must have good processes must be in the right places doing the right thin within the City. Mayor Sullivan stated sh- w on staff to improve communications. re efficient. Staff ust to be improved ha communications person DISCUSS DESIGNATI VENUE, LINDA WAITE SMITH IOW Ms. Waite Smit Crib" lis staff recommendations for the use of the "excess" 1998 revenue. S d'z custodian for the Civic Center has already been approved. Council Member den has indicated by telephone that funding for the signage for City entrances can wait until next year. He also indicated only $50 dollars be put into the Road Reconstruction Fund. Council Member Dahl has indicated by telephone that also feels signage for City entrances can wait until next year. She indicated as many dollars as possible should be put into the Road Reconstruction Fund. Mayor Sullivan suggested funding for repairs of the current City Hall building be designated. After further discussion, Council decided to support the funding for technology for the new city hall, bleacher replacement, $50,000 for the Road Reconstruction Fund, voting machines, Fire Department generator, and the Mallard Lane Trail connection. The CITY COUNCIL WORK SESSION MAY 4,1999 balance of the excess 1998 revenues will be used for repairs of the current city hall building. It was noted that funding for the Mallard Lane Trail connection is contingent upon a grant from the DNR. If the grant is not received, $20,000 of the excess funds will be used for signage of City entrances and Wenzel Farm trail clearing. Council directed Mr. Wessel to address the funding for City entrance signs and the upgrade of the Civic Center complex streetlights at the next work session. DISCUSS POLICY ON MEETING MINUTES, MAYOR SULLIVAN Discussion of the April 21, 1999, Council Work Session minutes was moved to the next work session agenda. REPORT ON PROGRESS OF CATCHING UP ON MINUTES, LINDA WAITE SMITH The primary duty of Ms. Anderson is to catch up on the transc ' n g minutes. A tracking form has been developed to measure the progr Currently 21 sets of minutes have been comple determine the number of sets of minute's ft authorized to do whatever is necess rec Ms. Waite Smith to 'be. s. Waite Smith was tes completed. DISCUSS GRANT FOR ' 1 = I R ' LUS THE REPLACEMENT FOR OFFICER ZERWAS Chief Pecchia ex award of this gr the Police Department has not received final notice of the Officer Zerwas has received information indicating he is eligible for a medical retirement. The Police Department is currently in the process of preparing the necessary paperwork. If the paperwork is completed in time, this item will be placed on the agenda for the regular Council meeting Monday, May 10, 1999. Mayor Sullivan expressed concern about the additional funding needed for adding officers. Two (2) options suggested were charging the County for services and the Lino Lakes Police Department providing coverage for other cities in the Quad area. Chief Pecchia indicated that the Police Department has applied for $140,000 grant for the officers in the D.A.R.E. program. All Federal Grant Officers are fully funded for three (3) years. Chief Pecchia also anticipates that the population increase in the next three (3) years will insure a tax capacity rate to fund the additional officers. 4 CITY COUNCIL WORK SESSION MAY 4,1999 • Council directed Ms. Waite Smith to look at the overall staff projection for the next five (5) years. Council directed Chief Pecchia to investigate the possibility of billing the County for services that the Lino Lakes Police Department performs for the County. • DISCUSS ACTING SERGEANT POSITION, DAVE PECCHIA Chief Pecchia stated the Police Department would like to develop an acting sergeant position as part of their training program. The position allows officers to get on the job training in a supervisory position. The officers in the acting sergeant position will receive a salary that is above the top patrol level. The position will not require additional funding. Union Local #320 has indicated there are no problems with the position. There are currently three (3) officers on the list to work in the position. ach officer will assume the sergeant position for a period of three (3) months. REGULAR AGENDA, MAY 10, 1999 Item lAi, April 21, 1999, Council Work Sessio t 's was removed from the agenda. Item 6C, PUBLIC HEARING, Code, Section 700, Pertai removed from the age fees can be inclu..• m Nc'' yin rdinance No. 13 - 99, Amending City Genes & Fees, Jeff Smyser - This item may be to Smith will check to determine if the changes in e as well as compliance to code requirements. The meeting was at 7:57 p.m. These minutes were considered, corrected and approved at the re ouncil meeting held on 1 A. May 24, 1999. a4,►.41`) 1.evi Marilyn G. Anderson, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 5 llivan, Mayor