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HomeMy WebLinkAbout06/09/1999 Council Minutes• • • COUNCIL WORK SESSION JUNE 9,1999 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES June 9, 1999 5:30 p.m. 10:00 p.m. Council Members Bergeson, Dahl, Lyden, Neal and Mayor Sullivan None Staff members present: Administration Director, Dan Tesch; Community Development Director, Brian Wessel; Public Services Director, Rick DeGardner; Planning Coordinator, Mary Kay Wyland; City Planner, Jeff Smyser; Steve Mortenson, Police Sergeant, City Engineer, John Powell and Clerk -Treasurer Marilyn Anderson. REGULAR AGENDA, SERGEANT MORTENSON 6A - Resignation of Part -Time Records Clerk - The c - n apartment part- time records clerk, Adam Halverson has resigned • =: • p on as a Police Officer for the City of Bayport. Monday evening, Cou• - ed to accept Mr. Halverson's resignation and wish him well in position. 6B - Consideration of Hiring Pa Police Department is requesti time CSO. Ms. Hagert h ranks and is currently a studies at Bemidji pursuing her B. A. A background inve unity Service Officer (CSO) - The ro al to hire Ms. Melissa Hagert as a part - est L e Police Explorer and has risen through the as completed one year of the Law Enforcement ersity and is currently attending Metro State University w Enforcement. Ms. Hagert is currently a certified EMT. was performed. Staff will be recommending that the City Council hire Ms. Hagert as a part-time CSO. COMP PLAN UPDATE AND GIS ANALYSIS OF MUSA, JEFF SMYSER A memorandum dated June 4, 1999 from Mr. Alan Brixius, Consulting Planner, addressing the Developable Land GIS Analysis was previously delivered to the Council. This memorandum explained how the original MUSA reserve was determined. Since that time, it has been determined that some of the data used to calculate the MUSA reserve was no longer accurate because of land use changes proposed by the draft Comprehensive Plan. Mr. Brixius has recalculated the MUSA reserve using the current data. The result is a difference of only three (3) acres for residential MUSA and 85 acres for the commercial/industrial MUSA when compared to the data presented at the May 4th work session. PAGE 1 COUNCIL WORK SESSION JUNE 9, 1999 Hydric soils and wetlands were identified by using a combination of several sources commonly used for long-range planning purposes. Discussion followed regarding how much of the hydric soils should be included in the MTJSA. The process used to determine the amount of hydric soils to be included in the MUSA is standard practice and staff recommended that Council accept Mr. Brixius' analysis. Council Member Lyden suggested that 50% of the identified hydric soils be added to the MUSA now as buildable soils. This would increase the buildable MUSA numbers now but decrease the buildable MUSA numbers needed for 2010 and 2020. Council Member Bergeson felt that the Council should not be dictating what % to use because it is an engineering issue. Staff was directed to work with Mr. Brixius to determine how much of the hydric soils can be built on. This information will be available at the next work session. CLEARWATER CREEK, 3RD, DISCUSS DEVELOPMENT ���''• CT AND OPEN SPACE MANAGEMENT PLAN, JEFF SMYSER One of the conditions for approval of Clearwater Creek, space management plan be part of the development reviewed by and receive approval from the Cit as that the open at the contract be The City uses a "boilerplate" develop R + r Clearwater Creek, 3rd, staff used this development contract format . ges to reflect the conditions for approval and items in the draft open sp. , g g . ent lan. The developer and the City will prepare test sites to lean h • ' e esto natural features in the area. After specific areas of soil removal an < ; : ": ti • learing are determined, costs will be determined and negotiations • cc garding how much is a reasonable amount of work Mayor Sullivan not. a some areas might need more than just seeding. She suggested when 20 acres or mo ` are involved, staff should contact the DNR. They have a group that can be of assistance in this area. Staff noted that the development agreement going before Council on Monday evening is for the 1st phase of Clearwater Creek, 3rd. This encompasses approximately one-half of the entire subdivision. Staff was directed to include the entire subdivision when developing a plan to return some areas to its original natural state. The tree replacement plan was briefly discussed. Staff noted that a tree preservation plan is standard in all development agreements. This is also the developers responsibility. This matter is on the June 14th Council agenda. PAGE 2 COUNCIL WORK SESSION JUNE 9,1999 • DISCUSS WEST BALD EAGLE BOULEVARD SANITARY SEWER REQUEST JOHN POWELL Mr. Powell distributed copies of a letter he received from several residents living near the north end of Bald Eagle Lake. The letter states that the City of Hugo is in the process of extending sanitary sewer west on 129th Street in Hugo. The sewer line will end approximately 300 - 400 feet from West Bald Eagle Boulevard in Lino Lakes. The residents are requesting that Lino Lakes enter into an agreement with Hugo to extend the utility into Lino Lakes so that they can connect to the service. Mr. Powell has briefly looked at the request and feels that such a project would be cost prohibitive. Council discussed the matter with the residents who were present. One resident has to update their septic system because they have added more bedrooms to their home. This resident felt that since the utility was near, water quality in Bald Eagle Lake would be improved if all the residents connected to sanitary sewer. Mr. Powell outlined the petitioning process as required by t and State Statutes. Council asked the residents to prepare a formal ti i tain signatures form 51% of the people living in the area to be sere a ed sewer utility. Following a neighborhood meeting, if there st . r proceeding with the project, staff will bring the matter back to the Council ` eview. The City of Lino Lakes will send e o the next Bald Eagle Lake Association meeting where th .e he discussion of water quality in Bald Eagle Lake. This meeting will b - ptem s er. 502 LONESO I E� IL FENCE CONSTRUCTION, JOHN POWELL Council was given . ' .'. . f a letter written to Mr. Powell by Mr. and Mrs. Pete Becken concerning their req t for a permit to build a fence on the rear line of a 30 foot easement in their backyard. The Becken's request was denied because the City has a drainage pipe underground within the easement and City personnel must be able to access this pipe in the event of an emergency. Council discussed this matter with Ms. Becken and Mr. Powell. Council Members will look at the Becken's lot and the neighborhood and discuss this matter prior to the June 14th Council meeting. This matter will be added to the agenda if the Council is prepared to make a decision. DISCUSS BMX TRACK, CAROLINE DAHL An indoor BMX track is being operated at 490 Pine Street. Ms. Connie Baumann, a neighbor immediately adjacent to the track has voiced concerns about this operation PAGE 3 COUNCIL WORK SESSION JUNE 9, 1999 several times. She was in attendance and requested Council take action to reduce the noise from the operation of the track. The BMX track has a conditional use permit (CUP). Staff has investigated the facility to make sure that it is operating within the limits of the CUP. The problem is that the Baumann's stopped calling the Police Department every time they felt a violation was occurring. The Police Department must come and write a report otherwise it appears that there have been no complaints. Ms. Baumann explained that she stopped calling the Police Department. Ms. Baumann noted that recently a loud bobcat type machine has been running steady from about 3:00 p.m. to about 9:30 p.m. outside of the arena every day. The noise has made it impossible to use her backyard. In addition, the noisy gate that was to be replaced is still making loud noises. Staff explained that since the bobcat is not a construction machine, the olicy regarding the operation of construction equipment does not apply. Staff was directed to discuss this matter with the BMX trac they are aware of all noise restrictions listed in the CUP contact Ms. Baumann to let her know what section this situation. Council directed staff to review the C c be added to this particular CUP. This matter will be on the ake sure that ode. Staff is to rdinance applies to rmine if additional restrictions can ork ession agenda. A DISCUSS EASE TION, OAK BROOK PENINSULA, JOHN POWELL Mr. Powell explain hat he is still getting information on this matter. When all information is received, he will prepare a recommendation for Council to consider. This matter will be removed from the agenda Monday evening. Regular Agenda - Mr. Powell reviewed the items that he will present to the Council on Monday evening. AMERICAN LEGION LAND PURCHASE UPDATE, BRIAN WESSEL A land appraisal for the four (4) lots owned by the City along Lake Drive was presented to Council at the May 19, 1999 work session. The Blaine Legion Club has an option to buy the lot and building formerly used by the Police Department. This lot was appraised at $82,500 without assessments. Council was asked to determine the sale price of the lot and building. PAGE 4 • COUNCIL WORK SESSION JUNE 9, 1999 Council reviewed the appraisal and requested that the Legion Club prepare a list of all of their costs to date associated with their attempt to relocate in Lino Lakes. The purpose of this request was to aid the Council in determining the sale price. Mr. Bob Moser, representing the Legion Club presented the following figures: Storage fees (6/97 through 7/99) $12,400 Moving fees $ 1,500 Insurance on stored possessions $ 1,100 Attorney fees $ 2,000 Cost of drafting plan for site on Lilac Street $ 1,900 Federal liquor stamp $ 625 Planning and Zoning fees $ 350 Total $20,875 Council Member Neal asked that all of these fees be discounte following schedule be approved: Value of land without assessments Deduct the above listed costs Deduct cost to remove building 7 21,000 $40,000 Balance „.,_ $17,000 d that the Council Member Neal ex . cons7dering the delays incurred by the Legion Club, the City should sell the on Club for $10,000. After discussion re protect the taxpayer that any rationale fo cost of the removal of the current building, the need to e desire to negotiate some of the issues, Council determined iscounting the price of the land would need a legal opinion. Council directed the following actions: - Mr. Wessel will contact the City Attorney to determine the legal ramifications of discounting the sale price of this lot. - Determine if the project qualified for redevelopment funding or TIF, what would the City give as an incentive. - If the Council negotiates on this parcel, what does this mean to the other parcels. The Council does not want to sell the other lots at a discounted price. • - Mr. Moser will determine how must money the Legion has donated to the City and its PAGE 5 COUNCIL WORK SESSION JUNE 9, 1999 residents in the past. Council Members will determine the sale price of the lot based on the response to the questions just listed. This matter will be on the June 23rd work session agenda. RESHANAU TRAIL DISCUSSION, RICK DEGARDNER This matter was discussed at a joint City Council and Reshanau Lake Homeowners Association meeting on March 2, 1999. Since that time, flyers were sent to the entire area asking for comments regarding the current location of the trail around the north end of Reshanau Lake and the proposed Mallard Lane trail. About 60% of those responding to the flyer indicated that they would be supportive of the Mallard Lane trail and not supportive of the condemnation of an easement for the current trail. Letters were also received from residents outside of this neighborhood. Condemnation of an easement could cost well over $100,000 . R . t d Lane trail will cost about $52,000 if a matching grant is obtained. Thail is expensive because a boardwalk would be needed to Jesse h . s p. • • the wetlands. If the City is ready to construct the Mallard Lane trail e " that the County is ready for their trail construction projects, the bi trail construction with the County. That would result in a 10% - 20% sa `: y gs f • he ity. The County is expected to start their trail construction program t _ • • ring. Mr. Palcher, one of the prope s ace t to the current trail, noted that the trail is actually located on his pro R so o his neighbor's property. He has been working with Mr. DeGardner an • b operative in working out an alternate plan. Mr. Palcher felt the log; ; , w. + handle this matter is to construct the Mallard Lane trail and direct all traffic to1 when it is completed. Mr. Palcher was tol • at some people would continue to use the current trail. Mr. Palcher would object if large numbers of people keep using the current trail. Funding for the Mallard Lane trail is still unresolved. The City has applied for a matching grant, which means that the City still must fund approximately $52,000 for construction costs. The City will know if the grant has been award within the next 30 days. At this time, Council has not determined the use of the $27,444 unreserved fund balance. This money could be used to fund a portion of the City costs. Planing and Zoning Board members Mr. Jamie Schaps and Ms. Donna Carlson entered this meeting. Mayor Sullivan explained the discussion this evening. Council Member Bergeson noted the need to purchase a $35,000 generator for the Fire District. He was not sure the Council could designate the $27,444 unreserved fund PAGE 6 • COUNCIL WORK SESSION JUNE 9, 1999 balance to the Mallard Lane trail construction if there was a greater need for the generator. Council Member Lyden had previously suggested that the $27,000 unreserved fund balance be used for funding some equipment in Brandywood Park. He did not want this item to be forgotten. Mr. DeGardner explained that if it appeared that the County was going forward with trail construction plans this fall, he would move some items in his budget to fund the balance of the Mallard Lane trail. He wanted assurances that the money would be returned to his budget for the year 2000. Council committed to completion of the Mallard Lane trail to coincide with the Anoka County trail development currently scheduled for this fall. If that occurs, the $27,000 will come from this year's undesignated funds to ensure coordination of completion of the trail. If Anoka County does not complete their trails this fall, Counc the balance of funding from the 2000 budget in addition to budget. A majority of Council Members felt the $27, be designated by Mr. DeGardner when Anok coordinating completion of the trail is was for these funds to be used to o designating epartment signated to the park fund to akes a determination of dates. If 1999, the recommended option ood Park. This matter will be added a • nday evening. DISCUSS GAS F FEES, LINDA WAITE SMITH Ms. Waite Smith w d did not attend this meeting. Mayor Sullivan explained that the Circle Pines Gas ompany pays a franchise fee to distribute natural gas in Lino Lakes. In 1997, the Lino Lakes City Administrator was negotiating with Minnegasco and NSP to establish gas franchise fees. When the City Administrator left the City, the negotiations stopped. The City Council was asked to affirm its direction to the current City Administrator to reopen the negotiations and consider dedicating any new franchise fees to a road reconstruction fund. The Council discussed the basis for the franchise fee. The gas suppliers could load their expenses against their fees. It was suggested that the City not depend on any real income until after the legal maneuvering has ended because the City may need to pay legal expenses related to the franchise fees. A resolution providing direction to the City Administrator and directing that 50% of the franchise fees be placed in the road reconstruction fund will be added to the agenda Monday evening. PAGE 7 COUNCIL WORK SESSION JUNE 9,1999 DISCUSS FOGERTY DEVELOPMENT, CAROLINE DAHL Council Member Dahl explained that she received a telephone call from Ms. Deb Lawrence, Fairview Health Clinic who is concerned because Fogerty has started construction on his new complex on Apollo Drive and has not be available to discuss an agreement on how the berm between his development and the clinic will be constructed. Mr. DeGardner will have someone on staff contact Ms. Lawrence and resolve this matter. DISCUSS TEMPORARY WAGE INCREASE FOR FINANCIAL STAFF, LINDA WAITE SMITH Since Ms. Waite Smith was not present this evening, the matter was placed on the next work session agenda. DISCUSS POLICY ON MEETING MINUTES (APRIL 21,1999 MINUTES), MAYOR SULLIVAN Mayor Sullivan explained that the April 21st set of minutes c test how minutes should be prepared. She noted two (2) items on a t are irrelevant and do not need to be there. Minutes should include im ntent of the discussion, minimize the sound bites that are t ,F t text and the conclusion for that item. Minutes should be transcribed and • j rafted" and sent to the staff for review. Staff should read the minutes, or corrections and return the draft to the minute transcriber. The tran • rrect the minutes by dashing out the inaccurate material and underl' _ • '_.� ect ons. The minutes are then sent to the Council for approval. Co nsid- the minutes, note any further corrections and approve the corrected nutes are then marked "approved" and filed. All minutes are to ' according to the Robert's Rule's of Order. They should include the standar •o` ation such as date, time, who was in attendance etc. The maker of motion an • e person who seconds the motion should be identified and the disposition of the motion clearly noted. REGULAR AGENDA Council had no further questions on the remaining agenda items. The meeting was adjourned at 10:00 p.m. These minutes were considered, corrected and approved at the Council meeting on July 12, 1999. PAGE 8 COUNCIL WORK SESSION • M itl nAnderson, Clerk -Treasurer Y 7/7/99 (3:40 p.m.) 7/9/99 (12:04 p.m.) 7/21/99 (2:30 p.m.) • JUNE 9, 1999 Kimber . Su) v : n, Mayor PAGE 9