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HomeMy WebLinkAbout06/23/1999 Council Minutes• • • CITY COUNCIL WORK SESSION JUNE 23, 1999 CITY OF LINO LAKES MINUTES DATE : June 23, 1999 TIME STARTED : 5:30 p.m. TIME ENDED : 9:45 p.m. MEMBERS PRESENT : Council Members Bergeson, Dahl, Lyden, Neal and Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; City Engineer, John Powell; Community Development Director, Brian Wessel; Planning Coordinator, Mary Kay Wyland; Public Service Director, Rick DeGardner; Economic Development Assistant, Mary Alice Divine (part); Sergeant Steve Mortenson (part) LEAGUE OF CITIES (LEAGUE) AWARD, BRIAN WESSEL The City is the recipient of an Achievement Award from t recognizing the Town Center Project. The League of 'tie 's Complex because the buildings are a catalyst f o nt CIVIC BUILDINGS UPDATE, B sota Cities n the Civic The city hall building wilco pleted within one week. The Council meeting on Monday e e held in the new Council Chambers. The meeting will be taped an . .;F . ad • e fo • wing day. A dedication cere available in July. ill be held in September. The final civic center costs will be The Cherry door for the front of the building will be installed as soon as it is built. A draft of the narrative for the plaque that will be placed on the door and a draft of the narrative for the plaque that will be placed on the building was given to the Council. Council was asked to review the two (2) drafts. This matter will be discussed at a future work session. CONSIDER APPROVING SIGNAGE REQUEST FROM KATHY HANSMANN, LINDA WAITE SMITH Ms. Kathy Hansmann has requested a permit for a monument sign for her development, the Fast Break Market located on the west side of Lake Drive north of the I-35W/Lake Drive intersection. Because two (2) large trees on her site were saved and are integrated into the landscape, a taller sign is needed so that it will not be blocked by the trees. CITY COUNCIL WORK SESSION JUNE 23, 1999 Normally the Town Center Committee reviews all sign permit applications proposed for the town Center. Since Ms. Hansmann has asked Council to consider her permit application before the Town Center Committee can review it, staff indicated that they could make a recommendation directly to Council. Ms. Hansmann asked that the Council and not the Town Center Committee consider her request. She explained that she needs the sign to be in place for the opening of her business at the end of July. If she waits for both the Town Center Committee and the City Council to formally meet to give approvals, it will be too late to order and install the sign. After discussing this matter, Council agreed to place this matter on the June 28th Council agenda. Mayor Sullivan called for a short recess. The meeting was reconvened at 6:35 p.m. 77TH STREET RIGHT-OF-WAY DISCUSSION, JOHN POW Residents along 77th Street east of Lake Drive have expre s t; t i ecting to the Lake Drive utility improvement project. They have ex es � c�xze because the street is located on the nefthem southern portio • e of- � a,'' . A map of this section of 77th Street was displayed and t�G aE, .`.tio the blacktop was outlined. Plans for a shopping center to later this year in the futur additional right-of-wa vacating some o side of 77th Street will be reviewed ff ' ill prepare a recommendation for securing side of 77th Street and a recommendation for the north. After further disc o , ouncil agreed to make a statement of intent to vacate some of the right-of-way o the north side of 77th Street. Council directed Ms. Wyland to notify residents along 77th Street when review of the shopping center development plan is scheduled. Council directed Mr. Powell to bring a recommendation regarding extension of utilities to the Stanley property to the next work session. COMPREHENSIVE PLAN (PLAN) UPDATE, BRIAN WESSEL All information has been submitted to the Metropolitan Council except for the MUSA information. Staff suggested another discussion be held at the July 7, 1999, work session when Mr. Smyser and Mr. Brixius can be present. The Plan will come before the Council for action on August 23, 1999. 2 • • CITY COUNCIL WORK SESSION JUNE 23, 1999 Mayor Sullivan asked for an update regarding the date of a joint meeting with the Council, Environmental Board, and Steve Afflebaum. DISCUSS EASEMENT VACATION, OAK BROOK PENINSULA, JOHN POWELL Information needed for review of this item has not yet been received. The City Planner has been asked to tell the property owner that if the requested information is not submitted, the hockey rink must be removed. Council will be updated on this matter. AMERICAN LEGION LAND PURCHASE UPDATE, BRIAN WESSEL The development plan for the American Legion Club will go before the Planning and Zoning Board July 14, 1999. Mr. Smyser has met with the Legion Club and has outlined the items needed to complete the application. Mr. Powell has spoken with the Rice Creek Watershed District and the Legion Club has held a neighborhood me, The projected annual tax revenue on this project is $13,00 quarter of that. If the old Police Department building constructed for the Legion Club, the property w It is possible to generate $11,000 per year • t capacity. The City's portion of the p Mr. Bob Moser, Financi meeting with the resid neighbors were many trees as po eive a ew building is ncrement financing. ent ancing with a 7-8 year e approximately $3,000. gi • n Club, stated he had a neighborhood e ghbor is completely against the proposal. The other ding a Legion Club installs a 6' privacy fence and saves as esidents did say they are unhappy with the ditch and the ' .. �. N - _ : ' • wondered if the City is responsible for maintaining it. The Legion Club not interested in removing the current building and constructing a new one. Mr. Moser asked the Council to approve a selling price of $40,000 including the cost of assessments. Council questioned the costs the Legion Club has incurred due to delays in locating a new site for them. Mr. Moser assured the Council the costs were correct and due to delays in relocating. Council Member's Lyden, Dahl, and Neal were in support of the Legion's offer for the property. Council Member Bergeson and Mayor Sullivan expressed concern and noted that an additional discount on the selling price would have to be justified. • Mayor Sullivan called for a short recess. CITY COUNCIL WORK SESSION JUNE 23, 1999 Mayor Sullivan reconvened the meeting at 7:50 p.m. It was the consensus of Council to approve the sale of the property for $60,000 plus the cost of assessments. This item will appear on the agenda for the regular Council meeting on Monday evening. Ms. Donna Carlson, Planning and Zoning Board, requested a written recommendation from staff regarding this project. CONSIDERATION OF ACCEPTING GRANT OFFICERS, STEVE MORTENSON On February 17, 1999, Council was asked to accept the Community Oriented Policing grant funds in the amount of $150,000. The grant would be funded over a period of three (3) years, 1999 through 2001, and would be used to hire two (2) police officers. At that same meeting, Council directed the Police Department to submit a h .plication, which would pay the entire salary of the (2) officers for the to . h�.�, ) year grant. The Department of Justice has denied the hardship The Police Department is requesting that Coun officers through this program. The salarie w the grant has been used. The cost w A formula used to calcul indicated the need for on patrol. Base. =4the The FBI recomm ha, is authoriced a nds and hire two (2) by the regular budget after ely $65,000 per year per officer. Of `"cers needed in the Police Department has n the street. The City currently has 11 Police Officers pop >"'ation, the City has one officer per 1,368 residents. fficers per 1,000 people. The City Department currently a total of 19 sworn officers which includes the Police Chief three (3) Sergean DARE Officer, School Liaison, and an Investigator. Only 11 or 12 officers are assigned to full-time patrol. Council expressed concern because additional staff is needed in other departments as well and requested that the impact of community policing be measured. Council directed staff to prepare the overall staff projections for the next work session. Information regarding the maintenance or improvement of the level of police coverage as the population increases was also requested. Staff was also asked to provide information regarding the ratio of Police Officers to population and to investigate the possibility of joint policing. This item was removed from the June 28th agenda. It will be discussed further at the next Council work session. 4 • • • CITY COUNCIL WORK SESSION JUNE 23, 1999 CONSIDERATION OF FULL-TIME OFFICER, STEVE MORTENSON A vacancy was created in the Police Department by the resignation of Officer William Koch in January, 1999. Staff has interviewed and tested applicants for this position and recommend that Mr. Travis Muyres be given a conditional offer of employment effective on or about July 15, 1999, contingent upon successful completion of the background investigation and psychological and medical examinations. This item will appear on the agenda at the June 28th Council agenda. DISCUSS NEW CIVIC BUILDINGS, ANDY NEAL Council Member Neal expressed concern about moving staff into the partially completed civic buildings and presented some suggestions to improve conditions for staff and the public. Staff explained that substantial completion of the buildings is expected within the next week. Council Member Neal's concerns either have been or wi essed within the week. Mayor Sullivan noted the telephone in the Senior Ce =s; hd. She explained that a telephone is needed in that are Mayor Sullivan indicated that the ph access for citizens. Staff shoul asked that Council be inc CONSIDERAT STAFF, LINDA G MITH ng correctly and there is adequate it rs if they have complaints. She ing sessions such as voice mail, E-mail, etc. RY WAGE INCREASE FOR FINANCE Ms. Paula Schloe d Ms. Lynn Francis are part-time employees in the Finance Department. For the second year in a row, they are performing essential, higher level duties for a number of months while the organization is without a Finance Director. Ms. Waite Smith requested authorization to increase their salaries by 10% beginning April 19, 1999, until a new Finance Director starts work. The total cost for the increases to both positions is $3.37 per hour and is available from salary savings from the vacant position, which was being paid $25.48 per hour. If both employees work full-time for 24 weeks, the total cost for both salary increases would be $3,235.20. Ms. Waite Smith noted the AFSCME concurs with the recommendation. She added that neither employee received any extra compensation last year. CITY COUNCIL WORK SESSION JUNE 23, 1999 It was the consensus of Council to support a 10% wage increase for Ms. Schloer and Ms. Francis. This item is on the Council agenda Monday, June 28tH The City is ready to conduct interviews for the Clerk position. The process of hiring a Finance Director will begin in August. DISCUSS DATE FOR CITY ADMINISTRATOR'S APPRAISAL, LINDA WAITE SMITH Ms. Waite Smith suggested the Council prepare a process to use for the City Administrator's performance appraisal. She distributed several handouts that would be helpful in determining the process. Council determined the following would be used in the performance appraisal: 1. What will the evaluation be based on? Goals approved in d the Job Description. 2. What input will be used and how will it b • lle - d ii observations in writing; Director observations in writes E is is self -appraisal. 3. Who will compile and su llected? Mayor Sullivan will aes of all information will be proved to all Council Me 4. How thv at be communicated to the City Administrator? A closed m � w..e held with the entire Council. The meeting will be made public at r te. 5. When will the evaluation occur? A closed meeting will be held on Monday, July 12, 1999, 5:00 p.m. Council directed a form be developed that incorporates the 1999 Goals. REGULAR AGENDA, MAY 24,1999 Item 5B, Public Hearing - First Reading, Approve Ordinance No. 18 - 99, Easement Vacation, Behm's Century Farm 5th Addition - Staff requested the public hearing be continued to the August 9, 1999, City Council meeting. Item 5C, Public Hearing - First Reading, Approve Ordinance No. 17 - 99, Easement Vacation, Oak Brook Peninsula - This item was removed from the regular agenda. 6 • • • CITY COUNCIL WORK SESSION JUNE 23, 1999 The meeting was adjourned at 9:45 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on July 12, 1999. MaAlyn G. Anderson, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 7/7/99 (4:44 p.m.) 7/9/99 (11:07 p.m.) 7/13/99 (4:07 p.m.) Kim i . S 11 4 Mayor 7