HomeMy WebLinkAbout07/07/1999 Council Minutes•
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CITY COUNCIL WORK SESSION JULY 7,1999
CITY OF LINO LAKES
MINUTES
DATE : July 7, 1999
TIME STARTED : 5:35 p.m.
TIME ENDED : 9:45 p.m.
MEMBERS PRESENT : Council Members Bergeson, Dahl, Lyden,
Neal, and Mayor Sullivan
: None
MEMBERS ABSENT
Staff members present: City Administrator, Linda Waite Smith; Administration Director,
Dan Tesch; City Planner, Jeff Smyser (part); City Engineer, John Powell; Community
Development Director, Brian Wessel; Public Service Director, Rick dner;
Economic Development Assistant, Mary Alice Divine (part); Se Mortenson
(part)
CONSIDER CHAMBER OF COMMERCE RE
DUNN
A newly founded Chamber of Commer °`'' lished to serve the needs of the
business community. A brochure her to solicit membership. The
membership goal is 50 busines
The first official fund -r. ' rganization, a golf tournament, has been set for
September 16, 199 A '. ' onat n from the City to sponsor a hole for the tournament
has been requeste
Staff was directed t • termine if a contribution should be made by the City.
Prizes for the golf tournament are also needed. Staff will determine what prizes from the
City would be appropriate.
INTRODUCTION OF MR. WAYNE MEYER, RICK DEGARDNER
Mr. DeGardner introduced Mr. Wayne Meyer, the City's new employee in the Building
Maintenance Department.
CONSIDER REFINANCING OF CITY BONDS, JERRY SHANNON,
SPRINGSTED, INC.
Mr. Shannon distributed a memo regarding refinancing the City bonds. The City
considered refinancing last year, however, it was inappropriate at that time. Now is the
CITY COUNCIL WORK SESSION JULY 7,1999
opportune time for the City to refinance City bonds. The potentially savings would be
approximately $200,000 after paying costs of refinancing_
Staff was directed to bring this matter to the July 12th Council meeting.
Mr. Shannon also distributed a draft of the Fiscal Impact Analysis Report, which
incorporates the probable YMCA project financing. These figures are general indicators.
An important reason for the analysis is to provide a general indication of tax dollars that
would be collected by the City based on the market value of residential property.
Mr. Shannon explained that if the City does not incur any more debt or add any additional
services, commercial development would help reduce the tax rate.
Council requested time to review the Financial Impact Analysis report.
CIVIC COMPLEX PLAQUES, MARY ALICE DIVINE
Mr. J.P. Houchins has submitted an inscription for the plaque t. e s a the Civic
Complex door and the plaque to be attached to the cherry c door. The
sample inscriptions included the names of the Mayor, th C •, it Members, the
architect and the construction management firm.
Council determined staff members Mary Alic
included on the plaque inscription and
Parker Associates and Adolfson &
d Brian Wessel should be
e necessary to include Leonard
Council discussed whetheunci embers and past Council Members or no
Council Members shou '"s e = n the plaque.
Council directed
past Council Memb
her ideas to Council
develop some non-traditional ideas that would include the
the current Council Members names. Ms. Divine will bring
the next work session.
Council determined a plaque would not be placed on the cherry council chamber doors.
The open house for the Civic Complex has been tentatively set for September 11 or 18,
1999.
Mayor Sullivan asked staff and Council to check their calendars. She also asked that all
buildings within the Civic Complex be equally included in scheduled activities.
77TH STREET RIGHT-OF-WAY DISCUSSION, JOHN POWELL
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CITY COUNCIL WORK SESSION JULY 7,1999
During the last work session, the location of the roadway was discussed. That discussion
lead to an inquiry by Mr. Roy Stanley, a resident on 77th Street, about connecting to the
city utility services which are available at the intersection of Lake Drive and 77th Street.
The estimated cost to extend the services to Mr. Stanley's property is $55,000.
Approximately $5,000 of this cost would be for service stubs that would service other
benefited properties. The cost to service Mr. Stanley's two (2) properties would be
approximately $50,000.
From a utility extension standpoint, extending services to Mr. Stanley's property would
make additional future connection in this area more realistic and from a planning
standpoint, the extension of the water utility would aid in a future water service loop
connection.
Staff also considered where the utilities could be constructed to minimize the impact to
77th Street. Unfortunately, the paved surface of 77th Street is located on he southern edge
of the right-of-way making it necessary to disturb the roadway surf
Since it appears likely in the next two (2) or three (3) years
extended along 77th Street to serve the proposed shoppin
extend services now. If this does not happen, Mr. St
septic system. When utilities are extended in t
assess Mr. Stanley and recoup some of the co
ce would be
s prudent to
ots will require a new
the City would not be able to
Staff proposed the utility services . Stanley's property and Mr. Stanley
be assessed the standard rate. s ,,, .f t e costs to extend the services would be
financed through the Area ► un . hese funds would gradually be replaced as
other residents connects s ces.
This item will be p
INDIVIDUAL SE
POWELL
uture Council agenda for action.
GE TREATMENT SYSTEM (ISTS) ORDINANCE, JOHN
Last February Mr. Powell advised the City Council that the ISTS Ordinance would have
to be updated to reflect recent changes required by law. Council was asked to provide
direction regarding four (4) specific items:
1. Increase holding tank size. Mr. Powell recommended the increase be consistent
with the Anoka County requirements.
2. Allowing homeowners to work on their own septic systems. Mr. Powell
recommended that homeowners not be allowed to work on their own systems.
• 3. Allowing experimental septic systems or warrantee systems.
CITY COUNCIL WORK SESSION - JULY 7,1999
4. Point of sale inspection. Mr. Powell stated he would like full disclosure on the
septic system when the property is sold.
Several Council Members indicated concern about item No. 2 and noted that the City
does have inspectors to make sure the work is properly done.
Mr. Powell indicated he would research state laws regarding homeowners working on
their own homes.
Council directed staff to draft an ordinance for review at the next Council work session.
DISCUSS EASEMENT VACATION, OAK BROOK PENINSULA, JOHN
POWELL
Mr. Powell outlined this issue and indicated that staff has spent a lot of time in
determining a suitable resolution. The City has a drainage easeme
flood plain storage on Otter Lake Drive. The storage area was
property owner has placed a hockey rink on the easement.
hockey rink and asked the City to determine if the rink is
Mr. Powell will be meeting with a DNR repre
of where their regulatory shore land begins an
an easement vacation, which requires
will be held when additional info
drainage problem could easily
pensatory
ted and the
ted to the
an ordinance.
eek to get an interpretation
e property owner has requested
public hearing was scheduled and
a s e. Mr. Powell indicated that the
This matter will be bro t work session.
DISCUSS HUGO ERVICE, JOHN POWELL
1111111
Mr. Powell distribut' ' a letter the City received from Pratt, Oakwood, Arnt, LLC. The
letter is a request for water service to a new subdivision, Wenzel Farm, which is to be
developed in the City of Hugo adjacent to the eastern boundary of Lino Lakes and Hugo.
The developer would pay the entire cost of extending the water service to that area and
the cost of the service to each property owner would typically be 10% more than the
normal rate for Lino Lakes residents.
The system in that area could support the additional services. The benefits to the City
include the water in the lines would not sit for long periods of time during the winter, a
portion of the cost to extend the main lines would be paid for by that developer, the City
would have an emergency connection, the service would provide an additional source of
revenue, and an increase in operability of the system in that area would occur. The timing
and the phasing of the project are good.
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CITY COUNCIL WORK SESSION JULY 7,1999
After further discussion it was the consensus of Council to table this item until the City of
Hugo takes action on the preliminary plat.
COMP PLAN UPDATE, JEFF SMYSER/AL BRIXIUS
Mr. Smyser distributed a memo from Mr. Brixius regarding MUSA requirements that
would be included in the proposed Comprehensive Plan.
At the last work session, staff discussed how MUSA could be reduced from 890 acres to
504 acres. Mr. Brixius was asked to reevaluate the issues related to the MUSA, wetlands,
and hydric soils. He distributed a map showing the wetlands, hydric soils and developable
land in the City. He also distributed a comparison of actual wetland delineation to the
National Wetland Inventory (NWI) maps. A map overlay of wetlands and hydric soils
onto agricultural/undeveloped land intersected with proposed land use was also reviewed.
Staff indicated that the goal, if the Council thinks it's appropriate,. is to take these results
and plug them into the last MUSA analysis proposal to determine nt of MUSA
to be requested.
Staff noted that they are not inferring that any land is un -veloper must
make that determination.
Mayor Sullivan called for a short recess at 8:1
DISCUSS GRANT FOR TWO I�m, E MORTENSON
Ms. Waite Smith distribut
1993 through 1999.
department for 19
current staff and
em • strating the percentage change in staff from
demonstrated the desired staffing levels in each
004. The final handout indicated the cost to maintain
f. By the year 2001, 14 new employees are needed.
Mayor Sullivan requ ted a recommendation for staffing needs in the next year from Ms.
Waite Smith.
Council discussed a grant for two (2) additional Police Officers at the last work session.
At that time Council requested the following information from staff:
1. The first three (3) years of employment a portion of the officer's salary is paid
by the government.
2. Related Increase in budget - Sergeant Mortenson advised the increase in
budget is minimal at approximately $600 per officer.
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CITY COUNCIL WORK SESSION JULY 7,1999
3. Patrol Squads - Three (3) new squad cars are requested every year. Currently,
there are two (2) officers per unit. The Department could go to three (3)
officers per unit. Additional squad cars are not necessary.
4. Supervisory staff - A request for an officer promotion will be made. This
request is not related to the grant. There are 4-5 officers per sergeant. Sergeants,
except for Sergeant MortensonL spend 50-60% of their time on patrol.
4. Officers per 1,000 residents — In the past, the FBI indicated 1 1/2 officers
per 1,000 residents is desirable, but there are so many variables the FBI no
longer suggests a ratio.
Council directed staff to make sure the list of questions from the last work session is
covered at the Monday Council meeting.
Mayor Sullivan asked for documentation that would tie the increase in the Police
Department staff to a decrease in crime. She also expressed conce mg the lack of
staff in other City departments.
Council expressed concern regarding the addition of offs s of on patrol. They
indicated that additional police officers should be in ars atrol.
Staff noted the 1998 overall crime increasew
increase. To maintain or improve the
needed.
pared to a 5% population
wo (2) additional officers are
This item will appear on t LL,,� theFegular Council meeting Monday, July 12th.
DISCUSS GAS F n FEES, LINDA WAITE SMITH
Ms. Waite Smith re to Council affirm its direction to the current City Administrator
to reopen the negoti.; •ns with Minnegasco and NSP and to allocate any franchise fees
collected from the utility companies. She is working with a consultant on this matter and
the consultant has advised the City to negotiate with Minnegasco first.
Since there may be costs associated with negotiating franchise fees, Council suggested
that one-half of the original franchise fees be dedicated to the road reconstruction fund.
Staff was directed to prepare a resolution that indicates 50% of the net franchise fees go
to road reconstruction after expenses are removed.
This item will appear on the agenda at the regular Council meeting Monday, July 12`h.
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CITY COUNCIL WORK SESSION JULY 7,1999
CONSIDER PARTICIPATION IN 6 -MONTH FEASIBILITY FOR QUAD CITY
POLICE SERVICES, LINDA WAITE SMITH
Ms. Waite Smith and Council Member Neal attended a meeting regarding a tri -city police
department, which would include the cities of Circle Pines, Lexington, and Centerville.
These cities are also interested in a quad city effort which would include Lino Lakes. A
summary of the meeting was distributed to Council Members earlier.
City representatives agreed to discuss this matter with their City Council and get an
indication of support for a feasibility study.
Mayor Sullivan indicated the Police Chief was not interested when this was discussed a
year ago. Ms. Waite Smith explained that these cities indicated they are not interested in a
contract situation. A feasibility study would review all other issues that would be
involved in a quad city department.
After further discussion the Council decided to obtain Chief Pecch.
making a decision. Staff will determine who will conduct the
much it will cost.
ents before
y and how
DECIDE LOCATION OF BUDGET WORKSH.',; b ITE SMITH
Council determined the budget workshop wo be_. on August 12, 1999, 9:00 a.m. to
3:00 p.m., at the Fire Department. Lu d.
FOLLOW-UP ON HANS
Ms. Waite Smith referr
Council work sess
each Council Mem
G SSUE, LINDA WAITE SMITH
smann's other issues that were raised at the last
S
sured the Council those issues have been addressed and
a summary of how they were addressed.
DISCUSSION OF
YOR'S AWARD, MAYOR SULLIVAN
A Mayor's Award is usually given each year to outstanding residents. Mayor Sullivan
suggested the award be presented to Mr. Lyle Carpenter if he meets the criteria. Mr.
Carpenter has just retired from the VFW.
Council directed staff to obtain information regarding the Mayor's Award and include it
in the weekly update.
DISCUSS ENVIRONMENTAL BOARD ISSUES, MAYOR SULLIVAN
The Environmental Board discussed some issues at their last meeting that need to be
addressed. The first issue is the need for a minute taker. Ms. Waite Smith will contact
TimeSavers regarding a minute taker.
CITY COUNCIL WORK SESSION JULY 7,1999
The second issue is a concern with the Environmental Plan submitted by Brauer and
Associates. After last night's meeting, there is a better understanding of what is needed
relating to the plan. A recommendation will be made to Council in September.
BMX TRACK, MAYOR SULLIVAN
Ms. Connie Baumann recently came before the Council with an issue regarding the BMX
track. She was to receive a letter from Ms. Wyland regarding the conditional use permit
and noise ordinance.
Council directed staff to make sure Ms. Baumann receives the letter.
Council directed staff to speak to the Police Department about res
Baumann's calls regarding the noise from the gate.
REGULAR AGENDA, JULY 12, 1999
Item 5D, FIRST READING, Ordinance No. 1
City of Lino Lakes to Blaine American Ledo
regarding this issue.
The meeting was adjourned at
Ms.
ing the Sale of Land by the
ill confirm the vote requirement
These minutes were co cted and approved at the regular Council meeting held on
July 26, 1999.
M 'Ivn G. Anderson. City Clerk
'lyn G. Anderson, Clerk
Transcribed by:
Kim Points
TimeSaver Off Site Secretarial, Inc.
July 21, 1999 (10:15 p.m.)
July 28, 1999 (1:30 p.m.)
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