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Home My WebLink About07/21/1999 Council Minutes• CITY COUNCIL WORK SESSION JULY 21, 1999 CITY OF LINO LAKES MINUTES DATE : July 21, 1999 TIME STARTED : 5:30 p.m. TIME ENDED : 8:35 p.m. MEMBERS PRESENT : Council Members Bergeson, Dahl, Lyden, Neal, and Mayor Sullivan : None MEMBERS ABSENT Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch; City Engineer, John Powell; Community Development Director, Brian Wessel; Planning Coordinator, Mary Kay Wyland (part); City Plann Smyser; Public Service Director, Rick DeGardner; Community Develope ator, Mary Alice Divine (part); and Chief of Police, Dave Pecchia DISCUSS EASEMENT VACATION, OAK BR 1.'' NI A, JOHN POWELL Action on this matter has been delayed information is available. Staff is planning to make a formal recommen _ • �� t � ° ° y Council on August 9, 1999. An on site meeting was he regulatory lake shore li that the results are not part of the lak pre < = tative of the DNR to determine where the After reviewing the survey, it has been determined T e City Planner has indicated that the excavated bay is Other related issues Jude a request to vacate the easement, lighting, and drainage. This item was tabled until the August 4, 1999, Council work session. DISCUSS LAKE DRIVE TRUNK CONSTRUCTION - TRAFFIC IMPACT - MAIN STREET & HAY DAYS, JOHN POWELL A memorandum from the City Engineer to the City Administrator outlining traffic control problems with the Lake Drive Trunk Utility Improvements construction project was given to the Council. The memorandum also outlined information for use in responding to a citizen complaint. One concern is the contractor has not sufficiently made the residents aware of the project. Staff is securing another phone line so residents can get the most updated information from an on site representative. CITY COUNCIL WORK SESSION JULY 21, 1999 When a project is contracted, the site is turned over to the contractor. The City must be careful to not violate the contract and to take on any liability. A meeting with the contractor is scheduled for tomorrow to assign the responsibility of making residents aware of the project. Council suggested giving residents weekly updates on the project. The Council also suggested that letters be sent to residents and businesses along the Lake Drive corridor where construction is ongoing. Mr. Powell will continue to manage the project and all complaints should be directed to Mr. Powell. Staff noted an article regarding the project and traffic congestion would be in the Quad Press next week. It is also anticipated that Main Street will be restored and open prior to Hay Days in September. DISCUSS CIVIC COMPLEX PLAQUE, MARY ALICE D, Staff distributed a draft of the inscription to be placed on a s;w u rthe Civic Complex. Council noted that all names in the proposed a cript were not listed alphabetically. Staff was directed to order the plaque nscription for the Civic Complex. The grand opening of the Civi e ill 'e held September 18, 1999. A VFW honor guard will raise the flag. COMPREHENS UPDATE, JEFF SMYSER A meeting was heli ::`: e Metropolitan Council to determine if everything needed for the submission of th ' omprehensive Plan is completed. At this time, the only piece needed for a complete submission is a determination of how much MUSA the City will request. It was noted that the Council had already agreed to a 1.125% MUSA overage with the stipulation that it is to be allocated between the different types of MUSA. Council Member Lyden distributed the following list of items relating to the Comprehensive Plan: 1. No additional MUSA for residential use through 2020. 2. Five (5) acre parcels for single family homes will be included in the plan. 2 CITY COUNCIL WORK SESSION JULY 21,1999 3. Year 2020 growth zone is now the 2010 growth zone. 4. MUSA for 10 years which is no MUSA added. 5. No EHI needed 6. MUSA maps corrected every 10 years. Council Members Dahl and Lyden indicated they would support the Comprehensive Plan if the above items were incorporated into the plan. The Council will review the list and this issue will be discussed at the August 4, 1999, work session. Council Member Lyden asked Council Members to consider adding cluster housing to the list. Staff noted that if an agreement is reached at the next work ses prehensive Plan will come before Council for action on October 11 th OASIS/AMOCO PROJECT UPDATE, MARY At the June 28, 1999, Council meeting, this is ? - ble . for 30 days to allow the applicant to complete all the conditio gig, .�; an amended conditional use permit. Temporary "No Overnight ' . ° 'T s ave been placed on the doors of the business and the applicant has - f • g e "No Overnight Parking" restrictions. Permanent signs will be p i ater is week. The light shields will also be installed later this week rvey rvey will be completed on July 28, 1999. This survey will dete *ft = gond conforms to the original grading plan. The following issue raised during staff discussions: 1. Trucks are being left by Lino Lakes residents. 2. Analysis of calls (very few). 3. Truck engines and trailer engines are running all night. 4. Enforcement issues. 5. Federal regulations. Staff recommended that the City Attorney draft an ordinance regulating overnight parking on private property. 3 CITY COUNCIL WORK SESSION JULY 21, 1999 Council directed this item be pulled from the July 26th agenda. This item will appear on the August 9th Council agenda. The following issues relating to this item will be reviewed at the next work session: 1. Federal laws' 2. Impact on business owner. 3. Time to complete what was required by the applicant. 4. Tree removal on site. CONSIDER PARTICIPATION IN SIX (6) -MONTH FEASIBILITY FOR QUAD CITY POLICE SERVICES, LINDA WAITE SMITH/DAVE PECCHIA Chief Pecchia referred to a discussion held at the last work session regarding a Quad City Police Department. He felt that the Council must decide if it is wi - 've up control of the Police Department. If the Council determines to partici • y, the following issues should be reviewed: 1. Charter restrictions. 2. City Ordinance regarding the estab 3. Capital Funding issues. 4. Capital equipm 5. Countys system. 6. What tP g • icing is acceptable? 7. Funding formula. 8. Governing body. f a police department. Council noted that Circle Pines City Administrator, Jim Keinath may be doing the initial study. The other three (3) participating cities have indicated that Centerville must have a Council Member involved in the discussion, and that each participating City has one vote. Each issue researched should also include cost analysis. A foundation of information will be useful in the future. The consensus of Council was to direct staff to determine how much the study would cost and who would be doing the study. After review of this information, the Council will determine whether or not to participate in the study. 4 CITY COUNCIL WORK SESSION JULY 21, 1999 • Ms. Waite Smith, Chief Pecchia and Mr. Keinath will be meeting on Friday, July 23, 1999 to discuss this matter. DISCUSS MAYOR'S MEMO REGARDING PLANNING, ETC., MAYOR SULLIVAN Staff distributed a memorandum from Mayor Sullivan regarding planning policies. Mayor Sullivan explained that the City does not have written policies relating to the following items: 1. Communication and project progress must be completed in a timely manner. 2. Planning processes must be clear, communicated, and consistently applied. 3. Interactions with citizens must be respectful. After discussion of these three (3) items, Council directed Ms. these three (3) policy statements to determine if policies ar Waite Smith was directed to make a recommendation ab DISCUSS CAMPAIGN SIGNS, COUNCIL ;: ' AL to review are not, Ms. done to proceed. Council Member Neal asked that Cou •` ► aR'. "ion petitions, a ward system, campaign signage (anything goes , and additional filing fees. Council determined that . ': ' war systems are Charter Commission issues. The signage and filing fees s th e until a proposal is made to change them. Mr. Robert Bening r +mmission Member, stated the Charter has appointed a subcommittee to re t idea of a ward system for the City. Council also determined that it is to close to the fall election to change the filing fee. At some point in the future, all City fees will be reviewed and adjustments will be made if necessary. DISCUSS ADMINISTRATOR/STAFF TOP PRIORITIES FOR THE BALANCE OF 1999, LINDA WAITE SMITH Ms. Waite Smith distributed a list of top priorities for herself and the Directors for the period of July through December 1999. She noted the list is a follow up from her performance review two (2) weeks ago. CITY COUNCIL WORK SESSION JULY 21,1999 REGULAR AGENDA, JULY 26, 1999 Mayor Sullivan suggested that the VFW recognize Mr. Lyle Carpenter for the generous contributions made to the City under his leadership. Council indicated support of this suggestion. Mr. Carpenter will be recognized at the August 9th Council meeting. Item 3E, Report from the City Auditor - Ms. Waite Smith will ask Ms. Paula Schloer, City Accountant, to be present for the report. Item 4A, Consideration of Amended Conditional Use Permit Request, Oasis Market/Amoco, 7509 lake Drive - This item was tabled until August 9, 1999. Item 4B, FIRST READING, Ordinance No. 20 - 99, Rezone from Neighborhood Business to General Business, Conditional Use Permit & Site Plan Review, American Legion, Lake Drive — Council received a copy of the resident survey conducted by the American Legion in their packets. Item 4H, Consideration of Site Plan & Variances, Shirley Kay the City receives a request for an extension, this item will b If an extension request is not received, action by Council Ms. Waite Smith noted staff has received a re Pampered Chef party. Staff is currently world room. A recommendation will be ma Council indicated requests for discussed. aurant - If the agenda. on Monday night. the community room for a licy to prioritize the use of that ture will be established. om sy commercial enterprises should also be Mr. Powell explai ., tha City would be impacted by the MnDOT overlay project on I -35W. The north •r uthbound lane will be closed at night so that repaving can be completed. He o ' and any additional information to the Council and the Quad Press. The meeting was adjourned at 8:35 p.m. These minutes were considered, corrected and approved at the reg Council meeting held on August 9, 1999. M ' lyn G. Anderson, City Clerk 6 • CITY COUNCIL WORK SESSION JULY 21,1999 Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. July 29, 1999 (12:00 noon) August 2, 1999 (11:45 p.m.) 4S)