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HomeMy WebLinkAbout08/04/1999 Council Minutes• CITY COUNCIL WORK SESSION AUGUST 4, 1999 CITY OF LINO LAKES MINUTES DATE : August 4, 1999 TIME STARTED : 5:32 p.m. TIME ENDED : 7:56 p.m. MEMBERS PRESENT : Council Members Dahl, Neal, and Mayor Sullivan MEMBERS ABSENT : Bergeson and Lyden Staff members present: City Administrator, Linda Waite Smith; City Engineer, John Powell; Community Development Director, Brian Wessel; Planning Coordinator, Mary Kay Wyland (part); City Planner, Jeff Smyser (part); City Attorney, Bill Hawkins (part); and Chief of Police, David Pecchia (part) DISCUSS OAK BROOK PENINSULA EASEMENT VACATION REQUEST, JOHN POWELL Mr. and Mrs. Russell D. and Elizabeth M. Melton, the owners of Lot 2, Block 1, Oak Brook Peninsula, are requesting the vacation of a portion of the City's drainage and utility easement which contains a hockey rink constructed by the Melton's. The vacation of about 3,500 square feet of the easement would reduce the flood storage capacity easement by about 20%. This drainage and utility easement was dedicated for at least three purposes: storm sewer area, "wet" pond, and to provide compensatory flood storage adjacent to Otter Lake. Staff recommended that the request to vacate a portion of the easement be denied because it is not in the best interest of the City. If the rink remains intact, the developer cannot properly excavate the storage pond. Mr. Melton stated the rink is positioned in the woods on his property. He noted that there is no other location for the rink. He constructed the rink so his son and other children in the area would have a place to play hockey because there is no another recreational area in the vicinity. He also noted that the rink is not a permanent structure. Mr. Melton requested the opportunity to work with the City to keep the rink intact for the community. Council directed staff to determine if a building permit was needed for the rink. Ms. Julie Schwartz, a resident opposed to the rink, suggested the City purchase the rink and put it in the Clearwater Creek subdivision. CITY COUNCIL WORK SESSION AUGUST 4,1999 Mr. Melton stated that it was very costly to construct the rink and it would be difficult to move. He indicated he would be willing to give the rink to the City for the City to maintain and operate. Mr. Hawkins stated that if other compensatory storage can be found on the property, Mr. Melton could convey a permanent easement for park purposes if the Park Board is in agreement. The City can address the concerns of the neighbors better if the City is in control of the rink. Council directed Ms. Waite Smith to speak to Mr. DeGardner, the City Attorney, and the residents involved regarding the rink and coordinate the issues based on this evening's discussion. This item will appear on the agenda at the regular Council meeting Monday, August 9, 1999, 6:30 p.m. COMP PLAN UPDATE, JEFF SMYSER Staff distributed a memo from Mr. Alan Brixius that compares the latest Comprehensive Plan suggestions from Council Member Lyden with the 1998 draft Comprehensive Plan. Council will review this memo and make comments and suggestions on how it will work with the draft Comprehensive Plan at the next work session. DEVELOPMENT PROCESS REVIEW SCHEDULE, JEFF SMYSER Council was given a copy of the new 1999 Meeting and Application and Deadline Schedule. The deadline to start the process will begin one week earlier than the current schedule to give the Environmental Board time to review and comment on the projects. Staff is trying to resolve other issues between the time a project is reviewed by the Planning & Zoning Board and the time it is presented to the City Council. All Planning & Zoning Board items will now come before the City Council on the first meeting of each month. The purpose of the revised schedule is to reduce unresolved issues and clarify the process. The application for a project has been changed to include a statement indicating that the project approval or denial period has been extended by another 60 days. By signing the application, the applicant agrees to the extension. CONDITIONAL USE PERMIT PROCESS UPDATE, JEFF SMYSER • Staff distributed a memo outlining the new CUP review process. The new review process will require that all CUPS be reviewed annually and a report drafted for Council review CITY COUNCIL WORK SESSION AUGUST 4,1999 • and comment. In addition, the Police Department will be asked to provide information regarding any complaints received about the use of the property. OASIS/AMOCO PROJECT UPDATE, MARY KAY WYLAND This item was continued from the July 21, 1999, Council work session pending completion of site improvements outlined in the staff report. To date staff has not received the ponding survey information or the final lighting analysis. Some deflectors have been installed on the southerly light standards, however, there does not appear to be deflectors on the canopy lights. The primary issue is whether or not the City should allow a full-scale truck stop with overnight parking at this prime location within the Town Center. The Police Department and City Attorney have indicated that the Police Department cannot ticket individual truckers for parking on private property because the City Code does not contain such a prohibition. The only enforcement action available at this time is to revoke the CUP if parking continues in violation of the approved CUP conditions. There is no condition prohibiting parking at this time. Staff noted the property owners could be asked to modify the site plan to keep trucks on the freeway side of the property. Council directed staff to speak to the property owners regarding additional buffering on both sides of the parking lot, moving the trucks away from the residential area, and complete the lighting requirements. Staff will inform Council by Friday if it is possible to move the pied truck parking. Staff and the City Attorney will draft an ordinance research whether an ordinance can be drafted that prohibits overnight parking on private property. This item will appear on the agenda at the regular Council meeting Monday, August 9, 1999, 6:30 p.m. DISCUSS FUTURE DIRECTION OF CITIZENS ADVISORY GROUP (CAG) MAYOR SULLIVAN Staff distributed a letter from Mr. Jeff Reinert, Chair of the CAG. The letter outlines future plans for the CAG. The letter also outlines a procedure for contacting the citizens of the City and determining if they still feel that the City should continue the same direction that was determined by the 20/20 Vision survey five (5) years ago. Mr. Reinert will be asked to appear before the Council to speak about the purpose of the CAG, provide a perspective on the CAG's past reports and provide additional information as to where the CAG plans to go in the future. CITY COUNCIL WORK SESSION AUGUST 4,1999 • Council directed the staff liaison to the CAG to attend the August 16, 1999, CAG meeting. Staff will also invite Mr. Reinert to the August 18, 1999, Council work session. • DISCUSS LETTER FROM CITY ADMINISTRATOR TO THE CHARTER COMMISSION, LINDA WAITE SMITH Staff distributed a draft letter that will be sent to Mr. Paul Montain, Chair of the Lino Lakes Charter Commission. The letter is requesting that the Charter Commission review sections 6.04 and 7.01 of the Home Rule Charter and consider whether these sections remain relevant. The letter points out that is seems appropriate that the Treasurer portion of the Clerk -Treasurer position be transferred to the Finance Director position. Council authorized staff to send the letter to Mr. Montain. UPDATE ON CIVIC COMPLEX DEDICATION CEREMONY, LINDA WAITE SMITH The Civic Complex dedication ceremony is scheduled for September 18, 1999. The Centennial School District has offered to send out invitations to the dedication ceremony. They cannot help with any of the funding for this event. Council directed staff to accept the Centennial School District's offer. ORDINANCE REQUIRING THE POLICE DEPARTMENT TO MAKE ALL CITY BANK DEPOSITS Council directed staff to determine if an ordinance requiring the Police Department to deliver the City's deposits can legally be drafted. There is previous Council action requiring the Police Department to deliver City deposits. WEEDS ALONG LAKE DRIVE NEAR THE CIVIC COMPLEX ENTRANCE Council directed Chief Pecchia to make the County Highway Department aware of the tall weeds outside the entrance to the Civic Complex. DISCUSS YEAR 2000 ENGINEERING CONTRACT, LINDA WAITE SMITH Ms. Waite Smith referred to a report sent out in the Council's packets last week. The report contained information regarding the position of City Engineer, financing of the position, and a recommendation regarding the future of the position. Ms. Waite Smith recommended the City continue the engineering contract with TKDA based on the following: 41 1. The quality of services from TKDA are already known. • • CITY COUNCIL WORK SESSION AUGUST 4,1999 2. Potential savings by discontinuing the contract are not large enough. 3. The City will be integrating two (2) key staff positions next year. 4. The contract can be terminated with a seven (7) day notice. 5. There arc may be opportunities to reduce the cost of the contract. REGULAR AGENDA, AUGUST 9, 1999 Item 2A, Present Certificate of Appreciation to Lyle Carpenter - Mayor Sullivan will speak to Ms. Viger about this item. The meeting was adjourned at 7:56 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on August 23, 1999. Marilyn G. Anderson, City Clerk Kimberly A. Sullivan, Mayor Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. August 18, 1999, 12:40 p.m. 5