HomeMy WebLinkAbout10/06/1999 Council Minutes•
CITY COUNCIL WORK SESSION OCTOBER 6,1999
CITY OF LINO LAKES
MINUTES
DATE : October 6, 1999
TIME STARTED : 5:32 p.m.
TIME ENDED : 7:17 p.m.
MEMBERS PRESENT : Council Members Dahl, Neal, and Mayor
Sullivan
MEMBERS ABSENT : Bergeson and Lyden
Staff members present: City Administrator, Linda Waite Smith; Administration Director,
Dan Tesch; Community Development Director, Brian Wessel; City Engineer, John
Powell; Public Services Director, Rick DeGardner; Chief of Police, ► ' ecchia;
Environmental Specialists, Marty Asleson; and City Clerk Ry -C
OCTOBER 11, 1999, CITY COUNCIL MEETING/
Mayor Sullivan announced that the Council me • ' : �
• 1999, 6:30 p.m. Columbus Day is not a City
•
STAR TRIBUNE UPDATE
Mayor Sullivan advised the
el on Monday, October 11,
is Tribune had contacted her regarding the
report given by Mr. Sal may be an article in the paper relating to this issue.
COMPREHENS UPDATE - BRIAN WESSEL
Staff advised there e been no changes or new information relating to the
Comprehensive Plan. He noted that the EDAC meeting has been rescheduled to
November 4, 1999.
TOWN CENTER MASTER PLANNING UPDATE - BRIAN WESSEL
Staff advised the schedule for the Town Center Master Plan is moving along. A meeting
with the landowners will be held in the next few weeks to review the revised plan. A first
draft of the Design Standards will be complete in November, 1999.
Staff noted that a discussion with Mr. and Mrs. Tagg is scheduled for the November 3,
1999, Council work session. The final findings of the market analysis will be complete in
late November, 1999. A presentation of the findings will be made to Council at the first
Council meeting in December, 1999.
CITY COUNCIL WORK SESSION OCTOBER 6,1999
The Council will be reviewing the Design Standards in January, 2000.
SHIRLEY KAYE'S BUILDING & EXPANSION - BRIAN WESSEL
Staff advised the application for a site plan review is for an addition to the existing
building for Shirley Kaye's, a bar and restaurant at Lake Drive and Hodgson Road
(CSAH 23 and CSAH 49). The plan includes additional dining/bar area, space for a new
liquor store, and paved parking.
The variances are requested because both the proposed new building addition and the
parking lot would not meet the shoreland setback from Ordinary High Water Level of
Rice Lake: 150 feet required on a natural environment lake. Another variance is
requested for the number of parking stalls.
Approval from the Rice Creek Watershed District regarding wetland delineation has not
yet been received. Staff advised they are recommending approval of variances with
conditions.
Staff noted that an extension would be needed if action wer • t _ , e day.
Council directed staff to provide a copy of the Envi a minutes relating to
this item in the Friday update.
This item will appear on the agenda at
1999, 6:30 p.m.
DEVELOPMENT AG
POWELL
Staff distributed a
installed improvem
relating to constructi
cil meeting Monday, October 6,
A FINANCIAL SECURITIES - JOHN
elopment Contract that the City uses for developer
e contract lays out the developer and City's responsibilities
The contract does comply with the Public Financing Policy.
Staff requested Council review all aspects of the contract, specifically those that require a
security. The goal is for Council to be more aware of the contracts in the next year and
for the City to better identify and track costs.
Staff reviews the current contract noting changes that will be made. It was determined
revisions on certain sections will begin at the next Council work session.
OAK BROOK PENINSULA EASEMENT VACATION - JOHN POWELL
Staff advised that additional information on this matter is needed before a
recommendation can be made. The Rice Creek Watershed District will be reviewing this
2
•
•
•
CITY COUNCIL WORK SESSION OCTOBER 6,1999
matter at their October 13, 1999, Board meeting. Because their opinion is key, staff
would prefer to wait for their input.
Staff advised that both property owners have been notified of the October 13, 1999,
meeting: Staff added that all correspondence relating to this issue is being sent certified
mail.
This item will appear on the agenda at the regular Council meeting Monday, October 25,
1999, 6:30 p.m.
UPDATE ON PERMIT PROCEDURES - LINDA WAITE SMITH
Staff distributed a memo regarding the Sequence of Events Related to Building Permits.
Staff noted that after the storms last summer, the City Council discussed whether permits
would be required to repair storm damage at an Emergency Council meeting held on May
16, 1998, and at a Council work session on May 20, 19998. Both discussions affirmed
that work in excess of $500 would require a permit.
Brian Engle, 7136 Whippoorwill - Mr. Engle questioned t c • • ' ighbor's
permit. The contractor put down an incorrect amount of o • ne. The cost of
the Sullivan permit was recalculated. The contracto ee rovide a check for
$224.79 to cover the difference.
Cindy Cook, 71331 Whippoorwill - • on September 27, 1999, that
Inspections has a list of 25 addres r permits. The only list any staff is aware
of is the list of four (4) addres gi en.
Council advised that ho rs o were incorrectly informed would not have to pay a
double permit fee. ,un ected Inspections to speak to residents who have questions
about permits as sle.
Information about p- is should be printed in the newsletter. A reminder should also be
put in the FEMA file.
Council also directed staff to provide an update regarding this issue at the October 11,
1999, regular Council meeting.
DISCUSS SENIOR CENTER RENTAL
Staff advised an organization has contacted the Senior Center about having a weekly
meeting there for a fee of $50 per week. The Senior Center would like Council to
provide approval for the rental in writing.
CITY COUNCIL WORK SESSION OCTOBER 6,1999
Because the Senior Center is City property, the $50 fee must be put in the General Fund.
Staff asked Council if the $50 fee could be made as a donation to the Senior Center so the
dollars go directly to the Senior Center.
It was the consensus of Council that the fee for a weekly rental should go to the Senior
Center and not in the City's General Fund.
Council directed staff to determine if there is a set of guidelines for renting the Senior
Center.
DISCUSS POSSIBLE LAND ACQUISITION FOR ATHLETIC COMPLEX -
RICK DEGARDNER
Staff distributed a memo regarding Land Acquisition for Athletic Complex. The memo
includes pertinent information to demonstrate the research, process, and discussion that
has taken place which has resulted in staff's recommendation to purchase the
Montain/Molitor parcel.
Staff asked Council to review all information in detail. Staff w' bor Council
action on October 25, 1999. The action necessary is to agre agreement
because of the opportunity to acquire the land now. The , e held until a
referendum is held in the future to begin developme co' := -x. If the referendum
does not pass, the City may sell the property.
Staff noted public information meetin on October 11 and October 19,
1999, 5:00 - 7:00 p.m., in the Co'au
CONSIDERATION TO„ # '� . ID INES FOR "RULE OF CONDUCT” -
COUNCIL
Mayor Sullivan ex ern about discussing the findings without all of the
Council present. A •° the Suggested Rules of Conduct was distributed to Council.
Mayor Sullivan aske '' "f the Council Members present are in favor of adopting the
Suggested Rules of Conduct.
Mayor Sullivan asked for a commitment from all Council Members to resolve all the
issues identified in the report. Each member of the Council has a lot of work to do. The
impact of the work done by Council has a huge impact on the City long term.
Mayor Sullivan stated she would like to send a survey to staff to get a better
understanding of the comments relating to her. She indicated the City Administrator has
no problem with the idea of a staff survey. Mayor Sullivan indicated that when the
survey is completed, she would summarize the information and action taken and report
back to Council. The full Council needs to determine how to proceed with the rest of the
report.
4
•
•
•
CITY COUNCIL WORK SESSION OCTOBER 6,1999
Council Members Dahl and Neal indicated they would like to wait on the survey until all
Council is present to discuss it. Staff suggested a survey might be better utilized if it is
sent out after the election.
Mayor Sullivan noted she is very uncomfortable with not doing anything about the report
immediately. She stated staff needs to be aware of the following processes that have been
put together since July, 1999:
1. Any council member may contact staff with a request for information. If it is
determined that the search for information or response will take longer than 15
minutes either party should notify the administrator that additional time is
required. This applies to consulting time as well.
Getting information from staff members - Council Members may contact staff
directly for information. Both Council and the staff person must determine if the
request may take more than 15 minutes and it should be documented.
2. Form for citizen complaints - A form should be fille • , u . cil Members
when a citizen complaint is received. The form sho v. e City
Administrator who gives it to the appropriate sttaff person
should contact the resident within 24 hours - . i th plaint. If the
resident has not received a response or ' .. h the response, the Council
Member or staff person should speak F Administrator again. Complaint
forms can be faxed to the City
Mayor Sullivan advised that s r: d i hearing from any staff person who would
like to talk to her about s . '_ > the ave related to her.
REGULAR AG
OBER 11, 1999
Item 5C, PUBLIC i G - FIRST READING, Ordinance No. 21 - 99, Authorizing
the Conveyance of p erty to Ed Vaughan - Council directed staff to obtain a summary
of the settlement from Barry Sullivan.
Item 5D, PUBLIC HEARING - FIRST READING, Ordinance No. 17 - 99, Easement
Vacation, Oak Brook Peninsula - Staff advised the public hearing will need to be opened
and continued to the October 25, 1999, Council meeting.
The meeting was adjourned at 7:17 p.m.
These minutes were considered, corrected and approved at the regular Council meeting held on
October 25, 1999.
5
CITY COUNCIL WORK SESSION
R hel Gaustad, City Clerk
Transcribed by:
Kim Points
TimeSaver Off Site Secretarial, Inc.
6