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Home My WebLink About12/08/1999 Council MinutesCITY COUNCIL WORK SESSION DECEMBER 8,1999 CITY OF LINO LAKES MINUTES DATE : December 8, 1999 TIME STARTED : 5:34 p.m. TIME ENDED : 8:15 p.m. MEMBERS PRESENT : Council Members Bergeson, Dahl, Neal, and Mayor Sullivan : Lyden MEMBERS ABSENT Staff members present: City Administrator, Linda Waite Smith; Community Development Director, Brian Wessel; City Engineer, John Powell (part); City Planner, Jeff Smyser (part); City Attorney, Bill Hawkins (part); and City Clerk R -Chel Gaustad COMPREHENSIVE PLAN UPDATE, BRIAN WESSEL/ p R Council Member Bergeson advised there have been no c ins he last meeting. He indicated he would contact Council Member Ly • > ��b t � g again before the next Council work session. The main issue is JADT/MCDONALD UPDATE, B Staff advised the road being d looking at the entire Tow resolving the developm then be brought to Co reconsider offerin e ay to 77th Street is very important when sect. '' taff indicated they are committed to with Mr. Baylor. The development agreement will at the next work session. Staff recommended the City incentives within the Town Center. The City Attorney as sed the issue is still the private road. JADT feels they should be compensated for development of the road. Typically, it is the City's policy to not compensate developers for road construction. The City does not have any other funding available for development of the road. The City Attorney continued stating that staff is recommending Chapter 429 assessment and/or eminent domain process begins for the City to develop the road. The City will then assess the benefiting properties. For development to begin in the spring, the process should begin now. Mr. Baylor stated he is encouraged that the City has interest in accessing the property for further development. He noted that he had requested City help in developing the road in 1998. He expressed concern regarding the 429 option and why it had not been presented 1 CITY COUNCIL WORK SESSION DECEMBER 8,1999 before. He stated he has preliminary plat approval and would like to proceed with the project. He added that he has questions regarding the City approval process. Council requested Mr. Baylor to make a list of his issues and concerns regarding the City's approval process. Council will then review the list and respond accordingly. Mr. Baylor stated he would like to continue to negotiate with the City. He asked if the project could continue knowing that the approval has expired. Council advised Mr. Baylor will not have to go through the entire City approval process again, if conditions for approval are met within the specified time frame. Mr. Glen Rehbein, owner of the adjoining property, stated a market study has been done regarding the construction of a grocery store in the Town Center. If the City has interest in that construction, the city should move on the opportunities available. The City of Blaine has shown interest in developing nearby property for a superstore Target that includes a grocery store. Council directed staff to do the following: 1. Confirm to Mr. Baylor, in writin t e p still viable. 2. Continue negotiations with 3. or regarding road payment and Developer's Agree �� t s �' City and Mr. Baylor. Request and qu vid s Council with any additional information ing ` the City's approval process. 4. �e �� ttorney will investigate the legalities relating to nstraints of preliminary plat approval and final plat ro'» al. This item will appear on the Council work session agenda Wednesday, December 15, 1999. HUGO WENZEL FARM DEVELOPMENT, JOHN POWELL Staff advised discussions have been held with the City of Hugo regarding the Wenzel Farm development that borders Hugo and Lino Lakes. The City of Hugo has requested water service from Lino Lakes. Staff advised the City could provide service to the development with no interruption of service or quality to the residents of Lino Lakes. The next step is to bring Council a Joint Powers Agreement for review. Staff added they believe providing service to the development is positive for the City from a revenue and emergency connection standpoint. 2 CITY COUNCIL WORK SESSION DECEMBER 8,1999 Staff noted the developer of the subdivision has an issue with the vacation of Elmcrest and roadway alignments within the subdivision. Staff also noted the water service will be limited to single family residential. Council expressed concern regarding the emergency access in the south/east part of the City if Elmcrest is eliminated. Staff advised that issue has been discussed and will be discussed further with emergency personnel. Cedar will be upgraded to allow for emergency access. ARNT/ALLEN EASEMENT NEGOTIATION, JOHN POWELL Staff advised the Arnt/Allen easement issue relates to the regional pond, wetland mitigation, and greenways. Negotiations have been held for the City to obtain 9 — 10 acres of land at a cost of $457,000. The purchase will be financed and recovered through the Surface Water Management Fund. This item will appear on the regular on the agenda at the regular C eting Monday, December 20, 1999. GAS FRANCHISE FEE, LINDA WAITE SMITH Staff distributed a memo regarding Minnegasc included a list of advantages and disadvantag franchise fee, a spreadsheet with the e ranging from one percent to five reconstruction costs for the ne gotiations. The memo ter fee versus a percentage that would result from fees e City Engineer's estimate of road Staff suggested the Cousi dedicating a large percent of the franchise fee to road reconstructio nistration fees are paid. Council suggested o'bility of an escalating fee built into the contract. Council also expressed concern r=.'. ding any beginning legal fees being paid out of the General Fund. Council directed staff to move forward with a gas franchise fee based on 3% with the addition of a clause regarding an escalating fee. The gas franchise fee will initially pay for any start up and legal costs. No start up or legal fees will come from the General Fund. After the initial fees are paid, it is anticipated that 100% of the gas franchise fee will to the road reconstruction fund with the percentage never to be less than 50%. YMCA BOARD, MAYOR SULLIVAN Mayor Sullivan advised the YMCA has agreed to designate a seat on their Board for a City staff person or Council Member. Typically, the YMCA does not designate seats. The City Administrator has been asked to be the official City representative. 3 CITY COUNCIL WORK SESSION DECEMBER 8,1999 Members of the YMCA Board are asked to give a donation each year. Mayor Sullivan suggested the Council be willing to pay the annual donation of $1,000. It was the consensus of Council that the Council pays the annual donation fee of $1,000 to the YMCA each year. Mayor Sullivan continued stating Board Members of the YMCA have been asked to be involved with fundraising. Mayor Sullivan stated she is uncomfortable with the City Administrator or any City staff getting involved with fundraising. It was the Consensus of Council that the City Administrator may fulfill the fundraising requirement by printing an article in the newspaper, newsletter, and contacting other City Administrators whose cities benefits from the YMCA. LIAISON REPORT, MAYOR SULLIVAN Mayor Sullivan updated the Council regarding the Environmental Board has done a great job and they have a lot of potential. T great plan for the City and the group as a whole is satisfied presented to Council in January 2000. The key to the pl inventory. The plan is a broad plan. Each plat will survey done at a cost of $500 — 1,500. It is an costs. The Environmental Plan should be inc Environmental Board needs recognitio recommendations. The Board dev_ approved as City ordinances Mayor Sullivan stated oversee the imple basis. Discussions citizen -input group quality of life surve he stated the tal Plan is a draft will be ement plan and own environmental veloper will recoup those into the City process. The and support for their Ines for developers that should be t n visory Group was established five (5) years ago to ati= e, the 20/20 Vision. The group is based on a consensus eld regarding disbanding the group. Other options for a e n discussed including a yearly town meeting and another the newsletter. The group has become more of an issue group that has no purpose. The City is on track with the 20/20 Vision plan. Mayor Sullivan recommended the City sunset the Citizens Advisory Group. She suggested the City to find another way to provide broad citizen input. Mayor Sullivan also suggested the Council add regular liaison updates at Council work sessions. She stated EDAC has both a good one & five (5) year plan. The group is looking at putting together draft policies for the City regarding incentives. She added that it is important that minutes from all boards get routed appropriately. Mayor Sullivan referred to two (2) memos she distributed. The first memo related to the Springsted report. She expressed concern regarding the assumptions that were made in the report. The memo indicated the report is inaccurate and listed additional information 4 • CITY COUNCIL WORK SESSION DECEMBER 8,1999 that needs to be considered. The second memo is a request for information from the City Administrator, regarding the status of a number of projects. TOWN CENTER COMMERCIAL PROPERTY, BRIAN WESSEL Mayor Sullivan advised the market study for the Town Center have been delayed due to reconsideration of the north/east quadrant and involvement from the City of Blaine. The report will be completed in January 2000. CONSIDER ANNUAL BOARD APPOINTMENTS It was the consensus of Council to meet at 6:00 p.m. on Monday, December 13, 1999, to cast ballots for the City Board appointments. Appointments will be announced on Monday, December 20, 1999. Council directed staff to check on the status of the applicant that was not present for an interview. The status will be included in the Friday update. Staff de the City Administrator's performance appraisal on the agenda at the De '99, Council work session. REGULAR AGENDA, DECEMBER 13, 1999 Staff will provide an update on the status of Ainy . in e Friday update. Item 6C, Consider Conditional Us i e 'lan for Majestic Pines Community Church — This item will be re Rfi • o e Benda and placed on the agenda for the December 20, 1999, Cou + Sta will request an extension from the applicant. Staff will also investiga s , ss a: ity of testing the water in the lake regarding quality after six months if is approved. Council Member D e ested staff investigate possible occupancy in Trapper's Crossing before the ce installation. The meeting was adjourned at 8:15 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on December 20, 1999. Ry-Chel Gaustad, CMC City Clerk Kimberly A. Sullivan, Mayor • Transcribed by: 5 CITY COUNCIL WORK SESSION DECEMBER 8,1999 Kim Points TimeSaver Off Site Secretarial, Inc. 6 CITY COUNCIL WORK SESSION DECEMBER 8,1999 that needs to be considered. The second memo is a request for information from the City Administrator, regarding the status of a number of projects. TOWN CENTER COMMERCIAL PROPERTY, BRIAN WESSEL Mayor Sullivan advised the market study for the Town Center have been delayed due to reconsideration of the north/east quadrant and involvement from the City of Blaine. The report will be completed in January 2000. CONSIDER ANNUAL BOARD APPOINTMENTS It was the consensus of Council to meet at 6:00 p.m. on Monday, December 13, 1999, to cast ballots for the City Board appointments. Appointments will be announced on Monday, December 20, 1999. Council directed staff to check on the status of the applicant that was not present for an interview. The status will be included in the Friday update. Staff will include the City Administrator's performance appraisal on the agenda at the December 15, 1999, Council work session. REGULAR AGENDA, DECEMBER 13, 1999 Staff will provide an update on the status of the 49 Club in the Friday update. Item 6C, Consider Conditional Use Permit and Site Plan for Majestic Pines Community Church — This item will be removed from the agenda and placed on the agenda for the December 20, 1999, Council meeting. Staff will request an extension from the applicant. Staff will also investigate the possibility of testing the water in the lake regarding quality after six months if the project is approved. Council Member Dahl requested staff investigate possible occupancy in Trapper's Crossing before the fence installation. The meeting was adjourned at 8:15 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on December 20, 1999. bfrek Ry- hel Gaustad, City Clerk Kimberly A. Sullivan, Mayor Transcribed by: 5