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HomeMy WebLinkAbout01/05/2000 Council MinutesCITY COUNCIL WORK SESSION JANUARY 5, 2000 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES COUNCIL WORK SESSION : January 5, 2000 . 5:40 p.m. . 8:31 p.m. : Council Members Carlson, Dahl, O'Donnell, and Mayor Bergeson : None Staff members present: City Administrator, Linda Waite Smith; Administrative Director, Dan Tesch (part); Community Development Director, Brian Wessel; City Engineer, John Powell; City Planner, Jeff Smyser; Economic Development Assist Alice Divine hel Gaustad (part); Public Services Director, Rick DeGardner (part); and Cit DISCUSS TRAIL OPTIONS IN RESHANAU LAKE Si�r, a ELOPMENT, RICK DEGARDNER Staff referred to a memo that was distributed Lake Estates Development. The memo discussed. Staff reviewed the option been included. The memo alsoi Mallard Lane options. Staff advised a mee held last spring to longer want a trail ail situation at Reshanau that have previously been mmary from the City Attorney has sources for the Black Duck Drive and oun Members and the Homeowners Association was on. The Homeowners Association has indicated they no lack Duck Drive unless the Mallard Lane option is pursued. Mr. Frank Palcher came forward and stated he is the property owner most affected by the trail. He stated his living room is adjacent to the trail. The homes are not very far apart and are not designed for a trail. He advised that a letter was submitted from his attorney last spring stating his position. He added he feels he has been very cooperative regarding the situation. Council directed staff to distribute a copy of the letter from Mr. Palcher to Council Members. Council also requested a copy of the minutes from the meeting between Council Members and the Homeowners Association. Mr. Tom Shafer, Board Member of the Homeowners Association, stated the following three (3) items must be satisfied for the Association to support a public trail: 1. Access to the boat launch must be provided. 1 CITY COUNCIL WORK SESSION JANUARY 5, 2000 2. Association Membership will have access to the Outlot along the conditional easement. 3. Public liability of the traffic is removed from the Homeowners Association. This item will be discussed at the January 19, 2000, Council work session. Council directed staff to include a staff recommendation with the report. DISCUSS APPOINTMENTS, DEPOSITORIES, LEGAL NEWSPAPER, DANIEL TESCH Staff advised the City and Teamsters Local 320 have reached an agreement on a three- (3) year contract for labor services. The contract includes a three- (3) percent wage increase and ten -dollar increase in the closing allowance for each year of the contract. The provision that allows for officers to use compensatory time -off in 1•e eiving overtime pay has been included. This allows for increased tim > f . t o ers are seeking, and saves the City money that would otherwise ha �. p r'vertime. Staff advised the City and Law Enforcement Labor agreement for a two- (2) year contract for labo sergeants. The contract includes a four- (4) p percent wage increase for 2000. Othe off in lieu of overtime pay, and an ' c other employee groups. Staff also advised the C Appointments of i •. idu Staff referred to a 1 might also want to have also reached an S represents the police e increase in 1999 and a three (3) de the use of compensatory time insurance contributions equal to r fired to make a number of appointments each year. advisory boards took place at the last meeting of 1999. tments that still need to be made. Staff noted the Council board liaisons. Council indicated it might consider all Council Members being a liaison to all City boards. Council directed staff to have a resolution prepared for Monday night for all boards that do not involve Council Members. Council Members will make staff aware of any interest they have in City Boards. Liaisons will be discussed further at the January 29, 2000, Council work session. These items will appear on the agenda at the regular Council meeting Monday, January 10, 2000, 6:30 p.m. DISCUSS LEGAL COUNCIL'S OPINION REGARDING VOTING REQUIREMENTS, LINDA WAITE SMITH 2 • CITY COUNCIL WORK SESSION JANUARY 5, 2000 Mayor Bergeson advised the City would have a short Council for the next three- (3) months. The City Attorney has been asked to prepare a report regarding voting requirements within a short Council. Staff advised a report from the City Attorney would be given at the regular Council meeting Monday, January 10, 2000, 6:30 p.m. Examples of voting requirements will be included. OAK BROOK PENINSULA EASEMENT VACATION, JOHN POWELL Staff advised the specific action requested by Russell and Elizabeth Melton, the owners of Lot 2, Block 1, Oak Brook Peninsula, is the vacation of a portion of the City's drainage and utility easement which contains a hockey rink which the Melton's have constructed. The specific area requested includes not only the hockey rink but also the area parallel to, and within 12 feet of the rink. Staff explained there have been many other issues raised with reg hockey rink. The specific request to be considered by the Council at this ti , on of a portion of the City's easement. Other issues such as the rin g, ���',' and setbacks, etc., can be considered after the Council makes a decisio is urrently presented. The entire context of how these issues . A er determined by the City's decision on the easement vacation. Staff recommended vacation of the re s f the easement based on conditions. Ms. Elizabeth Melton c easement and the shrub the area included i in the easement. d asked about the entire area included in the rrently in place. Staff referred to a map indicating ent. Staff advised all shrubbery would have to be contained Ms. Melton asked w t the swale must be restored to. She noted a swale was not in the original plans. Staff advised the swale must be restored to acceptable standards, which is defined as having a bottom and maintainable sides. Ms. Melton asked who would pay for the construction of the swale. She stated the developer did come back and dig a ditch but is now done. Staff advised the City would not pay to construct a swale. Ms. Melton suggested the Schwartz's pay for the swale because it benefits them and it was not in the original plan. She continued stating she appreciates staff recommending the vacation. She stated the developer has proved there is the right amount of compensatory storage. The size of the pond has been increased. She added that she hopes the City will allow the rink to stay in place. CITY COUNCIL WORK SESSION JANUARY 5, 2000 Ms. Julie Schwartz came forward and stated the rink was built illegally with no permits. If the vacation is allowed it is rewarding the violator. She stated the rink is obtrusive. She indicated she has incurred hundreds of dollars in expenses for attorneys, surveyors, etc. Because of the large discrepancy in the two (2) surveyor's, the City should be required to obtain a third surveyor. It is possible that the rink is in violation of the Shoreland Ordinance. She noted the letter from the Anoka Conservation District and the recommendations from the Environmental Board are not included in the staff report. She asked Council Members to read those items. Ms. Schwartz continued stating the City is setting precedence if it allows the rink. There are currently two (2) other rinks within the City. Approval would be opening the gate for more rinks. She noted that other cities would never have let the issue get this far. She stated the following outstanding issues have not been discussed in detail: 1. Lights and the easement area. 2. Swale design. 3. Future use of the easement and subdivisi 4. Changes in plat requirements. Ms. Schwartz requested discussions be held i her property is needed. She also requested a PE sign off on the swaleR t •t in the best interest of the City to vacate the easement. Many tax do n spent because of a violator. She asked that the Council not reward th� r ��R e a ded the staff recommendation is from an engineering point of view Council directed s the Friday packets de the minutes from the Environmental Board meeting in his issue. This item will appe 2000, 6:30 p.m. n the agenda at the regular Council meeting Monday, January 10, NEW STADIUM, BRIAN WESSEL Staff advised Mr. Socrates Babacas has approached the City about the possibility of building a stadium for the Minnesota Vikings and Twins. Mr. Babacas will be holding a press conference tomorrow regarding this issue. Mr. Babacas has a purchase agreement with Mr. Rehbine for the purchase of his property for the proposed stadium. Staff referred to a map indicating the location of the site. Mr. Babacas has requested a special Council meeting to discuss the issue. 4 • CITY COUNCIL WORK SESSION JANUARY 5, 2000 Ms. Divine stated Mr. Babacas is looking at several different communities for a location. The City must examine the impact of a stadium on the east side of the City and the neighboring communities. Staff advised Ms. Divine is the spokesperson for the City regarding this issue. Council scheduled a special meeting Thursday, January 13, 2000, 6:00 p.m. to discuss the stadium issue. COMPREHENSIVE PLAN UPDATE, BRIAN WESSEL/JEFF SMYSER Staff requested Council revisit and discuss the proposed Comprehensive Plan. Council directed staff to add the Comprehensive Plan to the Council work session agenda on Wednesday, January 19, 2000. TOWN CENTER DEVELOPMENT UPDATE, BRIAN WES Staff advised Council that discussions with landowners (G1 have been held in the past few weeks. A critical commit eminent domain procedure. The City Engineer is p alignment of the road. Staff advised Mr. Rehbein had decide prepare a plan for the property. St Baylor and Mr. Rehbein. A d completed by the end of J work session. BLUE BILL PO im Baylor) to implement the regarding the and himself. He has hired RSP to aged continued discussions between Mr. ig standards for the Town Center will be A informal update will be given at each Council OPMENT UPDATE, JEFF SMYSER Staff advised the pre 'nary plat for Blue Bill Ponds was approved in 1997. The plat has been revised and the developer would like to move forward. Two outstanding issues relating to the plat include roadway/transportation issues and the access to Main Street. A road to the south was promised to property owners to enable those property owners to subdivide. Staff will recommend the road be developed. The access to Main Street is critical to the City and developer. The church and developer have not been able to reach an agreement. To this point, staff has not been involved in the negotiations. Direction is needed from Council to act as a go between. The issue is to get the access provided according to the transportation plan. Council requested a copy of the Planning and Zoning Board minutes and a copy of the map relating to this issue. CITY COUNCIL WORK SESSION JANUARY 5, 2000 The majority of Council supported City staff acting as a go between during negotiations based on the condition that both parties submit their approval in writing. CONSIDER REQUEST TO RE -ASSIGN NEW ADMINISTRATIVE ASSISTANT LINDA WAITE SMITH Staff distributed a memo regarding the approval of a new administrative assistant for the Administrative Services Department in the 2000 -operating budget. Staff indicated the position is needed more in the Community Development Department. The Community Development Department is the only department that does not have at least one full-time dedicated clerical support position. Staff requested the Council do the following: 1. Authorize the transfer of the budgeted amounts for the Administrative Services administrative assistant position and related computer equipment to the Community Development Department. 2. Authorize staff to begin the process of r it' a is for the administrative assistant position. Staff advised a resolution would be prepared f 2000. on on Monday, January 24, SCHEDULE CITY ADMINIST ORMANCE REVIEW, COUNCIL Mayor Bergeson advised t performance review. T Council for the pe < . tha scheduled and new appropriate. The C during the review. cil did not conduct the City Administrator's n .� wo (2) new Council Members that were not on the eing reviewed. He suggested the performance review be mbers participate to the extent that they feel is nistrator agreed the new Council Members should be present Council requested a copy of last year's goals and status report. Council scheduled the City Administrator's performance review for Monday, January 10, 2000, 5:45 p.m. COUNCIL MEMBERS PHONE NUMBERS, LINDA WAITE SMITH Staff advised the need for each Council Member to indicate if they want their home and work phone numbers distributed. Each Council Member gave staff direction regarding this issue. Staff also requested business cards from each Council Member for the reception area. 6 • • CITY COUNCIL WORK SESSION JANUARY 5, 2000 REGULAR AGENDA, JANUARY 10, 2000 Item 3F, PUBLIC HEARING, on Community Development Block Grant Funds — Staff will provide information regarding the dollar amounts granted last year. Mayor Bergeson requested information from the City Attorney relating to the legal position of the City if an initial vote receives 4/5 and the second vote does not. He also requested Council Members indicate which way they will be voting before the vote is taken. This will allow an applicant to withdraw the application. Item 6A, Highland Meadows, PDO Amendment, Rezoning, Preliminary Plat Amendment — Council requested a year end summary of the City's housing inventory. The summary will be included in the Friday update if possible. Council also requested the number of building permits issued in 1999. Council Member Dahl requested Mr. Al Brixius attend the Council work session Wednesday, January 19, 2000. She asked that he address the situation at Trappers Crossing. Staff advised they would check on his availability. Mayor Bergeson requested Council Members contact the City Administrator regarding additions to the agenda. All additions should be received by the Wednesday before each Council meeting. Staff requested Mayor Bergeson announce the candidate opening and closing date for the Council vacancy at the Council meeting. Staff advised the following should be added to the community calendar: 1. Charter Meeting, Thursday, January 13, 2000, 7:00 p.m. 2. Special Council Meeting, Thursday, January 13, 2000, 6:00 p.m., 3. Council Chambers The meeting adjourned at 8:31 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on February 28, 2000. R' -Chet Gaustad, City Clerk Jo ' J. Ber son, ayor Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 7