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HomeMy WebLinkAbout03/13/2000 Council Minutes• COUNCIL MINUTES MARCH 13, 2000 CITY OF LINO LAKES MINUTES DATE : March 13, 2000 TIME STARTED : 6:30 P.M. TIME ENDED : 8:25 P.M. MEMBERS PRESENT : Carlson, Dahl, O'Donnell and Mayor Bergeson MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch; City Attorney, Bill Hawkins; Consulting Engineer, John Powell; Community Development Director, Brian Wessel; City Planner, Jeff Smyser; Public Services Director, Rick DeGardner; and Environmental Specialist, Marty Asleson (part) SETTING THE AGENDA Item 5A, Consider Resolution No. 2000 — 29, Supporting DNR Co Resource Guidance to Enhance Smart Growth in Wildland-Ur moved to follow open mike. tegrating Natural unities", was Item 5G, Resolution No. 00 — 33, Deny Bluebill P e tion, was removed from the agenda. Item 5H, Consider Joint Powers Agreeme ter Service to Hugo Wenzel Farms, was removed from the agenda. Item 2E, Resolution No. 20V ge oFSignatories on City on City Firstar Accounts, was added to the agenda. Item 1 Aiv, February 2n ci1 Work Session Minutes, was moved to Item 7A. Item 1Bi, February Man . , $508,559.74, was moved to Item 7B The amended agenda was approved as presented. CONSENT AGENDA Council Member Dahl moved to approve the Consent Agenda, as amended. Council Member Carlson seconded the motion. Motion carried unanimously. ITEM ACTION MINUTES: February 9, 2000, Council Work Session Approved • • COUNCIL MINUTES MARCH 13, 2000 February 14, 2000, City Council Meeting Approved February 15, 2000, Council Special Meeting Approved DISBURSEMENTS: 1999/2000 (Check No. 58351-58440, $130,176.42 and $204,043.18) Approved Approved Centennial Fire District Resolution No. 00 — 28, Re -designating Community Development Block Grant for the City of Lino Lakes For Funding Year 2000-2001 Approved Resolution No. 00 — 31, Supporting Continuation Of Metropolitan Bus Routes 271 and 213 in Lino Lakes Staff advised Resolution No. 00 — 28 formally re-desig ', ,3 t of the public services area and into housing rehab administered through Ano, t'� unity Action. Staff advised Resolution No. 00 — 31 fo a va continuation of bus routes 271 and 213 in , p t � _ the City of Lino Lakes. The resolutio s i � to specific Metropolitan Council Members per the recommendation of Representativ OPEN MIKE No one was present fo Consider Resolution N 2000 — 29, Supporting DNR Collaboration "Integrating Natural Resource Guidance to Enhance Smart Growth in Wildland-Urban Interface Communities" (3/4 Vote Required), Marty Asleson — Staff advised the Minnesota Department of Natural Resources has matched funds with the US Forest to implement a program called "Integrating Natural Resource Guidance to Enhance Smart Growth in Wildland Urban Interface Communities". There is a total of $105,000 to be used for working with one or two (2) local units of government. There are two (2) units of government that have been approached. These cities are the City of Lino Lakes and the City of Hugo. The purpose of this project is to work collaboratively with the two -(2) units of government to develop land development and management tools, which better incorporate natural resource conservation goals. Natural resource assessment and policy/plans will be addressed at the "landscaping scale", covering the whole jurisdiction of the cities. A component of the program that has to do with subdivision design will be a part for one city. • • • COUNCIL MINUTES MARCH 13, 2000 Since the City of Lino Lakes has been through the process, the City of Hugo will be a host to this part of the project. GIS inventory will be addressed. This is a good opportunity to evaluate and enhance the City's present inventory. Another part of this program is to develop a guidebook to assist small acreage landowners in their resource management decisions. This project will address issues that the Lino Lakes inventory and Management Plan left open as future goals. Assistance with policy and code language that is relevant to conservation development is one of these goals. Staff referred to information from the DNR and a timetable of the project. The project would start now and proceed through the middle of 2001. Council Member Carlson inquired about a breakdown of funds for both cities. Staff advised they are unaware of a breakdown. The City of Lino Lakes will stress areas that it needs help in. The City of Hugo will be developing a preservation development process. Council Member Carlson inquired about a recommendation from the Planning and Zoning Board. Staff advised this program did not go through the Planning and Zoning Board. The City of Lino Lakes will not see any dollars. The funding will go to the DNR staffs' will be doing work in cooperation with City staff. Council Member Carlson expressed concern regarding the C et ' into the scope of the Planning and Zoning Board. Staff advised the preserva to t process that has been developed for the City will not be part of the prog ty has made it clear to the DNR that the City will not be starting over with the process of ino Lakes is way ahead of other cities regarding the process. Council Member Carlson referred i e R document that concern her such as the program covering the entire C ��•f th- ity's relevant policies being addressed. She stated the Planning and Zoning B view the program. Staff advised the prog and into the landscape property owners. e looking beyond the boundaries of the Planning and Zoning Board thin development. The program also involves working will small Council Member Carlson advised she sees a lot of good within the program. However, if the program gets into the City's zoning ordinances the Planning and Zoning Board should be reviewing the program. Staff advised the DNR is not a regulatory force. The purpose of the program is to bring information forward. Mayor Bergeson stated the focus of the motion is to support so the program can begin. Once the program has begun, the DNR will be working with both cities that will include the Planning and Zoning Board. 3 • • • COUNCIL MINUTES MARCH 13, 2000 Staff advised the City has made it clear to the DNR that it won't be renewing or revising the preservation development program. The City does want the DNR's opinion on the process. The DNR is also interested in hearing about the City's plans and policies. The DNR will not be making changes to those policies. The City is in no way committing to the DNR regulating the City's documentation regarding ordinances or policies. Council Member O'Donnell moved to adopt Resolution No. 2000 — 29, as presented. Council Member Dahl seconded the motion. Council Member O'Donnell advised he did not see anything in the documentation that indicates the City must adhere to the DNR's recommendations. Staff advised the City does not have to adhere to the DNR's recommendations. The priority is to better define terms in the inventory system, clarify greenway issues, and look at soils and water quality. The program would improve the City's current GIS System. Council Member Dahl inquired about other cities involved in the prog ff advised the City of Lino Lakes and Hugo have been the first cities approached. Council Member Dahl advised she would also like a Plannin n' Board recommendation. She asked if all City Boards would be involved with the Staff advised more than one City Board will be i ith t program including the Environmental Board. Staff continued stating the progr EL n n"ental Board issue. If necessary the program can be reviewed again by staff. A pr a� an b made regarding why the program is an Environmental Board issue at the next Cou k ion. Council Member Carl the Environmental Boa amendment. Motion c amend the motion to include that the program will be reviewed by e Planning and Zoning Board. Council Member Dahl seconded the d unanimously. Motion carried unanimously. Resolution No. 2000 — 29 can be found at the end of these minutes. ADMINISTRATION DEPARTMENT REPORT, DAN TESCH Consider Resolution No. 00 — 24, Cable Franchise Extension (3/4 Vote Required), Dan Tesch — Staff advised the North Metro Cable Commission has recommended to it's member cities that they extend the cable television franchise agreement with Media One to November 20, 2000. This will give Media One and the Commission the time necessary to renegotiate the franchise agreement. MediaOne has agreed to the extension. All terms and provisions of the current agreement will stay in effect during the extension. 4 • • • COUNCIL MINUTES MARCH 13, 2000 Council Member Dahl moved to adopt Resolution No. 00 - 24, as presented. Council Member Carlson seconded the motion. Motion carried unanimously. Resolution No. 00 — 24 can be found at the end of these minutes. Consider Computer/Internet Use Policy (3/4 Vote Required), Dan Tesch — Staff advised that as the City gets closer to Internet access, it is important to have a policy in place that will protect the security and integrity of the City's data. Just as important is a policy that will outline how the City employees may use this new tool. The City's computer system is designed to allow staff to better meet the needs of its residents. The more proficient the research and computer skills of the employees, the better they can serve those needs. This policy establishes guidelines for what is a permitted use of the system and the Internet, and what is prohibited. Council Member Carlson corrected the policy on page 1, paragraph 1, ermission for personal use must be obtained from the employee's department di Council Member O'Donnell moved to approve the Compute y Iliternet Use Policy, as amended. Council Member Carlson seconded the moti on fed unanimously. Authorize Hiring Finance Director (3/4 Vote the Finance Director position were recruit included all Finance Department emp representative of the City's indep Rolek. Dan Tesch — Staff advised applicants for ed by two (2) interview panels that rs of the senior management team and a rm. The consensus was to offer the position to Alan J. Mr. Rolek has 21 year mu pal finance experience in the metro area and is currently president of the Minnesota Govern e Officers Association. The City Administrator s negotiated with Mr. Rolek a compensation package that includes a starting annual salary of $68,000. His anticipated start date is April 3, 2000. Staff recommended Council authorization to hire Mr. Rolek, contingent upon successful completion of all applicable background checks. Council Member Carlson moved to approve the hiring of Mr. Al Rolek as Finance Director, contingent upon successful completion of all background checks. Council Member O'Donnell seconded the motion. Motion carried unanimously. Consideration of Lino Lakes Community Service Award, Dan Tesch — Staff advised that several years ago, the City began an award program referred to as the Mayor's Award. This program was designed to recognize citizens who had made a contribution to the community. It is the desire of this 5 • • COUNCIL MINUTES MARCH 13, 2000 Council to once again have a mechanism by which they can recognize citizens who make a difference in the community. This program is called the Lino Lakes Community Service Award. Staff reviewed their recommendations relating to the nomination committee, nominations, the award, and time line. Staff noted awards would be presented at the second meeting in September of each year. Council Member Dahl moved to adopt the guidelines of the Lino Lakes Community Service Award, as presented. Council Member Carlson seconded the motion. Mayor Bergeson suggested the Council and each City Board appoint a representative for the nominating committee at their next meeting. Motion carried unanimously. Consideration of Resolution No. 2000 — 35, Change of Signatories on City Firstar Accounts, Linda Waite Smith — Staff advised Firstar Bank requires the City to the change of signatories on the following City accounts: 1. Safe Deposit Box 2. Checking Accounts 3. Certificate of Depos This housekeeping item is to acknowledg , John Bergeson and the appointment of the new City Clerk, Ry-Chel Gaustad. Council's approval will autho ge the signatory officers. Council Member Carl o to adopt Resolution No. 2000 — 35, as presented. Council Member Dahl seconded the mo o carried unanimously. Resolution No. 2000 — 3 can be found at the end of these minutes. PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA There was no Public Safety Department report. PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER Consideration of Mutual Aid Agreement with the Cities of Hugo and Centerville (3/4 Vote Required), Rick DeGardner — Staff referred to a proposed Mutual Aid Agreement between the City of Hugo, the City of Centerville, and the City of Lino Lakes for the provision of emergency repairs of maintenance of any member's municipal water or sanitary sewer system. • • • COUNCIL MINUTES MARCH 13, 2000 The City requesting assistance will reimburse the City(s) who provides assistance for all costs and expenses incurred. The receiving City also agrees to indemnify and hold harmless the sending City(s), its officers, agents, and employees against any and all costs, damages, and claims arising from any negligent act of the sending City(s) employee. Staff advised the City Attorney has reviewed the agreement. Council Member O'Donnell moved to approve the Mutual Aid Agreement, as presented. Council Member Carlson seconded the motion. Motion carried unanimously. Consideration of Receiving Bids and Awarding Playground Equipment, Brandywood Park (3/4 Vote Required), Rick DeGardner — Staff advised on Friday, March 3, 2000, bids were opened for the Brandywood playground equipment project. Five (5) proposals were submitted. The playground equipment proposals were on display at City Hall the week of March 6, 2000. Neighborhood residents and Park Board Members were invited to review the proposals, make comments, and provide input on the selection of playground equipment. Staff advised they believe the Minnesota/Wisconsin Playground, the best package of playground equipment for Brandywood Par based on a number of factors including equipment quality, s play experience provided, and installation experience. City of Lino Lakes nt evaluations were ions, aesthetic appeal, the Staff advised they met with interested residents p ights Council meeting to make final decisions such as color selection. It is anticipated to install the play •_• engin May — July, 2000, with area residents, a certified playground installer, ainte ance staff. Council Member O'D 11 d if Minnesota/Wisconsin Playground, Inc. has done work for the City before. Staff advi 'c pany has worked with the City of Lino Lakes several times in the past few years and has v'ry successful. Council Member O'Donnell moved to award the Brandywood Playground project to Minnesota/Wisconsin Playground, Inc., in the amount of $27,000. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Resolution No. 00 — 25, Accepting Lino Lakes Lions Club Donation for Kite Day (3/4 Vote Required), Rick DeGardner — Staff advised the Lino Lakes Parks and Recreation Department will be holding its fifth Kite Day event on Saturday, June 3, 2000, at Rice Lake Elementary School. This event is free to children in the Quad City area. It is great fun to see the children and their families assemble the kits and fly them. What a wonderful sight to see. When the Parks and Recreation Department was unable to obtain kits from a vendor last year, Lino Lakes Lions Club, as a program sponsor, donated $300 to help defer the cost of this event. The Lino Lakes Lions Club has made a $300 donation to the Kite Day Program again this year. 7 • • COUNCIL MINUTES MARCH 13, 2000 Council Member Dahl moved to adopt Resolution No. 00 — 25, as presented. Council Member O'Donnell seconded the motion. Motion carried unanimously. Resolution No. 00 — 25 can be found at the end of these minutes. Consideration of Resolution No. 00 — 26, Accept Donations for Scoreboards at Sunrise Park (3/4 Vote Required), Rick DeGardner — Staff advised the Park Department will be installing electronic scoreboards at Sunrise Park Field #1 and Field #2. Staff received proposals from two (2) companies and recommended that Aim Electronics be awarded this project. Staff referred to specifications for the proposed scoreboards (Model BA -518). The scoreboard panel will be forest green with a white border stripe. The approximate total costs of the scoreboards, cable, control console with carrying case, beams freight, and sales tax is $5,464.35. Two (2) local businesses, Fast Break Corner Market and Lino Lakes State Bank, have agreed to contribute money to help defray the costs of this project. Each company will contribute $1,200. A 4' x 4' advertising panel will be located adjacent to the scoreboard for a three (3) years. Juleen Signs will be producing the advertising panels. Council Member Dahl asked if there are any other electronic ithin the City. Staff advised this project is the first within the City. Council Member Carlson moved to adopt Resolu 6, as presented. Council Member Dahl seconded the motion. Motion carrie Resolution No. 00 — 26 can be fou ;_: A of ese minutes. COMMUNITY DEVEL 1a ' ARTMENT REPORT, BRIAN WESSEL FIRST READING, o. 04 — 00, Offering the Sale of Property in the Apollo Business Park to Nol-Tec Syste n (3/4 Vote Required), Mary Alice Divine — Staff advised Nol-Tec Systems in the Apollo B iness Park would like to purchase a .79 -acre City owned parcel just north of the company's site. Staff referred to a map indicating the parcel. This is a remnant parcel between Nol-Tec and the Fogerty development to the north. The company is interested in holding this site for future expansion. The City and Nol-Tec agreed to a purchase price of $41,900, plus assessments. Council Member O'Donnell moved to approve the FIRST READING of Ordinance No. 04 — 00, as presented. Council Member Dahl seconded the motion. Council Member Carlson voted yea. Council Member Dahl voted yea. Council Member O'Donnell voted yea. Mayor Bergeson voted yea. Motion carried unanimously. COUNCIL MINUTES MARCH 13, 2000 • Pheasant Hills 11th Addition Final Plat (3/4 Vote Required), Jeff Smyser — Staff advised this request involves represents the final phase of the Pheasant Hills Preserve Development, Pheasant Hills 11th Addition. The plat consists of 50 single-family lots. The property is Zoned R -1X, Single Family Executive and indicated as residential on our land use plan. A development agreement and financial guarantees are in place. The City Engineer has approved the final grading and utility plans. A trail connection will be provided, as indicated in the preliminary plat, that will connect the existing neighborhood park to the northern portion of Sherman Lake Road. Staff recommended approval of the final plat for Pheasant Hills Preserve 11th Addition subject to approval of the Title Work by the City Attorney. Council Member Dahl moved to approve final plat for Pheasant Hills Preserve l lth Addition, subject to approval of the Title Work by the City Attorney. Council Member Carlson seconded the motion. Council Member Carlson advised the Council previously approved 105 homes and another 50 with this project. She stated the proposed Comprehensive Plan calls for 14 advised she would vote in favor of the project because the plan is does concern her however, that the Council should mean what mes per year. She City. She stated it ow up. Mayor Bergeson pointed out the urgency in approving t o se reprehensive Plan. Council Member Carlson stated the City currentl as to> in place that could be used to control growth. The Council needs to hold to the ouses that the Council indicated it would. Motion carried unanimously. Highland Meadows Site Required), Jeff Smyser/Cindy Sherman — Ms. Sherman advised on January 11 ,�00, City Council approved the amended preliminary plat and amended PDO for the Highland bdivision. As required by the ordinance and as one of the conditions of the appro .M. Development has submitted a complete site plan application for the townhomes develop s" nt. The site plan was subject to the review of the Planning and Zoning Board for recommendation and the approval of the City Council. Ms. Sherman reviewed the site plan in detail. She advised the site plan is consistent with the general layout submitted with the preliminary plat and it meets the intent of the ordinance regulations. Ms. Sherman noted the Fire Department expressed concern about the townhomes addresses. Staff will be working with the Fire Department to address all concerns. Ms. Sherman recommended approval of the site plan based on conditions outlined in the report. Council Member Carlson moved to approve the final plat for Highland Meadows West and approval of the site plan for Highland Meadows Multi -Family Area based on the following conditions: • COUNCIL MINUTES MARCH 13, 2000 1. 1. The final landscape plan is subject to the review and approval of the City Environmental Specialist. a) A foundation -planting plan shall be submitted for review and approval prior to issuance of building permits. b) Landscape plantings shall be added on the south side of Oak Drive and around ponding/wetland to include native materials/seeds to buffer areas and as part of the surface water treatment train. Access to units 35 and 36 shall be provided from the north and no access shall be provided from the cul-de-sac, subject to approval by the Police Department and Fire Department 2. Curb cuts shall be limited to 26 feet in width for accesses onto public roads with a minimum 10 -foot separation. 3. Green space/rock separations shall be eliminate ��= ��� driveways. 4. A lighting plan shall be submitted for th i!r royal of the Police Department. 5. Street, drainage and utility City Engineer. 6. All conditions Council Member Dahl secon Consider Resolution Required), Jeff Smys the applications for a c Church. To ensure clari t to the review and approval of the at approval remain in effect. on. otion carried unanimously. 00, Findings of Fact for Majestic Pines Church (3/4 Vote vised at the February 28, 2000, Council meeting, Council denied io al use permit and site plan review for the Majestic Pines Community in the City's compliance with the law, the Council should adopt findings for the action. Resolution No. 00 — 27 lists findings of fact. Council Member Carlson expressed concern regarding missing details such as sewer and water not being available. Staff advised the findings of fact list reasons the City Council denied the application. They do not include concerns of other City Boards. Council Member Carlson asked if Council Member Dahl had discussed the sewer and water issue. She also asked if the square footage from the second floor and Phase If could be included. Staff advised the application was for Phase I only. Therefore, the square footage for Phase It should not be included. Council can add to the findings if they are in agreement. 10 • COUNCIL MINUTES MARCH 13, 2000 Council Member Carlson asked for the square footage of the second floor. Staff advised that figure was not determined. Council Member Carlson stated Ms. Sherman calculated that figure to be approximately 41,000 square feet. Council Member Dahl advised she did discuss sewer and water and that issue was one reason she could not support the project. Staff advised sewer and water was discussed. However, denial based on a septic system is not legal. Council Member Carlson advised both the septic system and square footage of the building tie into the staff report relating to capacity. Staff advised septic systems are based on the square footage of a building and are designed for peak capacity. The City Administrator advised she reviewed the tapes from the i "3 d correct square footage was not determined. The City Attorney advised the reason for the findings o to acts together to support the denial. The City has ordinance standards that the t ply with. The findings of fact need 1111 to include issues raised by the Council. If an issu s no levant, it should not be included. The City cannot deny a project because it is not wit R oundary. • Council Member Carlson stated t t ars " pertaining to natural resources that the septic system could pertain to. Staff advised the septic to as an issue to the Environmental Board. A well-designed septic system is not a threat t •v nment. Council Member Carlso a' uggested the number of parking spaces also is included because it was not harmonious to the area. Staff advised they do not remember that being part of the discussion. The findings of fact should support why the application was denied. The City Attorney advised the number of parking spots could change the character of an area and could be a finding of fact. Mr. Gary Nordness, Developer for the project, stated the number of parking spaces was less than required. He advised he strongly disagrees that the project was not harmonious with the area. He recommended the Council look at what they are doing very carefully because the applicant will pursue this. • COUNCIL MINUTES MARCH 13, 2000 Council Member Carlson moved to adopt Resolution No. 00 — 27, listing the following findings of fact: 1. Section 2 Subd. 2.B.7 of the City's zoning ordinance provides standards for all conditional uses permits. 2. Section 5, Subd. 2.H.5. of the zoning ordinance provides additional criteria for a conditional use permit for churches in the R -X zoning district. 3 The applicant agreed to several extensions of the review period according to law. 4. The revised application submitted February 7, 2000, was not complete, as stated in the staff report. 5. The applicant requested as decision by the City Council on the project at the February 28, 2000, meeting. 6. The proposed phase one building footprint is 26,01.�• '�a� � and the building height would be 30 ft. 7. Number of parking spaces (the number 8. A majority of the City Council do standards for a conditional ordinance. Specificall • erified). that the project as submitted meets the ted in Section 2 Subd. 2.B.7. of the zoning Sec.2 Subd. 2 that e project must be "harmonious with the general and applicable s. i ,1 d policies of the comprehensive plan of the City and this ordin Sec. 2 S.7.c. states that the project must be "designed, constructed, operated, and main ned so as to be harmonious and appropriate in appearance with the existing and/or intended character of the general vicinity and will not change the essential character of that area." In the view of two (2) of the four (4) Council Members, the size of the building and the extent of the project relative to the site are not harmonious with the rural character of the neighborhood, and would change the essential character of the area, which is guided to remain rural in the City's existing comprehensive plan and the draft new plan. Council Member Dahl seconded the motion. • Council Member O'Donnell clarified that a yea vote supports the findings of fact, not necessarily agreeing with the findings. • • • COUNCIL MINUTES MARCH 13, 2000 The City Attorney advised the findings are the basis by which the action was taken. Council Member Carlson advised she did not include the sewer and water issue even though it was discussed. The City Attorney stated that not being within the MUSA boundary is not a basis for denial. Mayor Bergeson advised he is against the motion. He stated that he believes the findings regarding an incomplete application are not accurate. The applicant made several changes to address the concerns of the Council. The changes were then presented to staff. Staff advised the applicant that the changes would require additional engineering plans. The Council then denied the application before it was possible to complete the engineering plans. He stated he does not believe the notion of being incomplete is a basis for denial. He added that being harmonious is in the eye of the beholder. Two (2) Council Members did feel the project was harmonious. He advised he will vote against the motion. Council Member Carlson inquired about a timeline relating to app dings of fact. The City Attorney advised the findings of fact should be approved t Council Member Carlson advised the majority of the C The language in the staff report indicated the appl recommended by Barry Sullivan and should not recommendation due to the incomplete a project was not harmonious. mplete. The language was taff did advise they could not make a The City Attorney advised the Cit v 'ffia' it time without the findings of fact if the action is challenged. Council Member Carl should be added. We reviewed by the City A support the resolution as tat ''$ e does not believe the resolution is as strong as it could be. More f fact could prove to be a bad decision. The findings have been and are supported by the minutes and tapes. She advised she will stands. Council Member O'Donnell stated he did support the application. He will, however, support the resolution. He advised that he believes the findings are the reason why the majority of the Council denied the application. He noted he does not agree with the reason why the application was denied. Motion carried with Mayor Bergeson voting no. Resolution No. 00 —27 can be found at the end of these minutes. Lakes Addition Street Reconstruction Final Payment (3/4 Vote Required), John Powell — Staff advised the Contractor for the Lakes Addition Street Reconstruction project, Dresel Contracting, Inc., is requesting City approval of Payment No. 9 in the amount of $91,212.46. This will be the final payment on this contract. Upon approval of the final payment, the one-year warranty period will 13 • • COUNCIL MINUTES MARCH 13, 2000 begin. The final amount is about 2% over the original bid amount. The final contract amount is summarized as follows: Original Bid Amount Change Order No. 1 Final Contract Amount $1,787,810.00 36,439.08 $1,824,249.08 The final amount is about 2% over the original bid amount. The majority of the increased cost is due to driveway and boulevard restoration work. In some areas, additional restoration costs were incurred in an effort to blend in the new roadway elevation with the existing yard/driveway elevations. Council Member O'Donnell moved to adopt Resolution No. 00 — 00, as presented. Council Member Dahl seconded the motion. Council Member Carlson advised that the blending of elevations should have been included in the original bid. Staff advised that quantities are estimated. Changes in the field often have to be made. Council must approve all changes orders. Motion carried unanimously. Resolution No. 00 — 00 can be found at the end of these Bluebill Ponds Area Petition (3/4 Vote Requir, Jo Powell — Upon adoption of the agenda, this item was deleted. Consider Joint Powers Agreem o�eater Service to Hugo Wenzel Farms (3/4 Vote Required), John Powell — U �'��n of "e agenda, this item was deleted. UNFINISHED BUSI ; S Consideration of Febry, 2000, Council Work Session Minutes — Council Member Carlson corrected the heading to ad "MEMBERS ABSENT: Council Member Carlson and Council Member O'Donnell". Council Member Carlson moved to approve the February 23, 2000, Council Work Session minutes, as amended. Council Member O'Donnell seconded the motion. Motion carried unanimously. Consideration of February Manuals, $508,559.74 — Council Member Dahl asked if the payment of $37,771.54 for the Civic Complex is the final payment. Staff advised the payment is not the final. There are additional dollars set aside for the final payment. Council Member O'Donnell moved to approve the February Manuals, $508, 559.74, as presented. Council Member Carlson seconded the motion. Motion carried unanimously. NEW BUSINESS - None COUNCIL MINUTES MARCH 13, 2000 • COMMUNITY CALENDAR MARCH 13, 2000 THROUGH MARCH 27, 2000: SPECIAL CITY ELECTION, TUESDAY, MARCH 14, 2000 St. Patrick's Day Lunch at Senior Center, Wednesday, March 15, 2000, Noon CAG Meeting, Monday, March 20, 2000, 7:00 p.m. Council Work Session, Tuesday, March 21, 2000, 5:30 p.m. Council Work Session, Wednesday, March 22, 2000, 4:45 p.m. City Council Meeting, Monday, March 27, 2000, 6:30 p.m. ADJOURN There being no further business, Council Member Dahl moved to5 p.m. Council Member Carlson seconded the motion. Motion carried unanim These minutes were considered and approved at the reg C nci eting, March 27, 2000. ti OL R �el Gaustad, City Clerk John ergeso , Mayor Transcribed by: Kim Points TimeSaver Off Site Se