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Home My WebLink About03/27/2000 Council Minutes• COUNCIL MINUTES MARCH 27, 2000 CITY OF LINO LAKES MINUTES DATE : March 27, 2000 TIME STARTED : 6:30 P.M. TIME ENDED : 7:25 P.M. MEMBERS PRESENT : Carlson, Dahl, O'Donnell, Reinert, and Mayor Bergeson MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch; City Attorney, Bill Hawkins; City Engineer, John Powell; Community Development Director, Brian Wessel; City Planner, Jeff Smyser (part); Public Services Director, Rick DeGardner; Chief of Police, Dave Pecchia (part); Fire Chief, Milo Bennett; Accounting Clerk, Lynn Francis (part); Accounting Clerk, Joyce Lund (part); Accountant, Paula Schloer (part); and CMC City Clerk, Ry- Chel Gaustad Council Member Jeff Reinert was presented the Oath of Office by Gaustad. SETTING THE AGENDA erk, Ry-Chel Item 1C, Resolution No. 00 — 39, 2000 Fee Scheemoved from the agenda to discuss at a future Council work session. Item 1Aii, February 28, 2000, Cit eti "g Minutes, was moved to Item 7A. The amended agenda was a a � esented. CONSENT AGEND Council Member Carlso oved to approve the Consent Agenda, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. ITEM ACTION MINUTES: March 8, 2000, Council Work Session Approved February 28, 2000, Council Work Session Approved DISBURSEMENTS: 2000 COUNCIL MINUTES MARCH 27, 2000 (Check No. 58447 - 58561, $223,704.09) Centennial Fire District OPEN MIKE Approved Approved GFOA Award Presented to Finance Staff, Mayor Bergeson — Mayor Bergeson presented the Governor's Finance Officers Association award for outstanding finance reporting and achievement to City staff Ms. Lynn Francis, Ms Joyce Lund, and Ms. Paul Schloer. State of the City Address, Mayor Bergeson - Mayor Bergeson presented the State of the City Address. A copy of Mayor Bergeson's State of the City Address can be found at the end of these minutes. No one was present for open mike. ADMINISTRATION DEPARTMENT REPORT, DAN TESC Community Service Job Offer (3/5 Vote Required), Dan k . S advised a panel consisting of the Administration Director, members of the Police; nt a graduate of the City's Public Safety Academy conducted first interviews for the • immunity Service Officer on March 7, 2000. Two (2) applicants were selected to co background investigation packet. Chief Pecchia and the Administration : r . t ose two (2) finalists a second interview. Staff noted the City has not been able tcandidates with the decision regarding the position. As a result of the selection pry �� eco mends the Council extend a tentative offer of employment to Candidate on of Community Service Officer. The CSO is a part-time position. Duties inclu i omplaints, a range of office duties and general assistance to the City's sworn staff. Council Member O'Don 11 moved to extend a tentative offer of employment to Candidate A, based upon successful completion of a physical and drug test. Council Member Carlson seconded the motion. Motion carried unanimously. Conditional Job Offer to Receptionist (3/5 Vote Required), Dan Tesch — Staff advised the City Council authorized staff to recruit and hire a secretary for the Community Development Department. The City began the recruitment process, and received several qualified candidates. The Administration Director and members of the Community Development Department conducted first interviews. The City Administrator and Community Development Director conducted a second interview. It was the consensus of all involved that Ms. Dawn Bugge, City Receptionist, be promoted to this secretarial position. The City is now left with a vacancy at the front desk. Per the union contract, the position is being posted at City Hall. In the interest of time, the pool of applicants recently created by the department 2 COUNCIL MINUTES MARCH 27, 2000 • secretary position has been revisited. The City is also responding to requests generated by the City's internal posting. Based on these sources, staff is confident that a qualified applicant can be found. Staff is proposing to conduct interview on March 30 and 31, 2000. The next regularly scheduled Council meeting is April 10, 2000. Therefore, staff is requesting permission to extend a conditional offer of employment as soon as the administrative hiring process is completed. This would save the City almost a month, based on a two -(2) week notice to any current employer. Council Member Carlson moved to allow staff to extend a conditional offer of employment for the receptionist position prior to the next Council meeting. Council Member Dahl seconded the motion. Motion carried unanimously. FIRST READING, Ordinance No. 00 — 05, Grant City Administrator/Designee Authority to Investigate the Background of New Employees (3/5 Vote Required), Dan Tesch — Staff advised that in order to the Police Department to conduct a criminal background investigation of job applicants on the City's behalf, an ordinance is required. Staff referred to the ordinance, which will amend the personnel section of the City code. Council Member O'Donnell moved to approve the r1RST RE r ance No. 00 — 05, as presented. Council Member Dahl seconded the motion. Council Member Carlson voted yea. Council Me 4 d yea. Council Member O'Donnell voted yea. Council Member Reinert voted yea. or : geson voted yea. Motion carried unanimously. Consider Resolution No. 00 April 8, 2000 (3/5 Vote Re allowed under the Sta conduct fewer that fo ove exempt Permit for Lawful Gambling, St. Joseph, Chel Gaustad — Staff advised non-profit organizations are Statutes to apply for an exemption from a gambling license if they ng occasions per year. The Lino Lakes Lions C' ;,I is requesting to hold a raffle and tipboards at a fundraising spaghetti dinner being held at St. Joseph Church on Saturday, April 8, 2000, from 3:00 p.m. to 9:00 p.m. Mayor Bergeson noted there are a couple Council Members that are members of the Lions Club. He asked if there is a conflict of interest relating to the vote on this item. The City Attorney advised all Council Members could vote on this item because there is no direct financial interest in the action. Council Member Dahl moved to adopt Resolution No. 00 — 37, as presented. Council Member Carlson seconded the motion. Motion carried unanimously. Resolution No. 00 — 37 can be found at the end of these minutes. COUNCIL MINUTES MARCH 27, 2000 Consider Approval of 2000 Tobacco Licenses (3/5 Vote Required), Ry-Chel Gaustad — Staff advised that in accordance with the City code, the City processes annual applications for tobacco licenses. The City received year 2000 tobacco license applications from the following tobacco license holders: Lino Lakes Liquor J & K Liquor, Inc. 49 Club Anoka County Parks Chomonix Golf Course Tom Thumb Oasis Market #557 VFW Post 6583 Millers on Main Shirley Kay's 7860 Lake Drive 6013 Hodgson Road 6007 Hodgson Road 646 Sandpiper Drive 7997 Lake Drive 7509 Lake Drive 7868 Lake Drive 8001 Main Street 6810 Lake Drive Staff advised the annual tobacco license fee increased from $12.00 to the Police Department to conduct compliance checks on all licens checks are yet to be conducted. cause State mandates 2000 compliance Council Member O'Donnell asked if the compliance ch i ung sure employees ask for identification from minors. Staff advised compliance checks include t accessible to the employee. ors and making sure tobacco is only ter,= Council Member Reinert mov.• :3 ve th=" Tobacco Licenses, as presented. Council Member Dahl seconded the motion. �.• �3 c'� d unanimously. PUBLIC SAFETY D NT REPORT, DAVE PECCHIA Consideration of Resol ion No. 00 — 38, City Council Supports the Application of the Anoka County Joint Law Enforcement Council for a Grant to Provide Access to Police Records From Squad Cars (3/5 Vote Required), Chief Pecchia — Staff advised the Law Enforcement agencies of Anoka County have pooled resources to provide a County -wide Records system. The Law Enforcement agencies would like to extend this records system to include access of the records to law enforcement officers from their police cars. The Anoka County Attorney's Office has completed the necessary paperwork for a grant request to provide 50% funding for the research and implementation of a system to transmit the information to the police cars. Resolution No. 00 — 38 is to support the grant application of the Anoka County Joint Law Enforcement Council for a grant to provide access to police records from squad cars. 4 • COUNCIL MINUTES MARCH 27, 2000 Mayor Bergeson asked if the dollars needed to implement the system is a one-time fee. Staff advised the funding is necessary only one time to implement the system. Staff advised they anticipate the City has already spent its share of the implementation cost. Council Member Carlson moved to adopt Resolution No. 00 — 38, as presented. Council Member O'Donnell seconded the motion. Motion carried unanimously. Resolution No. 00 — 38 can be found at the end of these minutes. PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER Consideration of Resolution No. 00 — 34, Accepting Mountain Enterprises Donation for Kite Day, Rick DeGardner — Staff advised the Lino Lakes Parks and Recreation Department will be holding its fifth Kite Day event on Saturday, June 3, 2000, at Rice Lake Elementary School. This event is free to children in the Quad City area. It is great fun to see the children and their families assemble the kites and fly them. In previous years the kites were donated to the Lino Lakes Park vendor. This year the department has received a donation fr Lakes Lions Club. Mountain Enterprises has donated $250 to herd has the potential of receiving a kite. Department by a nterprises and the Lino st of this event and to see that every child Council Member Carlson inquire . . • c rib ton from Fast Break. Staff advised Fast Break made a contribution to the sc • � .' r the softball program. Council Member Dah ' ve . - adopt Resolution No. 00 — 34, as presented. Council Member Carlson seconded the tion carried unanimously. Resolution No. 00 — 34 e + be found at the end of these minutes. COMMUNITY DEVELOPMENT DEPARTMENT REPORT, BRIAN WESSEL SECOND READING, Ordinance No. 04 — 00, Offering the Sale of Property in the Apollo Business Park to Nol-Tec Systems Inc. (3/5 Vote Required), Mary Divine - Staff advised this is the SECOND READING of an ordinance to sell .79 acres of land in the Apollo Business Park to Nol- Tec Systems. The company is interested in holding this site for future expansion. The City and Nol- Tec agreed to a purchase price of $41,900, plus assessments. Council Member O'Donnell moved to approve the SECOND READING, of Ordinance No. 04 — 00, as presented. Council Member Dahl seconded the motion. COUNCIL MINUTES MARCH 27, 2000 Council Member Carlson voted yea. Council Member Dahl voted yea. Council Member O'Donnell • voted yea. Council Member Reinert voted yea. Mayor Bergeson voted yea. Motion carried unanimously. Ordinance No. 04 — 00 can be found at the end of these minutes. Resolution No. 00 — 36, Approve Plans and Specifications and Authorize Advertisement for Bids, 2000 Water Surface Management Project, John Powell — Staff advised after storm water ponds and drainage was are constructed, they require periodic maintenance to ensure their effectiveness. Three (3) sites have been identified for maintenance in 2000. The site include a pond in Reshanau Park Estates 2nd Addition; a pond in Fox Trace; and a ditch located on the north side of Birch Street at Totem Trail. The maintenance activity required at these sites is more extensive than what is typically undertaken by Public Work staff. The selected sites also have limited accessibility. They have been combined into one project in order to minimize mobilization costs. The funding for this work is provided by the Surface Water Managem established in 1992 as a revenue source in order to meet the "admi mitigation, and water quality needs" of the City. It is reimburs subdivisions and is also collected as property owners connec The schedule for the project is as follows: City Council Approves Plans and City Council Authorizes Ad f Open Bids City Council Awards Construction Begin This fund was ning, ponding, sments to new March 27, 2000 March 27, 2000 April 26, 2000 May 8, 2000 June, 2000 Council Member O'Dif the property owners that are involved have been contacted. Staff advised all property ow h'a`ve been contacted. Mayor Bergeson inquired about the City responsibility and the County responsibility regarding the ditches. Staff advised the County responsibility includes the main trunk ditches such as County ditches and lake ditches. Ponds serving subdivisions are the responsibility of the City. Staff noted that once the Birch Street culvert is cleaned, the County will run the lines. Council Member Carlson moved to adopt Resolution No. 00 — 36, as presented. Council Member O'Donnell seconded the motion. Motion carried unanimously. Resolution No. 00 — 36 can be found at the end of the minutes. Resolution No. 00 — 35, Approve Plans and Specifications and Authorize Advertisement for Bids, 2000 Wearing Course and Trail Paving, John Powell — Staff advised the City undertakes a paving project each year to place the final layer of bituminous, known as the wearing course, in those 6 • • • COUNCIL MINUTES MARCH 27, 2000 developments where the majority of the lots have been built on. The funding for this work is provided by assessments to the respective subdivisions. The subdivisions receiving wearing course this year include Behm's Century Farm 3rd, 4th, and 5th Additions; Pheasant Hills Preserve 8th and 9th Additions; and Gemini Estates. In addition to the street paving, the plans include trail paving utilizing Capital Outlay and Dedicated Park Funds. This year's project includes the paving of trails along Lilac Street, east of Appaloosa Lane; within Behm's Park; and the southwest portion of the Wenzel Farms trail loop. The final quantity of paving completed is dependent on bid prices as the budget for paving is fixed. The schedule for the project is as follows: City Council Approves Plans and Specifications City Council Authorizes Ad for Bids Open Bids City Council Awards Contract Construction Begins March 27, 2000 March 27, 2000 April 27, 2000 May 8, 2000 M 00 Council Member Reinert moved to adopt Resolution No. 00 — s es Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 00 — 35 can be found at the end of PUBLIC HEARING, FIRST READIN Easement Vacation (4/5 Vote Requi agreed to mediation through Ano likely not be any before the A . 99 —17, Oak Brook Peninsula we I — Staff advised the parties involved have er= is no new information to present and there will , C s ncil meeting. Staff requested Counc this item to the April 24, 2000, Council meeting. Council Member Dahl o continue Ordinance No. 99 — 17 to the April 24, 2000, City Council meeting. Council Mem Carlson seconded the motion. Motion carried unanimously. UNFINISHED BUSINESS Consideration of the February 28, 2000, City Council Meeting Minutes — Council Member Dahl referred to page 9, paragraph 4, adding the following: "Council Member Dahl asked those in favor of the project to stand up; those in favor who are residents to stand up; and those in favor who are members of the church stand up". Council Member Dahl moved to approve the February 28, 2000, City Council meeting minutes, as amended. Council Member Carlson seconded the motion. Motion carried with Council Member Reinert abstaining. NEW BUSINESS None 7 COUNCIL MINUTES MARCH 27, 2000 COMMUNITY CALENDAR MARCH 27, 2000 THROUGH APRIL 10, 2000 City Council Meeting, Monday, March 27, 2000, 6:30 p.m. City Council Team Building Session, Tuesday, March 28, 2000, 5:30 p.m. Environmental Board Meeting, Wednesday, March 29, 2000, 6:30 p.m. Park Board Meeting, Monday, April 3, 2000, 6:30 p.m. Council Work Session, Wednesday, April 5, 2000, 5:30 p.m. EDAC, Thursday, April 6, 2000, 7:00 a.m. Special Council Work Session, Saturday, April 8, 2000, 8:00 a.m. to 10:00 a.m. Board of Review, Monday, April 10, 2000, 6:30 p.m. City Council Meeting, Monday, April 10, 2000, 6:30 p.m. ADJOURN There being no further business, Council , _:ved to adjourn at 7:25 p.m. Council Member Carlson seconded the motio e• unanimously. These minutes were consider ; "a' ved t the regular Council Meeting, May 8, 2000. Ry- hel Gaustad, CMC ity Clerk Bereson, Mayor Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 8