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HomeMy WebLinkAbout08/09/2000 Council MinutesSPssIon • DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : August 9, 2000 . 5:07 p.m. . 10:05 p.m. : Council Member Carlson, Dahl, O'Donnell, Reinert, and Mayor Bergeson : None Staff members present: City Administrator, Linda Waite Smith; Ci ineer, John Powell; City Planner, Jeff Smyser, Community Development Die Wessel; Economic Development Assistant, Mary Divine (part); Plan o.;t „nor, Mary Kay Wyland (part); Environmental Specialist, Marty Aslesoni Fr' ce Director, Al Roleck (part) COMMUNITY DEVELOPMENT DEPA ' ' A ESENTATION, BRIAN WESSEL Mr. Wessel carne forward and di ommunity Development Organizational diagram. He stated that eachwithin the Department will come forward and speak regarding their dai The following staf ` ti - b. gave a verbal summary and distributed a handout regarding their daily routine Mary Alice 1 "` ine Mary Kay Wyland Jeff Smyser John Powell Mart Asleson cifically to response to requests for services: 1999 AUDIT REPORT, RON HEDBERG Economic Development Planning Planning Engineering Environment Mayor Bergeson advised that the City went through the request for proposal process a few years ago and chose LarsonAllen as its audit company. Mr. Ron Hedberg, LarsonAllen, came forward and stated that several reports had previously been distributed to Council Members. Mr. Hedberg noted the company conducts the audit according to state law and legal compliance. Mr. Hedberg presented the 1999 Audit Report. Mr. Hedberg reviewed the auditor communications in detail and noted the following two (2) findings: 1. Any bids over $25,000 must be published in the legal newspaper. 2. Bid documents were not retained on file in two (2) separate instances. Mr. Hedberg referred to page 12 of the Comprehensive Annual Financial Report regarding the auditor's opinion. He briefly reviewed the opinions. Mr. Hedberg referred to the Report to Management booklet noting the areas of importance are the auditor's comments made and financial statement analysis. He reviewed the auditor's comments in detail. This item will appear on the regular Council agenda Monday, August 14, 2000, 6:30 p.m. DONLIN/SMITH PROPOSAL, MARY KAY WYLAND The Community Development Director advised Council Mously been given a list regarding requests for land changes in the L The Planning Coordinator advised the property pursue a commercial rezone. The property is and County Road J. The area across Ce many years in the future. She distrib indicating support of the rezone. Mr. Rick Smith, develo Council to support the r White Bear Town 7 A Street intends to rner of Centerville Road s scheduled for development the property owner's neighbors and and gave an overview of the request and asked vide utilities with a joint powers agreement with tributed a copy of the concept plan. Mayor Bergeson ad _ ;'- d t e City has a number of rezoning requests. The Council has agreed to look at all them within a certain time period. The City Engineer stated there are utilities in the White Bear Township area. The flow from the City of Lino Lakes was taken into account when the utilities were installed. There is currently not a joint powers agreement with White Bear Township. White Bear Township is re-evaluating service in that area. The City of Lino Lakes will not extend utilities in that area. Council Member Reinert asked if the utilities will be installed in 2010-2020. The area across Centerville Road is guided for low to medium density housing after 2010 on the draft land use plan. The City Engineer advised the City would then hook up to that service. At that time it may be the Metropolitan Council sewer. Council Member O'Donnell asked if the vision for the development is to attract drive-by business or destination business. He expressed concern regarding the impact of traffic. Mr. Smith advised they are looking at a combination with mixed use. He stated the development will not bring huge traffic volumes into the area. Mayor Bergeson stated the request is a zoning issue. He advised he is not ready to commit to a rezone. The utility issue is a minor detail. He stated he will want information regarding how the rezone fits into the proposed Comprehensive Plan. Council Member O'Donnell stated the City needs to provide the type of services this development can provide to the residents. Council Member Reinert advised he needs more information. Council Member Carlson stated she has generally positive feelings She expressed concern regarding how it would relate to City se impact. She also expressed concern regarding how the City the land use change requests. he proposal. e traffic ress all of Council Member Dahl expressed concern of ho fit into other development in the area. She stated she woul � , • is the proposal further. AENON PLACE POND LEVEL, J Staff distributed a letter the Ci neighborhood. The lett water and sewer project area to the state it e. •m the residents in the Aenon Place pond on Aenon Place is empty as a result of the City et. The letter requests that the City returns the pond the Main Street construction. Staff explained the ess used for construction detailing the reason the pond is empty. Staff noted that as a ''atter of policy the City does not add water to ponds. Staff expressed concern about the possibility of the pond being needed for excess drainage at some time in the future. Council Member Reinert stated the area has been dry for the past few years. He asked how much of the dry weather is affecting the level of the pond. Ms. Susan Nygaard, resident of Lino Lakes, came forward and distributed pictures of the pond noting there is currently no water in the pond. She stated that the City told her last year they need to go through an entire season to see what happens with the pond. Council Member Reinert asked if the pond will bounce back naturally. Staff advised the water may drain out if the City adds water now. Staff noted that they believe the pond will bounce back eventually. Mayor Bergeson inquired about the procedure used for other construction damages. Staff advised the contractor provides water while the well is dry for the short term. Staff noted the construction did have an effect on the pond. Mayor Bergeson asked if there is any recourse to the construction company. Staff advised that the City has no recourse with the construction company. Council Member O'Donnell asked if the City can pump excess water out of the pond if necessary. Staff advised the City has pumped out the pond in previous years. Council Member O'Donnell inquired about the cost of replacing the water. Staff advised the cost would be approximately $500. The pond is on an outlot. Mayor Bergeson asked if residents are prevented from putting water in the pond. Staff advised that adding water to the pond could affect the pond capacity. Staff advised an opinion should be obtained from the City Attorney regarding an agreement and ownership of the pond. Council directed staff to determine the ownership of the pon t pond, and obtain a cost estimate to fill the pond. • �C This item will appear on the August 23, 2000, C BIRCH STREET PLAN DETAILS n to fill the ses on agenda. Staff reviewed an updated copy construction of by-pass lanes, lanes will be in areas wh where possible. irch Street. The plan includes the a short area of bituminous curb. By-pass right turn lanes. Passing lanes will be constructed Council Member d about a slower speed limit in the area of construction. Staff advised they b ve slower speed limits are posted. Council directed staff to confer with the Police Department and investigate any safety concerns in the construction area. "OLD" OTTER LAKE ROAD VACATION REQUEST, JOHN POWELL Staff advised property owners in the "old" Otter Lake Road area have requested vacation from "new" Otter Lake Road to the RV driveway. The reason is to gain access from Otter Lake Road. Historically, the City has charged a nominal amount for a roadway vacation. Staff continued stating that if the City can satisfy access to the properties, this is an option worth evaluating. Mayor Bergeson advised Council Members to read the document and come back with any comments or questions for staff. This item will appear on the August 23, 2000, Council work session agenda. TOWN CENTER UPDATE, MARY ALICE DIVINE Staff advised the City of Lino Lakes is in first place of the first phase of the Livable Communities Grant. There are $6.9 million dollars available for the program. Forty-six applications were received. If the City is awarded the grant, the City will be obligated to implement the concept but the details may vary. The criteria for livable communities must be met. Staff noted the second phase of the application process is very tough. Council Member Dahl asked if there were 440 housing units included in the application. Staff advised there were 440 units included in the concept plan. The plan will require that all design standards are met. Council Member O'Donnell asked for an example of how the fused. Staff advised the City requested the funds for infrastructure. Mayor Bergeson inquired about the cost of the infra concept plans. Staff advised the infrastructure dollars. The City requested funding for the e developers in the sense that they will not be worked out. The City has selecte reviewed the definition of afford TOWN CENTER DES � �, 1 A ' 1 S, MARY ALICE DIVINE o one of the oxi ately $1.5 million n. The funding would help ose costs. Details would have to opers to work as a team. Staff ,.r Staff distributed a f the design standards noting that no revisions have been made to the reside ;:1, _ •• ds. The Community De opment Director advised the Planning and Zoning Board has had four (4) public hearings regarding this issue. Staff is requesting direction from Council regarding the Design Standards to be competitive for the Livable Communities Grant. The Planning and Zoning Board has endorsed the preliminary draft unanimously based on revisions. Council Member Carlson expressed concern that the City has not addressed traffic standards. Council directed staff to add the Design Standards to the regular Council agenda Monday, August 14, 2000, 6:30 p.m. Mayor Bergeson called for a short break at 9:00 p.m. Mayor Bergeson reconvened the meeting at 9:10 p.m. TIF PROSPECT QUALIFYING PROCEDURES, MARY ALICE DIVINE Staff distributed a handout regarding the guidelines for TIF. Staff explained the procedure used to determine if a business will qualify. Copies of the paperwork and application were included in the handout. Council Member Carlson distributed copies of information the City of Blaine includes in their process. Staff noted an EDA meeting is scheduled Monday, August 14, 2000, 6:00 p.m. CLEARWATER CREEK UPDATE, MAYOR BERGESON Mayor Bergeson advised the final plat for Clearwater Creek 4th Addition was recently approved by the City Council. The developer is requesting some of the lot lines be moved slightly. He suggested staff give a recommendation regardin request in the Friday update. This issue will be added to the regular agenda M ��; st 14, 2000, if Council Members are agreeable. Council directed staff to make a recommendation inke a This item will be added to the regular Council agenda. Council Member O'Donnell expressed c already purchased the lots. This item will appear on the r COMPREHENSIVE g homeowners that may have u ' agenda Monday, August 14, 2000, 6:30 p.m. TE, LINDA WAITE SMITH Staff advised info ' ding the possible August 21, 2000, meeting with the City of Shoreview will b - ceived tomorrow. Council directed staff to tentatively schedule the following Council meetings: Highway 49 Project/Comprehensive Plan Comprehensive Plan or Budget Meeting Land Use Changes August 16 - 5:30 p.m. August 17 - 8:30 a.m. - 3:30 p.m. August 17 - 5:30 p.m. - 7:30 p.m. Council directed staff to confirm the meetings by Monday, August 14, 2000. DISCUSS MINNEGASCO FRANCHISE LINDA WAITE SMITH Staff distributed a handout regarding a meeting between the City of Lino Lakes and Minnegasco. The handout outlined an agenda and proposed implementation schedule. Staff noted a new agreement has been reached with Minnegasco. Staff requested the City Council reaffirm their decision to move forward with this process. REGULAR AGENDA, AUGUST 14, 2000 There were no changes to the regular agenda. The meeting was adjourned at 10:05 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on August 28, 2000. ( ARRi-t&A hel Gaustad, CMC City Clerk ergeson, Mayor Transcribed by: Kim Points TimeSaver Off Site Secre