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HomeMy WebLinkAbout01/22/2001 Council MinutesCOUNCIL MINUTES JANUARY 22, 2001 CITY OF LINO LAKES MINUTES Updated 2/28/2001 DATE : January 22, 2001 TIME STARTED : 6:30 P.M. TIME ENDED : 7:25 P.M. MEMBERS PRESENT : Carlson, Dahl, O'Donnell, Reinert, and Mayor Bergeson MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch (part); City Attorney, Bill Hawkins; City Engineer, John Powell; Finance Director, Al Rolek (part); Environmental Specialist, Marty Asleson (part); and Public Services Director, Rick DeGardner SETTING THE AGENDA Item 7D, Resolution No. 00 — 112, Authorizing Plans and Specificatio ebill Ponds, was removed from the agenda. Item 9A, International Ice Racing Association, was added un • ess. Mayor Bergeson advised the West Shadow Ponds Council work session agenda. Residents will rec. ` '; ficalion regarding the meeting. The agenda was approved as amende CONSENT AGENDA ve approve tion appear on the February 7, 2001, Council Member Dah the Consent Agenda, as presented. Council Member Carlson seconded the carried unanimously. ITEM ACTION DISBURSEMENTS: January 22, 2001 (Check No. 60868 - 61017, $$775,307.65) Approved Centennial Fire District Approved Resolution No. 01- 16, Approving Application for 3.2 Beer Permit at St. Joseph Parish Approved Resolution No. 2001— 17, Approving 1 COUNCIL MINUTES JANUARY 22, 2001 Application for Minnesota Gambling Exempt Permit LG240B to Conduct Bingo at Centennial Middle School Approved OPEN MIKE Swear in Newly Appointed Planning & Zoning Board Member — The City Attorney swore in newly appointed Planning and Zoning Board member, Chris Lyden. Mr. Lyden thanked the Council for his appointment and stated it is an honor and a privilege to serve the people of Lino Lakes. Fire Chief Milo Bennett to Present Donation to the City of Lino Lakes — This item was delayed until later in the meeting. No one else was present for open mike. FINANCE DEPARTMENT REPORT, AL ROLEK Resolution No. 2001— 07, Authorizing Economic Feasibil City Council has undertaken several steps toward the de these is the preparation of a concept plan, the acq including the YMCA, and the application for a Li olek — Staff advised the e Town Center area. Among rty, discussions with developers, unities grant. The Metropolitan Council has awarde. _ W e ity that is considerably less that the City had requested. This, among other fact �rir x• the need to review the financial impacts and explore alternatives for the developm"own enter area. This review would take the form of an Economic Development Fe Staff has prepared an .`'y ,M • e scope of the study and has obtained quotes from Springsted, Inc. and Ehlers and Associa e quotes range from $7,500 to $12,500 for both consultants. If undertaken, the study wi be completed by April 1, 2001. The study is intended to be financed through the remainder of the Livable Communities planning grant. If for some reason the Metropolitan Council will not authorize the expenditure of grant proceeds for this purpose, the study would be funded from the 2001 Economic Development departmental budget. Because of their experience in the Town Center area through previous studies and their familiarity of the background of this area, staff is recommending the study be prepared by Springsted, Inc. Resolution No. 2001- 07 authorizes the preparation of the study and appoints Springsted as the consultant for the study. Council Member Carlson requested the options for the Schwan property include the Schwan's remaining on the property. She also asked if the Factors to Consider include interfund loans being repaid. Staff advised the Factors to Consider do include interfund loans being repaid. COUNCIL MINUTES JANUARY 22, 2001 Council Member Carlson asked if other cities and their development will also be included in Factors to Consider. Staff advised other cities and their development will also be considered within the study. Council Member O'Donnell moved to adopt Resolution No. 2001— 07, as presented. Council Member Reinert seconded the motion. Motion carried unanimously. Resolution No. 2001— 07 can be found in the City Clerk's office. PUBLIC HEARING, Resolution No. 01— 05, Proposed Utility Rates for 2001— 2003, John Powell — Staff advised the City Charter states "The Council shall endeavor to make each municipal utility financially self-sustaining". The City staff has prepared cost and revenue projections for the next three (3) years and is prepared to recommend utility rates for 2001 through 2003. Mayor Bergeson advised two (2) Council Members have requested action be delayed on this item until further discussion is held at the next work session. Mayor Bergeson opened the public hearing at 6:41 p.m. Council Member Carlson moved to continue PUBLIC HEAR Utility Rates for 2001— 2003, until the February 12, 2001, Reinert seconded the motion. Council Member Dahl stated she wants more inf Mayor Bergeson advised Council M work session. Motion carried unanimousl o. 01— 05, Proposed g Council Member nd material to review before taking action. st any specific material from staff prior to the Authorize Water an ity Operation Budget, Al Rolek — Staff advised the City Council reviewed the proposed S 1 ater and Sewer Operating Budgets at their Budget work session held August 31, 2000. Since "? ` at time three (3) items in the budgets have been amended. First, the new 49er's contract calls for an "On Call" payment to employees required to carry pagers. A line item has been added to each budget for this new pay category. Second, the MCES Treatment Charges have been increased to reflect a more recent estimate of this expense. Finally, depreciation expense has been added into the budgets for both funds. This is a departure from past budgeting practice and establishes a policy in the City's utility rate -setting structure. The addition of this expense will remind the City that at some point the water and sewer systems will need to be replaced. By including depreciation in the budget the City provides for the collection of revenue over the life of the current infrastructure to finance its replacement at the end of its useful life. The proposed revenues for this budget assume that the City Council has reviewed, adjusted and adopted the new utility rate structure proposed by staff. COUNCIL MINUTES JANUARY 22, 2001 It has been the practice of t he City Council to adopt the Water and Sewer Operating budgets by resolution. Staff recommended Council adopt Resolution No. 2001— 08, adopting the final 2001 Water and Sewer Operating Budgets. Mayor Bergeson asked if the operating revenue numbers are based on the current rates. Staff advised the operating revenue numbers are based on the proposed rates. The budget can be amended when the final rates are approved. Council Member Carlson asked if the budgets must be approved this evening. Staff advised there are staffing issues relating to the budgets. The City has been delaying the hiring of a General Maintenance Worker and part-time billing clerk. Council Member Carlson asked if the budget can be amended if it is approved prior to the new rates being approved. Staff advised room has been left in the budget to adjust those figures. A policy decision regarding depreciation costs will be further discussed at the next work session. The budget can be amended when the final utility costs are approved. Council Member Carlson stated she believes the City should take determining the final utility rates. She expressed concern regar would have to make up if the rates are not adjusted. to account when ce in dollars the City Council Member Carlson moved to adopt Resolut 2 08, with the option of coming back and making changes. Council Member Dahl spec •;+ ed t motion. Motion carried unanimously. Staff advised an amendment to the fi b be presented to Council after a final decision is made. ADMINISTRATION DEREPORT, DAN TESCH Resolution No. 00 —�� s • ting Data Practices Compliance Official — Staff advised % F 4 Minnesota Statute 13.0 . 3 requires the City appoint a City employee to act as its data practices compliance official. As ' e City Clerk is in charge of official City documents, staff recommends Ms. Ry-Chel Gaustad be appointed the data practices compliance official and be the individual designated to receive questions and concerns regarding access to data or other data practice issues. Council Member Carlson suggested the name of the City Clerk, Ry-Chel Gaustad, be added to the resolution. She asked if the resolution would then have to be brought back each time there is a different City Clerk. Staff advised it is best to name a particular individual. Council Member Carlson suggested naming an alternate in case the City Clerk is absent. The City does need access to government data. Staff advised it is a good idea to have an alternate that has access to government data. The City may designate the Deputy Clerk as an alternate. However, the City Attorney can be contacted if necessary. COUNCIL MINUTES JANUARY 22, 2001 Council Member Carlson stated an alternate does not have to be named if the City Attorney is available to perform these duties. Council Member Carlson moved to adopt Resolution No. 00 —100, designating the City Clerk, Ry- Chel Gaustad, as the data practices compliance official. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 00 —100 can be found in the City Clerk's office. Consideration of Hiring General Maintenance Worker — Water/Sewer Department — Staff advised the 2001 Water and Sewer Operating Fund Budgets include the provision to create an additional General Maintenance position. The Utilities Department consists of a Utilities Supervisor and a maintenance worker. The existing maintenance worker position was authorized in January 1995. Since that time the City has experienced tremendous growth, which has increased the duties and responsibilities of this department. The additional maintenance position included in the 2001 budget, will with the typical day to day operations, but will accelerate the impl system and water meter changeout program that was approved provide assistance the Phone Read cil in 1999. Staff recommended Mr. Timothy Budig be considered f e n aintenance-Utilities position. Mr. Budig has worked for the City of Lino Lakes t ) years in the Utilities Department. Mr. Hillesheim and Mr. Payne has spent consider educating and showing Mr. Budig the various aspects of the City's operations. r x:y' as demonstrated his hard work ethic and his ability to interact with the general Mr. Budig has successfully p. _�_ t "'��'�uire tests for his Water Operator license, Collection Systems License, and Low Mr. Budig is available, uary 23, 2001. Mr. Budig's beginning salary is $15.93 per hour plus benefits. This pos 1 be funded by the Water and Sewer Enterprise Funds. This position will be eligible for mem ` rship in the 49er's Union. Staff noted Mr. Budig has successfully passed the physical examination and drug test. Council Member Reinert moved to approve the hiring of Mr. Timothy Budig as General Maintenance -Utilities worker. Council Member O'Donnell seconded the motion. Motion carried unanimously. Annual Appointments (Council Prerogative) (3/5 Vote Required), Dan Tesch — Staff advised each year, the Council appoints individuals to various boards, commissions and assignments. At the January 17, 2001, Council work session, it was the consensus of the Council that the following individuals be assigned to the following respective assignments: Acting Mayor North Metro Telecommunication Commission Caroline Dahl Caroline Dahl COUNCIL MINUTES JANUARY 22, 2001 North Metro Telecommunication Commission Alternate Daniel Tesch YMCA Board Linda Waite Smith Centennial Fire Dist. Steering Committee John Bergeson Donna Carlson Linda Waite Smith (staff) County Corrections Program Jeff Reinert Joint Law Enforcement Jeff O'Donnell On a related note, the application for the vacant EDAC seat closes on January 31, 2001. Interview will be held on February 7, and the appointment made on February 12, 2001. Council Member Carlson asked if the closing date for the EDAC position was advertised in the Quad Press. Staff advised the closing date was scheduled to be advertising in the Quad Press. Council Member Dahl made a motion to approve the Annual Appointments as determined by Council and outlined by staff. Council Member Reinert seconded the motion. arried unanimously. Resolution No. 01— 15, Authorizing Submittal of CDBG A E ��c s� n,���`l�a Waite Smith — Staff advised since last July, City staff has worked with residents es 1St and 2nd Additions to find a feasible, affordable way to provide City utilities t ion. In September, the City Council directed staff to seek CDBG funds to hel t v; .t of installing sanitary sewer. The estimated cost of the project is $264, $177,044.24, which is 64.8% of the c grant application is due on Janu No. 01— 15, which authorize Staff noted residents income data that was a Therefore, a survey wa completed grant application for aining cost will be covered by assessments. The aff is requesting Council approval of Resolution f th application. quested to submit letters of support with the application. The he City was not accurate due to other subdivisions in the area. elivered to residents to be directly submitted to TKDA. Council Member Dahl moved to adopt Resolution No. 01 — 15, as presented. Council Member Reinert seconded the motion. Motion carried unanimously. Resolution No. 01-15 can be found in the City Clerk's office. PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA There was no Public Safety Department report. PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER There was no Public Services Department report. • COUNCIL MINUTES JANUARY 22, 2001 COMMUNITY DEVELOPMENT DEPARTMENT REPORT Metro Greenways Planning Grant Application FY 2001, Marty Asleson (3/5 Vote Required) — Staff advised a previous Metro Greenways Planning Grant was approved for 3/4 of the City of Lino Lakes in 2000. This grant was written through the Anoka County Soil Conservation District. The 2000 Grant was to take the City's existing inventory and classify according to the Minnesota Land Classification System. This is a new land classification system that standardizes land classification for cities, counties, and state government agencies. The Minnesota Land Classification System also allows an inventory to be taken to higher levels of definition, such as percentage of impervious soils, and woodland quality. The Inventory will be delivered in GIS. The Wild Land Urban Interface project with the Minnesota Department of Natural Resources needs the SE portion of the City classified. This portion was excluded from the original project. The purpose of this proposal is to allow the Anoka County Soil Conservation District to underwrite a FY 2001 grant application for this inventory project. This idea was previously presented to the City Council. At that time it was unsure whether there would be any cost -share dollars. By working with the Soil Conservation District, the City is able to sts of this resource planning from $6,000 cost share to $2,600 cash and $1,400 in- ' i A �•udget. Council Member Reinert moved to approve the Metro FY2001 from Anoka Soil Conservation District project. This letter would include reference to th kind to be budgeted in FY2002. Council unanimously. ing Grant Application write a letter of support for this mmitment to $2,600 cash and $1,400 in- onded the motion. Motion carried Resolution No. 01— 08 can b e City Clerk's office. Anoka County Agre Required) — Staff adv County. The SCORE f funds allocated by Anok esidential Recycling Programs/2001, Mary Asleson (3/5 Vote of Lino Lakes receives SCORE funds each year from Anoka ee used to fund solid waste recycling programs. Cities using SCORE ounty are required to enter into a cooperative agreement with the County. Council Member O'Donnell moved to approve Anoka County Contract #2001 — 0018, Agreement for Residential Recycling Program, as presented. Council Member Carlson seconded the motion. Motion carried unanimously. PUBLIC HEARING, Blubill Ponds Utility and Street Improvements, John Powell — Staff advised this public hearing was continued from the November 13, 2000, City Council meeting. The Feasibility Report for this project assumed Bluebill Ponds would be responsible for all street construction costs, including those for the roadway abutting the Mar Don Acres lots. The developer, Heritage Development, has objected to this approach. COUNCIL MINUTES JANUARY 22, 2001 The City Attorney has indicated that the City would not be able to assess street construction costs upon subdivision of the Mar Don Acres lots unless prior approval from the affected property owners is received. This prior approval is not required for the City to assess utility costs. Based on the neighborhood meeting that was held Thursday, January 11, 2001 and other conversations with Mar Don Acres residents, the City is not able to secure prior approval from these residents for street assessments. Therefore, the proposed assessments to Bluebill Ponds as indicated in the original Feasibility Study, remain unchanged. Mayor Bergeson opened the public hearing at 7:10 p.m. Council Member Dahl moved to close the public hearing at 7:10 p.m. Council Member Reinert seconded the motion. Council Member Carlson inquired about the status of the Feasibility Report. Staff advised the Feasibility Report will remain as is. The next step is to order the improvement and preparation of the plans and specifications and is being delayed for further review by the . kz - r. The developer is reviewing the option for developer improvements as opposed to C. i:ovey nts. Council Member Carlson asked how that will affect the prop Acres. Staff advised the improvements will remain the Study. If those property owners subdivide in the f the south side in Mar Don ly outlined in the Feasibility be assessed for utilities. Council Member Carlson asked if the stre e . Staff advised the street will be constructed but residents will not be assessed for iassessed for utilities only when they subdivide. The developer will pay for the co , :,. he "treet. Motion carried unanimousl Resolution No. 00 —1'a,. „ 'zing Plans and Specification for Bluebill Ponds, John Powell (3/5 Vote Required) — . n . doption of the agenda, this item was removed. Clearwater Creek Business Center Disbursement, John Powell — Staff advised on November 13, 2000, the City Council approved the Final plat for the Clearwater Creek Business Center (CCBC). At that meeting, the City Council also discussed and approved the development agreement for this project. The development agreement included a negotiated settlement of the costs related to installation of utilities in the area by the developer, T & G Properties, and the City of Lino Lakes. As noted on Exhibit D of the agreement, the developer extended sanitary sewer and water service to serve areas north of Main Street and outside the limits of the plat. The costs associated with this utility extension have been thoroughly reviewed and the amount requested, $135,030.80, is a reasonable amount for this work done. • COUNCIL MINUTES JANUARY 22, 2001 There is an additional cash payment for easements to be made by the City as part of the agreement. The estimated amount is $139,325. This payment will not be made until the proper easement documents have been submitted to, and approved by, the City Attorney. Council Member O'Donnell moved to approve the Clearwater Creek Business Center Disbursement, as presented. Council Member Reinert seconded the motion. Motion carried unanimously. Resolution No. 01— 09, Authorizing Preparation of a Feasibility Study, Twilight Acres Sanitary Sewer Extension, John Powell (4/5 Vote Required) — Staff advised on September 25, 2000, the City voted not to adopt the assessment roll for the Twilight Acres 1St and 2nd Addition projects. After comparing the expected project costs, proposed assessments, and appraisal information, the project could not be sufficiently funded through assessments alone. However, to demonstrate the City's commitment to respond to the resident's needs, the City Council directed staff to: initiate a new project, focus only on sanitary sewer service, and pursue CDBG funding for the expected assessment shortfall. This direction was included in Resolution No. 00 — 64. The CDBG application has been prepared. The City also needs to fo iate a new project, which will include only sanitary sewer. Council Member Reinert moved to adopt Resolution No. 01 p fed. Council Member Dahl seconded the motion. Motion carried unanimousl Resolution No. 01 — 09 can be found in the Cit t ice. UNFINISHED BUSINESS December 4, 2000, Truth in the December 4, 2000, Tru O'Donnell seconded t eeth g Minutes — Council Member Dahl moved to approve at Meeting Minutes, as presented. Council Member Motion carried unanimously. December 11, 2000, T ,4 ` i axation Continued Meeting Minutes — Council Member Dahl moved to approve the Dember 11, 2000, Truth in Taxation Continued Meeting Minutes, as presented. Council Member O'Donnell seconded the motion. Motion carried unanimously. NEW BUSINESS International Ice Racing Association — Mayor Bergeson advised a letter was received from the International Ice Racing Association regarding an event that will be held on Centerville Lake. They have requested Council approval. The City Attorney advised there are no City ordinances relating to public events with less than 1,000 participants. Therefore, there are no regulations that require Council approval. The City Administrator asked for Council direction regarding sending a letter to the organization indicating the Council has reviewed the event. 9 COUNCIL MINUTES JANUARY 22, 2001 Council Member Reinert inquired about any costs to the City. Mayor Bergeson advised the Police Chief has no objection to the event. If additional City services are required, the City will bill the organization appropriately. Mayor Bergeson moved to direct the City Administrator to forward a letter to the group indicating the Council has no objections to the event. Council Member Dahl seconded the motion. Council Member Reinert inquired about City liability. The City Administrator advised a certificate of insurance was required and received. The City Attorney has reviewed all the information and has no concerns. Motion carried unanimously. COMMUNITY CALENDAR JANUARY 22 THROUGH FEBRUARY 16, 2001: City Council Meeting, Monday, January 22, 2001, 6:30 p.m. Comprehensive Plan Work Session, Wednesday, January 24 Comprehensive Plan Work Session, Wednesday, Januar .m. Environmental Board Meeting, Wednesday, Ja , , 6:30 p.m. EDAC, Thursday, February 1, 2001, 7: Park Board Meeting, Monday F Council Work Session, Wy, bruary 7, 2001, 5:30 p.m. City Council Meetin February 12, 2001, 6:30 p.m. ��? Planning and Zoning . �`. rd Meeting, Tuesday, February 13, 2001, 6:30 p.m. Comprehensive Plan Work Session, Friday, February 16, 2001, 7:00 a.m. ADJOURN 6:30 p.m. There being no further business, Council Member Dahl moved to adjourn at 7:25 p.m. Council Member Carlson seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, February 12, 1(744Akit. LL Ry-Chel Gaustad, CMC City Clerk ohn ergeson, Mayor 10