HomeMy WebLinkAbout04/18/2001 Council Minutes•
CITY COUNCIL WORK SESSION APRIL 18, 2001
CITY OF LINO LAKES
MINUTES
DATE : April 18, 2001
TIME STARTED : 5:55 p.m.
TIME ENDED : 10:10 p.m.
MEMBERS PRESENT : Council Member Carlson, Dahl, O'Donnell,
Reinert, and Mayor Bergeson
: None
MEMBERS ABSENT
Staff members present: City Administrator, Linda Waite Smith; Administration
Director, Dan Tesch (part); City Engineer, John Powell; Econo e r lopment
Director, Brian Wessel (part); Economic Development Assis lice Divine
(part); Finance Director, Al Rolek (part); Police Sergeant (part); Public
Services Director, Rick DeGardner; and City Planner, J ' se art)
ECONOMIC FEASIBILITY REPORT, AL R
Finance Director Rolek advised the City Co
economic feasibility study for the Town Ce
copies of the scope of the study notin
final report.
oved the preparation of an
Finance Director Rolek distributed
ncil Member received a copy of the
Mr. Jerry Shannon and Mr. P. " i manSpringsted, came forward and advised that
over the past few months .= ve examining the fiscal impact of the Town Center
area. Mr. Shannon and Mr. 1 Inman presented the report and the findings included in
the study noting the r onl dresses the Town Center area.
Economic Developmen director Wessel added there has been no official request for
subsidy from the Ryan ompanies for the Target project. The issue has been discussed
but there has been no justification for the request. Economic Development Director
Wessel also requested clarification regarding the future EMV in the amount of $16.5
million.
Mayor Bergeson requested a copy of the report be given to Mr. and Mrs. Tagg after the
report is officially accepted by the City Council.
Council Member O'Donnell asked if the design standards were factored in the
calculations for estimated development costs.
Mr. Steinman stated the estimated development costs came from discussions with Ryan
and an original plan for the Village (90% of the numbers). The cost of additional design
CITY COUNCIL WORK SESSION APRIL 18, 2001
standards were not broken down. However, the proposed design standards were included
in the construction costs.
Council Member O'Donnell asked for clarification regarding the "challenge" relating to
Quadrant 1.
Mr. Steinman advised Mr. and Mrs. Tagg own 28 acres in that area. There has been no
real negotiation of price for the property.
Council Member O'Donnell asked if it is realistic to expect to maintain the current tax
levy considering the additional City services that will be required due to the development.
Mr. Shannon advised he believes it is feasible to maintain the current tax levy due to
other development within the community.
Council Member O'Donnell asked if the additional three (3) ac ;s for YMCA will
have a significant effect of the feasibility of the projects.
Mr. Steinman advised the additional three (3) acres w
substantially because the City would have less land o
sts of the projects
Economic Development Director advised the �`r :a•nal t'ee (3) acres has already been
factored in.
Mayor Bergeson stated the Council a s een told that TIF is not available for
commercial development.
Mr. Shannon advised TIF i a for housing, redevelopment, or mitigating soil
corrections. TIF cannot
co ercial development anymore.
Mr. Steinman added t =,.is not what drives the TIF eligibility.
Mayor Bergeson asked a . ut the possibility of abatements with the County and School
District.
Mr. Shannon advised the use of abatement is relatively new. Approximately one-half of
the school districts are participating if the district has a direct benefit from the abatement.
Mr. Steinman added cities have had more success with the County being involved with
tax abatement.
Mayor Bergeson questioned the difference between the valuation of the north and south
end.
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CITY COUNCIL WORK SESSION APRIL 18, 2001
Mr. Steinman stated the numbers received were $36 dollars per square foot for
construction on the Target project compared to $90 dollars per square foot for
construction of small housing units. Density is also a major factor related to the valuation
between the north end and south end.
Council Member Reinert excused himself from the meeting at 7:00 p.m.
Council Member Carlson asked Council Member Reinert for direction regarding single
family housing for the developer of Spirit Hills.
Council Member Reinert indicated he is comfortable with single family housing.
Council Member Carlson inquired about the amount of land the City has.
Mr. Steinman indicated the City has 7.5 acres available to sell afte YMCA deal. The
7.5 acres does not include the old police station land.
Economic Development Director Wessel reviewed the a,
control of.
Council Member Carlson asked if the study was
additional acres for the YMCA. She also as
out of the Area and Unit Fund.
s the City still has
out considering the three (3)
the CA's incentives were taken
Mr. Shannon advised the City has a '> ion s o ar commitment to the YMCA.
Council Member -Carlson inqul cost per acre for the old police station land.
Mr. Steinman advised th t as g price for the property is $327,000.
Council Member Carl • w® = d about the difference in City benefit for the Village
compared to the north e • the flow of tax abatement.
Mr. Steinman stated the difference between what the City will be able to assess and costs
is approximately $1.7 million. The study identified costs and gave the City options. The
study did not identify a specific dollar amount to be used for any quadrant.
Council Member Carlson asked about anything that shows the flow in and out of the Area
and Unit Fund.
Mr. Steinman stated the items related to that are the sale of the Rehbein land, the Livable
Communities grant, the YMCA and payment on the Rehbine land.
Council Member Dahl asked for clarification related to putting money away now vs.
waiting.
CITY COUNCIL WORK SESSION APRIL 18, 2001
Mr. Shannon stated that refers to the Village project. The City may not receive
development proposals consistent to the City's vision without having a financial
investment in the project.
Mayor Bergeson advised Council Members will initially send any additional questions
through staff.
Council directed staff to add the Acceptance of the Economic Feasibility Study to the
regular Council agenda Monday, April 23, 2001, 6:30 p.m.
TOWN CENTER UPDATE, BRIAN WESSEL
Economic Development Director Wessel advised the Ryan/Target submission was made.
The plan will be presented to the Planning and Zoning Board in Ma 2001.
ge
Economic Development Director Wessel continued stating a - ceived today
from the development team for the Village. An update wi e giv..' he next Council
work session.
DISCUSS ELECTRICAL INSPECTOR FEES L IL HA AND KEN
PETERSON
Sergeant Bill Hammes advised Mr. Ken Pet
discuss the proposed electrical inspect
and a comparative matrix for the St
urban Inspectors, is present to
istributed a copy of the proposed fees
Electricity, Arden Hills and Lino Lakes.
Mr. Peterson reviewed the pro .:= =ees .ting there has not been a fee increase since
1995. With the proposed e, anticipated that the fees will not be changed for
three (3) years providing sty y to e inspection fee schedule.
Mayor Bergeson state •°"H on to approve the fees must be very specific regarding the
fee and number of time . home can be inspected.
Mr. Peterson noted a single visit and inspection is $25.00 with a .50 surcharge.
Council requested staff to distribute a copy of the existing fees compared to the proposed
fees.
This item will appear on the regular Council agenda Monday, May 14, 2001, 6:30 p.m.
MOLIN CONCRETE REPORT, JEFF SMYSER
City Planner Smyser distributed and reviewed a report regarding the issue of Molin
Concrete. The report included conditions of the CUP, discussion of OSHA regulations,
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CITY COUNCIL WORK SESSION APRIL 18, 2001
neighbors concerns, Molin's concerns, potential steps for addressing issues after meeting
with Molin representatives.
City Administrator Waite Smith advised Mr. Randy Molin did call and indicate he is
expecting information by next week that may resolve the noise issue. Mr. Molin could
not be present this evening but does want to meet with the City Council.
City Planner Smyser advised he has asked Alan Brixius for additional information
regarding the background of this item. Staff also hopes to meet with Molin in the near
future.
Council Member Dahl referred to page 9 of the report and inquired about the amount of
dirt. City Planner Smyser advised the dirt pile is approximately 100 feet at the base.
Council Member Dahl suggested the dirt pile be covered with plaster a tarp.
Council directed staff to invite Molin Concrete to the next n wor session.
ELOPER,
SPIRIT HILLS DISCUSSION BETWEEN COUNG1L
DONNA CARLSON
Mr. Rockey Goertz, developer of Spirit Hills
new plan for Spirit Hills. He stated the plan
the response from the Planning and Zo
City Planner Smyser advised staf
Planning and Zoning Board m
clear majority indicated the
Zoning Board Members
may be better receive
orw and distributed a sketch of a
ged to single family housing due to
eting.
d continuation of the public hearing at the
were a lot of residents at the meeting and the
ant townhomes in this area. The Planning and
Schaps suggested a plan for single family housing
Council Member Carls
Comprehensive Plan. S ` stated she advised Mr. Goertz to attend the meeting this
evening.
ressed concern related to R-1 zoning not fitting into the
Mr. Goertz stated the Comprehensive Plan shows 21h acres multi -housing, which is not
enough. The plan would need at least 40 units to be economically feasible for a
developer. He stated he would like to proceed with single family housing. He asked for
direction noting he knows the Council is working on the Comprehensive Plan.
Mayor Bergeson asked if the zoning prevents the developer from building single family in
multi -housing zone.
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CITY COUNCIL WORK SESSION APRIL 18, 2001
City Planner Smyser advised that depends on what the particular zoning law says. He
stated he needs to check and see what the ordinance says. He stated he would prefer the
Comprehensive Plan show low-density sewer for single family homes.
Council Member Dahl clarified the current plan shows 52 lots.
Mayor Bergeson stated he is fine with single family housing in that area. He stated he
hopes the City does not eliminate all multi -housing designations within the City because
multi -housing is needed. He added he does not believe that well constructed townhomes
adjacent to single family homes is necessarily a problem. The City has that on Lake
Drive and there have never been any complaints.
Council Member Dahl asked if Mr. Goertz will be coming back for a PDO.
Mr. Goertz indicated he will not be coming back for a PDO. He s he will come up
with a plan for the outlot when the Comprehensive Plan is co
Council Member O'Donnell indicated he supports the cu
Council Member Carlson stated she did not have a robv m gh quality 2-3 unit
townhomes that were proposed and also supports e to single family housing.
2001 FEE SCHEDULE, LINDA WAITE
City Administrator Waite Smith
proposed fees. She noted the Li
recommended this item be pul
ready to be incorporated.
proposed fees, they shoul
This item will appear
adv. unci embers received a copy of the
anged for clarification. She
genda until the electrical inspection fees are
embers have any more questions about the
City Clerk or City Administrator.
ar Council agenda Monday, May 14, 2001, 6:30 p.m.
PARK DEDICATION ISCUSSION, JEFF SMYSER AND RICK DEGARDNER
City Planner Smyser advised Council Members received a copy of the proposed Park
Dedication Report at the last work session. The City Attorney had previously clarified
that he does not feel a commercial/industrial park dedication fee is justifiable. Staff
cannot address the question relating to the bond issue and athletic complex.
City Administrator Waite Smith suggested the possibility of having a referendum for
parks that should have already been developed and use park dedication fees for the
athletic complex.
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CITY COUNCIL WORK SESSION APRIL 18, 2001
Public Services Director DeGardner stated the park dedication fees are minimal to the
cost of an athletic complex. He stated staff would like to look at the feasibility of
including current park needs in the referendum for the complex.
Mayor Bergeson stated he is concerned about the bond issue. He indicated he has heard a
lot of complaints about the school referendum.
Public Services Director DeGardner stated the City may need to consider referendums for
both streets and an athletic complex when scheduling the referendums.
City Engineer Powell added the current schedule includes a referendum for streets this
year.
Council Member O'Donnell stated the City needs to try a referendum for the complex
even if it fails. The referendum should include dollars for current. , s and trails. The
complex is very important and a time needs to be determined f a,the r rendum,
preferably sooner than later.
Council Member Carlson stated passing a referendum a eas if the City already
has some dollars set aside for the complex. She ex res co co Q regarding dropping
the commercial/industrial park dedication fees. there will be more parks
benefit to that type of development as more c R to t City. She indicated she wants
to continue with the park dedication fee for 5 • al/industrial development.
Mayor Bergeson advised he agrees is •arks edication fee for commercial/industrial
development should be continue
Council Member Dahl state, "' hould also be continued. She suggested asking for
volunteers and donations wit he athletic complex.
Council directed staff . :sward with the revisions to the Park Dedication fee to
include a public hearin _ . t t - May 14, 2001, City Council meeting.
City Planner Smyser advised the cut off for the new park dedication fee is approval of the
preliminary plat.
Public Services Director DeGardner asked the Council to consider the timing of an
athletic complex referendum when determining any referendum for the upcoming
election.
Mayor Bergeson advised this issue will be further discussed at the goal setting meeting.
CITY COUNCIL WORK SESSION APRIL 18, 2001
CITY'S BANKING RELATIONSHIPS, JEFF O'DONNELL
Council Member O'Donnell asked if the City has a plan to put out requests for bids to
work with the new banks in the community.
Finance Director Rolek advised the City does have a plan to obtain bids from the new
banks. Information will be going out to the banks in the next month.
COMPREHENSIVE PLAN UPDATE, LINDA WAITE SMITH
City Planner Smyser distributed copies of a letter from Mr. Jamie Schaps regarding the
postponement of the Planning and Zoning Board Comprehensive Plan meeting.
City Administrator Waite Smith noted Council Member's should have received
comments about the Plan from the Environmental Board.
City Planner Smyser advised he is receiving comments relatmprehensive
Plan from all City Boards. They will be distributed whe
Mayor Bergeson advised a Council meeting should
from all City Boards. He suggested a copy of the
members of the Comprehensive Plan Task F
specific date.
Council Member Carlson suggested
community to review the changes
ave been received.
to review comments
be mailed to individual
ing c ents can be sent in by a
mee ing be scheduled to allow the
City Engineer Powell suggnd use map be put up in the library with comment
cards for residents to fill
Council directed staff a schedule of meetings relating to the Comprehensive
Plan.
COUNCIL GOAL SETTING SESSION, LINDA WAITE SMITH
City Administrator Waite Smith advised information regarding the goals setting session
was faxed to all Council Members yesterday. She distributed and reviewed the proposed
agenda for the meeting. She indicated she would like to better integrate the goal setting
session with the finance work session.
Council Member O'Donnell indicated he has a conflict and must leave the goal setting
session at 9:30 a.m.
City Administrator Waite Smith asked Council Members to return the charts by Friday,
April 20, 2001.
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CITY COUNCIL WORK SESSION APRIL 18, 2001
• SCHEDULE UPCOMING MEETINGS, LINDA WAITE SMITH
City Administrator Waite Smith asked if the following meetings can be scheduled:
Meeting with Department Heads — May 2, 2001, 5:30 p.m.
Finance Session Meeting — May 16, 2001, 5:30 p.m.
Interview Community Development Director Candidates—April 25,2001,5:30 p.m.
Comprehensive Plan Meeting — May 5, 7:00 — 10:00 a.m.
Council directed staff to schedule the above meetings.
Council Member Carlson noted the City has not yet scheduled a meeting with the City of
Centerville.
COMMUNITY DEVELOPMENT DIRECTOR POSITIO I'DONNELL
Council Member O'Donnell advised he asked the City A, s"npa at�i summarize the
process being used to hire a Community Developmen it r. e purpose is to give
Council Member's a chance to comment on the profess.
City Administrator Waite Smith distributed
ewe dn detail an outline of the
process used for recruiting and selecting a Development Director.
Mayor Bergeson noted the City Cou
candidate as opposed to the use o
The outline of the process i
Council Member's co
Development Directo
orte. an in-house process of hiring a
concerns of the City Administrator regarding
to the process being used to select the Community
Council Member O'Do ell stated he does not believe the Council should dictate how
many, if any, candidates e Council should interview.
Mayor Bergeson advised he supports the process the City Administrator used to select a
candidate. The proof of the process is the result.
Council Member Dahl explained her reasons for wanting to be more involved noting she
would have liked to have updates. She stated it had nothing to do with trust, she just
wanted to be more involved with the selection.
Council Member Carlson stated her concern related to the Council interviewing only one
candidate. She referred to the City Charter and City Ordinance relating to this issue. She
stated she believes the Council should have more than one candidate to approve.
CITY COUNCIL WORK SESSION APRIL 18, 2001
City Administrator Waite Smith indicated she would like her job description clarified.
Council Member O'Donnell stated the Council will be interviewing three (3) candidates.
The Council will then make a recommendation back to the City Administrator. If the
process for hiring department heads needs to be changed Council will need to have
further discussions.
Mayor Bergeson added the City Administrator will be a full participant in the discussions
of which candidate to hire.
REGULAR AGENDA, MARCH 26, 2001
Item 1B, Consider Resolution No. 01 — 28, Adopting 2001 Fee Schedule, was removed
from the agenda.
Item 4B, Accept Springsted Report, was added to the regular a
Item 7C, Resolution No. 01— 58, Receive Study for 200
Council directed staff to confer with the City Attorney
on construction projects on their street.
The meeting was adjourned at 10:10 p.m.
Reconstruction —
uncil Member's votes
These minutes were considered, correct ari m .. • ed at the regular Council meeting held on
May 14, 2001.
Ry-Chel Gaustad, Cit Clerk
Transcribed by:
Kim Points
TimeSaver Off Site Secretarial, Inc.
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Joh
erges , Mayor