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HomeMy WebLinkAbout04/23/2001 Council MinutesCOUNCIL MINUTES APRIL 23, 2001 CITY OF LINO LAKES MINUTES DATE : April 23, 2001 TIME STARTED : 6:30 P.M. TIME ENDED : 7:10 P.M. MEMBERS PRESENT : Carlson, Dahl, O'Donnell, Reinert, and Mayor Bergeson : None MEMBERS ABSENT Staff members present: Administration Director, Dan Tesch; City Attorney, Bill Hawkins; City Engineer, John Powell; City Planner, Jeff Smyser; Sergeant Kurt Rausch (part); Fire Chief Milo Bennett (part); and Public Services Director, Rick DeGardner SETTING THE AGENDA Item 7B, Resolution No. 01— 58, Receive Study for 2002- 2 S ., et onstruction, was removed from the agenda. Item 9A, Comments on Comprehensive Plan from th ' . • mental Board, was added to the agenda. The agenda was approved as amended. CONSENT AGENDA Council Member Carlson mov .ve the Consent Agenda, as presented. Council Member Dahl seconded the motion. • arri w unanimously. ITEM ACTION DISBURSEMENTS: April 23, 2001 (Check No. 61538 - 61656, $514,546.18) Centennial Fire District Disbursement to T & G Properties For Easement Acquisition Assessment Abatement at 752 Main Street 1 Approved Approved Approved Approved COUNCIL MINUTES APRIL 23, 2001 OPEN MIKE No one was present for open mike. FINANCE DEPARTMENT REPORT, AL ROLEK There was no Finance Department report. ADMINISTRATION DEPARTMENT REPORT, DAN TES CH Resolution No. 2001— 61, Concerning the Reactivation of Formal Renewal Proceedings Under the Federal Cable Communications Policy Act of 1984, As Amended, (3/5 Vote Required), Dan Tesch - Administration Director Tesch advised for the past several years, the North Metro Telecommunications Commission has pursued an informal franchise renewal process with AT&T Broadband for cable related services in the eight (8) city franchise are is stipulated in Section 626 (h) of the Cable Act. To date, an agree future cable related needs and interests has not been produced. notifying AT&T Broadband that it is reactivating the formal required of each member city. informal renewal process satisfies the community's e commission is ss. A resolution is Mayor Bergeson inquired about any areas the Counci e aware of. Administration Director Tesch advised the problems are relating to Publi Council Member O'Donnell moved to ado Member Reinert seconded the motion. Resolution No. 2001- 61 can be fo ucati n and Government programming. o. 2001- 61, as presented. Council carrie • unanimously. y Clerk's office. Receive Springsted Report al IR 'pact of Town Center, (3/5 Vote Required), Dan Tesch — Administration Director - sch a• e• on January 22, 2001, the City Council authorized the preparation of an economi " y study for the Town Center area of the City and commissioned Springsted, Inc. to do the s • y. ' he study was to address the elements and the areas described in the scope of services prepared b he City's senior management team. Jerry Shannon and Paul Steinman of Springsted, Inc. presented the completed report to the City Council at their work session held on April 18, 2001. A copy of the report was distributed to Council at that meeting. Although there are still many questions to be addressed in response to the report, Council indicated that it would be appropriate to formally receive the report at this time and to explore the analysis in greater detail at a future meeting. Therefore, staff is recommending that the Council pass a motion formally receiving the Town Center Fiscal Impact Analysis prepared by Springsted, Inc. A simple majority is needed to approve this motion. Council Member Carlson moved to formally receive the Town Center Fiscal Impact Analysis, as presented. Council Member Dahl seconded the motion. 2 • • • COUNCIL MINUTES APRIL 23, 2001 Mayor Bergeson added the Council determined future questions relating to the study would be directed through staff. He inquired about the appropriate staff member to direct any questions relating to the report. City Engineer Powell advised all questions should be directed through Finance Director Al Rolek. Motion carried unanimously. PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA Proclamation for Police Week 2001, Kurt Rausch — Sergeant Rausch advised Police Week was designed to recognize the service given by the men and women who, night and day, selflessly stand guard in our communities to safeguard the lives and property of their fellow Americans. On October 1, 1962, President John F. Kennedy proclaimed May 15 of each year as Peace Officers' Memorial Day and the calendar week of each year during which such May 15 oc as Police Week. Staff is requesting that Council acknowledge and read the procl 13 to May 19, 2001, as Police Week, and May 15 as Peace O Lino Lakes. Sergeant Rausch read the proclamation in full. pport of designating May rial Day in the City of Mayor Bergeson referred to paragraph 4, senten- 1 of e proclamation and requested the sentence be changed to "We, the City of Lino Lakes Council Member Reinert moved to aice Week Proclamation 2001, as amended. Council Member O'Donnell secon= moi gin. Motion carried unanimously. Consider Approval for Ne advised the Centennial Fi new fire truck. (3/5 Vote Required), Milo Bennett — Fire Chief Bennett s prepared specifications, advertised, and received bids for a The bids received were fro oyne Fire Truck in Breda, Iowa and General Safety in Wyoming, Minnesota. He reviewed the bid amounts noting the low bid for the new truck, after trade, is $224,713. from General Safety. The Steering Committee meeting held on April 19, 2001 did not have a quorum; therefore, staff is asking each City Council to approve awarding the bid to General Safety. General Safety's bid was significantly lower and meets all the specifications. The funds for this purchase are part of the Fire District's Capital Equipment Plan and will be in the bank account by the deliver day of the new truck in January 2002. Fire Chief Bennett referred to an outline of a presentation that was made to the Fire District Steering Committee that includes a few more details. 3 COUNCIL MINUTES APRIL 23, 2001 Mayor Bergeson noted representatives from the City of Lino Lakes were present at the Steering Committee meeting. Council Member O'Donnell inquired about the life expectancy of the new truck. Fire Chief Bennett advised the expected life of the new truck is twenty years. Council Member Carlson clarified that the money to purchase the truck is already set aside. Fire Chief Bennett added that the money for the truck would be in the bank account by the delivery date of the new truck. Council Member Carlson moved to award the bid for a new fire truck to General Safety, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER Resolution No. 01— 54, Consideration of Accepting Donations Required), Rick DeGardner — Public Services Director DeG and Recreation Department will be holding its sixth annual at Rice Lake Elementary School. This event is free to are kites were distributed. It is great fun to see the childrep an them. The Lino Lakes Lions Club, as a program spons event. Also, Mountain Enterprises, as a pr this event. Both organizations have bee ay, (3/5 Vote the Lino Lakes Parks on Saturday, June 2, 2001, st year, approximately 300 ilies assemble the kites and fly nated $300 to help defer the cost of this r, has donated $250 to help defer the costs of rters of this special event for several years. Council Member Dahl moved to an No. 01— 54, as presented. Council Member O'Donnell seconded the motio• tcarried unanimously. Resolution No. 01— 54 c COMMUNITY DEVEL be 'n the City Clerk's office. T DEPARTMENT REPORT Resolution No. 01— 55, Approving Variance for 6641 East Shadow Drive, (3/5 Vote Required), Jeff Smyser — City Planner Smyser advised Mr. Steve Dahlstrom has submitted an application for a variance from the side yard setback requirement in an R-1 zoning district. He wants to construct a large addition to his existing house. The setback requirement for a garage differs from the setback for the house. Mr. Dahlstrom's addition includes garage space on the main level with additional bedrooms over the garage. This living space must meet the larger setback, which is the reason a variance is needed. City Planner Smyser presented the staff analysis of the application noted staff recommends approval of the variance request. As stated in the zoning ordinance, in considering all requests for variance and in taking subsequent action, the City shall make a finding of fact: 4 • COUNCIL MINUTES APRIL 23, 2001 1. That the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls. 2. That the plight of the landowners is due to physical circumstances unique to his property not created by the landowner. 3. That the hardship is not due to economic considerations alone and when a reasonable use the property exists under the terms of the ordinance. 4. That granting the variance requested will not confer on the applicant any special privilege that would be denied by this ordinance to other lands, structures, or buildings in the same district. 5. That the proposed actions will be in keeping with the spirit and intent of the ordinance. City Planner Smyser advised the size of the existing home meets tandards, but an addition to a two (2) bedroom house is not unusual, nor is putting bedro•�s r g.ge space. The design incorporates the existing structure layout to maximize the us :.f t ;r e , g structure. Current housing space demands typically require more than 1000 s unreasonable to require the second story to step back from the lower level wall. Pie -shaped lots on cul-de-sacs present special ch.. , tho h they are not unique. For some reason, this house was built closer to the road t cum t standards allow. If the house were further back, the variance need would be reduced. . it ds : he variance is needed only for the front 13± feet of the new addition. That is, the ne A a . 'ion wi 1 meet the 10 -ft. setback at a point 13+ feet to the rear of the existing garage. It is not a situation where the v e .lication is an attempt to avoid extra costs. Economic considerations are not at issu Council Member Carlson anning and Zoning Board did recommend approval of the variance. Council Member Reinert moved to adopt Resolution No. 01— 55, as presented. Council Member O'Donnell seconded the motion. Motion carried unanimously. Resolution No. 01 — 55 can be found in the City Clerk's office. Resolution No. 00 — 58, Receive Study for 2002 — 2003 Street Reconstruction, (3/5 Vote Required), John Powell — Upon adoption of the agenda, this item was removed. Resolution No. 01— 59, Receive Study and Set Hearing for 2001, 21st Avenue Street and Utility Improvements, (3/5 Vote Required), John Powell — City Engineer Powell advised at the March 12, 2001, City Council meeting, a study was ordered to evaluate the construction of roadways and storm sewer and the associated costs on 21st Avenue, south of Main Street, and a portion of Northern Lights Boulevard. The report is being delivered this evening and staff is requesting the Council receive the COUNCIL MINUTES APRIL 23, 2001 report and call a hearing on the improvement. The hearing is scheduled for May 28, 2001, at which time a detailed review of the feasibility report will be presented. In accordance with Minnesota State Statues 429, the feasibility report is to be received by Council and a public hearing scheduled. Council Member O'Donnell moved to adopt Resolution No. 01— 59, as presented. Council Member Carlson seconded the motion. Motion carried unanimously. Resolution No. 01— 59 can be found in the City Clerk's office. Resolution No. 01— 60, 35W and Lake Drive Ramp Modification Request, (3/5 Vote Required), John Powell — City Engineer Powell advised when The Village Master Plan was initially developed, it showed a single access into the site along the Town Center Parkway alignment. Since that time interest has grown regarding a second access to the site, possibly in cot, vection with the ramp from Lake Drive to northbound I -35W. This interest is clarified in the r ent c • spondence received from Calthorpe Associates and the YMCA. The Minnesota De . . t of ' ransportation has commented that this combination ramp is inconsistent with t To formally initiate the modification of this ramp, the to submit a Request for FHWA Access Approval or Modification. As the City will b ating agency, the City will be responsible for preparing the technical analysis .' o® ment ion. To direct staff to being this process, Resolution No. 01 — 80 has been prep Council Member Dahl moved to adopt ' • on o. 01— 60, as presented. Council Member Reinert seconded the motion. Motio ��u imously. Resolution No. 01 — 60 can be e City Clerk's office. UNFINISHED BUSIN S Consideration of April 4, 01, Council Work Session Minutes — Council Member Carlson referred to page 6, paragrap and added her reasons for supporting a park dedication fee for commercial/industrial development: "Because the majority of cities surveyed do collect fees for commercial/industrial development and employee use is likely to increase". Council Member Dahl moved to approve the April 4, 2001, Council Work Session Minutes, as amended. Council Member Carlson seconded the motion. Motion carried unanimously Consideration of April 9, Council Meeting Minutes — Council Member Carlson referred to page 3, paragraph 2, sentence 5 and 6 and corrected it to read: "Mr. Olson indicated he would like raised medians. Mr. Brown did not offer any substantial solutions other than landscaping and lighting". Council Member Carlson referred to page 3, paragraph 3, and corrected sentence 2 to read: "However, an amendment to other legislation would be very difficult". 6 • • COUNCIL MINUTES APRIL 23, 2001 Council Member Carlson moved to approve the April 9, 2001, Council Meeting Minutes, as amended. Council Member O'Donnell seconded the motion. Motion carried with Council Member Dahl abstaining. NEW BUSINESS Comments on Comprehensive Plan from the Environmental Board — Council Member Dahl stated she was approached by a member of the Environmental Board who expressed concern because the Council has not yet received the Board's comments relating to the Comprehensive Plan. She stated she wants a copy of the comments from each City Board as soon as possible to allow for ample review time. She asked if the other Council Member's would also like the comments from City Boards. Mayor Bergeson stated all Council Members need to get the same information. Council directed staff to forward all comments from City Boards to the City Council. City Planner Smyser asked if the Park Board comments should Mayor Bergeson indicated the Park Board comments sho •e i e uded. City Planner Smyser advised staff planned to forwar• i ents from all City Boards at once with a summary report. Staff wanted to insure that o •'s co ents did not appear more important than another Board. Mayor Bergeson indicated he would stil.. a sta summary report relating to the comments. Council Member Carlson stated s out? ike all comments from City Board's. She stated the cut-off for comments is May 1icated she needs time to review the comments and does not want to slow down the Com. 4 ve ' process. Council Member Reinert Smyser advised the summ Planning and Zoning Board. the staff summary report will be completed. City Planner ort will be completed as soon as comments are received from the Council Member Dahl asked when staff can forward comments from the other City Board's. City Planner Smyser advised the comments can be ready tomorrow. Mayor Bergeson stated the Council will be present on Wednesday for a meeting. He asked that the comments are ready to distribute at that time. Mayor Bergeson, on behalf of the City Council, thanked everyone who participated in Earth Day. COMMUNITY CALENDAR APRIL 23 THROUGH MAY 16, 2001: • Special Council Meeting to Interview Candidates for Community Development Position, Wednesday, April 25, 5:30 p.m. 7 COUNCIL MINUTES APRIL 23, 2001 City Council Meeting, Monday, April 23, 2001, 6:30 p.m. Environmental Board Meeting, Wednesday, April 25, 2001, 6:30 p.m. Goal Setting Meeting, Wednesday, May 2, 2001, 5:30 p.m. EDAC Meeting, Thursday, May 3, 2001, 7:00 a.m. Recycling Day at Public Works Site, Saturday, May 5, 2001, 1189 Main Street, Lino Lakes Park Board Meeting, Monday, May 7, 2001, 6:30 p.m. Council Work Session, Wednesday, May 9, 2001, 5:30 p.m. Planning and Zoning Board Meeting, Wednesday, May 9, 2001, 6• .m. City Council Meeting, Monday, May 14, 2001, 6:30 p.m. Finance Work Session, Wednesday, May 16, 2001, 5:3 ADJOURN There being no further business, Council Memb D. oved to adjourn at 7:10 p.m. Council Member O'Donnell seconded the motion. �ti arr�sd unanimously. These minutes were considered an regular Council Meeting, May 14, 2001. Ry-Chel Gaustad, City Cl John ergesekf, Mayor Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 8