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HomeMy WebLinkAbout06/19/2001 Council MinutesCITY COUNCIL WORK SESSION JUNE 19, 2001 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : June 19, 2001 . 5:30 p.m. . 9:55 p.m. : Council Member Dahl, O'Donnell, Reinert, and Mayor Bergeson : Carlson Staff members present: Administration Director, Dan Tesch; City Engineer, John Powell; Economic Development Director, Brian Wessel (part); Assistant, Mary Alice Divine (part); Finance Director, Al Ro Dave Pecchia (part); Community Development Director, Specialist, Marty Asleson (part); and City Planner, Jeff TOWN CENTER UPDATE, BRIAN WESSE 'c Development hief of Police, Environmental Marketplace, Brian Wessel — Economic D nt Director stated the Marketplace project is on schedule. Staff will make a re � en tion to the Planning and Zoning Board on July 11, 2001. A recomme made to the City Council on July 23, 2001. Staff's main concern is the a c y . A meeting will be held on Thursday regarding this issue. The projec to the final phase of the development plan. The Village Developmen stated the intent this evenm with a development a, e — Economic Development Director Wessel go ough the preliminary letter of intent to end up the next phase of development. Economic Developmen ssistant Divine distributed a draft of the letter and preliminary site plan for The Village. She briefly reviewed the site plan noting there have been no changes to the plan. She also reviewed the Letter of Intent in detail that outlines the City responsibilities and development responsibilities, with an accompanying timetable. She indicated staff would like to add the Letter of Intent to the regular Monday Council agenda. She noted the Letter of Intent is not a binding contract. Council Member Reinert asked if the development is contingent upon a second access. Mr. Ross Fefercorn advised there are currently two (2) accesses requested for this development, one at Town Center Parkway and one near 35W ramp. The developer requests an additional access to Lake Drive. It has not yet been determined that an access can be provided at the I-35 (northbound) ramps. The Engineering Department will pursue this request with MnDOT and FHWA. 1 CITY COUNCIL WORK SESSION JUNE 19, 2001 Council Member Reinert clarified that the $450,000 grant will go to development in the first phase. He asked if there is enough land for a possible Phase 3 development. Economic Development Assistant Divine stated the additional land has always been wetland. The developers may determine the additional 10 acres can be developed. Council Member Reinert expressed concern regarding the current plan being the entire plan. He asked when the senior housing would be built. Mr. John Duffy advised the development of the senior housing could begin next summer. The market studies must be completed first. Mayor Bergeson asked if the first phase of development is contingent on the cooperation of the landowners of the second phase. Mr. Fefercorn stated the senior housing is driven by market need. comes in different types and is driven differently. The YMCA,' attract the retail development. retail development or and will Council Member Reinert asked if the City is inhibited e 2 putting all of the grant money into Phase 1. Economic Developmen Ass tant amine stated the City will be applying for more grant money for Phase 2. S 't isessential to put the current grant money into Phase 1 to get it off the gro Council Member O'Donnell noted that e h e would like to discuss the risks, such as infrastructure, to the City if ect c anges in any way. Mr. Fefercorn advised increas significantly leverages the v without the development. Council Member D specifics regarding the study and consultants. the land values greatly. The YMCA e land. The City would not build the infrastructure o the Letter of Intent and stated she would like more eed or public assistance" and the cost to the City of a feasibility Economic Development Assistant Divine stated she cannot give an exact figure of those costs at this time. Those issues will come before the Council for approval. Council Member Dahl asked for more detail regarding the senior housing and asked if there are plans for assisted living units and/or more senior housing. Mr. Duffy stated the senior housing will consist of three levels with underground parking. Additional senior housing will depend on the market study. Assisted living units have been discussed. The City of Wyoming is offering assisted Iiving at a much lower cost than the City of Lino Lakes can offer. Assisted living units will also depend on the market study. 2 CITY COUNCIL WORK SESSION JUNE 19, 2001 Mr. Fefercorn added that he cannot stress enough the need for a commitment from the YMCA. Economic Development Assistant Divine advised meetings have been held with the YMCA. Preliminary concepts should be available in 3-4 weeks. This item will appear on the regular Council agenda Monday, June 25, 2001, 6:30 p.m. Lino Lakes Marketplace EAW, Jeff Smyser — City Planner Smyser advised the EAW was distributed. The City has received one request for a copy. The deadline for public comment is 30 days after it was published. Council Member O'Donnell asked when the decision will be made regarding an EIS. City Planner Smyser advised the City should make decision about an EIS 30 days after the public comment period closed. Additional time can be reques Mayor Bergeson stated the Council will want a staff reco s:� . arding an EIS. Tax Abatement & Business Subsidy Policies, Al R Director Rolek advised the City has begun the process to initiate t ab eme or City projects. The City has to develop policies for business subsidy : batement. The City did request participation in the tax abatement from the F. e Sc ool District and the County. At this time, the Forest Lake School Distric • oes n F want to participate. The County Task Force will address the issue of p � i ax abatement on July 11, 2001. Economic Development Assistan uted and reviewed a draft copy of the Lino Lakes Business Subsidy P! oti. it is only a draft and will be revised. Mr. Jerry Shannon and Policy City of Lino Lakes position relatin beyond the requiremen policy does include an a witt, Springsted, reviewed the Tax Abatement e purpose of the policy is to establish the City of Lino of Tax Abatement for private development above and d mitations set forth by State Law. It was noted that the lication and scoring system. Council Member O'Donnell asked if tax abatement will be applicable to new businesses only. Finance Director Rolek advised tax abatement can also be used for existing businesses. Council Member Reinert asked if tax abatement or TIF is more beneficial to the City. Finance Director Rolek stated each project has to be evaluated individually. The City controls more dollars with the use of TIF. This item will appear on the regular Council agenda Monday, July 23, 2001, 6:30 p.m. 3 CITY COUNCIL WORK SESSION JUNE 19, 2001 ENVIRONMENTAL BOARD UPDATE, SCOTT LANYON Mr. Scott Lanyon, Chair of the Environmental Board, gave the background of the development of the Board and the philosophies of the Board. He presented and reviewed the 2001 Goals of the Environmental Board noting the importance of developing a conservation development ordinance for the City. Mr. Lanyon stated it is the consensus of the Board that they are not helping the City of Lino Lakes as much as they would like to. He asked for feedback and suggestions to the 2001 Goals from the Council. Mayor Bergeson stated the Environmental Board is a relatively new board. The Council welcomes more discussions with the Board. Council Member Reinert asked if the Environmental Board has their concerns with the Planning and Zoning Board. Mr. Lanyon stated he has discussed the issue informall Zoning Board Members. He stated the Environme tal recommendations have been a big part of the P1 f the Planning and s not feel that its Zo ` ing Board's discussions. Council Member Dahl noted that issue was 'sed a he last Planning and Zoning Board meeting. Mr. Lanyon stated the Board want e environment is a part of every discussion and project. More e � n i� eded relating to this issue. Council Member O' Don d i` e Environmental Board will be reviewing and making a recommendation orae EAW. Mr. Lanyon stated the : .tt ill be reviewing the EAW but they do need adequate time to comments and make '` ,� ommendations. He noted one of the 2001 Goals includes educating the citizens of Lino Lakes about the environment. This item will appear on the regular Council agenda Monday, June 25, 2001, 6:30 p.m. MOLIN CONCRETE UPDATE, JEFF SMYSER City Planner Smyser stated he conferred with Mr. Brixius regarding issues that were raised at the last Council work session. Mr. Brixius believes it was the intent to have both a berm and trees when the project was approved. However, the trees will not help the noise issues. The beeper restriction was intended to apply to the northern portion (20 acres) of the site only. Molin is addressing the issue of the variance of the beeper with OSHA. A letter was draft by City staff and will be sent tomorrow. He indicated the City is making progress on this issue. 4 CITY COUNCIL WORK SESSION JUNE 19, 2001 Council Member Reinert stated that because the cost of the trees and sprinkler system is very high, there may be a better way to spend that money to eliminate the concerns of the neighbors. The problem will be solved if OSHA allows the beeper ban. He inquired about the liability of OSHA is an employee does get hurt while the beepers are not being used. Mr. Randy Molin, Molin Concrete, stated the company would develop a procedure for the beeper ban and employees would be retrained for the hours between 6:00 p.m. and 8:00 a.m. He indicated he is comfortable with his employees not using the beepers. Mayor Bergeson stated the conditions of approval need to be enforced by the City or an application to change the conditions must be submitted. Mr. Molin indicated he will work with staff on the outstanding issues and changes in the conditions of approval to continue moving forward. WEST SHADOW PONDS, JEFF SMYSER City Planner Smyser distributed a copy of the prelimin,. 'for 'est Shadow Ponds noting it went before the Planning and Zoning Boar in' 99 • that time, the Planning and Zoning Board recommended approval. The sue is the road connection to 62nd Street and the traffic issues relating to th way. e current proposal is for a road to be constructed with a barricade at 6 Stre ntil 62nd Street is reconstructed. There are currently no plans underway t. e truc 62nd Street. A petition was submitted from residents indicated s : • for road connection. City Planner Smyser advised t l b r (4) actions necessary at the regular Council meeting: allocation _:1 es of MUSA reserve, rezone property to R1 -X, preliminary plat approval bdivision of the remaining property. Mayor Bergeson aske ss s relating to the plat have been resolved. City Planner Smyser indicated all is s r sting to the preliminary plat have been resolved. City Engineer Powell advised reconstruction of 62nd Street will probably not occur until 2005. Council Member Dahl stated the plan has changed since it went before the Planning and Zoning Board relating to the number of lots and sewer and water issues. City Planner Smyser stated the plat has not changed since the Planning and Zoning Board approved it. If the property is rezoned sewer and water is no longer an issue. The City Ordinance does allow for a one -acre lot if it includes an existing home and remainder of the property is 10 acres. 5 CITY COUNCIL WORK SESSION JUNE 19, 2001 Mr. Rick Carlson, Developer of West Shadow Ponds, advised he has an agreement with Mr. Rehbein relating to a one -acre lot and locating his sewer system. He stated he will stub the property. Council Member Dahl asked what happened to the cul-de-sac. City Planner Smyser stated a barricade will prevent traffic from going through until 62nd Street is improved and a temporary cul-de-sac is included. Council Member O'Donnell asked if there are any homes in the pipeline that will utilize West Shadow. City Planner Smyser indicated there a few homes that will use West Shadow. However, there are wetlands, farmland and a City park in that area. Council Member Dahl asked if the developer has worked with the neighbors on the trail and screening. City Planner Smyser advised the trail has been moved. Council Member Reinert stated the City needs to pursue the C installation of a stoplight where Birch Street meets West Sh advised he will research the County's plan regarding that Mr. Carlson noted ownership of the trail needs to b1 tr ding the ngineer Powell Residents present expressed concern regardi se obarrier that will be installed, traffic issues, safety issues, drainage issues, •i1 co "a tions of the area, elevations on the current plat, construction traffic, rezoni s�h, °.ht of the new houses in relation to the existing houses, ponding issues •'ed issues. Residents asked that these issues be considered when the Council vot Mr. Carlson advised he wo regarding drainage issues. development. He sta „d he development. He stat e Watershed District and Corp. of Engineers of be any additional water runoff from the t believe there will be an additional traffic from the nly" signs can be installed on the local roadways. City Engineer Powell std there has been no discussion regarding the construction traffic routing in the area. Traffic routing can be a condition of approval but it is difficult to enforce. He added he would prefer the construction traffic be on 62nd Street as it would be reconstructed shortly afterwards. Other residents present expressed support for the project but indicated they would prefer the roadway go through to 62nd Street. It was noted that the City will have the same problem when they try to take the barricade down at some point in the future. Mayor Bergeson stated the City may want to consider a disclosure requirement regarding the removal of the barricade to new homeowners. 6 CITY COUNCIL WORK SESSION JUNE 19, 2001 Council Member O'Donnell stated he does not prefer the barricade. He stated the land will be developed eventually. He indicated he is tying the improvements of 62nd Street and West Shadow together. He stated he does not believe he can support the plan until that issue has been resolved. Council Member Dahl stated she is in favor of the cul-de-sac due to safety issues on 62nd Street. She stated is concerned about the MUSA allocation and lack of MUSA in reserve. She stated there are many concerns from residents on both sides of the issue. Council Member Reinert stated the issues are privacy, traffic and wetlands. He stated it makes sense to put the road through but staff has advised it not go through because of the condition of 62nd Street. Mayor Bergeson stated he supports the project. He indicated he did support the barricade idea because it was a compromise. He stated he is disappointed t e road improvements on 62nd Street will not be done until 2005. Chief Pecchia noted the Police Department has had spee Shadow. Because of the speed violations, there will b those neighborhoods. awthorne and West affic enforcement in This item will appear on the regular Council °Mon y, June 25, 2001, 6:30 p.m. Mayor Bergeson called for a short rece Mayor Bergeson reconvened the i . p.m. ELECTRICAL INSPECT, T CT DAVE PECCHIA Chief Pecchia advised the Ci f Lino Lakes and Suburban Inspections have completed the necessary paperw r-'''ewal of electrical inspection services. The contract renews effective July 1,0 The new contract agreement is a two -(2) year contract for the period of July 1, 200`;. to July 1, 2003. The other changes include an increase in insurance coverage and service fees. There has not been in increase in service fees since 1996. Mayor Bergeson suggested the service fees be a separate action from the contract so they can be changed independently. This item will appear on the regular Council agenda Monday, June 25, 2001, 6:30 p.m. SADDLE CLUB, JEFF SMYSER City Planner Smyser advised this application was originally scheduled for the June 11 Council meeting. The application was reviewed at the June 6 work session. At the work session Council directed staff to request a two -(2) week postponement from the applicant 7 CITY COUNCIL WORK SESSION JUNE 19, 2001 for review time. The applicant agreed to postpone the project to the June 25 Council meeting. City Planner Smyser reminded the Council that staff is recommending approval of the application. The Planning and Zoning Board recommended denial but gave no reason. A reason for denial must be given at the time of denial if the Council denies the application. Mayor Bergeson stated Council Members must need to be prepared with Findings of Fact if the application is denied. City Planner Smyser noted the Environmental Board also approved the application based on recommendations. He briefly reviewed the staff analysis of the project noting the park dedication, utilities, and land use and zoning issues. Council Member Dahl asked if the Bisel Amendment will be in of the north. City Engineer Powell advised if a resident cannot su existing home, they will qualify for the Bisel Amendment. for the residents to d there is an Mayor Bergeson stated he believes that if the utilities e ' ro e north/south of Birch Street, the utilities will be more expensive thin nin the east/west leg. City Engineer Powell noted the Old Birch re m id summit a petition for utilities about ten years ago. Council Member O'Donnell inquire • < • • the l' SA bank numbers. City Planner Smyser stated there are 26 MUS �e�'� ank. West Shadow Ponds is requesting 11 acres and this project is req > 8 a s. There are no other requests for MUSA at this time. Mayor Bergeson stat • using t e MUSA reserve may not be a good reason for denial of the application. Th . • =of MUSA within the City is another issue that the City is going to have to deal w Council Member O'Donnell asked if there are any concerns from the residents to the north of the site. City Planner Smyser stated there are some homes to the north of the site. The backs of the houses will be on the development side of this project. Council Member Dahl stated the residents in that area do not want the road put in and/or want some type of screening installed. City Planner Smyser stated staff did look at the road configuration. There are wetland issues. It is possible to move the roadway down a bit to provide an area for screening. Mr. John Hill, Heritage Development, stated he has already purchased the right-of-way for the roadway. He indicated he is open to screening. 8 CITY COUNCIL WORK SESSION JUNE 19, 2001 Mayor Bergeson inquired about any City regulations relating to double frontage lots. City Planner Smyser stated the City has nothing that specifically addresses double frontage lots. The City prefers double frontage lots are not created. However, staff does want to see the roadway connection. City Engineer Powell stated 10-12 double frontage lots were created in Wenzel Farms. Council Member O'Donnell stated the developer and the residents should come to an agreement about acceptable screening. Council Members did express concern regarding the lack of reasoning for the denial from the Planning and Zoning Board. It was suggested that the City possibly make that a requirement when receiving any recommendation from City Boards. Mr. John Kruman, Attorney for Mr. Hill, stated a major problem with the area is the MUSA line going right through the property. This item will appear on the regular Council agenda Monda 01, 6:30 p.m. DISCUSS PLANNING & ZONING BOARD VAC l Al ESCH Administration Director Tesch distributed a mem Planning and Zoning Board vacancy. Four ( interviews need to be scheduled. eal Haglin regarding the have been received and Council directed staff to schedule in. s force Planning and Zoning Board vacancy on July 9, 2001, 5:30 p.m. COMPREHENSIVE PL ,.,,,,�.' TE, DAN TESCH Administration Direc or Tesc :':r• quired about the tentative Comprehensive Plan meeting on June 29, 2001, 7: Council directed staff to hedule and publish a special Council meeting on July 29, 2001, 7:00 a.m. Council Member O'Donnell stated he had a request to distribute the draft Comprehensive Plan on a diskette. Council Members determined the draft Comprehensive Plan can be distributed on a diskette subject to the approval from the City Administrator. DRAINAGE DITCH ON TOMAHAWK, JEFF O'DONNELL Council Member O'Donnell inquired about the drainage ditch on Tomahawk. 9 CITY COUNCIL WORK SESSION JUNE 19, 2001 City Engineer Powell advised there may be a way to eliminate the pond in that area. Elimination of the pond will be considered when staff makes a recommendation to Council in July. REGULAR AGENDA, JUNE 25, 2001 Letter of Intent for the Village Development — This item added to the agenda. Item 7D, FIRST READING, Ordinance 12 — 01, MUSA Reserve Allocation; FIRST READING, Ordinance 13 — 01, Rezoning; Resolution 01— 84, Preliminary Plat; West Shadow Ponds — Request for Minor Subdivision was added to this item. Item 5B, Electrical Fee Schedule — This item was added to the agenda. The meeting was adjourned at 9:55 p.m. These minutes were considered, corrected and approved at t July 9, 2001. `e T Transcribed by: Kim Points TimeSaver Off Site Secre %'' nc. 10 uncil meeting held on erges.', Mayor