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HomeMy WebLinkAbout08/08/2001 Council MinutesCITY COUNCIL WORK SESSION AUGUST 8, 2001 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : August 8, 2001 . 5:30 p.m. . 9:55 p.m. : Council Member Carlson, Dahl, Reinert, and Mayor Bergeson : O'Donnell Staff members present: City Administrator, Linda Waite Smith; Cit Engineer, John Powell; Economic Development Director, Brian Wessel (part); ie `' Police, Dave Pecchia (part); Community Development Director, Mike Grote ands' ity Planner, Jeff Smyser (part) WEST SHADOW PONDS City Planner Smyser advised there are four (4) night regular agenda: minor subdivision, rez Reserve, and preliminary plat approval. He lots and ownership, the proposed sub preliminary plat. He referred to the report. Mayor Bergeson asked if barricade. City Planner Sm Planning and Zoning d barricade at the north e traffic on 62nd Street. mg to this item on the Monday R -1X, allocating 11 acres of MUSA o the maps that show the existing sequent ownership, and the f approval that are listed in the staff recommendation relating to the proposed advised the staff recommendation is consistent with the r endation. The recommendation includes having a e roadway until 62nd Street is improved due to construction City Engineer Powell stated the original recommendation was to extend West Shadow Lake Drive to 62nd Street and reconstruct 62nd Street. The primary concern is pedestrian traffic on 62nd Street. The City should proceed with the reconstruction of 62nd Street as soon as possible. A compromise is to develop a trail on 62nd Street until it is reconstructed. The cul-de-sac option was a compromise from the Planning and Zoning Board. He indicated he would prefer to extend the roadway right away. Council Member Dahl inquired about the cost of reconstructing 62nd Street. City Engineer Powell advised the cost is approximately $1-2 million dollars per mile. The street is a little less than a mile. Sewer and water would also have to be considered. Assuming a contribution from the developer of about $2,000 per lot, a trail could be constructed. 1 CITY COUNCIL WORK SESSION AUGUST 8, 2001 Council Member Carlson inquired about the cost of sewer and water and asked if the Bisel Amendment would be applied. City Engineer Powell advised he can not say what the cost of sewer and water would be without conducting studies. The Bisel Amendment would probably not be applied in this case because the utilities are not being extended just to serve that subdivision. Trunk funds would be used to pay for the sewer and water and would be reimbursed when connections are made. Council Member Carlson asked if the Trunks Funds are being used for the Target/Kohl's project. City Engineer Powell indicated he is not sure where the funds for that project are coming from. Council Member Carlson asked if it is reasonable to look at the costs from the Vicky Lane/Nancy Drive project and assume the costs would be comparable. City Engineer Powell stated the costs would be comparable without the restorati ;, . • sts. Council Member Carlson stated individual property assess Street due to the different lot sizes. City Engineer Powel petitioned against such as in the Ware Road project. unless they hook up or subdivide. Council Member Reinert stated it seems that options are to place a barricade on the north trail on 62nd Street. Council Member Dahl asked wh Funds are used to reconstruct would go forward for 2002 62nd Street. He reviewed changes yearly. e higher on 62nd essments can be d not have to pay tions ave been answered. The sh the road through and construct a o the Elm Street project if State Aid ty Engineer Powell advised Elm Street on. Funds can be borrowed ahead for 2-3 years for nds in the State Aid Fund noting the amount Council Member Reine " ask= d if a condition should be placed on approval that states construction traffic must ay on 62nd Street. City Engineer Powell advised the City would have to work with the City Attorney to incorporate that into the approval. The City has tried to do that before but enforcement is an issue. The north end of the roadway could be blocked until the lots and houses are built. He noted that some State Aid Funds may have to be used for streetscaping on the Hwy. 49 project. Council Member Dahl asked if 62nd Street would be reconstructed if the project is not approved. City Engineer Powell advised end Street would not be a high priority if the project does not go through. Mr. Jeff Hagen, 6207 Hollow Lane, stated he is baffled by the idea of the development. He bought his home in this area because it is a low traffic area. A cul-de-sac is a better idea for the project. 2 CITY COUNCIL WORK SESSION AUGUST 8, 2001 Mr. Paul Nyberg, Red Maple Lane, stated safety is a big issue on 62nd Street, however, pedestrian traffic is not the only issue. He asked the City Council to drive on 62nd Street before a vote is taken. Reconstruction of 62nd Street should take place before the project moves forward. Mr. Tom Droe, Red Maple Lane, stated he was at the Planning and Zoning Board meeting when this project was originally proposed. Tonight he is hearing a reversal of some ideas relating to pushing the road through. Now he is hearing that the road should be pushed through and a path constructed. The path is necessary because there will be more traffic on 62nd Street. He referred to the path problems in Millers South Glen noting he does not have much faith in paths. He stated he had originally brought up the idea of blocking the road to the north and was told that is not a good idea. Pushing the road through is the major block for the project. At all the meetings the idea of pushing the road through has been received negatively. Hawthorne was built for traffic. At the Engineer indicated West Shadow would be better for the const the Council to remember what led to the decisions that were meeting. West Shadow Lake Drive is a State Aid road connected to County Road J. It is a mistake to not do Street. Rosemary Williams, 498 62nd Street, stated distributed a copy of the petition noting she signed the petition is opposed to the pr. ;. t. Street. She stated she does not want this project. She asked the Coun another postponement of the v Mr. Rehbein came forw project will move fo meeting the City fic. He asked at the last as going to be f a connection at 62nd ed o whole thing. She as don it three (3) times. Everyone who already too much traffic on 62nd Street. It would be obscene to approve e petition again noting she does not want er needs to be settled. tate i''` e wants to sell some of his property and hopes the Mr. Barry Rice, 6662 F R `'ad, stated he is opposed to any barriers because once they are up it is tough to get t m removed. He stated the pedestrian path is a great idea. He stated he wants the project to go through. He added there is more pressure on Birch Street and more access is needed. He stated he does understand it is a difficult decision. Mr. Brian Olson, 511 Hawthorne Road, came forward and distributed information and stated there are concerns on both sides of this issue and he believes they are mirrored. Traffic studies do not show conclusively that traffic will be increased on 62nd Street due to this project. The traffic may actually decrease on 62nd Street and increase on West Shadow Lake Drive. He referred to a letter that was sent by the Police Department and Fire Department indicated they are supportive of the road connection. One hundred and fifty six days have gone by since this project was first brought to the table. Many residents knew nothing about it until January. He stated he is not against the project but is against the barricade. He distributed another petition with an additional 24 signatures 3 CITY COUNCIL WORK SESSION AUGUST 8, 2001 on it. He stated there is a requirement for State Aid roads that there are no dead ends. At some point West Shadow Lake Drive will eventually have to be extended. He referred to the Transportation Plan for the City noting it shows West Shadow being extended to 62nd Street and County Road J. He added that 62nd Street is also proposed to extend to Holly Drive. He stated he hopes the path compromise will work out. It is time to vote and move on. He thanked staff for allowing him to come to the City and review all the information. Mr. John Teschendorf, 6208 Hollow Lane, stated he purchased his property because he wanted to be in a nice quiet area with a good school district. He moved in last month. It is ridiculous to borrow funds for a low priority street. He purchased his property because it is in a quiet area. He asked the Council to drive down 62nd Street and notice it is too narrow for a road and path. He questioned who will pay for the sewer and water. He noted there will be too much traffic and he does not want the roadway to go through. City Engineer Powell explained the City process used for fund wer and water. Mr. Mark Lewis, 538 Hawthorne Road, thanked the Coui, it a 0 st .or all their work on this issue. He stated the path is a good compromis .fs 11 has seen the petition to push the roadway through. The barricasue. Drivers can choose the route they take and all roads were meant to b •� Q• n. onsistency is another issue and other streets within the City would then <. . arrica e. Roads are paid for by taxes. The City Engineer came up with a g prop: al and everyone who signed the petition wants the connection made. H k e e uncil to listen to those voices. Ms. Susie Guthmueller, 642 Fox concerned about getting on Bir cause a pond in her baseme be considered. affic is an issue but she is also very t. a elevation of the new development may dicated the covenants are also an issue that needs to Ms. Ann Carlson, 630 ° - .. , stated most of the discussion revolves around traffic issues. The developme wi not solve the traffic problems in the area, it will just move the traffic. The problem Hawthorne can be solved without West Shadow Lake Drive. She inquired about comments from the Corps of Engineers. She asked the Council to consider her issues: rezoning, Environmental Board/Standards, elevation of the roadway and new homes, drainage issues, and the existing water table. City Engineer Powell stated he has received a copy of the permit notice from the Corps of Engineers. Mayor Bergeson advised this issue will be considered on Monday, August 13, 2001, 6:30 p.m. Mayor Bergeson adjourned the meeting to the Community Room at 6:30 p.m. 4 CITY COUNCIL WORK SESSION AUGUST 8, 2001 Mayor Bergeson reconvened the meeting at 6:43 p.m. TOWN CENTER UPDATE, BRIAN WESSEL Update on Lino Lakes Marketplace — Economic Development Director Wessel advised staff is recommending the Business Subsidy be continued to the August 27, 2001, City Council meeting. Action will need to be taken August 27. Mayor Bergeson stated the Council should think about scheduling another meeting before August 27. Council directed the City Administrator to speak to Council Members about scheduling an additional meeting before August 27. Community Development Director Grochala stated there are three (3 actions for Monday night: PDO rezoning, preliminary development plan and preli t There are modifications because the site plan has changed. More info on e PDO will be distributed in the Friday updates. Many of the issues withk Watershed District have been worked through. The preliminary p ons=with a PDO. He referred to a copy of the preliminary plat, site plan an g plan -noting copies are included in the staff report. There is a condition A • r. al r ating to the outlots. Council Member Carlson stated a policy ne s to- stablished regarding when an item should be sent back to the Planning and Zon Bo . • for review. Community Development Director > iewed the changes that have been made to the plan since the Planning . in . and reviewed it. Council Member Dahl in Community Development D traffic in and out of th e flow of truck traffic for Target and Kohl's. tor Grochala referred to a map and showed the flow of Council Member Carlso` . tated the new access will change the traffic flow. She asked if residents in the area can e notified. Community Development Director Grochala stated residents can be notified if Council directs staff to do so. The plan is a preliminary plat and final plat approval will be necessary probably in October. City Administrator Waite Smith stated it would be very difficult to get notices out tomorrow. Community Development Director Grochala noted notices will go out with the feasibility study. A public hearing will be held on the PDO. Mayor Bergeson stated residents are affected but probably more affected are the business owners. A packet can be sent out to the business owners. 5 CITY COUNCIL WORK SESSION AUGUST 8, 2001 Council Member Dahl inquired about the park dedication fee. Community Development Director Grochala advised there will be one fee for the entire development. Economic Development Director Wessel stated a productive meeting was held on Tuesday regarding the JADT negotiation. A re-evaluation of the property will have to be done. He reviewed the McDonald's project noting the building is a retro design. Council Member Reinert asked if the City has received the bottom line from Ryan and if the City should make a counter offer. Economic Development Director Wessel stated he believes the City has received the bottom line from Ryan and the City could make a counter offer. Council Member Reinert stated he has a problem with an eight -(8) year abatement, $1.4 million dollars, and $70,000 of existing tax base. He stated that at this point, that is too much for the City. Council Member Carlson indicated she agrees with Council M 'ber nert. An eight - (8) year abatement is really fourteen years. Those dollars an .Ie=.d fo_''other things. The Council needs to know what the City has committed in�e �a�e. City Administrator Waite Smith stated staff is puttipg teeth ` ew Five -Year Plan that includes infrastructure and road reconstruction. Mayor Bergeson stated staff could provide i orma n relating to financial commitments the City has already made. City Engineer Powell noted the C' • ' " f tted $1 million for the interchange in 2006. Council Member Reinert being asked for $1.4 .sllion the background of ho financial request. ification on how the City got in the position of s. Community Development Director Grochala gave mpanies and the City reached the point of the current Council Member Carlson requested an explanation of the costs. Economic Development Director Wessel stated staff will continue to negotiate with Ryan regarding tax abatement. This item will appear on the regular Council agenda Monday, August 13, 2001, 6:30 p.m. Update on Village — Economic Development Director Wessel stated the City is at the bottom of the list for submitting an application for the Livable Communities Grant. Originally, the City was not even on the list. The City does have a development team for the City owned portion of the project that will include design standards. An application will be submitted in September 2001. 6 • CITY COUNCIL WORK SESSION AUGUST 8, 2001 Council Member Carlson asked if the design standards will apply to the Tagg property. Economic Development Director Wessel stated the standards will apply to the Tagg property if Ross Fefercorn develops the land. STEVE POSER GARAGE, DONNA CARLSON Mr. Steve Poser, 6180 Ware Road, distributed a packet of information that included a summary regarding his request, photos, letters of support from neighbors and a plot map. He indicated he will be requesting a variance for an accessory building. He gave the history of this issue noting he believed he owned 1 and 1/3 acres. Council Member Carlson stated at one point Mr. Poser was told to go ahead with his plan and he cut down trees. He was then told to stop because he does not have enough land. Mr. Poser is looking for Council direction but understands he must,: • through the Planning and Zoning Board. City Engineer Powell noted at this point there is no a staf tion. Mayor Bergeson stated it is unfortunate that the ap. is t go' impression to go ahead from staff However, all residents have to go thr �-City process to apply for a variance. Mayor Bergeson advised that based on is p that the lot is short, he would support the variance. He would ques • the . +"'ding could come closer to the location requirement. He noted he would •�+t a staff recommendation and recommendation from the P1 ng Board. Council Member Carlson last variance granted. More and Zoning Board tha es not see this variance as big of a problem as the rmation may be presented from staff and the Planning e to be considered. Council Member Reine . N tated the variance request is worth a shot but there is no guarantee. Council Member Dahl stated she does not have a problem with the variance but would want to see the driveways connected. CENTENNIAL (CIRCLE PINES) GAS FRANCHISE PAYMENT FOR 2001, LINDA WAITE SMITH City Administrator Waite Smith distributed a memo regarding the Circle Pines Utilities Franchise Fee. The memo indicated that staff has suggested the Council may want to consider a cap on the 2001 franchise revenue collected from Centennial customers. CITY COUNCIL WORK SESSION AUGUST 8, 2001 The Finance Director has recommended that if a cap is implemented, it should be set at $56,000, which is the same amount collected by the utility in 2000 and received by the City in 2001. Mayor Bergeson stated the fee is based on revenue and not volume. He indicated he would be in favor of an amount based on volume with inflation increases. Council Member Carlson stated a cap could be put in place for a one-year term and then consider Mayor Bergeson's suggestion. Council directed staff to prepare a resolution indicating a one-year cap will be placed on the gas franchise fee. This item will appear on the regular Council agenda Monday, August 13, 2001, 6:30 p.m. JOINT POWERS AGREEMENT WITH SHOREVIEW F ER SYSTEM CONNECTION AND SERVICE, JOHN POWELL City Engineer Powell distributed a copy of a proposed • i >'z we ater Agreement between Lino Lakes and the City of Shoreview. Th pr"•os=nudes installing a water meter to distinguish water usage between the two City Administrator Waite Smith referred to . ge 5; d asked that the term "City Manager" be changed to "City Adminis to This item will appear on the regul nda Monday, August 27, 2001, 6:30 p.m. REGULAR AGENDA, A 3, 2001 Item 4B, Cap on Gas Franchi ee, was added to the agenda. City Administrator W with the City Council on litigation. th advised the City Attorney has requested a closed meeting onday, August 13, 2001, 6:00 p.m., to discuss possible Council directed staff to schedule a closed meeting on Monday, August 13, 2001, 6:00 p.m. The meeting was adjourned at 9:00 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on September 10, 2001. 8 CITY COUNCIL,WORK SESSION S1/47Y\ ger, Deputy Cle Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. AUGUST 8, 2001 John erges•n, Mayor 9