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HomeMy WebLinkAbout04/22/2002 Council MinutesCOUNCIL MINUTES APRIL 22, 2002 CITY OF LINO LAKES MINUTES DATE : April 22, 2002 TIME STARTED : 6:33 P.M. TIME ENDED : 7:42 P.M. MEMBERS PRESENT : Carlson, Dahl, O'Donnell, Reinert, and Mayor Bergeson MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch (part); City Attorney, Bill Hawkins; Chief of Police, Dave Pecchia (part); Community Development Director, Mike Grochala; City Planner, Jeff Smyser; City Engin Jim Studenski; and City Clerk, Ann Blair Mayor Bergeson advised the regular Council meeting will b meeting will be recessed for the Board of Review. The Co immediately after the Board of Review meeting ort introduction and then the eting will be reconvened Senator Michele Bachman, District 52, Introdu m — gator Michele Bachman came forward and stated the state has released their new plan fo ' von districts. Lino Lakes is now the most westerly city in the district. She listed the citie ,'a ' e new district noting the district is now very large. The good news is that the state has be $ .,.le to keep the faith with the cities, counties and school districts. There are currently not. b'~ 'g considered for the cities. She stated the state is now looking at how the deficits will be- It w ,a for the next two years. The state is however, in pretty good shape financially. She as • s " 1 meet with any of the Councilmembers personally and looks forward to working with o o Lakes. She noted she is very impressed with the new City Hall facilities. Mayor Bergeson thanked Sen: • : an for attending the meeting. He recessed the regular Council meeting at 6:40 p.m. f. the Board of Review meeting. BOARD OF REVIEW Mayor Bergeson called the Board of Review meeting to order at 6:41 p.m. He stated the County Assessor is present to answer questions and take comments from residents. Ms. Linda Wiener, Anoka County Assessor, came forward and stated she is the residential assessor for the City of Lino Lakes. A commercial assessor is also present to address any concerns or questions. She stated information packets were distributed to the Council and noted there was a 14.2% increase in residential sales within the City during 2001. The purpose of the meeting is to review property valuations. She added that one letter was received from a resident that was not able to be present this evening. She excused herself from the meeting to review property taxes with a resident. COUNCIL MINUTES APRIL 22, 2002 Ms. Wiener returned to the meeting and stated the County has set up an appointment with Mr. Bruce Hansen to view his property tomorrow at 10:00 a.m. Mr. Hansen will then get notice of the County's decision and he can attend the Board of Review at the County if he still has any concerns. Ms. Wiener advised she received a letter from Mr. Edmund Seekno and noted she will forward a copy of the letter to the City. Mr. Seekno indicated he does not feel his property should be valued at $123,000 because the property is on Main Street and there is a lot of traffic. The letter also indicated he now has a moisture problem in his basement because of the development that was done behind his home. The County did give him a 5% reduction in his property valuation because of the moisture problem. Mr. Seekno did obtain an appraisal that indicated the home is valued at $129,000. That value was crossed out and the value of $115,000 —120,000 was written in on the appraisal form. Ms. Wiener advised she called the real estate company and they indicated the written value was what the property owner would receive after the company took out their to sell the property. Ms. Wiener stated other property valuations were taken in the area and it is p ®: e the valued amount of $123,000 is even too low. The County is recommending the val Vista $123,000. The Board of Review must determine if the recommendation is approved. Mayor Bergeson stated that unless any Councilmember ` _` e with the property in question, the valuation of $123,000 will stand. Ms. Wiener asked if the City has received any of s from residents. City Administrator Waite Smith advised the g has not received any letters from residents regarding this issue. Ms. Wiener asked for signatures fro pleasure to work in Lino Lakes. S if she can help the City in any way p e Councilmembers and thanked them noting it was a s a lot of information available from the County and ntact her. Mayor Bergeson requested 1 ie . dis 'bute her business card to the Council. He asked if the County is still on a four year c e of reassessing properties. Ms. Wiener indicated the County is still on a four year cycle. Councilmember Dahl moved to close the Board of Review meeting at 6:57 p.m. Councilmember Reinert seconded the motion. Motion carried unanimously. Mayor Bergeson reconvened the regular Council meeting at 7:00 p.m. SETTING THE AGENDA Item 4D, Consider Joint Resolution with Cities of Hugo and Centerville about Interchange 35E and CSAH 14 (Lino Lakes Resolution No. 02 — 39), was added to the agenda COUNCIL MINUTES APRIL 22, 2002 The agenda was approved as amended. CONSENT AGENDA Councilmember O'Donnell moved to approve the Consent Agenda, as presented. Councilmember Carlson seconded the motion. Motion carried unanimously. ITEM DISBURSEMENTS: April 22, 2002 (Check No. 64777- 64906, $329,179.48) ACTION Approved Centennial Fire District (Check No. 13171 13195, $55.616.03) App OPEN MIKE American Cancer Society (June 21, 2002, Relay-fo t Centennial High), Amy Countryman - Ms. Countryman came forward and stated this is • - econ season she has worked on the Relay - for -Life event in the Centennial area. The Relay- r -Lr is a community event that raised over $5 million dollars last year. She stated the event •11 . d on June 21, 2002, at Centennial High School. She explained what the program is, g the events that will be held. She also stated that this year's event is the 5th annual event in ` 'al area. One of the event's volunteers, Cindy the whole track at the school last y survivors do the first lap around the challenged the Council to p and and displayed the bags that were placed around participants set up campsite areas and cancer he told the story relating to pennies from heaven and to participate in the event. Another volunteer, Shelly, cam forward and stated she lives in Lino Lakes and works in the Centennial School District. She ated everyone should get involved. She indicated she lost her father to cancer and she wants to raise money for something that has touched everyone. She stated Relay -for -Life is a real family event and everyone can get involved. She distributed a brochure that includes information on how to participate and how to enter a team into the event. The Centennial High School also has team packets available. Councilmember Carlson asked how many participants were involved in last year's event. Ms. Countryman stated there were 350 participants last year. This year's goal is 480 participants. The volunteers encouraged everyone who participates to spend the whole night. They thanked the Council for their time. COUNCIL MINUTES APRIL 22, 2002 No one else was present for open mike. FINANCE DEPARTMENT REPORT, AL ROLEK There was no Finance Department report. ADMINISTRATION DEPARTMENT REPORT, DAN TESCH Consider Resolution No. 02 — 35, Establishing Precinct Boundaries, Polling Places and Adding Two New Precincts and Polling Places Effective September 10, 2002, Dan Tesch — Administration Director Tesch advised every ten years the nation's census is done to ensure that representation in government remains equal among citizens. After the conclusion of the 2000 census the Minnesota Legislature adjusted the boundaries of representative government. This process is called "redistricting". The Legislative and Congressional redistricting plans were relea on Tuesday, March 19, 2002. Lino Lakes remains in the six legislative districts 52A and 53A and therefore must establi 19 weeks before the State Primary. M.S. 204B.14 subd. The City has redrawn its precinct boundaries, whic Administration Director Tesch referred to a map new precinct boundaries with the addition of in the City. Administration Director Tesch noted th election that will be held Saturday, A e Minnesota Supreme Court ional district, but is split by oundaries by April 30th (at least be effect September 10, 2002. the legislative split and a map showing the precincts, because of the residential growth • cincts and boundaries do not apply to the special 2. Councilmember Dahl moved to adop ution No. 02 — 35, as presented. Councilmember O'Donnell seconded the mo 'ed unanimously. Resolution No. 02 — 35 can be found in the City Clerk's office. VFW Proclamation — Loyalty Day, May 1, 2002 — Administration Director Tesch advised the VFW has asked the City to proclaim Loyalty Day as May 1, 2002, as an incentive to every American to reaffirm his or her love of the flag and country. Mayor Bergeson read the proclamation designating Loyalty Day as May 1, 2002. Councilmember Carlson moved to approve the designation of Loyalty Day on May 1, 2002, as presented. Councilmember Dahl seconded the motion. Motion carried unanimously. Consider Resolution No. 02 — 38, Renewal of Application to Permit Gambling at Miller's on Main for the Centennial fire Fighters Relief Fund, Dan Tesch — Administration Director Tesch referred to a copy of the application received from the Centennial Firefighters Relief Association for 4 COUNCIL MINUTES APRIL 22, 2002 approval of their premises permit renewal for their State gambling license for their pull tab operation. The renewal period is for two years, as per State guidelines. Administration Director Tesch also referred to a copy of a memo from the Lino Lakes Police Department indicating that the business and background checks have been completed and the organization is in compliance with City Code. Resolution No. 02 — 38 approves the application for the premises permit renewal. Councilmember O'Donnell moved to adopt Resolution No. 02 - 38, as presented. Councilmember Reinert seconded the motion. Motion carried unanimously. Resolution No. 02 38 can be found in the City Clerk's office. Consider Joint Resolution with Cities of Hugo and Centery CSAR (Lino Lakes Resolution No. 02 — 39, Linda Waite Smi advised the cities of Hugo, Centerville and Lino Lakes convene January 30, 2002, to discuss issues of mutual interest. One forward to the Minnesota Department of Transportation importance of improving the interchange at 35E and CS about Interchange 35E and ity Administrator Waite Smith eeting at Lino Lakes on meeting was agreement to a joint resolution regarding the The City Council of Hugo adopted this resolution . Apn" 1, 2002, meeting and forwarded it to the other cities for action. The joint resolution: States the interchange is important to nthree cities because of continuing residential and commercial growth. Notes there is a need for exp. �v feconfiguration of the interchange for congestion and safety reasons. Urges MnDOT to ac R ho, $ , possible, consideration of improvements to the interchange. • Pledges the three cities1 work closely with each other and other agencies to accomplish interchange improvements at the earliest possible time. City Administrator Waite Smith recommended the Council adopt the resolution and authorize staff to forward it to MnDOT. Mayor Bergeson stated the Council informally supported the action at the joint meeting. Councilmember Reinert moved to adopt Resolution No. 02 — 39, as presented. Councilmember Dahl seconded the motion. Motion carried unanimously. PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA COUNCIL MINUTES APRIL 22, 2002 Proclamation Declaring May 15, 2002 to be Peace Officers' Memorial Day and the Week of May 15 to be "Police Week" in the City of Lino Lakes, Chief Pecchia — Chief Pecchia stated Police Week was designed to recognize the service given by the men and women who, night and day, selflessly stand guard in our communities to safeguard the lives and property of their fellow Americans. On October 1, 1062, President John F. Kennedy, proclaimed May 15 of each year as Peace Officers' Memorial Day and the calendar week of each year during which May 15 occurs as Police Week. Staff is requesting that Council acknowledge and read the proclamation in support of designating May 12 to May 18, 2002, as Police Week, and May 15 as Peace Officers' Memorial Day in the City of Lino Lakes. Chief Pecchia read the proclamation and recommended the Council approve it in support of Police Week and Peace Officer's Memorial Day. Councilmember O'Donnell moved to approve the proclamation as Police Week. Councilmember Dahl seconded the motio Councilmember Carlson amended the motion to include Memorial Day in the City of Lino Lakes. ng May 12 to May 18, 2002, al of May 15 as Peace Officers' Councilmember O'Donnell and Councilmember ahl meed to the amendment of the motion. Motion carried unanimously. Mayor Bergeson asked Chief Pecchia to Police Officers. PUBLIC SERVICES DEPART P RT, RICK DEGARDNER There was no Public Services ent eport. COMMUNITY DEVELOPM T DEPARTMENT REPORT om the Council their personal thanks to all of the Consider Resolution No. 02 — 34, Denying CUP, Bald Eagle Contracting, Jeff Smyser — City Planner Smyser advised Dave Biese of Bald Eagle Construction has submitted an application for a conditional use permit (CUP) for outdoor storage. He wishes to move his construction business to the site and store vehicles outdoors, such as trucks and a construction trailer. The current application does not include a site plan review. Typically, a CUP application such as this would be accompanied by complete site plan information. It is staff's understanding that the applicant wanted to find out if the outdoor storage was possible before committing to designing the building, grading, utilities, and other elements. 6 COUNCIL MINUTES APRIL 22, 2002 Since the zoning ordinance requirements for outdoor storage is clear regarding possible locations of outdoor storage, staff decided to process the CUP application as submitted. City Planner Smyser presented the staff analysis of the application noting that full site and building plans are required for CUP applications. Staff received only sparse information in the submittal. Staff received grading, utility, and landscaping plans on April 3. This did not allow for a complete site plan review for the Planning and Zoning Board meeting. The applicant has not, in fact, applied for a site plan review. However, as a courtesy to the applicant, staff has reviewed the CUP without the site and building plans. It is staff's understanding that the applicant wanted to find out if the outdoor storage was possible before committing to designing the building, grading, utilities, and other elements. Since the proposal clearly does not comply with outdoor storage requirements, staff is comfortable making a recommendation on the storage CUP alone. City Planner Smyser noted the analysis does not include a site g plan review or recommendation. Any such application must include complal information and be reviewed according to the City's deadline and meeting sche City Planner Smyser advised staff is recommending den the CUP application because it does not comply with City requirements, as explai n t e ° aff report. Councilmember Carlson referred to a map of rezoning. City Planner Smyser advised staff change the zoning. asked if there has been a request for of received a formal request from the landowner to Councilmember Reinert moved to ad ion No. 02 — 34, as presented. Councilmember Carlson seconded the motion. Mr. Greg Hayes, representa taking the prudent approach b stated he does however, unders interested in having a class A ne ant, came forward and stated Mr. Biese thought he was g tohis neighbors and providing adequate screening. He d City Planner Smyser's position. He asked the Council if they are business in Lino Lakes. Mayor Bergeson stated the City is always interested in new business but the City has regulations it has to follow. Councilmember O'Donnell asked if there are other locations within the City for this type of use. City Planner Smyser stated there are other areas in the City zoned light industrial but it is unclear if the configuration of the building would work in those areas. Councilmember Carlson stated this issue is difficult to comment on. She indicated she would support the denial because of the school and homes that are in the area and City ordinances. She stated the request would call for a variance also. COUNCIL MINUTES - APRIL 22, 2002 Mr. Hayes stated he will respect the decision the Council makes regarding this issue. However, Mr. Biese thought he was proceeding very prudently and he is very disappointed. Councilmember Carlson noted there was a 5-0 vote to deny at the Planning and Zoning Board meeting. Mr. Hayes stated the applicant never would have paid to proceed with the CUP if he knew the City was so adamant about this type of request. He noted he has had many discussion with the City Planner regarding that issue. Mayor Bergeson asked the makers of the motion if they would like to move forward with the motion to deny the CUP. Councilmember Reinert and Councilmember Carlson indicate • would like to move forward with the original motion. Motion carried unanimously. Resolution No. 02 — 34 can be found in the City Clerk's Consider Resolution No. 02 — 36, Approving Plan nd-Specification and Authorizing Advertisement for Bids for the 2002 Sealcoat P Jim Studenski — City Engineer Studenski advised that each year the City maintains its str t: lcoating. Sealcoating places a thin layer of oil and rock on the street to enhance the surf• ` . Candidate streets include new streets that received the wear course 2-3 years ago and all othee done on a 5-7 year cycle. This year, approximately 6.5 miles of streets will b ` ealc•a•ted at an estimated cost of $114,000. The 2002 budget includes $58,800 for sealcoa oposed to fund the difference between the budget amount and the final bid amount fr' ity ealcoat fund. City staff has prepared the plans and specifications for this work and are r- - ng ouncil approval to advertise for bids. City Engineer Studenski notes cil will be asked to award the contract to the lowest responsible bidder on May 28,E 1 02. Councilmember O'Donnell moved to adopt Resolution No. 02 — 36, as presented. Councilmember Dahl seconded the motion. Motion carried unanimously. Resolution No. 02 — 36 can be found in the City Clerk's office. Consider Resolution No. 02 — 37, Approving Plans and Specifications and Authorizing Advertisement for Bids for the 2002 Wear Course Program, Jim Studenski — City Engineer Studenski advised the City undertakes a paving project each year to place the final layer of bituminous, known as the wearing course, in those developments where the majority of the lots have been built on. The funding for this work is provided by assessments to the respective subdivision. The subdivisions receiving wearing course this year include Clearwater Creek 3rd Addition, Trappers Crossing 3rd Addition, and Pheasant Hills Preserve 11th Addition. • COUNCIL MINUTES APRIL 22, 2002 The schedule for this project is as follows: City Council Approves Plans and Specifications City Council Authorizes Ad for Bids Open Bids City Council Awards Contract Construction Begins April 22, 2002 April 22, 2002 May 20, 2002 May 28, 2002 June, 2002 Councilmember Dahl moved to adopt Resolution No. 02 — 37, as presented. O'Donnell seconded the motion. Motion carried unanimously. Resolution No. 02 — 37 can be found in the City Clerk's office. UNFINISHED BUSINESS - None NEW BUSINESS - None COMMUNITY CALENDAR APRIL 22 THROUGH iA ° , 2002: Environmental Board Meeting, Wednesday, A Special Election Day, Saturday, April 27, Special Council Meeting to Conduct p.m. 2002, 6:30 p.m. 7:00 a.m. to 8:00 p.m. of Special Election, Wednesday, May 1, 2002, 5:00 Councilmember Spring Recycling Day, Saturday, X2002, 9:00 a.m. to 3:00 p.m. Park Board Meeting, Mond a6, 2 02, 6:30 p.m. Council Work Session, Wedne ay, May 8, 2002, 5:30 p.m. Planning & Zoning Board Meeting, Wednesday, May 8, 2002, 6:30 p.m. City Council Meeting, Monday, May 13, 2002, 6:30 p.m. ADJOURN There being no further business, Councilmember Dahl moved to adjourn at 7:42 p.m. Councilmember O'Donnell seconded the motion. Motion carried unanimously. COUNCIL MINUTES APRIL 22, 2002 These minutes were considered and approved at the regular Council Meeting, May 13, 2002. Ann Blair, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. John B geson, ayor 10