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HomeMy WebLinkAbout05/13/2002 Council MinutesCITY OF LINO LAKES MINUTES DATE : May 13, 2002 TIME STARTED : 6:34 P.M. TIME ENDED : 7:21 P.M. MEMBERS PRESENT : Councilmembers Carlson, Dahl, O'Donnell, Reinert, and Mayor Bergeson MEMBERS ABSENT : None Staff members present: City Clerk, Ann Blair; City Administrator, Linda Waite Smith; Community Development Director, Michael Grochala; Public Services Director, Rick DeGardner; Finance Director, Al Rolek; and City Attorney, Bill Hawkins. SETTING THE AGENDA The agenda was approved as submitted. CONSENT AGENDA Councilmember O'Donnell moved to approve th seconded the motion. Motion carried unanimously. ITEM ACTION A. CONSIDERATION OF E IT RES: Approved Agenda. Councilmember Carlson May 13, 2002 (Check 65858, $240,295.62) Centennial Fire District (Check No. 13196 — 13215, $15,325.28) Approved ii) Resolution No. 02-43, Amending Resolution No. 02-35, Establishing Precincts, Polling Places and Adding New Precincts and Polling Places OPEN MIKE Approved Anoka County Commissioner Margaret Langfeld, to present Recycling Award COUNCIL MINUTES MAY 13, 2002 Margaret Langfeld, Anoka County Commissioner, stated she was present this evening to present the City of Lino Lakes with a recognition of the City's recycling efforts, including the efforts of all residents and business owners within the City. She stated Lino Lakes is truly one of the most outstanding cities and has met is goal for recycling during the entire time the recycling program has been in place from 1988 through 2001. Ms. Langfeld indicated the City of Lino Lakes in 2001 recycled 1,457 tons of material and collected 85 tons of problem materials. She stated citizens throughout Anoka County as a whole collected 27,000 tons of recycling in 2001 and businesses collected 103,000 tons. She noted this was a great deal of recyclable material not going through processing plants and ultimately being dumped. She stated the total amount of waste handled each year is growing by two to three percent per year and she wished this number was decreasing. Ms. Langfeld stated the City of Lino Lakes is an example to m people through its annual Earth Day celebration the importance She stated the current focus is attempting to reduce recycled mat product, such encouraging purchasing items with less dispo purchasing used goods. other communities in educating ling and reusing materials. fore it becomes a waste ging, reducing junk mail and Ms. Langfeld stated Anoka County is currently particin a web site called Free Market. She stated this site serves as a large garage sale which ..ody the Twin Cities area can log on to for purchasing and selling goods. She indicated this rogr. s has had a real positive response and Anoka County intends to continue participatin®'n ' .; ogram. No one else was present for open mike. FINANCE DEPARTMENT REPO. ' "I LEK Public Hearing on Five -Year Fina b' ' an, 2002 through 2006 — Al Rolek, City Finance Director Rolek advised the « �.,., esg harter Section 7.05 requires the annual preparation of a five-year financial plan. The _R men to . e included in the plan are a Public Service Program, Revenue Program, Capital Imp v ment Program and a Capital Budget. The Charter requires that a public hearing be held on the planveand that a summary of the approved plan be published. City Finance Director Rolek indicated staff has prepared a draft Five -Year Financial Plan for the years 2002 through 2006. The plan includes all of the required elements. The Plan first addresses the Public Service Program and lists anticipated personnel and other resources needed to meet these needs over the five-year term. Projections of the City's tax capacity and tax levy authority are presented next, followed by projected revenues (Revenue Program) for the next five years. A detailed projection of anticipated program expenditures follows. Finally, the Capital Improvement Plan (CIP) is presented, which addresses future needs in the areas of infrastructure extension and replacement, equipment replacement and park improvements. Project descriptions, cost estimates, financial resources and cash flow analyses are included within the CIP, and constitute projected budgets for future capital needs. COUNCIL MINUTES MAY 13, 2002 City Finance Director Rolek advised the Five -Year Financial Plan has been reviewed by the City Council at three work sessions. The Council has determined that additional work is needed on the plan, therefore a copy of the plan was not included in this evening's agenda packet. City Finance Director Rolek recommended the City Council open the public hearing to receive comments and questions on the proposed Five -Year Financial Plan for 2002 through 2006 and continue the public hearing to a future date to allow the Council to further review and refine the Plan. Mayor Bergeson opened the public hearing at 6:42 p.m. Sue ?, 6408 Cassiopeia Court, noted improvements to Holly Drive were not included in the proposed Five -Year Financial Plan and asked that such improvements be added to the Plan. She stated she had been before the City Council last fall when the Shadow Pond development was being discussed and it had been mentioned at that time that Holly Drive had been on tli ist for improvements utilizing State Aid funding. Ms. (Sue) reviewed the minutes of the August 8, 1994 City eting minutes, during which it was noted by the Mayor at that time that if the Council wer' • approve the concept plan for Trapper's Crossing improvements to Holly Drive would have to b art •. e conditions for approval. The minutes indicated that the recommendation was not t• he developer pay for the entire cost of the reconstruction of the roadway because there we • ther '� ding sources, and that there would be a road improvement from County Road J to Birch eet _ a condition for approving the preliminary plat. A motion was made to approve the prey • 4 • subject to conditions outlined in the August 5, 1994 staff report, including the condition t e developer take significant action to complete plans for the reconstruction of Holly Driv Ms. (Sue) stated since this action in stated when she had been before th updated feasibility plan would be co stated she has been working than 80 signatures. She indic petition to the Council. rovements have been made to Holly Drive. She ast fall City Engineer Powell had indicated an however, such a plan has not yet been submitted. She ave these improvements made and has received more obtaining additional signatures and will submit the Ms. (Sue) stated Holly Drive is a very narrow and dangerous road with ponds on both sides and no shoulders. She indicated there is a great deal of pedestrian traffic on the road, particularly now that the weather is getting warmer. Mayor Bergeson suggested during the next discussion on the Five -Year Financial Plan, staff present the City Council with a status report on this issue. Community Development Director Grochala indicated the reconstruction of Holly Drive is planned for 2004. Sandy Feedon (?), wished to reiterate Ms. (Sue)'s concerns. She agreed Holly Drive is a dangerous road and noted a number of families rely on this roadway. She indicated there are no walking trails in COUNCIL MINUTES MAY 13, 2002 this area and she felt this was a quality of life issue. She requested consideration of reconstructing the roadway sooner than 2004. She noted if the project schedule were moved up her children would benefit from the improvements. Karen Parsons, 6409 Cassiopeia Court, stated she supported the reconstruction of Holly Drive being on the City's Five -Year Financial Plan. She too was concerned for the safety of her children, as well as the entire neighborhood. She suggested the City consider possible liability issues since this has been an ongoing issue since 1994 and the City has been warned many times in the past about the dangerous conditions on Holly Drive. She stated she too would prefer that the project be moved up on the schedule. At 6:47 p.m., Councilmember Dahl moved to continue the public hearing on the Five -Year Financial Plan for 2002 through 2006 to the Monday, June 10, 2002 City Council meeting. Councilmember Reinert seconded the motion. Motion carried unanimously. Councilmember Dahl noted the fact that there are no trails mentioned and asked that Public Services Director DeG trails in this area will be included on the City's trails Public Services Director DeGardner stated the C transportation trail along Holly Drive. He indi'at when Holly Drive is reconstructed. Councilmember Dahl noted a trail was be reconstructed. She suggested if H of the trail prior to that time could lly Drive neighborhood had been into when the construction of nsive Parks and Trails Plan denotes a onstruction of the trail will be addressed be constructed on end Street before the road is to ill not be reconstructed until 2004, the construction e of the safety concerns. Public Services Director Deo provide an estimate on possible construction costs for developing a trail along Holl a or o its reconstruction. However, he cautioned this would likely involve a substantial ami t of money since it would affect the ditch alignment. Councilmember Dahl asked if it would be possible for the trail to be constructed on the other side of Holly Drive so that it could extend to County Road J. Public Services Director DeGardner stated the detailed designs would dictate on which side of the road the trail would be extended. Mayor Bergeson suggested that when the City Council next discusses the proposed Five -Year Financial Plan, whatever detail is available regarding the trail along Holly Drive be reported. Consideration of Resolution No. 02-40, Adopting Five -Year Financial Plan, 2002 through 2006, Al Rolek, City Finance Director Rolek recommended that this item be tabled to the June 10, 2002 City Council meeting. COUNCIL MINUTES MAY 13, 2002 Councilmember Reinert moved to table consideration of the Five -Year Financial Plan for 2002 through 2006 to the Monday, June 10, 2002 City Council meeting. Councilmember Dahl seconded the motion. Motion carried unanimously. Consideration of Resolution No. 02-41, Authorizing Issuance of $2.73 million General Obligation Improvement Bonds — Al Rolek, City Finance Director Rolek advised the City Council has approved public improvement projects for Lake Drive/Apollo Drive, Twilight Acres Sanitary Sewer and West Shadow Ponds Street and Utilities. It is necessary to issue and sell General Obligation (G.O.) Improvement Bonds to fmance the improvements to be made in these projects. The City's financial advisor, Springsted, Inc., has issued its recommendation for the issuance of $2,730,000 G.O. Improvement Bonds. City Finance Director Rolek indicated, if approved, the sale wou consideration for award by the City Council at its meeting t year term, running from 2004 through 2013 and would be r assessments against the benefited parcels. City Finance Director Rolek advised staff recomm for the Issuance and Sale of $2,730,000 G.O. Imp City Finance Director Rolek invited Jerry Sh recommendation on this matter. Mr. Shannon stated Springsted, Inc. General Obligation Improvement stated the bonds would be repaid fro bonds were being issued p 429. He indicated bond proc various areas of the City, inclu Shadow Ponds. on June 24, 2002, with . The issue would have a 10 - ugh the levy of special on of Resolution No. 02-41, Providing Bonds, Series 2002A. , Vice President of Springsted, Inc., to present his a recommendation for the issuance of $2,730,000 e s ; =`d this issued involved three separate projects. He ial assessments levied against benefited properties and the s Charter and Minnesota Statutes, Chapters 475 and e used to fmance street and utility improvement projects in g Lake Drive and Apollo Drive, Twighlight Acres, and West Mr. Shannon stated the bonds will mature annually February 1, 2004 through 2013 and the assessments will be spread over 10 and 15 year periods of time. He indicated the assessments for West Shadow Ponds will be spread over a term of ten years. He added, while the assessments on the Twilight Acres project are actually spread for a term of 15 years, he would recommend that the bonds be amortized over a ten year term. He indicated there was a high likelihood of prepayment of the assessments. Mr. Shannon stated the City may elect on February 1, 2008 to prepay the bonds due on or after February 1, 2009 with no penalty. He stated the estimated rate on the bonds is approximately 4.25 percent, the lowest interest rate he has forecasting for the City of Lino Lakes in 10 years. COUNCIL MINUTES MAY 13, 2002 Mr. Shannon stated the City will receive proposals for the bonds on Monday, June 24, 2002 until 11:00 a.m. at the offices of Springsted, Inc. and the proposals will be brought to the City Council for consideration of award. He stated the City is obligated to obtain a rating for this issue and the City is currently holds a rating of three. Councilmember O'Donnell moved to adopt Resolution No. 02-41, Providing for the Issuance and Sale of $2,730,000 G.O. Improvement Bonds, Series 2002A. Councilmember Reinert seconded the motion. Motion carried unanimously. Resolution No. 02-41 can be found in the City Clerk's office. ADMINISTRATION DEPARTMENT REPORT, LINDA NOAITE SMITH Consideration of Hiring Patrick Moonen as a full-time Build City Administrator Waite Smith advised the City's 2002 Op full-time building inspector. The City advertised, reviewed consensus of the group was to offer the position to Patri State Legislature threatened the City with the loss of Budget. Staff felt it prudent to hold off hiring any been resolved. Staff has since heard from the Le the revenue portions of their budgets. City Administrator Waite Smith advised s Building Inspector with the City of Lino ector — Linda Waite Smith, get included the addition of a rviewed candidates. The Earlier this year however, the already built into its 2002 Operating emp ees until the State's budget crises had that cities can count the funds included in ends the hiring of Patrick Moonen as Full -Time Councilmember Carlson moved to • ro the #_ ng of Patrick Moonen as Full -Time Building Inspector with the City of Lino Lake $. •: cilmember Dahl seconded the motion. Motion carried unanimously. Consideration of Approving a wo-Year Labor Contract with Police Sergeants Law Enforcement Labor Services — Linda Waite Smith, City Administrator Waite Smith advised City staff has been negotiating with Law Enforcement Labor Services (L.E.L.S.) for a contract for police sergeants for the past several weeks. Staff has come up with a contract that they feel is fair to both the City and the sergeants. The City's contribution to the sergeant's monthly insurance premium is rising to the same level as the rest of City employees. They will also receive a 3% cost of living, and .5% market raise in both years of this two-year contract. City Administrator Waite Smith advised staff recommends approval of the two-year contract with L.E.L.S. Councilmember Dahl moved to approve the two-year contract with L.E.L.S. Councilmember O'Donnell seconded the motion. • COUNCIL MINUTES MAY 13, 2002 Motion carried unanimously. PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA There was no Public Safety Department report. PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER Review and Approve 2002 Park Board Goals — Rick DeGardner, Public Services Director DeGardner advised the Park Board has recommended to the City Council the following goals for 2002: Partial Match of DNR Grant for Clearwater Creek Park — f 00,000) Public Services Director DeGardner advised in July 2001, the Ci" of o Lakes was awarded a $125,000 Outdoor Recreation Grant for the development of r Creek Park. As required during the application process, the City Council committed "• '' ate 'ng a successful grant award. Clearwater Creek Park will be functional by this Fall due • tallation of playground equipment, a gazebo, paved trails, landscaping, final grading, ani: - ' _. The remaining required $25,000 match needs to be made by the Summer of 2003. F e s e " lopment plans will include a Y2 court basketball court, sand volleyball, and an irrigatio ;syst when funds become available. Recommended Funding Sources: 2002 General Fund, Capital Outla d $25,000 Park Dedication Fund — Undesied ds $75,000 Highland Meadows Park Develox;200) Public Services Director DeHighland Meadows Park was master planned earlier this year with the Park Board app g - mister plan in April 2002. This four -acre park is located at 607 Lois Lane and will primari serve residents in Highland Meadows, Bluebill Ponds, Mar Don Acres, Carole's Estates, and Tw ght Acres. Public Services Director DeGardner indicated preliminary total development costs are $383,000, with 25 percent of the costs designated for removals, earthwork, erosion control and importing and spreading topsoil. Further evaluation of existing site conditions may significantly reduce the total development costs. Assuming City Council approval, staff hopes to have Highland Meadows Park general site work completed, playground equipment installed, and the base of trails installed by this Fall. Recommended Funding Sources: Park Dedication Fund — Designated Funds Bluebill Ponds/Highland Meadows 3rd Addition Park Dedication Fund - Designated Funds $175,800 COUNCIL MINUTES MAY 13, 2002 VFW Playground Equipment Donations $23,400 Birch Park Trail (Up To $20,000) Public Services Director DeGardner advised this trail segment has been "in the works" since 1996 and is finally near reality. The City Attorney continues to work with the property owner's attorney to execute the proposed agreement. Construction documents have been prepared and are ready to go out for bid when the proposed agreement has been executed. Total project costs, including attorney fees, estimated acquisition costs, engineering fees, and construction costs may exceed the designated funds for this project by as much as $20,000. Recommended Funding Sources: Park Dedication Fund — Undesignated Funds $20,000 Public Services Director DeGardner indicated included in the age °; acket was a summary of the Park Dedication Fund that reflects the 2002 Park Board goals. Public Services Director DeGardner advised staff recomme .a ap oval of the 2002 Park Board Goals and to direct staff to implement the goals as prese Regarding the Highland Meadows Park Developm for the project was $383,000, while the total amo asked if a funding source has been determine f proposed for 2002 and whether this portion o Public Services Director DeGardner ant paid from either future General Fund development of the park this year Councilmember Reinert mo implement the goals as prese ay Bergeson noted the total estimated cost g proposed for 2002 was $199,200. He rence in the total cost and the amount project will be handled in future years. at the remaining portion of the project would be d dollars. He stated the intent was to begin ds so that it is functional this Fall. Motion carried unanimously. e 2002 Park Board Goals and to direct staff to ember Dahl seconded the motion. COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MIKE GROCHALA Consideration of Resolution No. 02-42, Hiring Schoell & Madson, Inc. for a TIF Redevelopment District Analysis, Michael Grochala — Community Development Director Grochala advised this contract for professional services is to provide a Building Condition Assessment and Site Coverage Analysis for two potential Tax Increment Financing (TIF) Redevelopment Districts. This is a necessary step in determining the feasibility of creating TIF Districts to assist with development and redevelopment of two areas of the Town Center. Community Development Director Grochala indicated the engineering firm of Schoell & Madson, Inc. has proposed to complete inspections and prepare a report for a cost not to exceed $6,900, plus COUNCIL MINUTES MAY 13, 2002 reimbursable expenses. City staff will contact homeowners and businesses and explain the intent of the assessment and make arrangements for the firm to complete its inspections. Community Development Director Grochala indicated at its April meeting, the EDAC recommended the City Council consider moving forward with determining the feasibility of TIF Redevelopment Districts in the Town Center, as part of long-term planning for the Village project and redevelopment of Lake Drive. Community Development Director Grochala advised staff recommends approval of Resolution No. 02-42, hiring Schoell & Madson, Inc. for a TIF Redevelopment District Analysis. Councilmember Dahl requested for clarification the southern boarder of the northernmost proposed TIF District. Community Development Director Grochala indicated the southern boarder of the northernmost proposed TIF District and noted the District wou clude the existing bank building. Councilmember Carlson moved to adopt Resolution No. 02-42, ring'; hoell & Madson, Inc. for a TIF Redevelopment District Analysis. Councilmember O'D - e nded the motion. Motion carried unanimously. Resolution No. 02-42 can be found in the City Cler UNFINISHED BUSINESS There was no unfinished business to cons NEW BUSINESS CONSIDER APPROVAL OF ME M NUTES April 3, 2002 — Council Wo ss . n mutes April 8, 2002 — City Council seting Minutes April 11, 2002 — Joint Meeting with the Charter Commission April 17, 2002 — Council Work Session Minutes April 22, 2002 — City Council Meeting Minutes Councilmember Dahl noted the April 11, 2002 minutes of the joint meting with the Charter Commission had been included for approval. She stated it was her understanding that the Charter Commission would approve these minutes. COUNCIL MINUTES MAY 13, 2002 It was City Attorney Hawkins' opinion that the April 11, 2002 minutes would be approved by the Charter Commission. City Administrator Waite Smith noted this had been the first joint meeting with the Charter Commission since the hiring of a new City Clerk. She believed City Clerk Blair had wished to ensure the City Council received a copy of the April 11, 2002 minutes for their review. Mayor Bergeson recommended the April 11, 2002 minutes of the joint meeting with the Charter Commission be removed from the agenda. Councilmember Carlson stated she had changes to the April 8, 17 and 22, 2002 meeting minutes. She questioned whether the fact that the meeting with the Charter Commission had been a joint meeting with the City Council would suggested that the Council should approve that section of the minutes also. Mayor Bergeson stated the question was whether the meeting ha y& bee R mply a joint meeting or whether it had been a Charter Commission meeting to whic council had been invited. Councilmember Dahl stated the meeting had been a re City Council had been invited to attend. r Commission meeting that the City Clerk Blair requested comments from the Ci Cocil regarding their portions of the April 11, 2002 Charter Commission meeting minutes.' is were received. Councilmember Carlson requested the fol g _ dnges to the minutes under consideration: April 8, 2002 City Council _': g Utes — On page eight, last paragraph, amend the second sentence to read, "S if i would be possible that the City would not be able to collect the full amount..." April 17, 2002 Counci ession Minutes — On page two, third full paragraph from the top, amend the first sen " ce to read, "...on the north end of the lake, since this is the cleaner section." With regard to the April 22, 2002 City Council meeting minutes, Councilmember Carlson requested verification of whether the findings of fact to deny the CUP application had been stated. Mayor Bergeson suggested, since this could not be verified at this time, the April 22, 2002 City Council meeting minutes be removed from this evening's agenda for future consideration. All Councilmembers concurred. Councilmember Dahl noted on page 10 of the April 8, 2002 City Council meeting minutes, in the fourth paragraph from the top, Community Development Director Grochala mentions other recent "429" projects within the City. She noted this reference was to Minnesota State Statute Chapter 429 and she wished that this be clarified for the public. 10 COUNCIL MINUTES MAY 13, 2002 Councilmember Reinert moved to approve the April 3, 2002 Council Work Session Minutes, as submitted; the April 8, 2002 City Council meeting minutes, as amended; and the April 17, 2002 Council Work Session Minutes, as amended. Councilmember Dahl seconded the motion. Motion carried unanimously. COMMUNITY CALENDAR MAY 14 THROUGH MAY 27, 2002: Wednesday, May 22, 2002, 5:30 p.m., City Council Work Session Monday, May 27, 2002 - Memorial Day, City Hall Closed Tuesday, May 28, 2002, 6:30 p.m., City Council Meeting ADJOURN There being no further business, Councilmember O'Donnel Councilmember Dahl seconded the motion. Motion carried unanimously. These minutes were considered and approved a= to adjourn at 7:21 p.m. ar Council Meeting, May 28, 2002. Ann Blair, Clerk Transcribed by: Lori Rolfson TimeSaver Off Site Secretarial, 11 John 1}ergeson, Mayor