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HomeMy WebLinkAbout08/12/2002 Council MinutesCITY OF LINO LAKES MINUTES DATE : August 12, 2002 TIME STARTED 6:34 P.M. TIME ENDED : 10:40 P.M. MEMBERS PRESENT : Councilmembers Carlson, Dahl, O'Donnell, Reinert, and Mayor Bergeson MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; City Clerk, Ann Blair; Community Development Director, Michael Grochala; Public Services Director, Rick DeGardner; Fire Chief, Milo Bennett (part); Sergeant Kurt Rausch, Lino Lakes Police artment (part); City Engineer, Jim Studenski; and City Attorney, Bill Hawkins. SETTING THE AGENDA Mayor Bergeson noted two sets of meeting minutes, for -� si on under New Business, had just been received by the Councilmembers and a request ®ea made to table the June 24, 2002 and the July 8, 2002 City Council Meeting Minutes becaus , Co it has not had time to review those minutes. The agenda was approved as amended. CONSENT AGENDA Councilmember Dahl moved to ap seconded the motion. Motion carried unanimously. ITEM A. CONSIDERATION OF EXPENDITURES: i) August 12, 2002 (Check No. 65675 - 65857, $616,680.77) ii) Centennial Fire District (Check No. 13321- 13353, $13,141.82) nt Agenda, as submitted. Councilmember Reinert ACTION Approved Approved B. Consider Approval of Additional Election Judges for 2002 State Primary and General Elections COUNCIL MINUTES AUGUST 12, 2002 C. Consideration of Resolution No. 02-86, Approving Application for Premises Permit from Dead Broke Saddle Club for Lawful Gambling Activity at the 49 Club D. Consider Approval of $7,400.00 Condemnation Award for Public Utility and Drainage Purposes to Gregory F. Holte and Mary L. Holte OPEN MIKE Howard Juni, Candidate for Commissioner District 6 Mr. Howard Juni introduced himself to the City Council as a candidate running for County Commissioner for District No. 6. He expressed his appreciation for being here this evening and indicated that he has lived in Lino Lakes for 20 years. He indicated that he has been active in community activities and provided information regarding his b ound and reasons for running for County Commissioner. He indicated he feels strongly in being i : d in public service and giving back to the community. Ron Stranz, 575 Marshan Lane, stated he had been before ago regarding the existing hole near his property. He in Council of this problem and he is still dealing with it. contact him this morning, however, he had not bee continue and asked what the Council intends to d City Engineer Studenski indicted he has bee witness the issues with the basement. He City Council previously. He indicated been found thus far does not correlat He stated elevation shots will be t Stranz's septic system. He has not ouncil approximately two months ad at that time informed the ted the City Engineer had attempted to e time. He stated that this issue cannot lve this situation. ontact with Mr. Stranz and has visited his home to aged that this issue has been brought before the has been reviewing the documentation and what has d and the problems being experienced by Mr. Stranz. ater level is high with the pond compared to Mr. ything that directly correlates the issue of the connection. Mayor Bergeson requested a tiv date for when a report can be submitted to Mr. Stranz and the City Council regarding this iss The City Engineer offered to have a written report at the next regular City Council meeting in Xder to address what has been found to date and what possible solutions there may be, if any. Councilmember Carlson asked that the report be submitted to the City Council during their work session next Wednesday. Mr. Stranz stated this would be acceptable. He indicated his ground is saturated and there is no place for his sewage to go. He stated he would like something in writing from the City as soon as possible in order to take action, whether there is a connection or not. Mayor Bergeson stated a report will be made to the City Council on this issue during their work session next Wednesday, which will begin at 5:30 p.m., and he invited Mr. Stranz to attend that meeting. COUNCIL MINUTES AUGUST 12, 2002 Regarding Consent Agenda item 5D, Marty Boeckman questioned where the City plans to enter the property and whether there were plans to remove the underground utilities. Additionally, he questioned whether the iron property markers will be removed as part of this project and, if so, how the property lines will be re -marked. He also asked whether a berm will be constructed at the end of the pipe. Mayor Bergeson asked if these questions could be answered this evening or whether Mr. Boeckman should follow-up with a telephone call to City staff. City Engineer Studenski indicated some of these questions will be addressed this evening under Community Development Department Report item 7F. He stated any other concerns not addressed this evening could be handled through a telephone conversation in the next couple of days. No one else was present for open mike. FINANCE DEPARTMENT REPORT, AL ROLEK Consideration of Fire Department Budget, Milo Ben present this evening to present the City Council with t budget has been reviewed by the Fire District Stee consideration by the three City Councils for their Fire Chief Bennett indicated the 2003 Fire D 2002. He indicated this increase did not r full-time fire inspector has been added t other similar costs. hief Bennett advised he was Fire Department budget. The proposed ttee, who has recommended ent budget proposed a 5.6 percent increase over changes in the Department for 2003, rather one get and there has been an increase in benefits and Fire Chief Bennett indicated the prop udget results in a total cost per person in the City of Lino Lakes of $25.16 per year, o tl e :. r . ahold of $44.15 per every $100,000 in market value. Fire Chief Bennett provided re six years and noted page three o is spread between the three cities. t history of the Fire Department and the trends over the past five to e budget document provided a breakdown of how the total budget Fire Chief Bennett requested City Council approval of the 2003 Fire Department budget. He indicated the proposed budget will be brought before the City Councils of Centerville and Circle Pines within the next two weeks. Mayor Bergeson asked that Fire Chief Bennett review the formula of how this budget is spread over the three participating cities. City Fire Chief Bennett stated the formula is based on three factors, population of the City; the five-year average of responses in each city; and the market value of each city. He indicated per this formula, the spread for 2003 will be as follows: • Lino Lakes: 67.5 percent COUNCIL MINUTES AUGUST 12, 2002 • Circle Pines: 19.9 percent • Centerville: 12.6 percent Councilmember Carlson moved to approve the 2003 Fire Department Budget. Councilmember Reinert seconded the motion. Motion carried unanimously. Consideration of Five -Year Plan, Continuation of Public Hearing, Linda Waite Smith, City Administrator Waite Smith advised the City Council has reviewed two draft versions of the proposed Five -Year Financial Plan and, during the Wednesday, August 7, 2002 City Council work session, provided City staff with additional instructions for a third draft. City Administrator Waite Smith recommended that the Five -Y financial Plan be continued to the September 23, 2002 regular City Council meeting. Mayor Bergeson opened the meeting to public comments o ear Financial Plan at 6:53 p.m. Bill Combs, 6496 North Trappers Crossing, urged the C dC' 1 to move forward with the plan to improve Holly Drive between Ash Street and Birch S 0 e indicated he has been a resident of this area for three years and this road has been slated fog ': �' .rove ent for the past eight years. He stated the intent had been to construct a walking trail al. g tstreet to address the safety concerns. He indicated there is a great deal of traffic on this :' • t e road is used a great deal by pedestrians and bicyclists and noted that the road has so spots. He asked that the City Council move this project up on the City's plans and put in s. '' e sort of commitment to complete the road improvements. Sue Walseth, 6408 Cassiopeia Co has been concerned about the Holly a petition signed by 120 resi improvements to Holly Drive, as been a resident of Lino Lakes for 16 years and ituation since 1993. She presented the City Council with that the City Council follow through with the g the construction of a trail for safety purposes. Ms. Walseth reviewed the histo of this issue and reviewed past City Council meeting minutes dating back to Council meetings of 1993, during which time this improvement project had been discussed and ordered to be completed as part of the Trapper's Crossing development. She indicated the result of all the meetings was that the construction of Holly Drive was critical to the Trapper's Crossing project. Ms. Walseth noted Mayor Bergeson was the only current Councilmember who had been serving on the Council in 1994 and she asked that he take the initiative to inform the new Councilmembers of the significance of Holly Drive. She expressed concern that resolutions passed by previous Councils are not being followed through with and that improvements to 12th Street were being completed prior to improvements to Holly Drive. • COUNCIL MINUTES AUGUST 12, 2002 Ms. Walseth asked that the Holly Drive improvement project be placed on a definitive schedule within the City's Five -Year plan. Mayor Bergeson indicated the City Council discussed the Holly Drive improvement project issue, as well as other proposed road improvements, during their recent work session and an update on those discussions will be given following the public hearing this evening. Karen Parsons, 6409 Cassiopeia Court, stated she was present this evening to address the Holly Drive improvement project. She stated she was concerned about the families in this neighborhood and that the road is too narrow for vehicles and pedestrians to utilize the road at the same time. She begged the City Council to make the Holly Drive improvement project part of the Five -Year Plan. She expressed concern that the City may be opening itself up to liability issues. Miriam Passenheim, 1147 South Trapper's Crossing, stated she. and one-half years. She stated her children are grown, however, she was concerned for the safety of the children and pedestrian gathering signatures for the petition and noted that every resj about the status of Holly Drive. She asked that the City Co project. Richard Passenheim, 1147 South Trapper's Crossi improvement project has been on the City's plans up and prioritized. Bonny Moore begged the City Council to indicated there are over 100 children in Holly Drive does not some day be this area need a way to get their ki Holly Drive be put on a priority lis lived in this neighborhood for one a former school teacher and e stated she had assisted in ntacted was very concerned e action on this road improvement ishe to reiterate the fact that the Holly Drive 994 and he asked that this project be moved ng to address the concerns for Holly Drive. She borhood and she hoped that the blind curve on ad man's curve." She indicated that the parents of ark safely and she asked that the improvements to Mayor Bergeson stated the C ecus ed three different road projects during their recent City Council work session, includin Holly Drive, and the status of those projects. He indicated the Council was expecting feasibili eports on those projects in the near future. He asked the City Engineer when the Council can expect those feasibility reports and when the discussion will be held regarding the scheduling and prioritization of those projects. City Engineer Studenski stated during the City Council work session improvements to 12th Street and Holly Drive, Elm Street, and 62nd Street were discussed and the feasibility reports on these improvements are currently being worked on. He indicated the feasibility report that had been completed for the Holly Drive/12th Street project in 1995 is being revised. He indicated these feasibility reports will be much more in-depth in design and cost estimate in order for the Council to make an informed decision. City Engineer Studenski indicated 62nd Street and Elm Street were currently scheduled for the 2003 construction season and Holly Drive was scheduled for improvements in 2004. He anticipated that COUNCIL MINUTES AUGUST 12, 2002 the feasibility reports will be brought before the City Council in September or October, at which time the projects will be discussed in further detail and funding discussed. Mayor Bergeson hoped that the City would be able to fmalize these plans by the end of the year. Councilmember Carlson noted the City Council has begun receiving weekly updates from TKDA and she noted, per the recent report, the Elm Street and 62nd Street feasibility reports were expected this fall, however, the update did not provide a date for the feasibility report for Holly Drive. She felt that it would be good to have this schedule in writing. Councilmember Carlson indicated the City Council discussed whether the Five -Year Plan should include 2002, or whether it should run from 2003. She stated the Five -Year Plan is required by City Charter and the Comprehensive Plan and she felt 2002 should be included in this Plan. Councilmember Carlson indicated the updated feasibility report • lly Drive had been ordered by the City Council one year ago. She stated there were currently - al road issues within the City, 12th Street and Holly Drive, Elm Street, and 62nd Stree essed concern that, previous to this current Council, when the Council was given informatie road issues, at times the money had been promised to other projects, such as Holly Drive, re, appeared to be a deficit in the Capital fund balance. She believed that when the Ci owed on to another project, those funds were found to have been committed to a previous • ct. indicated the auditor has asked the City to review this fund and eliminate the deficit. She '"t the City must get a handle on its available funds for road improvement projects prior to'.o the next project. An audience member noted the Holly Dri projects were not on the books. He que be completed after Elm Street and 62nd as approved in 1994, when the other two road by the Holly Drive project was being pushed back to Mayor Bergeson indicated Elm Stree 2n° treet had also been on the City's agenda for improvements for a numbercated all these roads are in poor condition and the City has very limited resources fo • ii He noted the City cannot use general tax revenues or assess for these types of projects. The fore, the City is limited to State Aid funds and, for the Holly Drive and 12th Street project, the City • s $250,000 on deposit from the developer of Trapper's Crossing to complete that project. City Administrator Waite Smith noted the feasibility report for Holly Drive has not been worked on at the same pace as the other two because the City Council instructed City staff months ago that the high priorities were 62nd Street and Elm Street. She noted if the feasibility report for Holly Drive is completed now, and the project does not begin until 2004, some of the feasibility report information may once again be outdated. Councilmember Dahl stated she received a letter from Curt Byron, 1150 Hudson Trail, expressing the urgent need for a trail construction at Trapper's Crossing due to the road being too narrow for vehicle traffic, walkers, runners and bikers to safely navigate this section simultaneously. She read this letter in its entirety for the record. COUNCIL MINUTES AUGUST 12, 2002 Councilmember Dahl clarified, when the studies were ordered for 62nd Street, Elm Street and Holly Drive, she had specifically asked one year ago that all the studies be done at the same time because the Holly Drive study only required an update. She felt whose fault this situation is was immaterial, rather the important issue is that all these road improvements should be done. She felt that all three improvement projects were treated equally and that the Council had not asked that one be done before another. She noted when Rick Carlson's development had been approved, the reconstruction of 62nd Street had been made a condition of that approval. She acknowledged that promises were made in the past that were not followed through with. She stated a person is only as good as what they did last and if the City Council has not lived up to whatever was done in the past, in her opinion the credibility of the City is at stake. Councilmember Dahl believed the residents realize a mistake has been made and they simply want this mistake corrected and the improvements to Holly Drive p Holly Drive on a regular basis and she is scared most of the time added there is a large wetland around the curve and in the winte might hydroplane and end up in the wetland. Therefore, wh very slowly. She felt this area has always been a concern, area it has become treacherous. ized. She stated she drives down he will hit a pedestrian. She is frightened that her car hrough this area she travels the number of new residents in the Councilmember Dahl noted concern had been expr d a:. t heavy equipment on the new road and she felt there must be a stipulation to address this • ted the City Council had been informed that money may be available for Elm Street and 62nd �a , d, if so, she questioned whether there was a possibility of reconstructing Holly Drive and Street simultaneously. Mayor Bergeson stated when the feasibi , rept s are submitted the City Council will have a better idea of the funding and scheduling o Councilmember Dahl noted the rest s o spoke this evening were not all from one street, rather they represented all areas o + s�� g. Councilmember Reinert noted oily Drive was currently scheduled for reconstruction in 2004. He questioned what Councilmembe i ahl was proposing the City Council do with regard to this schedule. Councilmember Dahl indicted 62nd Street was scheduled for reconstruction in 2003 and noted the South Glen area is still in the developing stage. She suggested that perhaps 62nd Street and Elm Street could be reconstructed in the spring of 2003 with Holly Drive being reconstructed in the fall of 2003. She noted the City has $250,000 from the Trapper's Crossing developer for the improvements to Holly Drive. Councilmember Reinert stated he would like for the City Council to do whatever it can to address this situation, however, he indicated that the City needed five million dollars to complete all three projects. He stated the City currently has two million dollars available, plus the $250,000 on deposit for Holly Drive. He indicated in 2004 the City will be required to borrow three years into the future COUNCIL MINUTES AUGUST 12, 2002 to complete these projects. He questioned Councilmember Dahl whether she was aware of something the Council could do to fund these projects ahead of schedule, other than what has already been discussed at the last work session. He noted 62nd Street must be reconstructed because the Council had demanded that this work be done in conjunction with West Shadow Ponds, which he supported. However, he indicated the City only has so much money available and will be borrowing against future years in 2004 to complete the Holly Drive project. Councilmember Dahl stated the recommendation for 62nd Street was that the trail be constructed first for safety reasons, which has been accomplished and she was thankful for this. She indicated a trail has not been constructed yet on Holly Drive, which was the reason she had supported this stipulation for the development on 62nd Street in order to address safety. Councilmember Dahl noted the City would have had to borrow against the State Aid fund eight years ago as well. She stated she did not regret the decision to requir t e reconstruction of 62nd Street as a condition of development for safety reasons. She noted the reco s . tion of Holly Drive had also been made a condition for development eight years ago and she ity should honor that commitment. She noted this current Council has worked to r $ : attempt to come up with solutions and make up for mistakes that had been made in t . asf She hoped that the Council can do this once again in order to address the safety issues. a the urgency to reconstruct Elm Street as well. Mayor Bergeson felt the City Council was spendi g a _ at deal of time on an issue that is not on this evening's agenda. He noted the Five -Year Fin c will be on the September 23, 2002 City Council meeting agenda and the public heart _ ` ill be continued at that time. Councilmember Carlson expressed appr agenda. She noted this item is on th 3B. or the residents who have kept this issue alive on the s evening, under the Finance Department Report item Councilmember Carlson sta i cil had a long discussion on these three road projects during their last work sessions ed t e Council ordered the Elm Street reconstruction last year and had planned to reconstruct at road this fall because of the opening of the new grade school. She stated she would prefer to see E Street reconstructed in the spring of 2003 and 62nd Street and Holly Drive reconstructed in the fall of 2003. She stated she would like an accounting of any funds the City has available to determine whether this type of schedule would be feasible. She felt the Council must make a decision to move ahead with these projects. Mayor Bergeson cautioned that the City Council not promise something that can not be done. He reiterated that the City only has so many resources available. Councilmember Reinert felt that what Councilmember Carlson was proposing was not economically feasible. He felt the only way Holly Drive could be completed sooner than currently scheduled was to rearrange the schedule. He noted the schedule for the three reconstruction projects had been set due to the conditions approved for the West Shadow Ponds development and the Council had demanded that 62nd Street be done as soon as possible. However, he was concerned that some Councilmembers COUNCIL MINUTES AUGUST 12, 2002 were now questioning why Holly Drive can not be done first. He indicated the City only has a certain amount of funds available but if the schedule for Holly Drive could possibly be moved up, he would strongly support such an opportunity. However, he felt it was not a good idea to tell the residents that Holly Drive could be reconstructed sooner than 2004. He indicted the City Council has discussed the facts regarding this situation. Councilmember O'Donnell concurred with Councilmember Reinert's comments. He agreed that the City Council set priorities some time ago and all three roads under consideration are in dire need of repair. He indicated none of the Councilmembers want to see injury or harm come to any resident of Lino Lakes and all would like for these road projects to be completed as soon as possible. However, he agreed that there are economic issues to deal with. He stated if it was possible to move Holly Drive up on the schedule all the Councilmembers would support this. He supported moving forward with the plan that is currently in place. Councilmember Carlson believed she was clear in indicating tha . Street was the first project ordered by the City Council and must be completed. However, r e wo °s like Holly Drive moved up on the schedule and completed in conjunction with the 62nd M ry" pct. She acknowledged that at this point the Council does not know where the funds will c e frim for these projects and she has asked for a report on that matter. She stated she did not t` e Holly Drive put off again and for more promises to be broken. She stated she would pr •complete the Holly Drive project in 2003 if possible and, if not possible, then it must be com ed m°1 04. Councilmember O'Donnell moved to continue, the Monday, September 23, 2002 regular City motion. Motion carried unanimously. hearing on the Five -Year Financial Plan to uncil meeting. Councilmember Dahl seconded the ADMINISTRATION DEPART ` P 1 RT, DAN TESCH Consideration of Resolutio Funding Source, Ann Blair, session, the Council considered pproving the Purchase of Scanner and Designating Clerk Blair advised at the August 8, 2002 City Council work d discussed Staff's recommendation that a new scanner unit and its accompanying software be purchased for the City. City Clerk Blair indicated City staff has proposed that approximately $20,000 be approved for this purchase, with the funding source identified as Contingency Account 101-499-4905-000. Staff recommends the purchase of a multi -function scanner/printer/copier unit from Coordinated Business Systems based upon their quotation. This purchase includes the hardware, accessories, software, technical support, installation, and ongoing training. It also includes a 90 -day standard electro/mechanical parts and labor warranty, as well as a five-year manufacturer's guarantee, which provides limited additional coverage. A full service maintenance agreement is available, which is inclusive and covers repair and replacement of all items except for paper and staples. The maintenance agreement is volume -based and is one-third of a cent (.0003) for scanned images and not more than .0125 (approximately one cent) for printed or copied images. COUNCIL MINUTES AUGUST 12, 2002 City Clerk Blair advised currently, the City's existing copy -only machine generates a volume of approximately 31,500 images per month, at a cost per image of .0132. It is not known exactly how may images per month the new scanning unit will reduce the volume on the current machine, but it is expected to extend the life of the existing copying and printing machines. City Clerk Blair indicated maintenance is typically performed on a quarterly basis. Because it is difficult to estimate volume at this point, the vendor, Coordinated Business Systems, is willing to provide the City with a full service maintenance agreement for the first quarter (through December 2002) for a fee of $300, which is based upon a volume of 30,000 prints and unlimited scanned images. After that time, usage would be evaluated and estimated based upon the quoted per -image rates. City Clerk Blair stated staff recommends this be a cash purchas financed arrangement. Although the vendor does provide lease financing, the rate of interest does not appear to make this an a ther than a lease agreement or ents, and on occasion provides ternative at this time. City Clerk Blair indicated Resolution No. 02-94 approves t urc ase and designates the funding source for this purchase. The final dollar amount will b n •n the quotation provided to City Council at the August 8, 2002 work session, plus tax, Ingle quarterly maintenance agreement (through December 2002), less any discounts whic . be gotiated. City Clerk Blair advised staff recommends adoesolution No. 02-94, Approving the Purchase of Scanner and Designating Fundin Councilmember Carlson moved to adop®esol► ion No. 02-94, Approving the Purchase of Scanner and Designating Funding Source. C er Dahl seconded the motion. Motion carried unanimousl Resolution No. 02-94 can be e ' ity Clerk's office. Consider Approval for 2003 N h Metro Telecommunications Commission Budget, Linda Waite Smith, City Administrator Waite Smith advised, as a member of the North Metro Telecommunications Commission, the Lino Lakes City Council is required to act on the Commission and Media Center budgets. City Administrator Waite Smith indicated the Commission's operating budget for 2003 is proposed at $358,410. This is a decrease of $107,767 under the 2002 budget. The 2002 budget was significantly higher than the 2003 budget due to the costs associated with the formal franchise renewal process. City Administrator Waite Smith stated the Media Center's proposed budget is $900,546.00. This budget is composed of operating expenditures totaling $549,346 and capital expenditures of $351,200. In addition to the budget, the Operating Committee (City Administrators of the seven member cities) has also proposed an increase in the subscriber's monthly Public, Education and 10 COUNCIL MINUTES „' "" AUGUST 12, 2002 Government (PEG) fee from $2.38/mo. to $2.45/mo. The Memorandum of Understanding between the member cities and AT&T Broadband allows for an annual cost of living increase in the PEG fee. The seven -cent increase represents a 2.8 percent CPI average. The increased funding is necessary for the Media Center to meet facility and equipment goals over the next five years. The Telecommunication Commission is recommending the increase in the PEG fee. City Administrator Waite Smith advised City staff recommends approval of the Cable Commission Budget, Media Center Budget, and the increase to the PEG Fee to $2.45/mo. Councilmember O'Donnell questioned what the Media Center's budget was for 2002. City Administrator Waite Smith stated that the Media Center's budget for 2002 was $465,492. Councilmember Carlson noted the proposed North Metro Telecommunications Budget documentation materials indicated a possible new building for 2003. She ques``ed what would happen with the funds if the new building is not constructed. City Administrator Waite Smith indicated those funds canned for anything other than a new building or remodeling an existing building. Councilmember O'Donnell moved to approve the Ca and the increase to the PEG Fee to $2.45/mo. Co em er Dahl seconded the motion. fission Budget, Media Center Budget, Motion carried unanimously. PUBLIC SAFETY DEPARTME O ° : DAVE PECCHIA Consideration of Resoluti -8' ticepting Donation from VFW Post No. 6583 for School Bus Patrol Transportation, ` . ° ,;� erg ant Rausch, Sergeant Rausch advised the VFW Post No. 6583 has donated $326.25 to the Lino Lakes Police Department to be used for the Rice Lake Elementary School Safety Patrol rogram. The monies will be used for bus transportation to the Mall of America for the patrol recognition day. Sergeant Rausch advised City staff recommends adoption of Resolution No. 02-84, Accepting Donation from VFW Post No. 6583 for School Bus Patrol Transportation. Councilmember Dahl moved to adopt Resolution No. 02-84, Accepting Donation from VFW Post No. 6583 for School Bus Patrol Transportation. Councilmember Carlson seconded the motion. Motion carried unanimously. Resolution No. 02-84 can be found in the City Clerk's office. 11 COUNCIL MINUTES AUGUST 12, 2002 Consideration of Resolution No. 02-83, Accepting Donation from Ladies Auxiliary for School Bus Patrol Transportation, LLPD, Sergeant Rausch, Sergeant Rausch advised the Ladies Auxiliary VFW Post No. 6583 has donated $326.25 to the Lino Lakes Police Department to be used for the Rice Lake Elementary School Safety Patrol program. The monies will be used for bus transportation to the Mall of America for the patrol recognition day. Sergeant Rausch advised City staff recommends adoption of Resolution No. 02-83, Accepting Donation from Ladies Auxiliary for School Bus Patrol Transportation. Councilmember Reinert moved to adopt Resolution No. 02-83, Accepting Donation from Ladies Auxiliary for School Bus Patrol Transportation. Councilmember O'Donnell seconded the motion. Motion carried unanimously. Resolution No. 02-83 can be found in the City Clerk's office. Consideration of Resolution No. 02-85, Accepting Dona ino Lakes Lions Club for Safety Equipment, LLPD, Sergeant Rausch, Sergeant RazF ' h a wised the Lino Lakes Lions Club has donated $750.00 to the Lino Lakes Police Departme ed to purchase needed emergency equipment for the Department's motorcycle. The Li $ Lions Club is aware of the need for this equipment and has donated $750.00 for the cost of ees s emergency equipment. The purpose of Resolution No. 02-85 is to publicly thank the Line Lions Club for their generous donation. Sergeant Rausch advised City staff recomme doption of Resolution No. 02-85, Accepting Donation from Lino Lakes Lions Club for ipment. Councilmember Carlson moved to aution No. 02-85, Accepting Donation from Lino Lakes Lions Club for Safety Equipment. y e =r Dahl seconded the motion. Councilmember Carlson exon to all three organizations for their donations. Motion carried unanimously. Resolution No. 02-85 can be found in the City Clerk's office. PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER Consideration of Receiving Bids and Awarding Birch Park Trail Project, Rick DeGardner, Public Services Director DeGardner advised this trail project is located at the end of Trapper's Crossing Court in the Trapper's Crossing development and will provide direct access to Birch Park. The project includes the installation of approximately 315 feet of timber boardwalk, and a timber staircase including planters and concrete pavers. Park maintenance staff will be taking care of all landscaping. 12 COUNCIL MINUTES AUGUST 12, 2002 Public Services Director DeGardner indicated project manuals were sent to eight contractors. Sealed bids were opened on July 2, 2002. Two bids were received with Global Specialty Contractors, Inc. being the lowest responsible bidder at a base bid of $106,632. Public Services Director DeGardner indicated the low bid was higher than anticipated. He and Mr. Richard Gray, Landscape Architect of TKDA have reviewed this issue and have looked at several options including whether to modify the bid proposal, re -bid the project, or to accept the low bid. They considered modifying several line items, such as omitting the load testing of piers and omitting the grouting of pier shafts. Several substitutes, such as using poured concrete rather than pavers on the stairs and open areas, were considered. However, the identified cost savings are marginal and will detract from the aesthetics of the project and its longevity. After considering several options, he was recommending that the City proceed with the project and award the bid to Global Specialty Contractors, Inc. with a base bid amount of $106,632. Public Services Director DeGardner advised funding for this pro This project was approved by the City Council as a component o 2002 goals, totaling $75,000. Proceeding with the project w $60,000 of undesignated park dedication funds for the Birc the Dedicated Parks Fund. k Board's 1996, 2001 and esignating an additional ail project. Public Services Director DeGardner indicated at the 2002 Park Board meeting, the Park Board recommended designating the necessary par + -dica r funds and proceeding with this project. The scheduled final completion date for 's p ect is October 31, 2002. Public Services Director DeGardner advised bids and award the Birch Park Trail Proje the amount of $106,632. Councilmember O'Donnell moved Global Specialty Contractors, Inc. wi Reinert seconded the motio staff recommends that the City Council receive the Specialty Contractors, Inc. with a base bid in Motion carried unanimously. e t ids and award the Birch Park Trail Project to e bid in the amount of $106,632. Councilmember Consideration of Receiving Bids and Awarding Highland Meadows Park Development — Phase 1 Project, Rick DeGardner, Public Services Director DeGardner advised Highland Meadows Park is a four -acre park located at 624 Ario Lane and will primarily serve the residents of the Highland Meadows Additions, Bluebill Ponds, Mar Don Acres and the Twilight Acres developments. This park was master planned earlier this year with input from neighboring residents at two master planning meetings. A copy of the master plan is attached. Public Services Director DeGardner indicated the Phase One Project consists of the removal of plant material, general earthwork, installation of trails, asphalt paving for the 1/2 court basketball court, concrete walks and play area curbing. Thirteen project manuals were sent out. Only one bid was submitted. The bids were publicly opened on August 8, 2002 at City Hall as follows: 13 COUNCIL MINUTES AUGUST 12, 2002 Base Bid Alternate Bid Glenn Rehbein Excavating, Inc. $89,385.00 $20,000 Public Services Director DeGardner indicated since the engineer's estimate was $88,350, and because Glenn Rehbein Excavating, Inc. is a local, reputable company, staff is recommending receiving the bid and awarding the Highland Meadows Park Development Phase 1 Project to Glenn Rehbein Excavating, Inc. with a base bid in the amount of $89,385.00. Public Services Director DeGardner advised funding for this project is the Dedicated Parks Fund. The development of Highland Meadows Park was a component of the Park Board's 2002 Goals totaling $199,200. This amount consists of park dedication dollars derived from the following: Bluebill Ponds Development $81,075 Highland Meadows West - 3rd Addition $94,725 VFW Donations for Playground Equipment $23,400 Public Services Director DeGardner advised City staffreco bids and award the Highland Meadows Park Development Excavating, Inc. with a base bid in the amount of $89,38: Councilmember Reinert moved to receive the bids Development Phase 1 Project to Glenn Rehbein $89,385.00. Councilmember Dahl seconded Motion carried unanimously. t the City Council receive the Project to Glenn Rehbein the Highland Meadows Park g, Inc. with a base bid in the amount of Consideration of Receiving Bids a g Highland Meadows Park Development — Landscape Improvements, Rick er.'blic Services Director DeGardner advised the Landscape Improvements project or w 4 d eadows Park consists of furnishing and planting 40 trees, 71 shrubs, and 39 per a _ 1 sand planting beds will have six inches of shredded hardwood mulch. Several na a ze`s area around the perimeter of the park will consist of various types of seed mixtures including mesic prairie, wet-mesic prairie, and savanna. The Environmental Board has reviewed the landscap g plan for the Highland Meadows Park Project and concurs with the proposed plantings and seed mixtures. Public Services Director DeGardner indicated 14 sets of quote packages were sent out. The bid opening was conducted on August 8, 2002. Two bids were submitted as follows: Hoffman & McNamara MNLand, Inc. $42,616.00 $68,625.00 Public Services Director DeGardner advised City staff recommends that the City Council receive the bids and award the Highland Meadows Park Development — Landscaping Project to Hoffman & McNamara with a base bid in the amount of $42,616.00. As with the previous agenda item, the funding source for this project is the Dedicated Parks Fund. 14 COUNCIL MINUTES AUGUST 12, 2002 Councilmember Dahl moved to receive the bids and award the Highland Meadows Park Development — Landscaping Project to Hoffman & McNamara with a base bid in the amount of $42,616.00. Councilmember Carlson seconded the motion. Motion carried unanimously. Mayor Bergeson called for a brief recess at 7:57 p.m. The meeting was reconvened at 8:04 p.m. COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MIKE GROCHALA Spirit Hills Commercial Development, Cindy Sherman (NAC) 1. Consideration of FIRST Reading of Ordinance No. 2, Rezoning to GB/PDO 2. Consideration of Resolution No. 02-88, Approving Sit man ' $ ilding Plans Ms. Sherman advised Rockne Goertz has submitted an ap • 1 Conditional Use Permit (CUP) and Rezoning to allow th center at the northwest corner of Ware Road and Birc plat will be required and an existing drainage and u development will need to be vacated. The final p City Council review and approval. The applic Companies as Village Hills. Ms. Sherman presented a map from the areas, the original preliminary plat pr Ms. Sherman indicated the City's use. The site's present R-1 request is to rezone the site to the site with shared access and king. or Site and Building Plan review, ent of a neighborhood business Prior to development of the site a final ent platted with the Spirit Hills he easement vacation are both subject to reviously submitted by Glenn Rehbein ensive Plan depicting the subject and surrounding mitted and the currently proposed site plan. ensive Plan guides the subject property for commercial tion is not consistent with this land use designation. The us ess with a PDO overlay to allow multiple buildings on Ms. Sherman presented the existing and proposed land use designation and zoning. She noted the existing land use of the properties to the north, east and west is residential, with the property to the south undeveloped agriculture. The guided land use for the properties to the west and south is commercial and the north and east remain residential. The proposed development has been found to meet all of the lot and building performance standards for properties in the GB, General Business District, including exceeding the requirement for 35 percent green space with a PDO. Ms. Sherman indicated the applicant is proposing to construct three buildings and a canopy for gas islands totaling 30,266 square feet. This breaks down to building A at 13,720 square feet, building B at 6,440 square feet, building C at 7,606 square feet, plus the canopy is 2,500 square feet in size. The buildings are generally designed with peaked roofs with focus features at selected ends of the buildings. The highest points of the building measure approximately 28 feet in heights and conform 15 COUNCIL MINUTES AUGUST 12, 2002 with the maximum 45 -foot height requirement imposed in the GB District. The buildings are proposed to be finished with rock face block and stucco (EIFS) sign banding and accents. Standing seam metal roof at varying heights will be the roofing materials. The proposed mix of materials conform to the standards in Section 3, Subdivision 4.B of the City code. Ms. Sherman indicated the site plan does illustrate exterior trash handling areas. According to Section 3, Subdivision 4.G of the ordinance, all refuse and recyclable materials must be stored within the principal building or within an accessory structure (within a side or rear yard) that is totally screened from eye level view from neighboring uses and public right-of-way. The applicant is aware of the provision and has placed the enclosures upon the site plan. There are now two 10 -foot by 10 - foot enclosures with brick walls and gates. The first enclosure is located behind Building A along the western lot line. The second enclosure belonging to Building B (the bank) is located in the southwest corner of the lot along Birch Street, this is not permitted. The enclosure for Building B may be better suited if placed behind the building along the western lot line a from Birch Street. Both enclosures will be surrounded by landscaping to soften the look . u enclosure. The plan states that waste for Building C will be stored within the building. Ms. Sherman indicated signage on the site is proposed to storefronts. Signage is governed by the City's sign ordi signs will be reviewed with the sign permit applicatio the ordinance in regard to sign type, size and locati Ms. Sherman indicated the proposed landscapi of City code. The proposed Amur Maples ha Landscaping, in the form of deciduous or property line. Ms. Sherman advised a total 136 o this will be a multi -tenant building, calls for 138 stalls includin with a pervious Netlawn turf. requirements while reducing th storm water run-off. Five handi These have been provided. ual letters mounted over the equires a separate permit. All ust satisfy applicable requirements of s been submitted and meets the requirements een replaced with less invasive species. trees, should be extended along the west stalls are required for the proposed use. Because parking ratio has been applied. The applicant's plan eas. Thirty-six spaces are proposed to be constructed of ' e Netlawn allows the applicant to satisfy parking site's impervious surface area and maximizing on-site infiltration of p parking stalls are required, one of which must be van accessible. Ms. Sherman indicated the subject property meets all of the standards for access and traffic circulations. Two access points into the site are proposed. The northern access utilizes the existing Ware Road/Ware Circle intersection. The southern access is located approximately 220 feet north of the Ware Road/Birch Street intersection. The City Engineer has indicated that the proposed development will necessitate the need for a right -turn lane from Ware Road onto Birch Street. Staff has evaluated this requirement in conjunction with the proposed extension of Ware Road to Hodgson Road. A five-foot concrete sidewalk is proposed along Ware Rod, extending from Birch Street to Sioux Lane, to facilitate pedestrian access to the site. Maintenance of the sidewalk shall be the responsibility of the commercial development. A connection to a future trail along Birch Street is also proposed on the plan. 16 COUNCIL MINUTES AUGUST 12, 2002 Ms. Sherman indicated a lighting plan has been submitted for review. The ordinance provides for maximum lighting levels of one -foot candle at the street and 0.4 when casting lighting onto a residential property. Because of the proximity to residential uses, the type of fixture will be critical. The ordinance requires that light sources be hooded or controlled. The fixture proposed is decorative, round cutoff luminaries that has the option of a solid dome or glow dome. Staff believes all of the lights should include a solid dome. No specific lighting type has been provided for under the canopy. Lighting under the canopy shall be designed with completely recessed lighting and lot lighting on the canopy sides. Ms. Sherman advised the grading, drainage and utility plans have been received and all are subject to the City Engineer's comment dated July 3, 2002. All standard easements are to be dedicated with the final plat. There is an existing drainage and utility easement to be vacated that was previously platted with the Spirit Hills subdivision; this shall be completed prior e issuance of a building permit. Ms. Sherman indicated park dedication has not previously been • on this parcel. As a result, the proposed final plat will be subject to park dedication re.u= For commercial development, a park dedication of $2,175.00 per acres is required. The 1¢ : incl `_. es 3.75 acres, which requires a park dedication of $8,156.25, to be paid prior to recordi h plat. Ms. Sherman advised the development is intended ®. a use for retail and service uses consistent with the GB District. Three uses proposed on the . lan lude a day care facility, motor fuel station (convenience store) and bank with drive-thru, ires a conditional use permit. Approval of these uses are included as part of the PDO ap al but are identified here for clarity in what will be permitted. The Planning and Zoning Boar 'e the criteria for recommending a conditional use permit and has addressed those criteria, ultin m a favorable recommendation. Ms. Sherman indicated the Enviro « ` : o eviewed the proposed development on April 24, 2002 and recommended approval. 3 mments were attached to the staff report and, where applicable, have been Inco • a oto s port. Ms. Sherman advised the Rice eek Watershed District granted a Table With Authorization For Administration Action on Febru 27, 2002, pending resolution of Wetland Conservation Act issues. The applicant is proposing to fill 8,000 square feet of existing wetland on the site. 3,041 square feet is proposed to be mitigated on-site. The applicant is currently working with the Rice Creek Watershed District to satisfy the remaining mitigation requirements through a comprehensive drainage plan for the site, future Ware Road extension and surrounding properties. The wetland delineations have been approved and Rice Creek Watershed District has agreed to work with the applicant to create the best solution for wetland impacts and protection. No permit for the work at Spirit Hills will be issued until the overall impacts are addressed during the Ware Road permitting process. Ms. Sherman indicated a copy of the application has been submitted to Anoka County for review. Their comments will need to be incorporated into the site design. Dedication of access control, along 17 COUNCIL MINUTES AUGUST 12, 2002 Birch Street, to Anoka County should be shown on the final plat. It is anticipated that improvements to the Ware Road/Birch Street intersection, including turn lanes, will be required. Ms. Sherman advised, prior to the commencement of any site work, the applicant will be required to enter into a performance agreement with the City and post all the necessary securities required by said agreement. Ms. Sherman advised the Planning and Zoning Board reviewed the application at their July meeting and they recommended approval with the following conditions: Approval of rezoning the site to GB, General Business, and approval of the PDO overlay subject to the following conditions: 1. The site and buildings shall be developed as out a d on the plans dated March 4, 2002 and last revised June 12, 2002. 2. A sidewalk shall be installed along the fronta by the commercial development. 3. The PDO shall include the conditional (convenience store), bank drive - Section 7, Subdivision 3, H(2), H( Ordinance. Road and shall be maintained its for the motor fuel station day e subject to the requirements of (11), respectively of the Lino Lakes Zoning B. Site and Building Plan approval to_ ITconstruction of 30,266 square feet in three buildings and canopy as configu on site plan dated and received June 14, 2002, subject to the following conditions: 1. All refuse and recyc within an ac eye level view terials shall be stored within the principal building or within a side or rear yard) that is totally screened from ghoring uses and public right-of-ways. All signs shall be reviewed with the sign permit application and shall be required to meet the applicable requirements of the ordinance. 3. Light fixture design is a solid dome variety only and under -canopy lighting shall be submitted and subject to staff approval. 4. The submitted erosion and grading plan shall be revised to incorporate the City Engineer's comments dated July 3, 2002. The submitted utility plan shall be revised to incorporate the City Engineers' comments dated July 3, 2002. Stop signs shall be installed and maintained at the access points with the public road. 18 COUNCIL MINUTES AUGUST 12, 2002 7. The Rice Creek Watershed District issues a permit to allow the development proposal and conditions required by it are fulfilled. 8. A Watershed District permit is received prior to City building permit issuance. 9. A final plat and vacation of easements shall be submitted and approved by the City. The plat shall also include dedication of access control, along Birch Street, to Anoka County. 10. Prior to the commencement of any site work, the applicant enters into performance agreement with the City and post all the necessary securities required by it. 11. No exterior audio system associated with the sit 12. Limited hours of operations from 5:00 a.m. to 11 13. Subject to Anoka County traffic approval. t lane shall be installed on southbound Ware Road at the Birch Stre t on. 14. The Netlawn spaces are noted and 15. CEPTED review. 16. Additional trees shall be i g the west property line, subject to review by City staff. Councilmember Carlson questione w ere ; a condition to add landscaping along the west property edge, when the neighborhoo xpressed a concern for the view of the site from the east and the north. Community s ctor Grochala explained this had been a recommendation of City staf us er had been no landscaping proposed along the western edge. He indicated the zoning the property to the west of the subject site is zoned R-1 and the City ordinance requires a commercial evelopment to provide landscaping along edges adjacent to residential property. He noted that this recommendation had predated the neighborhood concerns that were expressed during the Planning and Zoning Board meeting. Councilmember Carlson noted page four of the staff report discussed the 36 Netlawn turf parking spaces. She questioned where the Netlawn parking spaces were proposed to be located and how much of the site is included in the green space requirement. Ms. Sherman showed the locations of the Netlawn parking spaces, which were to be located along the edges of the property so that they are the last parking spaces used. Councilmember Carlson questioned where the other green spaces on the site were proposed, in addition to the Netlawn parking spaces. Ms. Sherman showed on the landscape plan the proposed green spaces, which included the boulevard area. 19 COUNCIL MINUTES AUGUST 12, 2002 Councilmember Carlson questioned whether the Netlawn parking spaces were considered part of the 36 percent of green space. Ms. Sherman stated this was not the case. Councilmember O'Donnell questioned whether the landscaping on the eastern edge was entirely located in the outlot area. The applicant indicted the intent was to wait until the connection is made to the lift station. Councilmember O'Donnell questioned the type of trees that would be used in the outlot area. The applicant stated maple trees would be planted in that area. O'Donnell stated he has received telephone calls from residents concerned about the safety of the proposed gas station. He indicated during their recent work session the City Council was presented with information on how the proposed gas station would be co cted and asked that information on how the developer intends to ensure this gas station will be safe . vided at this time. The applicant stated the requirements of the Environmental regard to the construction of new gas stations and their inset gas tanks are continuously monitored to ensure there are occur, the Netlawn areas would absorb and contain Agency are very stringent with are monitored. Additionally, the He indicated if a gas spill did d this area would then be cut out. Community Development Director Grochala add are many regulations for gas stations. He indicated, per the City Fire Chief, the new gas s : - ouble-walled with monitors installed between the two walls to detect any leakage. °{`q s itionally, he indicated there are above ground measures to avoid spills, such as automati - • :'. He indicated the canopy will also help to eliminate concern for contamination by -ven g storm water from running through the gas pump area. He stated in the event of a minorbent material would be sprayed over the area, which would then be swept up and mope di a�s ed of. Councilmember Carlson rec nage will flow to the west with this development and questioned, if there was a gas a Auld e fuel flow to the west as well and away from the existing homes. She asked the applican` o address the possibility of groundwater contamination. The applicant indicated the storm wa ~r drainage will drain to the northwest, toward Rice Creek. Councilmember Carlson indicated when she first moved to Lino Lakes in 1973 there had been arr old service station in that area and she questioned whether those old tanks had been removed. The applicant responded affirmatively. Councilmember Reinert requested confirmation that the proposed rezoning would apply only to the subject acreage. Ms. Sherman stated this was correct. Councilmember Reinert questioned whether another convenience store was needed in Lino Lakes in this location. He questioned what other uses had been considered for this site and what had led to the decision to propose a convenience store. 20 COUNCIL MINUTES AUGUST 12, 2002 The applicant indicated the building proposed for a convenience store would be a large space and only four gas pumps were proposed. He indicated there would be low emphasis on the gas pump portion of the business and a larger emphasis on the convenience store portion, which would actually serve more as a grocery store than a convenience store. He felt this would be a convenient location for the local residents when needing to make last-minute trips to the store. The applicant stated the leasing agent had indicated convenience stores are a big pull and that this would be a prime location for this type of service. He added when the properties within the development were sold, the new homeowners were informed that this would be a commercial development and this information had been included in the brochure for the residential development. He indicated the other proposed use, a day care facility, is another big need. The applicant did not anticipate that this development would create any new traffic, rather he expected that the residents living in the area would be the prim atrons of these services. He felt that a convenience store with a gas station is needed in this area. Councilmember Dahl noted the letter from the Police Dep indicated the most obvious concern with this development minimize the risk of property and personal injury accide Birch Street and Ware Road a controlled intersection. reconstruction of Birch Street a number of resident co convenience store or gas station on this site. Councilmember Dahl noted the Planning an much larger than most convenience stores that this will actually be more of a groce likely help out a number of families i deal more traffic. She expressed c this site to drop off and pick up their idea but without controlled Street she was concern that the area were not being prepare stated she did not want any acci ded in the agenda packet the traffic and the only way to w - e to make the intersection of dicated during the discussions on the forward and stated they do not want a ng Board had indicated the proposed building was the applicant had stated this was due to the fact She acknowledged that the proposed day care will ding community, however, it will also add a great when parents will be making two trips each day to he agreed the construction of a sidewalk is a good are Road and Birch Street and Highway 49 and Birch pm'nt was moving forward too quickly. She felt the roads in to accommodate the traffic generated by this development. She is to occur because of this fact. Councilmember Dahl stated she was not opposed to the development, however, she would like safety to be addressed first. She noted the Planning and Zoning Board had suggested that a stop sign be added and questioned whether this would be possible. She noted the speed limit on Birch Street is 50 miles per hour and traffic travels very fast on this road. Community Development Director stated the intersection of Ware Road and Birch Street could be controlled with either four-way stop signs or traffic signals. He anticipated that traffic signals would likely be the preferred method of traffic control, however, he indicated at this point the intersection does not justify traffic signals. He stated Anoka County has been asked to evaluate this intersection within their Capital Improvement Program. 21 COUNCIL -MINUTES AUGUST 12, 2002 Community Development Director Grochala anticipated that this development would service the existing traffic in the area and likely eliminate trips elsewhere in the City to other convenience stores. He acknowledged that there will be traffic concerns on Birch Street and consideration may have to be given to widening the road. He noted one recommended condition was for the construction of a right - turn lane on Ware Road. Councilmember Reinert stated this subject site is only one piece of the proposed commercial property in the area, which includes six acres of the Miller property. He felt a number of issues have not been addressed and he proposed that the City Council have a comprehensive discussion on how the entire area should be developed versus allowing the piece meal development of the commercial properties. He stated he was not comfortable with voting on this development this evening and noted the Council had just received the agenda packet information last Wednesday. He stated he would prefer to examine the bigger picture in order to determine the proper development of the entire area and to address the traffic concerns. Mayor Bergeson indicated City staff has made recommendation the City Council needs to take action on. He requested resp suggestion. motions this evening, which uncilmember Reinert's Councilmember Carlson agreed with Councilmember, and noted some pieces of information are missing at this point, such as the report from Co on the traffic issues. Mayor Bergeson felt that it may be possible to however, he did not anticipate that this devel Street or the intersection, because there is Councilmember Reinert's suggestion, ent would change according to what is done to Birch t -of -way available. Councilmember Dahl respectfully di. ef`ti' ' Mayor Bergeson. She noted the earlier issue of something that had been promised rest is t years ago that had not been followed through with. She agreed that the City Coun not at this point have all the necessary information to make a proper decision. Sh a right -turn lane on Ware Road will be enough to address the traffic situation. on -'d what the time limit is at this point to make a decision and whether or not this item could continued. Community Development Director Grochala indicated the applicant has submitted a 60 -day extension to the review time limit, however, the applicant had hoped to commence with this project this year. Councilmember Dahl stated she understood the desires of the applicant but she would prefer to tread slowly with this development. She indicted it is not the responsibility of the City Council to make decisions according to the construction season. She was in favor of discussing this development at a Council work session so the Council has all the answers they need to make an informed decision. Councilmember O'Donnell stated he too supported further discussions on this development. The applicant questioned whether the City Council was considering an additional couple of weeks or months to make a decision. Councilmember Reinert stated the Council has another work session 22 COUNCIL MINUTES AUGUST 12, 2002 prior to the next regular Council meeting and he expected this item could be tabled to the next regular meeting. The applicant supported tabling this item to the next regular meeting so that the Councilmembers are all comfortable with the proposal. Councilmember Carlson expressed concern that a response be received from Anoka County on the traffic issues. Community Development Director Grochala indicated City staff has been attempting to schedule a meeting with Anoka County representatives for three months. Mayor Bergeson stated the City Council received the minutes of the Planning and Zoning Board meeting minutes, which included the comments from that public hearing. He offered to take limited comments at this time from the public and asked that the individual with a prepared presentation speak first. Sharon Madine, resident of the Spirit Hills development, agreed Hills were aware that this site would be developed as a retai development having access on Ware Road and pointed out when walking to school. t of the residents of Spirit e expressed concern for the is the path the local children take Ms. Madine noted the applicant had indicated that the area, however, she stated the development wo neighborhood. Greg Nault stated he is a 22 year resident Ware Road south of Birch Street has a 3 he questioned how this intersection c consideration. Mayor Bergeson stated Ci ment will not generate new traffic in enerating in and out traffic in the residential end of Ware Road. He indicated the existing fset from the new Ware Road extension. Therefore, trolled and he asked if this has been taken into Mr. Nault noted there are a n assured that the newer gas tanks unreasonable. er of private wells in this area and, although the residents have been e better, he felt having gas tanks within 200 feet of a well was Mark Peterson, 6501 Boca Drive North, stated he has lived in this location for 22 years. He stated he moved to Lino Lakes to escape the City but now the City is coming to him. He noted traffic controls have been proposed at Birch Street and Ware Road and questioned whether this will cause the traffic on Birch Street to back up to his road. Mr. Peterson stated his primary concern was that the proposed gas tanks would be located within 50 feet of a well. He questioned, if the gas tanks are indeed as safe as the applicant has indicated, would the City of Lino Lakes guarantee the residents that if there is contamination of the wells they will hook the residents up to City water at no charge. 23 COUNCIL MINUTES AUGUST 12, 2002 Mr. Peterson noted City staff's presentation had indicated that the subject site is surrounded by residentially zoned property and he questioned why a convenience store would be located in the middle of a residential area. He indicted that all the residents who moved into this area were aware that they would have to travel some distance to reach a store. Mr. Peterson indicted the residents of this area had been assured by the developer one and one-half years ago that there would be no gas station in this development. He felt a better use of this property would be the construction of town homes to the front of the property and, if a gas station is needed, it should be located at the corner of Hodgson Road and Birch Street. Leslie Ridley stated she was aware that this site would be developed with commercial businesses, however, it was her understanding that the access would be off Birch Street. She indicated she has children who play near Ware Road and she was concerned for their safety. Mr. Jerold, a resident of Spirit Hills development, expressed con this area who walk and ride bicycles in this area. He stated that traffic and noted the day care will have additional traffic wit their children. He indicated the intersection of Ware Road p.m. and he believed this development would make this the gas station at the intersection of County Road J felt this development would be the same. He indic miles of Spirit Hills and another one is not neede Mr. Jerold stated this development would bri environmental and visual. He acknowled sprawl but he moved to this area due to without traffic concerns. He also ex the property values of the area. Mr. Jerold noted there were unnecessary traffic. He felt children to cross the street. He on this proposed development residents and he hoped that a mutual agreement will be reached. or the safety of the children in lopment will generate more opping off and picking up h Street is difficult now at 5:00 n even more difficult. He noted son Road, which is very busy, and he e many other gas stations within two our new forms of pollution to the area, light, noise, s nearly impossible these days to avoid urban and the desire to raise his children in an area ncern for the effect this development would have on are Road to Hodgson Road, which will add more wil be needed at Sioux Lane and Ware Road in order for the as pleased that the City Council was open for additional discussion he asked that the Council heed the comments and concerns of the A resident named Paul, of Spirit Hills, expressed concern for the traffic that would be generated by the extension of Ware Road. He indicated at this point there are traffic delays in the area and people attempt to take short cuts to avoid these delays. He felt that with this development there will be a tremendous amount of traffic on Ware Road. He was also concerned about fumes from the gas station. He stated when he moved to this area he had been aware that the subject site would be developed, but it was his understanding that this would be a strip mall. He stated he was also concerned for the possible contamination of the wells in the area. Marty Boeckman stated he lives less than one-half mile from this subject site and he agreed with the comments made this evening. He indicted the residential area along Birch Street is a bedroom 24 COUNCIL MINUTES AUGUST 12, 2002 community and he could not see the need for another convenience store in this location. He noted all the residents of this neighborhood drive by other convenience stores on their way home. He felt a convenience store in this area would ruin the appearance of the neighborhood and he urged the City Council to ask themselves why they would allow this to happen. Bill Reise, Sioux Court, agreed with the comments made thus far. He recognized the importance of allowing a property owner to develop their property. However, he stated when making a decision on what uses are appropriate adjacent to a residential neighborhood, there must be a balance between the desires of one individual and a whole host of others who also have important interests. He noted the concerns for safety and property values and he urged the City Council to ask themselves what uses are appropriate. He felt that a gas station and convenience store that will generate a large amount of traffic would not be appropriate and would be out of place in this area. A resident named Carrie, of Spirit Hills, stated she was very co neighborhood. She noted all the children who live in the Spirit Elementary School by way of Ware Road to Birch Street. She f have to resort to driving their children to school. She stated soon be walking and learning to ride a bicycle. She was co venture out onto Ware Road and she was concerned abo in this area. Carrie indicated when moving to this neighborho be developed with a retail development, howe retail uses would be proposed. She stated ha likely have reconsidered moving to this n Lino Lakes in general, but she expresse and beauty of the neighborhood due bargained for when moving to this development would have on the prop lues. ed about the safety of this evelopment walk to Rice Lake ents of this area should not ne-month old baby who will that her child will eventually unt of traffic that will be generated ad been informed that the subject site would not been informed of exactly what types of e known what the proposed uses would be she would d. She stated she loves this area and the City of that this development will disturb the peacefulness and fumes. She stated this was not what she had d she too was concerned about the affect this Mayor Bergeson closed the nil g pu.'ic comments. Mayor Bergeson noted City st. ` as provided the City Council with a recommendation regarding this proposal and there has been a suggestion to reconsider this proposal at a later date. The applicant pointed out that this development plan had been submitted last November, prior to any of the homes in Spirit Hills being sold. He felt that the residents of this neighborhood are likely very intelligent and, if he was to spend a few hundred thousand dollars on a home, he would know exactly what the future plans are for the neighborhood. He stated the plans for this subject site have been known for a long time and he did not have a great deal of sympathy for the residents. He noted the construction of a bike path on the east side of Ware Road would eliminate some of the concerns expressed about additional traffic. Councilmember Reinert moved to table consideration of the FIRST reading of Ordinance No. 08-02, rezoning to GB/PDO, and Resolution No. 02-88, Approving Site Plan and Building Plans for the 25 COUNCIL MINUTES AUGUST 12, 2002 Spirit Hills Commercial Development, to the Monday, August 26, 2002, regular City Council meeting. Councilmember Dahl seconded the motion. Motion carried unanimously. Councilmember Carlson noted the City's Comprehensive Plan has a policy section, which was approved by the City Council in June of 2001, and she had marked the sections she felt related to this development proposal, which she reviewed. She noted this site has 8,000 square feet of wetland and the applicant was proposing to mitigate on-site 3,041 square feet of the wetland. She indicted according to the City's requirement for 2:1 replacement, this replacement should be 16,000 square feet. She questioned whether this would occur in the area of the subject site. Councilmember Carlson noted the City's Comprehensive Plan requires infrastructure for the new development to be financed by the developer. She indicated th ty needs to know what Anoka County will require with regard to the roads in this area and how F. improvements will be paid for. Councilmember Carlson noted the City's Comprehensive PI setbacks and buffering for new commercial developments a noted that the property across Birch Street from the prop that the City Council should consider how this entire s the requirements for to residential neighborhoods. She ill be developed and she agreed uld be dealt with. Councilmember Carlson expressed concern for w b e City would be putting the best development possible on this site to serve theaE +od and whether or not another gas station will be proposed across the street. Councilmember Carlson noted the co including, "This makes the intersecti dangerous", and, "Now add the ad Center. Motorists no doubt will be Birch Street." She noted th hour traffic. e Lino Lakes Police Department's memorandum, Road and Birch Street extremely busy and potentially hat will be generated by the Spirit Hills Commercial hances that they normally would not, to gain access to area are already having to take chances during rush- Councilmember Carlson stated, . d the City Council taken action on this proposal this evening, because of the road issues that need to be resolved, she would not have been able to vote in favor of the proposal. She noted in order to grant a conditional use permit there are number of criteria that must be met, as follows: • "Will not be detrimental to or endanger the public health, safety, comfort, convenience or general welfare of the neighborhood or the City." Councilmember Carlson believed this proposed development would create a more dangerous situation and facts are required on what improvements are to be made to the intersection. • "Will be served adequately by essential public facilities and services, including street..." 26 COUNCIL MINUTES AUGUST 12, 2002 Councilmember Carlson did not believe this development will meet this requirement. • "Will not create excessive additional requirements at public cost for public facilities and services..." Councilmember Carlson indicated the ability to meet this requirement was unknown at this time. "Will have vehicular approaches to the property which are so designed as not to create traffic congestion or an interference with traffic on surrounding public thoroughfares." Councilmember Carlson expressed concern that this requirement will not be met either. Mayor Bergeson stated he was surprised the City even has a Planning and Zoning Board since all these issues had been included as part of their recommendatio questioned whether the City Council should throw out that recommendation and begin the pr •, • ver again. Mayor Bergeson asked the Councilmembers if they had an eeded staff to consider between now and the City Council work session. Councilmember Carlson requested information from .: County regarding the traffic concerns. Mayor Bergeson requested information on the loc=tion • the wells in the area. He found it difficult to believe there is a well within 50 feet of the s erty. Councilmember Dahl noted the memoran received a lighting plan for the complex this information is needed it be provi e Police Department indicated they had unable to read the lighting values. She asked that if Councilmember O'Donnell requeste.•=. ation on how the offset in the alignment of Ware Road will be addressed. Councilmember Reinert recalle a.. at this alignment was to be readjusted when the development of this site was proposed. Councilmember O'Donnell questioned whether Ms. Sherman will be available to attend the City Council Work Session. Ms. Sherman responded affirmatively. Consideration of Resolution No. 02-87, Approving Final Plat for Royal Pines, Michael Grochala — Community Development Director Grochala advised Royal Pines is a 13 -lot single-family residential development on the northeast corner of 12th Avenue and Holly Drive. The City Council approved the preliminary plat with Resolution No. 01-120 in August 2001. At that time, the project was owned by Land Holding Group. The project has since been purchased by K -G Development. The change in ownership resulted in postponement of final plat approval for several months. The City's requirements now have been fulfilled and the project is ready for approval. 27 COUNCIL MINUTES AUGUST 12, 2002 Community Development Director Grochala indicated the City has several requirements for final plat approval: 1. Final plat must substantially conform to approved preliminary plat. 2. Development agreement, including financial securities. 3. Title information approved by City Attorney. 4. Conditions of approval (preliminary plat approval) must be met. Community Development Director Grochala indicated the submitted final plat conforms to the preliminary plat. The development agreement was completed and site work is underway. The City Attorney has reviewed the title. The conditions of approval ar 6 er completed or addressed in the development agreement. Community Development Director Grochala advised City stends the adoption of Resolution No. 02-87, Final Plat, Royal Pines K -G Develop Councilmember Dahl indicated she has received tel with concerns about drainage issues. She question with this plat due to the property being handled b indicated the grading plan has not changed and, Councilmember Reinert asked if the City City Engineer Studenski responded affi Councilmember Reinert moved to Councilmember Carlson secondedon. Motion carried unanimously. Resolution No. 02-87 can be found in the City Clerk's office. lls regarding Holly Drive and the trail he any of the grading plans have changed developer. City Engineer Studenski rmance with the preliminary plat. as an "as -built" for the final grading approval. n No. 02-87, Approving Final Plat for Royal Pines. PUBLIC HEARING — 21st Avenue Improvement Project, Jim Studenski— City Engineer Studenski advised at the March 12, 2001 City Council meeting, a study was ordered to evaluate the construction of roadways and storm sewer and the associated costs on 21st Avenue, south of Main Street, and a portion of Northern Lights Boulevard. The feasibility report was presented at the April 23, 2001 Council meeting. The feasibility report was revised on May 29, 2001, by reducing the length of the street improvements on 21St Avenue. City staff has updated the estimated costs and the project timetable for that report. City Engineer Studenski indicated, following the public hearing, City staff will meet with the Centerville staff to further discuss the proposed project and the Joint Powers Agreement (JPA). The 28 COUNCIL MINUTES AUGUST 12, 2002 • revised JPA will be prepared, submitted to Centerville staff for review, then brought to the Lino Lakes City Council for consideration. City Engineer Studenski reviewed the project improvements and the scope of the project, which involved a connection at Main Street to approximately 650 feet south to the three properties on the Centerville side of the road and the property on the Lino Lakes side. City Engineer Studenski indicated the cost of the project will be split in thirds. He indicated the 21St Avenue portion of the project is nearly twice the cost of the Northern Lights Boulevard portion. Through previous discussions with the City of Centerville, the 21st Avenue improvements will be split 50/50. The remainder of the project will be paid by the benefiting properties. City Engineer Studenski noted one affected property owner within this construction area may wish to extend the project on 21st Avenue farther to the south, which w d substantially reduce the amount of assessments by increasing the scope of the project. City Engineer Studenski advised City staff recommends tha `' ouncil close the public hearing for the 21st Avenue Street and Storm Sewer Improvements. Mayor Bergeson asked what the estimated total cost or this project. City Engineer Studenski indicated the estimated total cost of the 21st Avenu . .'ec x'11 be $333,000.00, which will be split 50/50 with the City of Centerville, for a total of $ X66, per City. He added the assessments for the City of Lino Lakes would total $166,500, plus r Northern Lights Boulevard of approximately $166,000. He indicated the tw ties combined would have a grand total of less than $500,000. Mayor Bergeson questioned whether this project were represented this e not be in attendance this evening. regarding his proposal to ex Lakes property owners that would be assessed by gineer Studenski indicated Gerald Rehbein could ted . Rehbein was scheduled to meet with City staff ements to the south. Mayor Bergeson questioned w ` h properties are owned by Mr. Rehbein, which City Engineer Studenski explained. Councilmember Dahl questioned how far to the south would Mr. Rehbein be proposing to extend these improvements. City Engineer Studenski indicated the issue has not been discussed at this level of detail. Mayor Bergeson opened the public hearing at 9:52 p.m. A representative of the Dairy Queen stated this project must be done and, if not, the road will be a mess next year. He noted this road had at one time been blacktop, however, the City of Centerville has allowed it to become a gravel road. 29 COUNCIL MINUTES AUGUST 12, 2002 Joan Tschida stated she was upset by the fact that she had been promised by City staff and the City Councils of both Lino Lakes and Centerville that this project would take place in the fall of 1998. She expressed concern that at this point her business does not have a road and she was also concerned about the increase in cost from 1998 to now. She indicated there is a large pothole at the end of the dirt road and this safety issue needs to be addressed as soon as possible. Councilmember Dahl moved, at 9:56 p.m., to close the public hearing for the 21st Avenue Street and Storm Sewer Improvements. Councilmember O'Donnell seconded the motion. Motion carried unanimously. Mayor Bergeson and the City Engineer reviewed the next steps in this process. Councilmember Carlson requested confirmation that at one poi improvements being extended farther to the south than currently stated this was correct and indicated the length of the project ha project cost. e plans for this project showed the sed. City Engineer Studenski ortened to reduce the overall Community Development Director Grochala further exp proposed in 1998 to extend to Cedar Street. He agree indicated that City staff will continue to move forw stated if one of the property owners wishes to ext will take place at that time. Consideration of Resolution No. 02-90 Lake Drive Street and Utility Improv sealed bids were received and public opening are presented below. City lowest responsible bidder. Contractor Richard Knutson, Inc. S.R. Weidema, Inc. Penn Contracting, Inc. W.B. Miller, Inc. Park Construction Co., Inc. the project had originally been e project had been shortened and s project as currently proposed. He roject, then the process to revise the project gym s Bids and Awarding Contract, West Shadow ents, im Studenski — City Engineer Studenski advised 1:00 p.m. on August 1, 2002. The results of the bid is required to award a construction contract to the Engineer's Estimate Amount of Bid $327,809.05 $401,938.77 $409,752.90 $422,902.15 $427,961.30 $302,663.50 City Engineer Studenski noted the low bid is approximately eight percent over the Engineer's Estimate for this project. A copy of the complete bid tabulation is attached. The City required a water main pipe size increase and an extension as part of the trunk system, at a cost of $8,129.00. The trunk water main area and unit charges for this development are approximately $49,000.00, for a total increase to the trunk fund of approximately $41,000.00. The City required the sanitary sewer to be installed at a greater depth and an extension as part of the trunk system, at a cost of $11,846.00. 30 COUNCIL MINUTES AUGUST 12, 2002 The trunk sanitary sewer area and unit charges for this development are approximately $35,000, for a total increase to the trunk fund of approximately $23,000.00. The remainder of the costs of this project will be recovered through special assessments to the benefiting properties, per the development agreement. City Engineer Studenski indicated the substantial completion date for this project is October 4, 2002, with a final completion date of May 15, 2003. City Engineer Studenski advised City staff recommends the adoption of Resolution No. 02-90, Accepting Bids and Awarding Contract, West Shadow Lake Drive Street and Utility Improvements. Councilmember Carlson asked what the width is of this road. City Engineer Studenski indicated the road is 44 feet wide. Councilmember Reinert moved to adopt Resolution No. 02-90, Contract, West Shadow Lake Drive Street and Utility Improvem seconded the motion. ting Bids and Awarding uncilmember O'Donnell Councilmember Carlson noted she had received a letter concerns for the drainage of this new development. issues, which she has asked the City Engineer to changed. City Engineer Studenski responded affi d Mike Guthmueller expressing cated this letter addressed two specific questioned whether the swale has been Councilmember Carlson suggested that the p rty owners be notified that the grading has been approved. City Engineer Studenski conc Councilmember Carlson indicted an setback of the home next door and City Engineer Studenski indicated of the property owners was the height and the r storm water runoff to run onto their property. dressed these concerns with the property owner. Councilmember Carlson requtlfirmation that the Swale will be located on the adjacent property, not on the Guthmuell 's property. City Engineer Studenski indicated this was correct. Councilmember Carlson requested confirmation that with this new development walk -out basements will be possible, where this was not possible with the development to the north. City Engineer Studenski stated this was correct. Councilmember Dahl questioned whether there will be another swale in this area or whether one swale will accommodate all the new walk -outs. City Engineer Studenski indicated the front of the new homes will drain to the street and the back of the homes will drain to the rear. He noted the swale between the existing and new homes and pointed out that the homes to the south of the existing homes are at a lower elevation. Councilmember Carlson noted this project was scheduled for the spring of 2003 and the end Street improvement project was proposed for the fall. She indicated this will result in the feeding of a 44- 31 COUNCIL MINUTES AUGUST 12, 2002 - foot wide road onto a 26 -foot wide road, which she felt was very unsafe and needed to be addressed as soon as possible. City Engineer Studenski indicated the construction schedule can be adjusted to address this type of concern. Motion carried unanimously. Resolution No. 02-90 can be found in the City Clerk's office. Consideration of Resolution No. 02-91, Rejecting Bids, Black Duck Lift Station, Michael Grochala — Community Development Director Grochala advised the City Council approved the plans and specifications and authorized staff to advertise for bids to reconstruct the Black Duck Lift Station at the June 24, 2002 City Council meeting. Bids were opened ugust 1, 2002 for the project. The Engineer's Estimated construction cost was $321,500.00. Community Development Director Grochala indicated two ceived for the project as follows: Bidder Barbarossa & Sons Lametti & Sons Amount $368,473.0 $387,745 0 Community Development Director Groch Barbarossa & Sons. The bid amount is is a significant increase over what w high bid amounts were a result of t construction season. e low bid of $368,473.00 was received from ately 13 percent over the Engineer's Estimate. This It is likely that the number of bids received and the r conditions experienced during this year's Community Development Di 3 r ice. ch. a advised it is staff's opinion that it would be in the best interest of the City to reject all e bids at this time. City staff would recommend that the project be re -bid early next spring under m e favorable conditions. Community Development Director Grochala advised City staff recommends the adoption of Resolution No. 02-91, Rejecting Bids for the Black Duck Lift Station. Councilmember Dahl recalled the City Council has put this project off in the past due to high bids. She acknowledged that only two bids were received this time, but noted that costs go up each year. She requested confirmation from Community Development Director Grochala whether in his judgment he believed re -bidding this project next spring is a viable option and that the City will likely receive better bids. Community Development Director Grochala stated he and the engineer on this project had both agreed that this was a poor time of the year to request bids and that re -bidding early next year when 32 • COUNCIL MINUTES AUGUST 12, 2002 contractors are seeking work would likely result in better bids being received. He indicated if this is not the case, the City currently has two bids that are very close together to use as a comparison to ensure the best bid is obtained. Councilmember O'Donnell moved to adopt Resolution No. 02-91, Rejecting Bids for the Black Duck Lift Station. Councilmember Dahl seconded the motion. Motion carried unanimously. Resolution No. 02-91 can be found in the City Clerk's office. Consideration of Resolution No. 02-92, Accepting Quotes and Awarding Contract, Holte Pond, Jim Studenski — City Engineer Studenski advised quotes were received and publicly opened on August 6, 2002. The results of the quotes are presented below.ty Council action is required to award a contract to the lowest responsible bidder. Contractor Ro-So Contracting, Inc. Penn Contracting, Inc. W.B. Miller, Inc. City Engineer Studenski indicated this project wa„p. the 2001 Surface Water Management Projects and was separated out due to easemen City Engineer Studenski advised the fund' Management Fund. This fund was esta "administrative, planning, ponding, through assessments to new subdiv utilities. work is provided by the Surface Water 1992 as a revenue source in order to meet the d water quality needs" of the City. It is reimbursed so collected as property owners connect to City In response to Mr. Boeckman i que`'tions, City Engineer Studenski stated access to the area will be through the existing eas ents in place, including the additional easement area acquired from the Holtes. He indicated the co actor will be required to address the underground utilities in the area and any items removed as part of this project, such as property irons, must be replaced. Regarding the pipe itself, the Holtes will be contacted to remove whatever is necessary. Regarding the question of a berm, City Engineer Studenski indicated the pipe will be run through the existing hill and the hill will be graded back to is original contours. Additionally, the pond will be filled to the invert elevation so that it does not continuously hold water. City Engineer Studenski indicated the property owners surrounding this project will be notified of these activities. City Engineer Studenski advised City staff recommends the adoption of Resolution No. 02-92, Accepting Bids and Awarding Contract, West Shadow Lake Drive Street and Utility Improvements. 33 COUNCIL MINUTES AUGUST 12, 2002 Councilmember Carlson asked when this project will begin. City Engineer Studenski anticipated the project would begin within one month, after Mr. Boeckman removes his well. Mr. Boeckman stated it was his intent to remove his well after this work is completed. City Engineer Studenski indicated the understanding has been that the well must be removed in order for the project to begin. He stated the City has done all it can to begin the project. Mr. Boeckman noted the well would not actually be removed, rather it would simply be filled. Therefore, he felt whether or not the well is filled, the project will have to go around the well structure itself. City Engineer Studenski indicated the well must be filled and taken out of service in order to work around the pond. He stated if this is not done, then there could potentially be damage to the well or the service line and other additional issues may aris Mr. Boeckman asked if there was any potential for this project t -=d, such as due to a legal appeal of the easement acquisition. City Attorney Hawkins e City has approved the Condemnation Award and has been granted the necessary Ee Mayor Bergeson asked that Mr. Boeckman be provid er indicating the City's assurance that this project will move forward. City Engineer Stu ' rei ated that the project is contingent upon the removal of Mr. Boeckman's well. Councilmember Dahl moved to adopt Resolu No. 02-92, Accepting Quotes and Awarding Contract, Holte Pond. Councilmember C a�. s onded the motion. Motion carried unanimously. Resolution No. 02-92 can be four i pity lerk's office. Consideration of Resolutio ' 3, uthorizing Execution of Oak Wilt Grant, Michael Grochala — Community Devel o; ment Director Grochala advised funds to assist communities with the control of oak wilt are availa , e through a grant with the Department of Natural Resources. On June 24, 2002, the City Council authorized Staff to apply for grant funds. The Minnesota Department of Natural Resources has approved the grant request for oak wilt assistance for $5,947.00. Community Development Director Grochala advised City staff recommends the adoption of Resolution No. 02-93, Authorizing the City to accept the 2002 Oak Wilt Grant from the Minnesota Department of Natural Resources. Councilmember Reinert moved to adopt Resolution No. 02-93, Authorizing the City to accept the 2002 Oak Wilt Grant from the Minnesota Department of Natural Resources. Councilmember O'Donnell seconded the motion. Motion carried unanimously. 34 • COUNCIL MINUTES AUGUST 12, 2002 Resolution No. 02-93 can be found in the City Clerk's office. UNFINISHED BUSINESS There was no unfinished business to consider. NEW BUSINESS June 25, 2002 Special Council Work Session (Five -Year Financial Plan) Minutes July 2, 3003 City Council Work Session Minutes July 17, 2002 City Council Work Session Minutes July 22, 2002 City Council Special Meeting with Jim Strommen July 22, 2002 City Council Meeting Minutes Councilmember Carlson requested that the July 22, 2 i Council Meeting Minutes be removed from consideration at this time. Regarding the July 2, 2002 City Council Work on page five, second paragraph from the top, developer indicates which road option he • Councilmember O'Donnell noted he work session and suggested that th minutes. Councilmember Carlson mo mutes, Councilmember Carlson requested eend of this sentence be amended to read, "...until the n in attendance during the July 2, 2002 City Council approved separate from the remaining sets of rov='the July 2, 2002 City Council Work Session Minutes, as amended. Councilmember D. seconded the motion. Motion carried 4-0-1, Councilmember O'Donnell abstaining. Councilmember O'Donnell moved to approve the June 25, 2002 Special Council Work Session (Five - Year Financial Plan) Minutes; the July 17, 2002 City Council Work Session Minutes; and the July 22, 2002 City Council Special Meeting with Jim Strommen Minutes, as submitted. Councilmember Reinert seconded the motion. Motion carried unanimously. COMMUNITY CALENDAR AUGUST 13, 2002 THROUGH AUGUST 26, 2002: Wednesday, August 14, 2002, 6:30 p.m., Planning & Zoning Board Meeting 35 COUNCIL MINUTES . AUGUST 12, 2002 Wednesday, August 21, 2002, 5:30 p.m., City Council Work Session Monday, August 26, 2002, 6:30 p.m., City Council Meeting ADJOURN There being no further business, Councilmember O'Donnell moved to adjourn at 10:40 p.m. Councilmember Reinert seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, August 26, 2002. Ann Blair,JCity Clerk Transcribed by: Lori Rolfson TimeSaver Off Site Secretarial, Inc. 36