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HomeMy WebLinkAbout09/04/2002 Council MinutesCITY COUNCIL WORK SESSION SEPTEMBER 4, 2002 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : September 4, 2002 . 5:35 p.m. . 11:26 p.m. : Council Member Dahl, Carlson, O'Donnell, Reinert and Mayor Bergeson : None Staff members present: City Administrator, Linda Waite Smit ommunity Development Director, Michael Grochala; City Engineer, JimSt : ® ski; City Planner, Jeff Smyser; Finance Director, Al Rolek; and Public Servies.# or, Rick DeGardner SPIRIT HILLS COMMERCIAL DEVELOPMENT, �'. AEL GROCHALA, ROCKNE GOERTZ Community Development Director Grochala s meeting to resolve certain issues. A traffic Goertz is present to discuss the traffic stu action on September 23, 2002. is item was tabled at the August 12 s been completed and Mr. Rockne em will appear before the Council for Mr. Rockne Goertz came forward an • - . a company was hired to do a study of current traffic conditions and the anticip , ` . o. ditions after development is completed. Mr. Tony Winnieke c the three intersections th Ware Road and the future distributed and reviewed the traffic study noting ncluded CSAH 49 at CSAH 10, CSAH 10 at tion of CSAH 49 at Ware Road. Based on the site review and 'traffic analysis, the following preliminary recommendations are being made to facilitate the development site and maintain acceptable levels of traffic service: Consider a 100 -foot eastbound left lane at CSAH 10/Ware Road to provide storage for queued vehicles and remove them from the through travel lane, thereby reducing the potential for rear -end collisions. This involves restriping the intersection to facilitate this movement and all lanes of traffic. 2. Consider stripping the existing westbound right shoulder at CSAH 10/ Ware Road to provide a right -turn lane. CITY COUNCIL WORK SESSION SEPTEMBER 4, 2002 3. Discuss with the City of Lino Lakes staff the need for a southbound right turn lane at CSAH 10/Ware Road 4. Discuss with Anoka County and City of Lino Lakes staff the provision of a westbound left -turn lane at CSAH 10/Ware Road. Councilmember O'Donnell suggested stripping a left -turn lane at Hwy 49 and Birch Street. Mayor Bergeson directed staff to discuss that possibility with Anoka County. Community Development Director Grochala read a letter from the County outlining their recommendation for the roadway. Councilmember Carlson requested a copy of the letter from Council directed staff to coordinate with Mr. Winnieke , ► ty regarding a traffic study being done with the addition of a turn lane. Mr. Brad Mateer, Harvard Market, came forward stores in the area of the University of Minnesot the larger store noting he would like to devel also passed around a business breakdown groceries. Councilmember Reinert asked why area and if the store can be devel Mr. Mateer stated there is not en pumps. He stated he be successful in a suburban c ed he owns two mini grocery ed around current pictures of e time of store in Spirit Hills. He 43% of his business is done in s that type of store will work in a suburban the gas pumps. affic to make the store successful without the gas ket to the needs of families and will be Councilmember Carlson ask if he could develop the business without the gas pumps. Mr. Mateer stated he would not even consider developing the store without the gas pumps. Councilmember Carlson stated all the service stations in Lino Lakes are not connected to residential areas. The gas station would be more acceptable if there was some type of divider between the residential area. Mr. Tom Manke came forward and explained the process used for the gas tanks in relation to safety issues. He noted that tanks today contain monitors that check for leaks 24 hours a day. CITY COUNCIL WORK SESSION SEPTEMBER 4, 2002 Councilmember Reinert stated another issue is that one of the entrances is so far into Ware Road. Community Development Director Grochala stated two accesses into the site are needed. The City does not want a staggered entrance on the north end and the south entrance is pushed as far back from Birch Street as possible to avoid stacking. Councilmember Carlson asked what other types of businesses are being proposed on the site. Mr. Goertz stated he has had proposals for a bank with a drive through, two coffee retailers, a liquor store and a day spa. Councilmember Carlson stated the liquor store concerns he «ung with the amount of tobacco sales at the store due to the close proximity of the sc Mr. Mateer stated he has worked very hard in the past feeduce the dependency of the store on tobacco sales. Councilmember O'Donnell asked if there would 1 .si ewalk on Ware Road. Mr. Goertz indicated there will be a sidewalk n o side of Ware Road and he is working with staff to construct a bike path l oto' r side of the roadway. Councilmember Carlson stated it conc at the City has no say over what type of businesses are developed within the Community Development Direated staff needs to know what exactly the concerns of the Council are in 'e.•n w. a ervice station at that site. Councilmember Carlson eni g needs to be addressed before Council takes action on this item. Councilmember Reinert stated he is also concerned about traffic. Mr. William (?), an employee of Glen Rehbein, came forward and reviewed the drainage plan noting no water will cross the roadway. He also reviewed the landscaping plan noting that there will be extensive screening and buffering. Councilmember Carlson suggested a neighborhood meeting be held to address the concerns of the residents. Councilmember O'Donnell inquired about the hours of delivery at the store. CITY COUNCIL WORK SESSION SEPTEMBER 4, 2002 Mr. Mateer advised deliveries are taken between 8:00 a.m. and 1:00 p.m. and no later than 4:00 p.m. He stated he is comfortable with having those hours stated on the conditional use permit. Councilmember O'Donnell asked staff to make a recommendation regarding the delivery hours and include that in the conditional use permit. Community Development Director Grochala advised the Planning and Zoning Board and Environmental Board have reviewed the application and have recommended approval. Ms. Kim (?), Architect for Spirit Hills, presented drawings of the actual building noting it is similar to the Target design. This item will appear on the regular Council agenda Mond. eptember 23, 2002, 6:30 p.m. HOLTE POND UPDATE, JIM STUDENSKI, MICHAEL CHALA City Engineer Studenski advised the Rice Creek Wa approved City's proposed project for the Holte po resolved is what classification of wetland the po criteria for different types of wetland. Mitiga TKDA is having a meeting with RCWD next resolved. trict (RCWD) has e issue that has not yet been . There are different types of wetland is also part of that issue. and hopefully this issue will be Mayor Bergeson stated if the issue i of res lved next week, the City may need to approach the RCWD Board. City Administrator Waite Smi a r. Holte indicated the check was for the wrong amount and would not a E ' . Sta + id call Mr. Holte and advised him the check would be with the Court ° ator. Reimbursement for the appraisal is a separate issue. Mr. Holte did come pick up the check. The City does have a signed receipt from Mr. Holte. Councilmember Carlson stated she is very concerned that the City has gone as far as delivering the check and it is still unknown if the pond is wetland. RCWD needed communication earlier in the process so this situation could have been avoided. Mr. Boeckman, resident, came forward and stated he would like a letter from the City outlining their intent regarding the project. Council directed staff to draft a letter outlining the project. City Engineer Studenski stated there is no issue with the project being completed. 4 CITY COUNCIL WORK SESSION SEPTEMBER 4, 2002 He stated the RCWD is determining what type of wetland the pond is and whether or not it has to be mitigated. Councilmember O'Donnell asked if the City over paid Mr. Holte because the pond is wetland. City Engineer Studenski stated the RCWD is saying the pond used to be a wetland that was altered and the City may have to mitigate it. Councilmember O'Donnell asked why the City is requiring Mr. Boeckman to remove his well before the work on the pond is started. City Engineer Studenski stated the City is trying to avoid Mr. Boeckman's lines being hit with the work on the pond. Mr. Boeckman stated he would rather move his well after the pond is filled in and is willing to take the risk of the lines being hit with the new pipe. He indicated he would sign documentation to that effect. He stated he still has wat sroblems in his basement due to the heavy rain. He noted the RCWD did advised him e City can pump the pond a foot below his basement. City Engineer Studenski stated he would need that docu DNR is also involved with the project. If documents e,.n City will pump more water out of the pond. n from the RCWD. The eived from RCWD, the Community Development Director Grochala a ote . .e project on the pond may not eliminate the water problems in Mr. Boec ement. Mayor Bergeson asked Mr. Boeckm. ey e next Council work session and provide an update on the situation. CSAH 14/8 (MAIN STREET'? CTION STATUS UPDATE, MICHAEL GROCHALA Community Developmen ec Grchala stated the County has been working on where the roadway will be veloped and the EAW process. The majority of the roadway is not within Lino Lakes but e County will want to continue the four -lane highway with a median through Anoka County. Staff needs to know what the Council's issues are with the roadway. Anoka County is looking at 120 feet of right-of-way. City staff has talked to residents at the neighborhood meeting. The roadway is an excellent economic development opportunity for the City of Lino Lakes. Mayor Bergeson stated the roadway should match what the City of Hugo is doing especially if the funding is available. Councilmember O'Donnell stated the City should find out what Centerville would like to see done with the roadway. 5 CITY COUNCIL WORK SESSION SEPTEMBER 4, 2002 Community Development Director Grochala stated this item will be discussed further at the joint meeting on September 12. Councilmember Reinert indicated he would support a four -lane highway up to 35E. Community Development Director Grochala stated the City may also want to look at landscaping in the median. The biggest issue regarding the landscaping is the funding. Mayor Bergeson called for a short break at 8:30 p.m. Mayor Bergeson reconvened the meeting at 8:35 p.m. 2002 REFERENDUM FOR TRAILS/RECREATION COMPLEX LAND, LINDA WAITE SMITH City Administrator Waite Smith advised the issue of a refere up at the budget meeting last week. Staff has not done because the Council was concerned about the school re April referendum for trails was for trail connections are other trails within the City that could also be c direction because action must be taken on Mon November ballot. trails was brought ion for this item . The portion of the un, athletic complex. There ed. Staff needs Council have a referendum on the Public Services Director DeGardner state= e trail component of the past referendum was mainly to provide access to the a plex. Because the athletic complex is not being developed, there are other trai ithi the city may that could be completed if the Council want to have a referend - , , g ted that he believes the trail system at this time is fairly complete. The Compr Par d Trail Plan will be updated next year. It would be better to pursue a trai r dum after that Plan is completed. City Administrator Waite athletic complex land there that issue. vised that if the City wants to issue bonds for the a time restriction. Council direction is needed regarding Finance Director Rolek stated the City has to issue debt by August 1, 2003 and that also requires a referendum. Therefore, the approval of the referendum would have to be added to Monday's regular Council agenda. It was the consensus of the Council that a bond referendum for the athletic complex land will not be added to the regular Council agenda. CITY COUNCIL WORK SESSION SEPTEMBER 4, 2002 COMPREHENSIVE PLAN, GROWTH MANAGEMENT POLICY DISCUSSION, JEFF SMYSER, MICHAEL GROCHALA City Planner Smyser distributed and reviewed a list of points relating to the policy decision regarding Growth Management. Staff asked Council to review the information because decisions are going to have to be made very soon. Mayor Bergeson suggested a special meeting be scheduled to discuss the Growth Management Policy decisions. 2002 REFERENDUM FOR ROAD RECONSTRUCTION, MICHAEL GROCHALA Community Development Director Grochala advised the re ,.cndum for road reconstruction has been an ongoing issue. Work on that issu a started last year. The City needs to take action Monday night if the referendum wi be o s year's ballot. He noted the projects that would be included for year 2003 • 1 he project for 2003 will cost approximately $1.1 million and approximately .1 Ilion in 2004. The City would assess approximately $2,000 per lot for the sproximately $1,000 per lot for sewer, similar to the last road reconstruction p " h If the road reconstruction referendum goes forward, neighborhood meeting- it scheduled in October. Mayor Bergeson suggested the City develo a - otic ystem replacement plan similar to the road reconstruction plan. Community Development Director t : . •= s ated that if sewer and water is included in the referendum more time would It was anticipated that the referendum would only include street and storm se Councilmember Dahl st a is + d about the timing of the referendum due to the slow economy. Mayor Bergeson advised he rconcerned about the City getting too far behind on road reconstruction projects and never being able to catch up. Councilmember Reinert stated this is how the City repairs road. The referendum needs to move forward and if the process fails the City has to rethink how it can fix roads. Councilmember Carlson stated she is concerned about having to make a decision at the last minute. Councilmember Reinert stated that if more preparation time is needed the City should start the process in January and put it on next year's ballot. Councilmember O'Donnell agreed with Councilmember Reinert. CITY COUNCIL WORK SESSION SEPTEMBER 4, 2002 Mayor Bergeson stated he is concerned that if the process is delayed there will be more failing septics. It was the consensus of Council to not add a 2002 road reconstruction referendum on the regular Council agenda Monday night. Mayor Bergeson stated the City does need to write a letter to the residents the projects will affect and advise them the City is beginning the process. FIVE-YEAR PLAN, AL ROLEK Finance Director Rolek stated staff is still looking for direction from the Council regarding the Five -Year Plan. Because the current propose! ' an is already two years behind, staff is recommending the Plan be revised and appro ter this year for 2003- 2007. It is anticipated that the Plan will be completed and a. roved R December. Councilmember Carlson stated she is very concerned th e 'ty is not completing the Plan. Finance Director Rolek stated the Plan will be action is taken in December. o the Council for review before CENTENNIAL UTILITIES LETTE ' DA WAITE SMITH City Administrator Waite Smith dis August 2002 Proposal from Cent to the franchise agreement relat taxes. City Administrator Waite amendment a letter will be attorney. reviewed information regarding the ies. The proposal included two amendments hise fee and a payment in lieu of property that if the Council has no interest in either epared to Centennial Utilities for review by the franchise It was the consensus of Council to refer the letter from Centennial Utilities to the franchise attorney. PROPOSED FIX FOR CIVIC COMPLEX TEMPERATURE PROBLEMS, LINDA WAITE SMITH City Administrator Waite Smith distributed and reviewed information regarding a request to spend $26,000 from the Contingency Fund on measures to improve the air quality at City Hall. Staff has discovered there is a serious problem in the Civic Center Complex, especially in the Early Childhood Center. The problem relates to temperature control and mold. CITY COUNCIL WORK SESSION SEPTEMBER 4, 2002 Staff has discussed whether this issue is a design problem and whether or not the City can seek redress from the architect. Staff believes at best the City has grounds to recover $6,950 for the program control. Staff is requesting authorization to place this item on the regular Council agenda Monday night. The Finance Director recommends the funds be taken from the Capital Improvement Fund (401). It was the consensus of the Council to place this item on the regular Council agenda. Councilmember Carlson stated she concerned that there are other problems with the building that the City is not aware of. City Administrator Waite Smith stated the entire building wore R inspected. Staff can not guarantee there are no other problems with the building. This item will appear on the regular Council agenda Mo y, eptember 9, 2002, 6:30 p.m. City Administrator Waite Smith also distribute emiegarding the Electrical Inspections Contract. Staff is recommending .fie terminate its electrical inspection contract with Ken Peterson. The City can con s ith the State for inspections. Staff is requesting this item be placed on the re genda Monday night. It was the consensus of Council to aectrical Inspections Contract to the Council agenda Monday night. This item will appear on the regu +£ nci agenda Monday, September 9, 2002, 6:30 p.m. REGULAR AGENDA IT . S, SEPTEMBER 9, 2002 Item 4A, Consider Adopting Resolution No. 02 —103, Accepting Anoka County's Design for Reconstructing CSAH 49 from Lake Drive to County Road J — Councilmember O'Donnell and Mayor Bergeson requested this item remain on the regular agenda with the addition of language regarding the 45 mph speed limit. Item 7E, Consideration of Resolution No. 02 —110, Approving Placement of the 2003- 2004 Street Reconstruction Project on the 2002 Election Ballot — This item was removed from the regular Council agenda. Community Calendar — A community gathering on September 11, 2002, 7:00 p.m. at the gymnasium at the Senior High, to commemorate September 11, 2001, was added to the Community Calendar. CITY COUNCIL WORK SESSION SEPTEMBER 4, 2002 The meeting was adjourned at 11:26 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on September 23, 2002 Ann Blair, Cit'w Clerk Jo Berg �n, ayor J Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 10