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HomeMy WebLinkAbout11/20/2002 Council Minutes• • CITY COUNCIL WORK SESSION NOVEMBER 20, 2002 APPROVED CITY OF LINO LAKES MINUTES DATE : November 20, 2002 TIME STARTED : 5:34 p.m. TIME ENDED : 8:25 p.m. MEMBERS PRESENT : Councilmember Dahl, Carlson, O'Donnell, Reinert and Mayor Bergeson MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Community Development Director, Michael Grochala; Finance Director, Al Rolek (part); Economic Development Assistant, Mary Alice Divine (part); and City Engineer, Jim Studenski CSM DEVELOPMENT/DR HORTON PRESENTATION, I -35E DEVELOPMENT, MICHAEL GROCHALA Community Development Director Grochala advised CSM Development and D.R. Horton are present to talk about potential development on the east side of the City along 35E. Mr. Bart Rehbine, developer, came forward and thanked the City Council for the opportunity to speak this evening. He referred to a map pointing out the proposed site for development along 35E and County Road 14. He stated he has looked at the site and how it may be developed. Because of the size of the site, other developers were brought in. The area is 362 acres. He stated he realizes there are major concerns about traffic and infrastructure. The developers do not have a concept plan but would like feedback from the Council. Mr. Matolla, D.R. Horton, distributed and reviewed information that he also presented on the overhead. The packet included information on D.R. Horton, market presence, and metro development. He showed examples of other large developments D.R. Horton has worked on in Lakeville and St. Paul Park. Mr. Mark, Nordland, CSM Development, distributed and reviewed information also. The information included CSM Corporation history, the CSM Corporation Portfolio, and examples of different types of development including lodging, retail and industrial. He noted CSM Development typically owns their developments for the long term. Mr. Matolla reviewed information in relation to the range of uses and planning suggestions for this project. He noted the developers have no preconceived notion about what will be developed and do not yet have a concept plan. He stated he looks forward to working with the City Council and staff on this project. • • CITY COUNCIL WORK SESSION NOVEMBER 20, 2002 APPROVED Mayor Bergeson stated the City has two major commercial areas. One of those areas has been master planned. The commercial area on the east side of the City is not very far along in the planning process. The intent is for staff to work on a master plan for that area. Councilmember Carlson asked Mr. Rehbine to point out the area on the Lino Lakes map and inquired about sewer and water. Mr. Rehbine referred to the map and indicated he has been told the area has been stubbed and will be able to handle this development. Mayor Bergeson advised the Comprehensive Plan indicates some residential development in that area. Community Development Director Grochala stated the land use calls for low and medium density housing, commercial as well as industrial development. He stated staff has discussed the residential unit annual goals of the City with the developers. Staff feels this is an excellent opportunity for the City to get the area master planned. The developers are aware there are transportation issues. The Rice Creek Watershed District may also get involved with the master plan. Councilmember O'Donnell asked if there is the potential for oversaturation of this type of development within the City. Community Development Director Grochala advised this type of development is different than the Village development. Mayor Bergeson stated the interchange in that area is substandard. Master planning the area may move the improvements that are necessary up in terms of priority. FIVE-YEAR FINANCIAL PLAN, AL ROLEK Finance Director Rolek distributed and reviewed a draft of the revised Five Year Plan for years 2003-2007. He noted there are three things overall that change the Plan, including personnel, equipment needs and inflationary figures. Mayor Bergeson stated he does not want the City in a position that it has to hire nine additional employees in the next five years because that is what is in the Plan. Finance Director Rolek advised the Plan is only a concept plan and it does not mean this is what will necessarily happen. The Plan will be reviewed and revised every year. Councilmember Carlson expressed concern that the levy limits may change at some point in the future. Finance Director Rolek advised the City will have to respond to any changes in the levy limits if that happens. Community Development Director Grochala gave an overview of the infrastructure improvements programmed within the City for the next five-year planning period. He noted staff is concerned about the state aid projects and how those funds are being used. CITY COUNCIL WORK SESSION NOVEMBER 20, 2002 APPROVED • Mayor Bergeson advised a discussion needs to be held regarding road reconstruction projects, state aid funding and Charter requirements. • This item will be on the Council work session agenda Wednesday, December 4, 2002, 5:30 p.m. City Administrator Waite Smith advised a draft of the revised Five Year Plan will be sent to the Charter Commission along with a note that the public hearing is scheduled on December 9, 2002. SPIRIT HILLS COMMERCIAL DEVELOPMENT, MICHAEL GROCHALA Community Development Director Grochala advised the City received an e-mail and fax from the County late today. The County has indicated what improvements will be necessary for development in the Spirit Hills commercial development area. He reviewed the necessary improvements noting the County also sent a concept plan. The specific requirements and final concept plan will not be completed by the Council meeting on Monday night. He stated he believes some components have to be put together but the City and developer now have a good base to get the improvements and development done. He indicated Council will have a staff report and recommendation by Friday. Mr. Goertz, developer of Spirit Hills, is willing to put up a letter of credit for all of the improvements adjacent to his site. Councilmember Carlson asked what will happen to the City's property in that area. Community Development Director Grochala advised the Public Works Department has indicated they want to sell that property. Councilmember Carlson stated she is concerned about how much the property is worth and how much the City will be paid for it. Community Development Director Grochala advised staff would like to continue to work with the County and the developers to get the project and improvements done. The staff recommendation will be to approve the rezoning and Spirit Hills development contingent on a letter of credit and a timeline for the improvements. Councilmember Dahl inquired about the history of a traffic signal on Birch and Hodgson. She stated she has documentation indicating the County would put a signal at that intersection. Council directed staff to distribute the staff report, staff recommendation and any other information as soon as possible. Mr. Goertz advised he has all the necessary permits and he would like to start grading as soon as possible. A letter of credit will be submitted for the improvements. This item will appear on the regular Council agenda Monday, November 25, 2002, 6:30 • p.m. • • CITY COUNCIL WORK SESSION NOVEMBER 20, 2002 APPROVED HISTORIC PRESERVATION, COUNCILMEMBER CARLSON Councilmember Carlson advised Mr. Art Hawkins contacted her regarding some historic documents he would like to give to the City. She asked if the City has a safe place to store the documents. City Administrator Waite Smith advised the City does have a file for the historic documents. The City Clerk has already started a file for historic documents and she is continuing to work on this project. The historic documents are very timely because this issue will be addressed in the next Mayor's letter in the newsletter. Mayor Bergeson suggested the City invite Mr. Hawkins to a Council meeting to present the documents. Councilmember Carlson advised she will contact Mr. Hawkins about presenting the documents to the Council. REQUEST FOR OCTOBER 14, 2002 COUNCIL MEETING VIDEO PORTION ON EAGLE BROOK CHURCH, COUNCILMEMBER CARLSON Councilmember Carlson advised she has requested a copy of the video tape from the October 14, 2002, City Council meeting on numerous occasions. To date she has not received a copy of the video tape. City Administrator Waite Smith advised she has discussed this issue with the City Clerk. The City Clerk did make an audio tape and sent an e-mail to ask if that was sufficient. The City Clerk did not realize the tape still needed to be copied. The minute taker did do additional work on that section of the video tape. A verbatim transcript would have cost $550, which is very expensive. Staff is concerned because making a copy of the tape is costly and there is the possibility of not getting the tape back. She stated Councilmember Carlson can pay to have the tape copied or Councilmember Dahl can make a copy if the City will get the tape back. Councilmember Carlson stated she wants a copy of the tape because Councilmember Dahl was told the church had their lawyer present at the meeting. She stated she is concerned about legal action. City Administrator Waite Smith advised Councilmember Dahl can take the tape and make a copy but the City needs the tape back the same day. She asked Councilmember Dahl to let staff know when she wants the tape. DRAFT LETTER OF RECOMMENDATION FOR NATALIE HAAS STEFFEN, LINDA WAITE SMITH City Administrator Waite Smith advised a draft letter of recommendation for Ms. Natalie Haas Steffen for reappointment to the Metropolitan Council was sent to the Council. She asked for direction regarding the letter. • • CITY COUNCIL WORK SESSION NOVEMBER 20, 2002 APPROVED Council directed staff to send the letter of recommendation for Ms. Haas Steffen to the Governor -elect for reappointment to the Metropolitan Council. LETTER FROM CENTENNIAL UTILITIES, LINDA WAITE SMITH City Administrator Waite Smith distributed a copy of the letter of response from Centennial Utilities. BRIEF UPDATE ON STATUS OF MOLD REMEDIATION, LINDA WAITE SMITH City Administrator Waite Smith advised staff is pulling together all the information regarding the mold problem in City Hall and will be meeting with a lawyer. All parties involved will be notified. REGULAR AGENDA, NOVEMBER 25, 2002 Councilmember Carlson advised there was not a quorum at the Steering Committee Meeting. Fire Chief Bennett does have the money for the oxygen tanks. She asked staff to contact him about putting this item on the regular Council agenda. There were no other changes to the regular Council agenda. The meeting was adjourned at 8:25 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on December 9, 2002. Ann Blair, ty Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 5