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HomeMy WebLinkAbout01/22/2003 Council Minutes• CITY COUNCIL WORK SESSION JANUARY 22, 2003 APPROVED CITY OF LINO LAKES MINUTES DATE : January 22, 2003 TIME STARTED : 6:39 p.m. TIME ENDED : 8:49 p.m. MEMBERS PRESENT : Council Member Dahl, Carlson, O'Donnell, Reinert and Mayor Bergeson MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; City Engineer, Jim Studenski (part); Chief of Police, Dave Pecchia (part); City Planner, Jeff Smyser (part); Community Development Director, Michael Grochala (part); and City Clerk, Ann Blair Prior to the regular work session meeting, the Council met at 5:30 p.m. to conduct the annual performance review of City Administrator Linda Waite Smith, which was satisfactory. Comments and input were provided, and it was determined that City Administrator Waite Smith will try to schedule quarterly meetings with the Council for updates on issues affecting the City. The review concluded at approximately 6:30 p.m. and the work session meeting commenced at 6:39 p.m. LIQUOR COMPLIANCE CHECKS UPDATE, CHIEF PECCHIA Chief Pecchia distributed a summary of the liquor compliance checks that have been conducted in the past two years. License holders that failed the recent compliance check include Shirley Kay's and the Legion. Staff is waiting to hear from the City Attorney regarding how the City should proceed. A packet will be put together for the City Council and a hearing will be held. He noted the 49 Club is the only establishment that did not participate in the staff training. Councilmember Carlson asked how the dates for the compliance checks are determined. Chief Pecchia advised the establishments knew about the recent compliance checks. Staff conducts quarterly compliance checks. Councilmember Dahl inquired about the cost to the City for the compliance checks. Chief Pecchia advised the establishments are not charged for the compliance checks. A CSO officer was recently used for the compliance checks and two to three officers accompany those on the compliance checks. • CITY COUNCIL WORK SESSION JANUARY 22, 2003 APPROVED Chief Pecchia advised the liquor license holders are supportive of the staff training and grid. Tobacco compliance checks were also conducted. All license holders passed the tobacco compliance check although Shirley Kay's has a vending machine without a control mechanism. Shirley Kay's will be dealt with independently. ANNUAL APPOINTMENTS FOR COUNCILMEMBERS Mayor Bergeson asked if there are any requested changes to the annual appointments. Councilmember Dahl requested that the Council officially make her the liaison to the Charter Commission. The Council determined Councilmember Dahl will be the official liaison to the Charter Commission and that appointment will be added to the list for approval. Councilmember Dahl advised the Charter Commission will be requesting a joint meeting with the City Council. Councilmember Carlson stated she is developing an interest in the Environmental Board. She stated she does attend the meetings and is quite often asked questions by the Board. She indicated she would like to be a liaison to the Environmental Board. Mayor Bergeson stated he does have a concern for Councilmember's attending meetings and the Board asking questions. The Councilmember's answer may not represent the view of the whole Council. Councilmember O'Donnell stated he has no concern with Councilmember Carlson being the liaison to the Environmental Board. He stated he hopes the Board understands Councilmember Carlson may be answering questions based on her opinion and not the view of the Council. Councilmember Dahl asked if City Administrator Waite Smith would continue to be on the YMCA Board. City Administrator Waite Smith indicated she would continue to serve on the YMCA Board. This item will appear on the regular Council agenda Monday, February 10, 2003, 6:30 p.m. GROWTH MANAGEMENT ORDINANCE, MICHAEL GROCHALA Community Development Director Grochala advised the second reading of the Growth Management Ordinance will take place on Monday night. Some changes have been made to the Village section in regard to the findings. Staff is still working with the City • Attorney on issues within the ordinance. That information will be distributed in the Friday update. • • • CITY COUNCIL WORK SESSION JANUARY 22, 2003 APPROVED Councilmember Carlson stated she does have serious legal concerns with the ordinance and wants to review the information from the City Attorney. Councilmember Carlson stated she is also worried about the 20% figure and if that is a Council prerogative. Councilmember Carlson asked if it is possible to give two years worth of building to a developer at one time. Community Development Director Grochala advised giving a developer two years worth of building at one time is a possibility. Councilmember O'Donnell stated he thought the City would be phasing a lot of development. Community Development Director Grochala stated the City will be phasing lots of projects. It is possible to tweak the process to approve final plats for a phase 1 and phase 2 project in the same year but not allow the permits for phase 2. Councilmember Carlson asked if the Council would be receiving a new copy of the Growth Management Ordinance. Community Development Director Grochala stated that depends on what type of information is received from the City Attorney. Councilmember Carlson stated she is concerned that the City is limiting single-family homes but leaving the door open for multi -use and commercial building. She stated she needs to review the additional language from the City Attorney. Community Development Director Grochala stated the Growth Management Ordinance will allow the City to manage growth at 147 new homes built per year. Mayor Bergeson stated he would like to know the result if the ordinance is challenged and the City does not win the challenge. Community Development Director Grochala stated the biggest concern in relation to the ordinance is the properties that are within the MUSA and want to develop after the City has reached the 147 goal. Mayor Bergeson stated it is important to get the ordinance in place as soon as possible. The ordinance can be amended in the future if necessary. Community Development Director Grochala noted the disagreement is on the numbers in the ordinance, not the ordinance itself. This item will appear on the regular Council agenda Monday, January 27, 2003, 6:30 p.m. SUBDIVISION ORDINANCE, MICHAEL GROCHALA • CITY COUNCIL WORK SESSION JANUARY 22, 2003 APPROVED Community Development Director Grochala advised the Subdivision Ordinance regulates the division of land to create new parcels. Ordinance No. 04 — 03 is the product of a year of work by the citizen task force, City staff, and the planning consultant. The Planning and Zoning Board held a public hearing on this ordinance on August 14, 2002. The City Council received a revised draft, then held a special work session on October 30, 2002 to discuss the draft ordinance and provide guidance to staff on several key issues. Since then, staff has been working on refining numerous aspects of the subdivision process, which will be very important in implementing the growth reduction desired by the community and described in the Comprehensive Plan. The draft under consideration is dated December 19, 2002. Councilmember Carlson asked if the Council will be receiving a new copy of the ordinance. Community Development Director Grochala advised the Council will be receiving a new copy of the zoning ordinance. There is a meeting tomorrow and comments from all City Boards will be distributed in the Friday update. Councilmember Carlson requested another copy of the Subdivision Ordinance. Community Development Director Grochala stated he will have to see if the City Planner has made the changes in the ordinance yet. Councilmember O'Donnell inquired about the Zoning Ordinance and if it covers outdoor storage. Community Development Director Grochala advised there are grounds within the ordinance that cover outdoor storage. Councilmember O'Donnell stated the City needs to make sure the zoning ordinance does cover outdoor storage. ELM STREET/62ND STREET IMPROVEMENT PROJECT, JIM STUDENSKI Community Development Director Grochala advised the Council will have to determine what the City's procedure will be on 62nd Street. There is a meeting with residents regarding this issue tomorrow night. If the project does move forward, the City will need a PCA permit from the Metropolitan Council. The Metropolitan Council will not sign the permit without approval of a Comprehensive Plan amendment. The Council needs to start thinking about how this project will be handled. Mayor Bergeson requested an information sheet with the issues outlined. City Engineer Studenski stated there was another information meeting on Elm Street last night. Fifteen residents attended the meeting. He indicated he believes there is a quiet positive acceptance on what is going to happen on Elm Street. However, the City Attorney has still not received all the information that is needed for the project. No information was presented on sanitary sewer and water. It seems the concerns that were raised at the meeting relate to the assessments. r • CITY COUNCIL WORK SESSION JANUARY 22, 2003 APPROVED Mayor Bergeson inquired about a time frame for making decisions on both projects. City Engineer Studenski advised the only time constraints are self-imposed by the City. Mayor Bergeson requested the Elm Street and 62nd Street improvement projects be placed at the beginning of the next Council work session agenda. Councilmember O'Donnell excused himself from the meeting at 8:23 p.m. PROPOSED CABLE FACILITY, LINDA WAITE SMITH City Administrator Waite Smith advised a memo was previously distributed regarding additional information on the proposed cable facility. The Commission hired a firm to do a need analysis. The cost estimate was based on $100 per square foot, similar to another facility that was built in the Twin Cities last fall. The City of Blaine has agreed to sell the parcel of land to the Commission for the new building. The Blaine City Council has also agreed to the joint powers agreement. The memo also included a list of the member's names from the Commission. The money that now goes for the lease payments would go toward repaying the bond. Revenue projections were very conservative. Heidi Arnson from the Commission is willing to attend a meeting to answer any additional questions from the Council. Councilmember Reinert asked what the new building would cost the City of Lino Lakes. City Administrator Waite Smith advised the Commission would keep a part of the franchise revenue to pay for the bond. The City's return is to ensure residents have cable with good equipment. Blaine and Centerville have already approved the proposal. Spring Lake Park and Ham Lake are expecting the proposal to pass with no problems. The City of Lexington has asked for additional information. She indicated she would check and see where the funds from the Commission are currently going to within the City. Councilmember Reinert asked for information on the financial effect for the City. City Administrator Waite Smith advised the City will be responsible for 16% of the bond. It is possible for other cities to buy out a city if they want out of the agreement. She noted she also has a copy of the needs analysis report if the Council would like to review it. Councilmember Carlson asked for information on whether or not the franchise fee will be going up in the next few years. City Administrator Waite Smith stated the YMCA would like to erect a sign that indicated where the future facility will be built. She asked if the Council is agreeable to that, noting the YMCA will confer with staff regarding sign requirements. The Council indicated they are agreeable to placing a sign at the future site of the YMCA. CITY COUNCIL WORK SESSION JANUARY 22, 2003 APPROVED The Council also determined a vote will be taken at the conclusion of the Board interviews meeting next week. The Council will also include the City Administrator's salary provisions with the other Non -Union Salaries agenda item. REGULAR AGENDA ITEMS, JANUARY 27, 2003 There were no changes to the regular Council agenda. The meeting was adjourned at 8:49 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on March 10, 2003. 0 Ann Blair,( ity Clerk J B- _eson, ayor Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. • 6