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HomeMy WebLinkAbout02/05/2003 Council Minutes• CITY COUNCIL WORK SESSION FEBRUARY 5, 2003 APPROVED CITY OF LINO LAKES MINUTES DATE : February 5, 2003 TIME STARTED : 5:36 p.m. TIME ENDED : 8:28 p.m. MEMBERS PRESENT : Councilmember Dahl, Carlson, O'Donnell, and Mayor Bergeson MEMBERS ABSENT : Reinert Staff members present: Administration Director, Dan Tesch; Community Development Director, Michael Grochala; City Planner, Jeff Smyser; Planning Associate, Tanda Gretz (part); Chief of Police, Dave Pecchia (part); and City Clerk, Arm Blair (part) REQUEST FOR LETTER OF RECOMMENDATION FOR DRAMA FESTIVAL., ANN BLAIR City Clerk Blair distributed a draft letter of recommendation for the Centennial Drama Group. She indicated she would get more specific information on the group's accomplishments and add that to the letter. Administration Director Tesch advised Council that if there are any additions or suggestions for the letter contact City Clerk Blair. City Clerk Blair advised she would have the final draft letter on Monday. DISCUSS ELM STREET AND 62ND STREET RECONSTRUCTION/62ND STREET IMPROVEMENT PROJECT — COMPREHENSIVE PLAN AMENDMENT, MICHAEL GROCHALA Community Development Director Grochala advised the biggest component of the two projects is the Comprehensive Plan Amendment for 62nd Street. He indicated staff met with the Metropolitan Council regarding the process necessary to amend the Comprehensive Plan. Community Development Director Grochala reviewed the background of the project noting the amendment would be to change the zoning for sewer. If the project were to go forward, the City will have to determine how much net acreage would be included. The amendment would have to go through the Planning and Zoning Board and the Metropolitan Council. CITY COUNCIL WORK SESSION FEBRUARY 5, 2003 APPROVED Community Development Director Grochala continued stating the Metropolitan Council's only concern is the City's housing goals. The City must maintain the three units per acres. The City would be extending the MUSA line, which will allow more acreage in the stage 1 development. There are potentially 120 — 160 acres in that area. The question is if the City would use the MUSA bank or get additional MUSA for that area. Councilmember O'Donnell asked if the City would have the opportunity to recover the costs of the road at some point in the future. Community Development Director Grochala advised that development would get that roadway with no assessments. The City may ask for upgrades to the roadway at some point in the future. Community Development Director Grochala advised it is a four to six month process to amend the Comprehensive Plan. Another option is to not put the sewer on that street. The water main would be constructed as a trunk project. The City would then provide stubs for sanitary sewer for future development. Councilmember Carlson stated she is concerned about not taking acres of MUSA out of the bank. She stated she does not feel the City should ask for additional MUSA. Community Development Director Grochala advised that even with additional MUSA, • the City is bound to the 147 homes per year. Community Development Director Grochala stated the majority of the dollars for 62nd Street are from state aid funds, some trunk funds, and surface water management funds. Councilmember O'Donnell asked if the City can do an amendment to the Comprehensive Plan for the sanitary sewer but keep the are in the stage 1 growth. Community Development Director Grochala stated the question is if the City would assess for that. Staff can list out all the issues for the Council and distribute that next week. Mayor Bergeson stated that when the City worked on the Comprehensive Plan, property owners were asked if they wanted in our out of certain growth areas. The City did try to accommodate their requests. The Council now needs to take a position on residents changing their mind in relation to the growth areas. Community Development Director Grochala stated the other alternative is trading off acres for acres that will be developed within the next ten years. Mayor Bergeson stated the Metropolitan Council's position may be counter productive. This is an area where property owner's petitioned against improvements but want the Council to take two actions that will benefit them. • CITY COUNCIL WORK SESSION FEBRUARY 5, 2003 APPROVED Community Development Director Grochala advised staff will put together a cost evaluation for Council to review. He indicated staff does believe the road needs to be built. Councilmember Carlson requested information on the Ware Road project and assessments. DISCUSS ELM STREET IMPROVEMENTS AND ASSESSMENTS, JOHN LANDERS Community Development Director Grochala advised the City is moving forward with the plans and specifications for Elm Street. The City has also purchased a parcel for ponding. A neighborhood meeting was held two weeks ago and it was very positive. The City is moving forward with the entire project. Mr. John Landers, resident of Lino Lakes, came forward and stated he is not against the project. However, is driveway is currently 29 feet long and the City is proposing to cut it down to 23 feet. He indicated at 23 feet his vehicle will be on Elm Street when the plow is on it. He asked the entire Council to come and view the area and suggested the street be moved over. He stated he also heard the City would like to put a trail in and there is just not enough room on that corner. There are also high wires that will have high voltage and will be too close to the house. Mr. Landers continued stating he has a question about the way the City is assessing. It used to be that properties that abut the street get assessed. It seems that now the City is only assessing properties that the driveway comes out on Elm Street. There are four properties that will not be assessed and they are also benefiting from the project. He stated he has concern about the way the City is assessing the properties and how short the driveway will be. He stated that if his driveway is going to be 23 feet, he would prefer that the City just buy him out so he can move. Community Development Director Grochala advised staff felt the most fair and easiest way to assess residents was to assess those that had driveways going out to Elm Street. That way the property owners will not be assessed again when the other street is improved. The City is not done with the design of the roadway but are trying to keep the roadway within the right-of-way. The City will check on the utility issue. Everything will be evaluated as part of the design process. The City would like to develop a trail on the south side of the roadway to there is a trail continuation. Mayor Bergeson asked how Mr. Landers garage got so close to the roadway. • Mr. Landers stated he had starting building the structure and at that time the current building inspector came out and approved the addition. About a year later he received a CITY COUNCIL WORK SESSION FEBRUARY 5, 2003 APPROVED • letter stating the structure was too close to the road and it had to be removed. The City then felt the best way to handle the situation was to grant a variance for the structure. Community Development Director Grochala advised staff will look into all the issues regarding the design of the roadway. Mr. Landers requested a copy of the variance that was granted for the structure. NPDES PERMIT — STORM WATER POLLUTION PREVENTION PLAN, MICHAEL GROCHALA, JIM JACQUES (TKDA) Community Development Director Grochala introduced Mr. Jim Jacques, TKDA. He advised that in compliance with the provisions of the Clean Water Act, as amended, (33 U.S.C. 1251 et seq., 40CFR 122, 123 and 124, as amended, 35 seq.); Minnesota State Chapters 115 and 116, as amended, and Minnesota Rules Chapter 7001, the City needs to submit a Storm Water Pollution Prevention Program satisfying the State of Minnesota's General Permit (MNR580000) requirements authorizing the City's discharge of storm water association with municipal separate storm sewer systems. The City's Storm Water Pollution Prevention Program includes: • 1. The Best Management Practices (BMPs) that will implement for each of the storm water minimum control measures including Public Education & Outreach, Public Involvement Participation, Illicit Discharge Detection & Elimination, Construction Site Runoff Control, Post -Construction Storm Water Management in New/Re Development and Pollution Prevention/Good Housekeeping for Municipal Operations: 2. Measurable goals for each of the BMPs, including, as appropriate, the months and years in which the City will undertake required actions, including interim milestones and frequency of the action in the narrative; 3. Estimated yearly timelines in which the city will implement each BMP; and, 4. Person(s) responsible for implementing and/or coordinating each component of the Phase II Storm Water Program. Mr. Jacques distributed and reviewed a handout regarding the NPDES Phase II Implementation Issues for Cities and Construction Projects. Community Development Director Grochala stated the Rice Creek Watershed District is proposing to take over some of the components of the program. • CITY COUNCIL WORK SESSION FEBRUARY 5, 2003 APPROVED Mr. Jacques stated there is also an annual reporting system within the plan that allows the City to change its goals. Another aspect is that the goal is to get all lakes in Minnesota swimable and fishable. There will be financial issues with that goal. Mayor Bergeson inquired about the ongoing costs for compliance. Mr. Jacques advised that information would be available at a future date. Councilmember O'Donnell asked if the Environmental Board has reviewed the plan. Community Development Director Grochala advised the Environmental Board has not yet reviewed the plan. The Environmental Board will be reviewing the plan as part of the Surface Water Management Plan. This item will appear on the regular Council agenda Monday, February 10, 2003, 6:30 p.m. BILL'S RENTAL, CUP REQUEST, BILL GERSHWIN Planning Associate Gretz advised Mr. Gershwin owns Bill's Rental Center and would like to move it within the City of Lino Lakes. There are problems with exterior storage issues and septic site issues. The Rice Creek Watershed District is requiring a permit so they will also be doing a review. City Planner Smyser advised the only possible solution is to replace the septic system if it does fail the inspection. However, the City does not yet know at this point if there is an alternative site for the septic system. Planning Associate Gretz advised the existing septic is in the rear of the building and that area will be filled in. Mr. Gershwin distributed an outline regarding his requested and the issues. He stated one of the issues is having an alternative site for the septic system. Planning Associate Gretz advised this item will be on the Planning and Zoning Board agenda next week. Mr. Gershwin stated the question is whether the Council will be favorable to a CUP. Also, the lot borders residential so a variance would be necessary. The Comprehensive Plan also indicates a Performance Land Use Area, which prohibits outdoor storage. Planning Associate Gretz advised the Performance Land Use Area was given to two sites within the City because one zoning would not accommodate the property. • Ms. Gershwin stated the definition of outdoor storage specifically prohibits outdoor storage because the equipment is for sale also. CITY COUNCIL WORK SESSION FEBRUARY 5, 2003 APPROVED Mayor Bergeson stated staff must answer the zoning questions and a recommendation needs to be give to Council. If there is a gray area regarding the Performance Land Use Area that should be discussed with the City Attorney. He stated he would prefer to review the request after staff has gone over the application and made a recommendation. The Council will also take into consideration the recommendation from the Planning and Zoning Board. Ms. Gershwin stated he wanted to discuss this with the Council because there are conflicting issues. He stated he wanted a feel for whether or not he should pursue the request. Mayor Bergeson stated the City is making an effort to clean up the City. Therefore, the City would prefer that storage is out of site or behind buildings. Councilmember Carlson stated she believes the septic system is a big issue and does not know if there is a solution. Councilmember O'Donnell stated that if the septic system passes the inspection, he believes an alternate site could be identified. The screening then becomes the big issue and it is possible to work that out. He stated he sees this as an opportunity to upgrade this area of the City. Councilmember Carlson stated that if the issue of the septic system is resolved there is the question of the definition of outdoor storage. She stated staff needs to confer with the City Attorney regarding this issue. This item will appear on the regular Council agenda Monday, February 24, 2003, 6:30 p.m. UPDATE OF EAGLEBROOK CHURCH EAW, JEFF SMYSER City Planner Smyser advised staff is working on the response document that is currently 45 pages long. All comments have been received from interested parties. The main issues are the transportation issues. Staff met with Anoka County Highway Department last week and their issues include access to the site, wider impacts and transportation and access needs for future development. City Planner Smyser noted the EAW is not intended to approve or deny the project. The purpose is to analyze the impacts and seek ways to address them. The City can offer the County site access options that address access issues for future development. The wider impacts may not be solved. One project does not usually solve the wider impact problems. 6 • • CITY COUNCIL WORK SESSION FEBRUARY 5, 2003 APPROVED Mayor Bergeson inquired about the timing of the EAW response. City Planner Smyser advised it is anticipated that the response document will be completed within the next 30 days. Councilmember O'Donnell stated he thought the EAW was to collect facts to determine if an EIS is necessary. He also asked if the application for the project has been submitted. City Planner Smyser advised the sole purpose of the EAW is to determine if an EIS is necessary. The City does not yet have a submitted application for the project. The City could move forward with an EIS before the application is formally submitted. The City does have a lot of information on the project. The Church decided to do an EAW before moving forward. Staff will address as many impacts as possible with the response document. Councilmember Carlson stated she assumes staff is taking a broad view of the environmental and the issues. She stated she is very uncomfortable about not having a submitted application due to legal concerns. City Planner Smyser stated the City will have to make a decision on whether or not an EIS is necessary in a timely manner. An EAW addresses what the developer proposes. If the plans include anything else the EAW is void and another has to be completed. A resident present stated there is no paranoia about future building because the proposed plan enough to deal with. At the first neighborhood meeting some plans were withdrawn because of negative comments. The project has a huge impact and that is what is being talked about. The church presented clearly indicates there will be future expansion. Councilmember Carlson requested copies of all of the comments received by staff. CABLE TV FACILITY, DAN TESCH Administration Director Tesch advised the joint powers agreement for the Cable Commission will be on the Monday night agenda. He asked if there are any questions before a vote is taken on that issue. Administration Director Tesch noted all member cities have to agree on the joint powers agreement. The City of Lino Lakes is the last member city to vote on the agreement. This item will appear on the regular Council agenda Monday, February 10, 2003, 6:30 p.m. COUNCIL EMAIL, DAN TESCH • CITY COUNCIL WORK SESSION FEBRUARY 5, 2003 APPROVED Administration Director Tesch advised he had a request from a resident to email a Councilmember. The City can set up an account for the Council at City Hall to publish that can be accessed from home. Mayor Bergeson asked that if once the mailbox is set up, can emails be forwarded to another address. Administration Director Tesch advised he will look into that and determine if that is possible. Councilmember O'Donnell stated he would prefer his emails be forwarded to another address also. Administration Director Tesch stated he will also have to make sure any responses do not include the address the emails were forwarded to. It was the consensus of Council that mailboxes should be set up the current City Council and future City Council's at City Hall. REGULAR AGENDA, FEBRUARY 10, 2003 There were no changes to the regular Council agenda. Mayor Bergeson advised that he, Councilmember Carlson and Community Development Director met with the County last evening regarding transportation issues. The two main issues were the Vikings stadium and transportation. Three of the four possible sites for a new stadium would have huge impacts on Lino Lakes. The concept is a stadium, practice facility and corporate offices combined with other commercial projects. Mayor Bergeson continued stating it was indicated that the information will be made public in approximately two weeks. Most of the discussion regarding transportation involved the east side of the City. There was also some discussion about Lake Drive and Main Street. Community Development Director Grochala advised classifications of highways will be changed due to growth and the availability of funds. Administration Director Grochala advised the City of Hugo would like to schedule another Tri -City meeting on March 20, 2003. The meeting was adjourned at 8:28 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on March 10, 2003. Ann Blair(5ity Clerk Joh'Berg -_'on, ayor 8 CITY COUNCIL WORK SESSION FEBRUARY 5, 2003 APPROVED • Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. • •