HomeMy WebLinkAbout03/24/2003 Council MinutesAPPROVED
1 CITY OF LINO LAKES
• 2 MINUTES
3
4
5 DATE : March 24, 2003
6 TIME STARTED : 6:30 P.M.
7 TIME ENDED : 7:46 P.M.
8 MEMBERS PRESENT : Councilmembers Carlson, Dahl, O'Donnell,
9 and Mayor Bergeson
10 MEMBERS ABSENT : Councilmember Reinert
11
12 Staff members present: City Administrator, Linda Waite Smith; City Clerk, Ann Blair; City
13 Engineer, Jim Studenski; City Planner Jeff Smyser, Director of Finance, Al Rolek; Director of Public
14 Safety, Rick DeGardner (part); and City Attorney, Bill Hawkins.
15
16 SETTING THE AGENDA
17
18 Mayor Bergeson noted that Item 1C, Consider Approval of Application for Exempt Permit,
19 Northwest Family YMCA Raffle, has been added. He asked that it be handled separately from Items
20 lA and 1B.
21
22 The agenda was approved as amended.
23
24 CONSENT AGENDA
25
26 Councilmember Carlson moved to approve the Consent Agenda, Items 1A and 1B, as submitted.
27 Councilmember O'Donnell seconded the motion.
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29 Motion carried unanimously.
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31 Councilmember O'Donnell explained that several teams have joined together to raise funds for Lino
32 Lakes, including the YMCA. He indicated a Polaris four -wheeler has been donated and will be
33 raffled off to raise funds. He indicated that tickets can be purchased at the Elementary School
34 Carnival, and various other locations through June.
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36 Councilmember Dahl moved to approve the Consent Agenda Item 1 C, as submitted. Councilmember
37 Reinert seconded the motion.
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39 Motion carried unanimously.
40
41 ITEM ACTION
42
43 A. CONSIDERATION OF EXPENDITURES:
44
45 i) March 24, 2003 (Check No. 67642 —
46 67775, $440,552.65). Approved
•47
48 ii) Centennial Fire District (Check No. 13697 —
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APPROVED
49 13717, $8,704.50) Approved
• 50
51 B. Consider Approval of Application for Exempt Permit, St. Joseph Catholic Church
52
53 C. Consider Approval of Application for Exempt Permit, Northwest Family YMCA Raffle
54
55 OPEN MIKE
56
57 A. ACE Solid Waste Donation, Friends of the Park
58
59 Mr. Marty Aseleson indicated he was here with Friends of the Park to receive a donation from ACE
60 Solid Waste. He stated that in working with the people at ACE he really gets the feeling they want to
61 be a part of the city. He indicated they are always part of the spring clean-up the city conducts and
62 the haul away all of the collections, as well as participating in other volunteer projects.
63
64 Ms. Julie Rosenberg indicated that on behalf of ACE Solid Waste she was pleased to present a check
65 for $470.00 for 2002. Mr. Pat Huelman from Friends of the Park thanked ACE for the donation to
66 help augment their funds for park equipment and expressed his appreciation for all their help.
67
68 B. Quad Cities Police Department Proposal, Linda Waite Smith
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70 City Administrator Waite Smith indicated she was here with the Administrators from Lexington,
71 Circle Pines and Centerville to present information for a Quad Cities Police Department to the
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72 Council and to introduce the idea to the public. She stated there will be a public hearing on this
73 matter on April 14, with discussion at the Council Work Session on April 9, and they are hoping a
74 decision will be made on whether to move forward with this idea. She introduced Mike Delmont
75 from Lexington, Jim Keinath from Circle Pines and Kim Moore -Sykes from Centerville.
76
77 Mr. Delmont indicated his part of this presentation was to correct some erroneous information the
78 Council may have heard. He stated the City Administrators are not promoting a joint Police
79 Department, they have simply put together information for each of the four City Councils, but no
80 proposal has been made as the newspaper article indicated. He stated a joint Police Department will
81 not save $550,000 for each city, but from the information they have gathered would save that amount
82 overall. He indicated it will be up to the Councils to review the information and they may wish to
83 change some of the formulas, which would change the savings amount as well.
84
85 Mr. Keinath explained the formulas, stating that a number of factors could be included; however the
86 Administrators chose Part 1 and 2 crimes, population, and valuation to determine which percent each
87 city will pay. He indicated the recommendation per capita was $130.00, which was used to determine
88 the budget. He advised that on the draft budget, they did not start with the number of staff, but rather
89 took the available money and subtracted the known expenses, then used the remaining dollars for
90 staff. He stated the balance between community service officers and sworn officers would need to be
91 determined. He indicated there were some changes since the Council last saw the budget, and this
92 was just to give the Council and the public a general sense of their thoughts. He stated the next
93 spreadsheet is revenue, which would be available to the department to provide services.
94
•
95 Councilmember Carlson stated the draft budget does not reflect savings realized if Centennial Lakes
96 Police doesn't have to fund a new building. Mr. Keinath explained that if other cities were to
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97 continue their own services they would need additional facilities and would have to fund with bonds
• 98 or some other means of capital. He stated that is not reflected on the budget as it is not money they
99 are spending now or are likely to spend in the near future.
100
101 City Administrator Waite Smith indicated the Lino Lakes Police Department represents one-third of
102 the Civic Center complex that was completed in 1999. She explained that the department planned for
103 expansion at the time of construction, realizing there was still a lot of development possible in Lino
104 Lakes. She reviewed a blueprint of the department space, noting the department has their own
105 entrance. She indicated they currently have two clerks; however there is space for five, as well as a
106 classroom and training room that could be used for additional staff as needed. She explained they
107 have lockers for 40 male officers and20 female lockers next door. She pointed out the property room,
108 indicating it is small as the property is auctioned off quarterly, and demonstrated the sally port
109 location for bringing in those in custody. She explained that they currently have 10 workstations,
110 which could accommodate 30 officers in a 24 hour period. She stated that this provides the Council
111 with an idea of how the space they already have could accommodate a larger department.
112
113 Ms. Moore -Sykes indicated she was here to present the administrative aspects of the proposal. She
114 stated part of the questions dealt with what the name would be, the length of the agreement, etc. She
115 reviewed the Elements of Public Safety Joint Powers Agreements document, noting that the funding
116 formula could be decided by the four cities, and the formula provided by the administrators was only
117 a proposal. She noted they met with a representative of the League of MN Cities, who posed some
118 questions, many which were already addressed in the presentation.
119
al120 City Administrator Waite Smith reiterated there would be a public hearing on Monday, April 14 at
21 6:30, with additional discussion at the City Council Work Session five days before then, on April 9.
122 She added if anyone would like additional information they can contact their City Administrator.
123
124 FINANCE DEPARTMENT REPORT, AL ROLEK
125
126 Consideration of Resolution No. 03-42, Authorizing the Issuance of 2003 Certificates of
127 Indebtedness, Series B, Al Rolek — Finance Director Rolek summarized his report for the Council.
128 He noted Staffs recommendation to adopt this Resolution.
129
130 Councilmember O'Donnell asked if and when the government plans changed or were finalized, if the
131 amounts were different, would there be an option to pay back these certificates sooner. Finance
132 Director Rolek indicated there could be, or another option is if the amount of the cuts differs, the City
133 could keep the funds for future needs.
134
135 Councilmember Carlson stated that in the 2003 levy, this amount was included in the levy, at Finance
136 Director Rolek's recommendation, rather than issuing certificates of indebtedness at that time. She
137 questioned why, when they have already taxed the residents once and have a $400,000 surplus, they
138 would want to do this now. She indicated she is not questioning Staffs recommendation, only
139 looking for a reason.
140
141 Finance Director Rolek indicated Staff looked at many options, but mainly wants to assure they
142 maintain service levels, which requires keeping staff levels where they are also. He indicated the
.43 greatest way to reduce the budget would be to cut staff, however this would reduce service levels as
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144 well. He advised that in response to the governor's proposal, they hoped to use this option to replace
•145 the $500,000 Lino Lakes is losing.
146
147 Councilmember Carlson indicated there is a $400,000 surplus, plus $125,000 in additional funds, and
148 asked if it would not be possible to maintain staff levels without approving this. Finance Director
149 Rolek indicated that depends on the City's desire to reduce their reserves. He stated they did
150 recommend use of about $100,000 in reserve funds, and could propose more, but that would affect
151 their ability to fund future endeavors.
152
153 Councilmember Dahl asked for a clarification of the $400,000 surplus, as she was not at the work
154 session for the discussion. Finance Director Rolek indicated there was a $400,000 surplus from the
155 2002 budget year, some from building permits, but also savings made by a conscious effort by staff to
156 reduce expenses.
157
158 Councilmember Dahl asked if they would be taking anything out of that surplus. Finance Director
159 Rolek indicated they would use $100,000, however it is Staff's recommendation to preserve
160 flexibility for the future, noting there is still another year and possibly an amended State budget still
161 this year to get through.
162
163 Councilmember Carlson indicated that in following up on Councilmember O'Donnell's comments
164 about paying the money back, she understands the reason for flexibility, but would like to see this
165 paid back faster if all the money is not withheld. She would like a statement added that it would be
166 paid back if the City does not lose all of the $500,000. Finance Director Rolek indicated they could
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67 do that, and say if funds are available it would be paid back.
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169 Councilmember Carlson clarified that was not exactly what she said, as the funds would not be
170 available if used somewhere else.
171
172 Councilmember Carlson moved to Approve Resolution No. 03-42 Authorizing the Issuance of 2003
173 Certificates of Indebtedness, Series B, with the addition that if the City should not lose $500,000 in
174 State Aid they will prepay the certificates by the difference of $500,000 and the actual cuts.
175 Councilmember Reinert seconded the motion.
176
177 Motion carried unanimously.
178
179 Resolution No. 03-42 can be found in the City Clerk's office.
180
181 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH
182
183 There was no report.
184
185 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA
186
187 Consider Penalties Relating to Liquor Compliance Checks, Kurt Rausch — Sergeant Rausch
188 indicated that based on the Best Practices Grid and the fact that both bartenders have taken care of
189 their criminal fines, staff recommends a $500 fine with no suspension time.
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APPROVED
191 Councilmember O'Donnell moved to approve the 2003 Liquor Compliance Checks Penalties,
W192 acknowledging findings that there were violations of Lino Lakes City Code by both Shirley Kaye's
193 and the American Legion, and the City will impose the recommendation for fines as outlined in the
194 Best Practices grid. Councilmember Dahl seconded the motion.
195
196 Mayor Bergeson noted there was a hearing earlier today where the Council heard from the bartenders
197 and management of those establishments.
198
199 Motion carried unanimously.
200
201 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER
202
203 Consideration of Resolution No. 03-31, Approving 2003 Park Board Goals, Rick DeGardner -
204 Director of Public Services DeGardner summarized his report, outlining the Park Board goals for
205 2003.
206
207 Councilmember Dahl moved to Adopt Resolution No. 03-31, Approving 2003 Park Board Goals.
208 Councilmember Carlson seconded the motion.
209
210 Councilmember Dahl stated that she and Councilmember Carlson were on a walk and went to
211 Trapper's Crossing and to the boardwalk. She commended Public Service Director DeGardner,
212 indicating the project was very well done.
213
14 Motion carried unanimously.
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216 COMMUNITY DEVELOPMENT DEPARTMENT REPORT
217
218 Consideration of Resolution No. 03-40, Approving Noel Variance, 346 Carl Street, Jeff Smyser
219 - City Planner Smyser presented the staff report, advising that it is Staffs recommendation that the
220 variance be granted. He noted that other variances for the hardship caused by the 7:1 Transition Air
221 Space requirement have been granted, and stated the Planning and Zoning Board recommended
222 approval of the request on March 12, 2003.
223
224 Councilmember O'Donnell moved to adopt Resolution No. 03-40, Approving a Variance Allowing
225 an Airplane Hanger to be located closer to the front lot line than the principle structure for the
226 property located at 346 Carl Street. Councilmember Dahl seconded the motion.
227
228 Motion carried unanimously.
229
230 Resolution No. 03-40 can be found in the City Clerk's office.
231
232 Mayor Bergeson noted a related item, indicating there is another property near this that appears to
233 have a temporary hangar, which does not appear to be a conforming use. He asked that staff
234 investigate.
235
236 Consideration of Resolution No. 03-41, Denying a Variance for the construction of a home
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37 addition 10 feet into the rear yard setback, Jeff Smyser — City Planner Smyser presented his staff
38 report, noting the Staff recommendation to approve the resolution which would deny the variance.
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239
•40 Mayor Bergeson indicated that it appears with a different design, the applicant could add the same
241 amount of square feet without requiring a variance. City Planner Smyser stated that was correct. He
242 indicated staff informed the applicant of this, however he rejected that option.
243
244 Councilmember Reinert moved to approve Resolution No. 03-41 denying a variance for the
245 construction of a home addition 10 feet into the rear yard setback at 153 Parkview Drive, as outlined
246 by Staff. Councilmember Carlson seconded the motion.
247
248 Councilmember Dahl indicated the Mayor brought up a good point. She asked, however, if the space
249 would have been useable in a different configuration, indicating 5 feet by 20 feet is not the same as 10
250 feet by 10 feet in being useable.
251
252 City Planner Smyser indicated the applicant could have up to a 20 foot addition rather than 30 feet.
253
254 Mayor Bergeson stated it was important to note that this was also reviewed by the Planning and
255 Zoning Board, who also recommended denial.
256
257 Motion carried unanimously.
258
259 Resolution No. 03-41 can be found in the City Clerk's office.
260
261 Consideration of Resolution 03-43, Approving Final Payment, Storm Water Cleaning,
.
62 Trapper's Crossing 2°d and 3rd Additions, Jim Studenski — City Engineer Studenski presented the
63 Staff report, adding City staff also cleaned a culvert that was questionable, which will now allow
264 them to monitor the situation to make sure it does not happen again.
265
266 Councilmember Carlson asked if there was likely to be more clean-up at this location, and if so,
267 would the City be able to charge it back to the developer. City Engineer Studenski indicated this
268 property now had a clean slate, and the City now has the capability to track where it comes from in
269 case of future issues.
270
271 Councilmember Dahl asked if this would take care of the rushing water around that area. City
272 Engineer Studenski indicated with the system cleaned, it should. He indicated the system met the
273 standards required, and he believes the issues have been addressed and it will be able to handle it
274 going forward.
275
276 Councilmember Carlson moved to approve Resolution No. 03-43, Approving Final Payment for
277 Storm Sewer Cleaning, Trapper's Crossing 2nd and 3rd Addition to Infratech. Councilmember Dahl
278 seconded the motion.
279
280 Motion carried unanimously.
281
282 Resolution No. 03-43 can be found in the City Clerk's office.
283
284 UNFINISHED BUSINESS
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286 A. Approval of the January 8, 2003 Council Work Session Minutes
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287 B. Approval of the February 24, 2003 City Council Minutes
mpt88
289 The following changes were submitted for the February 24, 2003 minutes:
290 • Page 1, Line 12; Director of Administration, Dan Tesch City Administrator, Linda Waite
291 Smith
292 • Page 11, Line 31; it should not be based on the 10 -unit housing development
293 • Page 11, Line 32; asked if there was some there is past history
294 • Page 11, Line 36; the words "and intersections" wording so they read as follows:
295 • Page 19, Line 32; recommendations, and that service stations not be included in NB
296 • Page 19, Line 33; not be located at certain places. intersections.
297 • Page 20, Line 30, 31; the Environmental Board recommendation that .
298 Economic Development Commission, who turned
299 • Page 20, Line 32; ctc. in a lake protection zone.
300 • Page 22, Line 41, 42; w could again have two gas stations at the same intersection.
301 • Page 24, Line 22; know what the commercial plans
302 • Page 26, Line 36, 37; Ron Dana Skibsted, 6471 Hodgson Road stated she was directly across
303 from the Bruggeman site. He She understands the Environmental Board does not like the
304 proposal. Fie -She realizes it will be
305 • Page 26, Line 39; Highway 46 96 and Highway 49 does not have a gas station and they are
306 always buzzing.
307 • Page 30, Line 12, 13; the section had been stricken originally, but it was decided to keep it in.
308 This section reads:
.09 • Page 33, Line 2; exactly eleven twelve acres,
310 • Page 33, Line 3; eleven one acres,
311 • Page 33, Line 10; stated that was what was -said -before our ordinance had said, and she would
312 suggest we do not change our ordinance.
313 • Page 34, Line 33; and parks it in a rural zone,
314 • Page 34, Line 34; , could be affected also.
315 • Page 34, Line 35, 36; multiple trucks cmploycea to operate next to her
316
317 Councilmember Reinert moved to approve the minutes as amended. Councilmember O'Donnell
318 seconded the motion.
319
320 Motion carried unanimously.
321
322 NEW BUSINESS
323
324 A. Approval of the March 5, 2003 Council Work Session Minutes
325 B. Approval of the March 10, 2003 City Council Minutes
326
327 Councilmember Carlson noted that on the March 10, 2003 City Council minutes, the following
328 change should be made:
329 • Page 12, Line 530; fiv; or six or 50 trucks there,
330
S31 Councilmember O'Donnell moved to approve the minutes from the March 5, 2003 Council Work
32 Session. Councilmember Dahl seconded the motion.
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•34
33
Motion carried unanimously.
335
336 Councilmember Carlson moved to approve the minutes from the March 10, 2003 City Council
337 Meeting. Councilmember Dahl seconded the motion.
338
339 Motion carried 4-0. Councilmember Reinert abstained.
340
341 COMMUNITY CALENDAR March 25, 2003 THROUGH April 14, 2003:
342
343 A) Wednesday, March 26, 2003, 6:30 p.m., Environmental Board Meeting
344 B) Monday, April 7, 2003, 6:30 p.m., Park Board Meeting
345 C) Wednesday, April 9, 2003, 5:30 p.m., City Council Work Session
346 D) Wednesday, April 9, 2003, 6:30 p.m., Planning and Zoning Board Meeting
347 E) Thursday, April 10, 2003, 7:00 p.m., Joint Meeting — City Council and Charter
348 Commission
349 F) Thursday, April 10, 2003, following the Joint Meeting, Charter Commission
350 G) Monday, April 14, 2003, 6:00 p.m., Annual Board of Review
411,51 H) Monday, April 14, 2003, 6:30 p.m., City Council Meeting
352 ADJOURN
353
354 There being no further business, Councilmember O'Donnell moved to adjourn at 7:46 p.m.
355 Councilmember Dahl seconded the motion.
356
357 Motion carried unanimously.
358
359 These minutes were considered and approved at the regular Council Meeting, April 14, 2003, 2003.
360
361
362
363
364 Ann Blai , it
y Clerk Jo laBerg= on, ayor
365
366 Transcribed by:
367 Karen Whaley
368 TimeSaver Off Site Secretarial, Inc.
369