Loading...
HomeMy WebLinkAbout06/04/2003 Council Minutes• • • CITY COUNCIL WORK SESSION JUNE 4, 2003 APPROVED CITY OF LINO LAKES MINUTES DATE : June 4, 2003 TIME STARTED : 5:32 p.m. TIME ENDED : 8:55 p.m. MEMBERS PRESENT : Councilmember O'Donnell, Reinert and Mayor Bergeson MEMBERS ABSENT : Carlson and Dahl Staff members present: City Administrator, Linda Waite Smith; Community Development Director, Michael Grochala; City Engineer, Jim Studenski; Police Sergeant Steve Mortenson (part); Economic Development Assistant, Mary Alice Divine (part); Finance Director, Al Rolek; and City Clerk, Ann Blair (part) APPLICATION FOR COPS IN SCHOOLS GRANT, STEVE MORTENSON Sergeant Mortenson advised the City previously applied for a COPS grant for a school within Lino Lakes. The grant was awarded and the program is going well. The Lino Lakes Elementary School would like to have the same program. They are asking that the City approve a request to submit an application for the COPS in School Grant for Lino Lakes Elementary. Sergeant Mortenson continued indicating the amount of the grant request is $125,000 for a three-year period. Seventy-five percent of the officer's salary will be paid the first year; 50% the second year and 25% the third year. The cost to the City is $7,000 the first year; $18,200 the second year and $27,700 the third year. If the grant is awarded the City cannot let that officer go from the department. Councilmember O'Donnell inquired about the addition of officers within the Five -Year Plan. City Administrator Waite Smith advised the Five -Year Plan calls for one additional officer every year. Councilmember Reinert suggested the City approach the school district about cost- sharing for the program. Sergeant Mortenson advised he could talk to Police Chief Pecchia about approaching the school about cost-sharing. He indicated he can also talk to the principal of the school Councilmember O'Donnell asked if the officer can perform other duties. Sergeant Mortenson advised the officer is available for other services after school hours and during the summer. However, per the grant requirement, the officer must be in the school 75% of the time. Sergeant Mortenson advised an update would be included in the Friday packets. CITY COUNCIL WORK SESSION JUNE 4, 2003 APPROVED • This item will appear on the regular Council agenda Monday, June 9, 2003, 6:30 p.m. • • LINO LAKES SPORTATORIUM, BILL FOGARTY, MICHAEL GROCHALA, MARY ALICE DIVINE Economic Development Assistant Divine advised Mr. Fogarty is proposing the development of a Lino Lakes Sportatorium south of Main Street on 35E. Staff has informed him that the road development will have to be funded by the developer of that site. The proposed dome has a 180 -foot radius and is 90 feet high. It would be used for local athletic uses. On the outside of the dome a restaurant/bar and locker room will be constructed. Mr. Fogarty stated he bought the dome from the City of St. Paul and has been working closely with staff on this project. Mr. Brian Ross, Engineer for the project, stated Mr. Fogarty is agreeing to extending 21' Avenue to Cedar. The upgrades will be constructed to City standards. Cedar will also be upgraded and terminated with a cul-de-sac. Mr. Fogarty is working with the County on other street issues and turn lane requirements. Mr. Fogarty stated he owns the entire 41 acres on that site. He already has ice time leased but that begins in October. He indicated he believes the development team can get the dome constructed by that time. The proposed restaurant is two stories high and will have a separate entrance. The development team does have a site plan. He stated he believes the rest of the site will be developed as light industrial. The proposed dome will require a conditional use permit (CUP) because of the height and commercial use in a light industrial zone. Community Development Director Grochala advised that a dome is not specifically included in the current ordinance. Mr. Brian Robbie, baseball coach, advised the facility would be used for various sports training programs when it is not being used for hockey. Councilmember O'Donnell asked if there is an issue with neighboring residential areas. Economic Development Assistant Divine advised there is very little residential in that area. However, the City may receive complaints because of the height of the dome. The Planning and Zoning Board will review the project when the application is formally submitted. Councilmember Reinert stated his concern is the longevity of the dome itself. He added that if the City allows this dome, other applications for domes will be submitted. Mr. Fogarty advised the City could work a five-year inspection requirement of the dome into the CUP. 2 • • CITY COUNCIL WORK SESSION JUNE 4, 2003 APPROVED 2002 AUDIT REPORT, DARWIN VIKER, LAW Finance Director Rolek distributed the Comprehensive Annual Financial Report and Other Auditor Reports, Year Ended December 2002, prepared by Larson Allen. Mr. Darwin Viker, Larson Allen, reviewed the highlights of the audit report advising that the City's financial position is slightly better than 2001. Mr. Viker noted a certain immaterial instance of noncompliance, and other matters involving the internal control over financial reporting, which was reported to management of the City in a letter dated March 20, 2003. He also reviewed the Other Required Auditor Communications necessary for the audit. Mr. Viker also reviewed some suggestions that could be considered by the City to more efficiently run the City's operations or improve its internal controls. This item will appear on the regular Council agenda Monday, June 9, 2003, 7:30 p.m. BUSINESS SUBSIDY REQUIREMENTS, MICHAEL GROCHALA, MARY ALICE DIVINE Economic Development Assistant Divine advised at the Council meeting Monday night a public hearing will be called for regarding the revision of business subsidy criteria. The EDA will take action on the revision of business subsidy criteria at the June 23, 2003 meeting. Changes include specific wage levels and criteria that cannot be set on a case- by-case basis. New criteria are now needed to reflect recent legislative changes. Economic Development Assistant Divine stated also on the EDA agenda is a public hearing regarding Marmon Keystone. Marmon Keystone was required to create four new jobs paying over $15.00 per hour by June 2003. At this point, only two jobs have been created that pay over $15.00 per hour. The EDA can extend their date for compliance. She read a letter from Marmon Keystone requesting a one-year extension on that requirement. If the EDA does not give them an extension, they will be required to pay back a certain percentage of TIF. Councilmember O'Donnell asked if the requirement could be extended again next year. Economic Development Director Divine advised the development agreement only allows for one extension. Call for Public Hearing, Revision of Business Subsidy Criteria, will appear on the regular Council agenda Monday, June 9, 2003, 7:30 p.m. TIF DISTRICT 1-10, LAKES BUSINESS PARK, MICHAEL GROCHALA AND MARY ALICE DIVINE Economic Development Assistant Divine advised the EDA will be asked for authorization to create a new TIF District 1-10 on June 23, 2003. She referred to a map pointing out the area noting it is currently in TIF District 1-9. Staff is asking for a new CITY COUNCIL WORK SESSION JUNE 4, 2003 APPROVED district because of the significant road improvements that will be necessary on that site • when development occurs. • KELLER VARIANCE, 6206 RED MAPLE LANE, MICHAEL GROCHALA Community Development Director Grochala advised this issue was discussed at the last Council meeting. Mrs. Keller distributed a letter outlining the reason for the variance request. The letter also noted concerns with the City process and rules regarding variance requests. Community Development Director Grochala advised the staff report did include the recommendation for approval from the Planning and Zoning Board. He referred to the Findings of Fact and setback requirements indicating why staff is recommending denial. He read a letter from the City Attorney recommending a condition of approval in regard to the right-of-way. Community Development Director Grochala stated staff is very concerned about the proposed location of the septic system. He read a letter from the installer of the system that indicated a portion of the dike would be in the right-of-way. Therefore, another variance would be necessary. Mrs. Keller stated the current system is not failing but does need to be upgraded. Community Development Director Grochala stated he would be reviewing the location of the septic system with Pete Kluegel tomorrow. The house variance is a non -issue until the septic design issues are resolved. Staff will have a recommendation in the Friday update. The septic variance and house variance are two separate issues. Council can grant the house variance. The applicant will then have to design a septic system that meets all City requirements. This item will appear on the regular Council agenda Monday, June 9, 2003, 7:30 p.m. DRAINAGE ISSUES AT 6514 WHITE OAK LANE, MICHAEL GROCHALA, JIM STUDENSKI Community Development Director Grochala advised the drainage at this site has been an ongoing issue for at least a year. The resident has a transite heating system that is filling up with water. There were ongoing drainage issues with the property. Last fall staff rebuilt the drain tile. The resident believes poor drainage caused his water problems. Staff viewed the property on Tuesday. The heating system is actually lower than some of the drain tile. The resident is requested the City pay for new drain tile and moving the sump pump. Staff does not believe that the City bears responsibility for the water problems. Community Development Director Grochala advised the City Attorney has been very clear about the City not being responsible. The resident has indicated he is going to pursue legal action against the City. CITY COUNCIL WORK SESSION JUNE 4, 2003 APPROVED • Councilmember O'Donnell requested staff look at the level of the pipe vs. the level of the basement. City Administrator Waite Smith advised the City's insurance company would no longer pay any damages for the City if the City is not legally responsible. REGULAR AGENDA, MAY 12, 2003 Item Ii, Consideration of Resolution No. 03 — 82, Declaring Costs to be Assessed, Elm Street Reconstruction Project — this item was removed from the regular agenda. Item Iii, Consideration of Resolution No. 03 — 88, Call for Public Hearing on Proposed Assessments — this item was removed from the regular agenda. There were no other changes to the regular agenda. Councilmember Reinert requested a discussion regarding the quality of water in Lake Reshanau be discussed at a future Council work session. He suggested the possibility of setting up a new tax district for homeowners on the lake to fund the improvement of the water quality. Mayor Bergeson stated he believes the DNR would be willing to test the lake water. • Mayor Bergeson requested a discussion be held regarding the development of storage facilities within the City at a future Council work session. The meeting was adjourned at 8:55 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on June 23, 2003. ty Clerk J s ' i Berg on, ayor Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. • 5