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Home My WebLink About02-09-2015 Council PacketEXPANDED AGENDA CITY COUNCIL AGENDA Monday, February 9, 2015 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Rafferty, Roeser and Stoesz City Administrator: Jeff Karlson CITY COUNCIL MEETING, 6:30 P.M. ➢ Roll Call - Council Members Stoesz, Rafferty, Kusterman, Roeser and Mayor Reinert were present ➢ Pledge of Allegiance ➢ Open Mike / Public Comment - Mike Mooney, 900 Oak Lane, indicated his concern about Item 4B, recommending more time be allowed for firefighters to consider pension transfer options ➢ Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented 1. CONSENT AGENDA A) Consideration of Expenditures: i) February 9, 2015 (Check No. 99716 through 99790) in the amount of $148,513.88; ii) Centennial Fire District (Check No. 6742 through 6760) in the amount of $15,428); B) Consider approval of January 26, 2015 Work Session Minutes C) Consider approval of January 26, 2015 Council Meeting Minutes D) Consider Resolution No. 15-06, Authorizing special event permit for a Snow Golf event at Trappers Bar & Grill on February 28 & March 1, 2015. E) Consider Approving Application for an Excluded Raffle Event for Lino Lakes Elementary School F) Consider approval of January 26, 2015 Closed Council Meeting Minutes Action Taken: Motion by Roeser, seconded by Kusterman, to approve the Consent Agenda, Items 1A through 1E, as presented, was adopted 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Approval of 2015 Non -Union Compensation Plan, Jeff Karlson Council Agenda -2- February 9, 2015 EXPANDED AGENDA Action Taken: Motion by Roeser, seconded by Kusterman, to postpone the matter to the next council meeting, was adopted B) Consider Six -Month Employment Extension for Community Development Intern, Jeff Karlson Action Taken: Motion by Rafferty, seconded by Stoesz, to approve the extension of employment as recommended, was adopted C) Consider Election Judge Salary Plan, Julie Bartell Action Taken: Motion by Roeser, seconded by Rafferty, to approve the plan as presented, was adopted; Kusterman and Stoesz abstained from voting D) Consider Approval of Memorandum of Agreement, Jeff Karlson Action Taken: Motion by Stoesz, seconded by Rafferty, to approve the Memorandum of Agreement as presented, was adopted 4. PUBLIC SAFETY DEPARTMENT REPORT A) Consider Purchase of Fire Apparatus & Fire Rescue Equipment, John Swenson Action Taken: Motion by Roeser, seconded by Kusterman, to approve the purchase of equipment as recommended, was adopted B) Consider Resolution No. 15-18, Supporting September 1, 2015 Deadline for Transfer of Firefighter Service Credits and Pension Assets from Centennial Fire Relief Association to Lino Lakes, John Swenson Action Taken: Motion by Roeser, seconded by Kusterman, to approve Resolution No. 15-18 as presented, was adopted; Staff directed to forward resolution to legislators and other CFD member cities C) Public Safety Department Update, John Swenson 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution No. 15-12, Approving 2015 Environmental Board Goals, Marty Asleson Action Taken: Motion by Roeser, seconded by Kusterman, to approve Resolution No. 15-12 as presented, was adopted B) Consider Resolution No. 15-13, Accepting 2015 Anoka County Recycling and Recycling Enhancement Grants, Marty Asleson Action Taken: Motion by Kusterman, seconded by Rafferty, to approve Resolution No. 15-13 as presented, was adopted Council Agenda -3- February 9, 2015 EXPANDED AGENDA 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Action Taken: Motion by Kusterman, seconded by Roeser, to adjourn at 8:15 p.m. was adopted Community Calendar — A Look Ahead February 9, 2015 through February 23, 2015 4- Wednesday, February 11 Thursday, February 12 4- Monday, February 16 Tues/Wed February 17-18 4- Monday, February 23 Monday, February 23 6:30 pm, Council Chambers 6:30 pm, Community Room CLOSED PRESIDENTS' DAY 6:00 pm, Community Room 6:00 pm, Community Room 6:30 pm, Council Chambers Planning & Zoning Charter Commission Strategic Planning Mtgs. Council Work Session City Council Meeting Updated 02-06-2015 CITY COUNCIL AGENDA Monday, February 9, 2015 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Rafferty, Roeser and Stoesz City Administrator: Jeff Karlson CITY COUNCIL MEETING, 6:30 P.M. ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Open Mike / Public Comment ➢ Setting the Agenda: Addition or deletion of agenda items I. CONSENT AGENDA A) Consideration of Expenditures: i) February 9, 2015 (Check No. 99716 through 99790) in the amount of $148,513.88; ii) Centennial Fire District (Check No. 6742 through 6760) in the amount of $15,428); B) Consider approval of January 26, 2015 Work Session Minutes C) Consider approval of January 26, 2015 Council Meeting Minutes D) Consider Resolution No. 15-06, Authorizing special event permit for a Snow Golf event at Trappers Bar & Grill on February 28 & March 1, 2015. E) Consider Approving Application for an Excluded Raffle Event for Lino Lakes Elementary School F) Consider approval of January 26, 2015 Closed Council Meeting Minutes 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Approval of 2015 Non -Union Compensation Plan, Jeff Karlson B) Consider Six -Month Employment Extension for Community Development Intern, Jeff Karlson C) Consider Election Judge Salary Plan, Julie Bartell D) Consider Approval of Memorandum of Agreement, Jeff Karl son Council Agenda -2- February 9, 2015 4. PUBLIC SAFETY DEPARTMENT REPORT A) Consider Purchase of Fire Apparatus & Fire Rescue Equipment, John Swenson B) Consider Resolution No. 15-18, Supporting September 1, 2015 Deadline for Transfer of Firefighter Service Credits and Pension Assets from Centennial Fire Relief Association to Lino Lakes, John Swenson C) Public Safety Department Update, John Swenson 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) B) Consider Resolution No. 15-12, Approving 2015 Environmental Board Goals, Marty Asleson Consider Resolution No. 15-13, Accepting 2015 Anoka County Recycling and Recycling Enhancement Grants, Marty Asleson 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment f At- Community Calendar — A Look Ahead February 9, 2015 through February 23, 2015 Wednesday, February 11 Thursday, February 12 Monday, February 16 Tues/Wed February 17-18 Monday, February 23 Monday, February 23 6:30 pm, Council Chambers 6:30 pm, Community Room CLOSED PRESIDENTS' DAY 6:00 pm, Community Room 6:00 pm, Community Room 6:30 pm, Council Chambers Planning & Zoning Charter Commission Strategic Planning Mtgs. Council Work Session City Council Meeting Expenditures February 9, 2015 Check #99716 to #99790 S148,513.88 Date: 01/30/2015 Time: 15:1809 City of Lino Lakes FM Entry - Invoice Journal Ranges: Vendor #: (A) Invoice #: (A) Entry Journal #: (r) 12385 - 12398 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Operator: TJT Page: 1 Options: Detail / Summary: s Invoice Status: A # of copies: 1 Sort: a Check Over Expend: N Discount Vendor if Name # of items Net Gross Discount Lost 000318 AMERIPRIDE SERVICES, INC. 1 241.39 241.39 .00 .00 005026 ANOKA COUNTY ATTORNEY'S OFFICE 3 281.60 281.60 .00 .00 000370 ANOKA COUNTY CENTRAL COMMUNICATIONS 1 900.00 900.00 .00 .00 000421 ANOKA COUNTY TREASURY DEPARTMENT 1 1,533.83 1,533.83 .00 .00 007396 ASCAP 1 335.00 335.00 .00 .00 000541 ASPEN MILLS, INC. 1 113.55 113.55 .00 .00 004469 AUTO NATION FORD WHITE BEAR LAKE 1 13.08 13.08 .00 .00 000770 BOYER TRUCKS, INC. 2 107.06 107.06 .00 .00 000537 CENTRAL PENSION FUND 1 4,104.00 4,104.00 .00 .00 008767 CES IMAGING 2 100.95 100.95 .00 .00 001100 CIRCLE PINES POST OFFICE 1 818.80 818.80 .00 .00 000720 CITY OF BLAINE 1 2,025.82 2,025.82 .00 .00 008775 LAURA CLARK 1 20.00 20.00 .00 .00 009151 CREW2, INC. 1 25.00 25.00 .00 .00 001230 CRYSTEEL TRUCK EQUIPMENT, INC. 1 192.97 192.97 .00 .00 001380 EARL F. ANDERSEN 2 3,648.40 3,648.40 .00 .00 007635 ELDER JONES PERMIT SERVICE 1 120.00 120.00 .00 .00 003220 FACTORY MOTOR PARTS COMPANY, INC. 2 1,357.50 1,357.50 .00 .00 007405 FASTENAL COMPANY 1 15.42 15.42 .00 .00 000022 FERGUSON WATERWORKS #2516 1 78.42 78.42 .00 .00 008240 GOPHER STATE ONE -CALL 1 100.00 100.00 .00 .00 004562 HD SUPPLY WATERWORKS, LTD. 3 4,361.40 4,361.40 .00 .00 Date: 01/30/2015 Time: 15:1810 City of Lino Lakes FM Entry - Invoice Journal Operator: TJT Page: 2 Discount Vendor # Name # of items Net Gross Discount Lost 007224 HUGO EQUIPMENT COMPANY 3 514.94 514.94 .00 .00 001881 HUGO HEATING & COOLING 1 150.00 150.00 .00 .00 002340 IMAGE PRINTING & GRAPHICS, INC. 1 82.00 82.00 .00 .00 001971 INFRATECH 1 9,814.70 9,814.70 .00 .00 007375 KANGAS TANK, INC. 1 4,500.00 4,500.00 .00 .00 009168 KEYS WELL DRILLING COMPANY 1 6,080.00 6,080.00 .00 .00 008784 KLM ENGINEERING, INC. 1 2,200.00 2,200.00 .00 .00 009035 KYUNG C. KYE 1 10.00 10.00 .00 .00 002310 LEAGUE OF MINNESOTA CITIES 1 2,295.00 2,295.00 .00 .00 009183 KAREN ANN LEITER 1 100.00 100.00 .00 .00 009036 MANSFIELD OIL COMPANY 2 3,271.17 3,271.17 .00 .00 002550 MENARDS 2 70.16 70.16 .00 .00 000862 MIDWAY FORD COMPANY 1 25,472.00 25,472.00 .00 .00 002931 MN CHILD SUPPORT PAYMENT CENTER 4 1,245.88 1,245.88 .00 .00 002760 MN DEPT OF HEALTH 1 23.00 23.00 .00 .00 000503 MN DEPT OF PUBLIC SAFETY 6 525.00 525.00 .00 .00 008021 MN METRO NORTH TOURISM 1 4,258.00 4,258.00 .00 .00 001080 NORTH PINE AGGREGATE 1 963.48 963.48 .00 .00 000900 O'REILLY AUTOMOTIVE STORES, INC. 9 332.97 332.97 .00 .00 008242 KAY PETERSON 1 32.00 32.00 .00 .00 009133 PLASTICS SOLUTIONS INC 1 252.18 252.18 .00 .00 000217 POLAR CHEVROLET & MAZDA 4 225.69 225.69 .00 .00 007696 RATWIK, ROSZAK & MALONEY, PA 1 9,665.06 9,665.06 .00 .00 003880 SEH TECHNOLOGY SOLUTIONS INC 2 17,315.94 17,315.94 .00 .00 009075 SPRINGBROOK SOFTWARE INC 1 15,272.50 15,272.50 .00 .00 004100 SPRINGSTED, INC. 1 1,800.00 1,800.00 .00 .00 008556 STANTEC CONSULTING SERVICES INC. 3 4,211.00 4,211.00 .00 .00 Date: 01/30/2015 Time: 15:18:11 City of Lino Lakes FM Entry - Invoice Journal Operator: TJT Page: 3 Discount Vendor # Name # of items Net Gross Discount Lost 008142 STAPLES ADVANTAGE 1 382.33 382.33 .00 .00 004150 STAR TRIBUNE 1 169.00 169.00 .00 .00 007826 STATE OF MN - DEPT OF FINANCE 3 140.80 140.80 .00 .00 004240 STREICHER'S, INC. 2 174.97 174.97 .00 .00 001013 THE ALTERNATOR & STARTER STORE 1 130.00 130.00 .00 .00 007758 TOWMASTER 1 3,184.00 3,184.00 .00 .00 004540 TWIN CITY GARAGE DOOR CO., INC. 1 152.50 152.50 .00 .00 000909 UNIQUE PAVING MATERIALS CORPORATION 2 1,670.00 1,670.00 .00 .00 000240 VALLEY -RICH CO., INC. 1 6,508.14 6,508.14 .00 .00 003465 VIKING ELECTRIC SUPPLY, INC. 4 95.10 95.10 .00 .00 004840 WINNICK SUPPLY, INC. 1 181.54 181.54 .00 .00 007421 WRIGHT-HENNEPIN CO-OP ELECTRIC ASSOC 1 990.00 990.00 .00 .00 008395 WSB & ASSOCIATES, INC. 1 1,700.50 1,700.50 .00 .00 003250 XCEL ENERGY 1 1,518.05 1,518.05 .00 .00 000030 ZIEGLER, INC. 4 340.09 340.09 .00 .00 Grand Totals: 108 148,513.88 148,513.88 .00 .00* Date: 01/30/2015 Time: 15:20:06 Operator: TJT Ranges: Page: City of Lino Lakes FM Entry - Invoice Payment - Department Report Fund: Dept Id: Program: Vendor 6: Invoice 4: Schedule Journal 6: Bank 4: (A) (A) (A) (A) (A) (r) 12386 - 12399 (A) Options: Print Ranges/Options: Y 6 of copies: 1 Page on Department: N Department Vendor Name Description Amount LEGAL CONSULTANTS CENTRAL PENSION FUND JANUARY CENTRAL PENSION MN CHILD SUPPORT PAY CHILD SUPPORT ELDER JONES PERMIT S REFUND PERMIT 656 AQUA C CREW2, INC. REFUND OVERPAYMENT 6566 LEITER, KAREN ANN ACE REFUND Total for Department RATWIK, ROSZAK & MAL DEC LEGAL Total for Department 414 ECONOMIC DEVELOPMENT MN METRO NORTH TOURI DEC MN METRO NORTH TOURI Total for Department 415 PLANNING & ZONING SEH TECHNOLOGY SOLUT DEC GIS SERVICES-PLANNIN Total for Department 416 POLICE POLICE POLICE POLICE POLICE POLICE STREETS STREETS STREETS STREETS STREETS STREETS STREETS FLEET FLEET FLEET FLEET FLEET FLEET FLEET ANOKA COUNTY CENTRAL 4TH QTR STATE ACCESS FEE ASPEN MILLS, INC. LEAGUE OF MINNESOTA STREICHER'S, INC. STREICHER'S, INC. STAPLES ADVANTAGE UNIFORM ALLOWANCE-N.HAMA PATROL SUBSCRIPTIONS UNIFORM ALLOWANCE D.THIL UNIFORM ALLOWANCE T.PETE TONER, REPORT COVER,DESK Total for Department 420 ANOKA COUNTY TREASUR 3RD QTR SIGNAL MAINTENAN UNIQUE PAVING MATERI 5.61 TN UPM 62 WINTER CO UNIQUE PAVING MATERI 7.75 TN UPM 42 WINTER CO NORTH PINE AGGREGATE ROCK FOR WATER MAIN REPA EARL F. ANDERSEN STREET SIGNS EARL F. ANDERSEN STREET SIGNS,BRACKETS WRIGHT-HENNEPIN CO -O JANUARY ELECTRIC Total for Department 430 ZIEGLER, INC. ZIEGLER, INC. ZIEGLER, INC. ZIEGLER, INC. POLAR CHEVROLET POLAR CHEVROLET POLAR CHEVROLET 6251 OIL HYDO 4251 SEALS,HOSES,COUPLIN BACKHOE HYDRAULIC FITTIN ELBOW, CONNECTOR & MA 6380 ACTUATOR,LINK & MA 6402 LAMP & MA STOCK FILTER KIT 4,104.00 1,245.88 120.00 25.00 100.00 5,594.88* 2,140.88 2,140.88* 4,258.00 4,258.00* 80.20 80.20* 900.00 113.55 2,295.00 49.99 124.98 382.33 3,865.85* 1,533.83 701.25 968.75 963.48 784.00 2,864.40 990.00 8,805.71* 89.11 197.34 16.24 37.40 78.82 69.01 77.86 Date: 01/30/2015 Time: 15:20:06 Operator: TJT Department Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET MN DEPT OF PUBLIC SA BOYER TRUCKS, INC. BOYER TRUCKS, INC. O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE THE ALTERNATOR & STA CRYSTEEL TRUCK EQUIP FACTORY MOTOR PARTS FACTORY MOTOR PARTS AUTO NATION FORD WHI WINNICK SUPPLY, INC. HUGO EQUIPMENT COMPA HUGO EQUIPMENT COMPA FASTENAL COMPANY MANSFIELD OIL COMPAN MANSFIELD OIL COMPAN Total for HAZ MAT FEE -GARAGE STOCK ELEMENTS STOCK FILTERS #207 TIE ROD END FUEL,OIL,HYD FILTERS RETURN BALL JOINT STOCK MINI LAMP STOCK OIL FILTER STOCK OIL FILTERS,SILICN STOCK OIL,AIR FILTERS STOCK OIL,HYD,FUEL FILTE PARTS #223,PLOW VALVE 5W20,SEMI SYNTHETIC STOCK BATTERY #381 VALVE ASY #503 SPLIT RING HANGER,A CHAINSAW TANK CAP ZAMA CARE KIT NUTS & BOLTS 1,700 87 UNL W/10%ETH 222 DY COLDPRO 3.5 DYED Department 431 GOVERNMENT BUILDINGS AMERIPRIDE SERVICES, GOVERNMENT BUILDINGS IMAGE PRINTING & GRA GOVERNMENT BUILDINGS MENARDS GOVERNMENT BUILDINGS VIKING ELECTRIC SUPP GOVERNMENT BUILDINGS VIKING ELECTRIC SUPP GOVERNMENT BUILDINGS VIKING ELECTRIC SUPP GOVERNMENT BUILDINGS VIKING ELECTRIC SUPP GOVERNMENT BUILDINGS STAR TRIBUNE GOVERNMENT BUILDINGS TWIN CITY GARAGE DOO GOVERNMENT BUILDINGS CES IMAGING GOVERNMENT BUILDINGS CES IMAGING PARKS PARKS RECREATION SOLID WASTE SOLID WASTE MATS STAMPS - CARTEGRAPH BOARDS, PEGBOARD MH MEDIUM 150W ED17 OFFSET GRIP PUG DUXSEAL,CLEAR GUIDE RETURNED BALASTS SUBSCRIPTION 52 WEEKS M - SHED BLDG WEST DOOR REPA JAN PLOTTER/SCANNER JAN PLOTTER/SCANNER SUPP Total for Department 432 MENARDS FLUTES,CORNER BRACES HUGO EQUIPMENT COMPA TELESCOPIC POLE SAW Total for Department 450 ASCAP 2015 ASCAP FEE Total for Department 451 KYE, KYUNG C. PARKING GREEN EXPO PLASTICS SOLUTIONS I STEP TOP HANDS FREE BINS Total for Department 462 Total for Fund 101 25.00 55.26 51.80 39.10 181.39 -60.51 4.20 4.03 34.96 34.92 94.88 130.00 192.97 1,078.08 279.42 13.08 181.54 6.99 15.99 15.42 2,801.11 470.06 6,215.47* 241.39 82.00 48.30 76.52 91.76 21.83 -95.01 169.00 152.50 80.00 20.95 889.24* 21.86 491.96 513.82* 335.00 335.00* 10.00 252.18 262.18* 32,961.23* Date: 01/30/2015 Time: 15:20:06 Operator: TJT Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount PETERSON, KAY REFUND SENIOR TRIP CLARK, LAURA PROGRAM REFUND Total for Department 32.00 20.00 52.00* Total for Fund 201 52.00* POLICE ANOKA COUNTY ATTORNE 11-242092 FORFEITURE DIS 74,60 POLICE ANOKA COUNTY ATTORNE 12-178709 FORFEITURE DIS 189.80 POLICE ANOKA COUNTY ATTORNE 13-264306 FORFEITURE DIS 17.20 POLICE STATE OF MN - DEPT 0 11-242092 FORFEITURE DI5 37.30 POLICE STATE OF MN - DEPT 0 12-178709 FORFEITURE DIS 94.90 POLICE STATE OF MN - DEPT 0 13-264306 FORFEITURE DIS 8.60 Total for Department 420 422.40* DEBT SERVICE DEBT SERVICE DEBT SERVICE DEBT SERVICE DEBT SERVICE DEBT SERVICE DEBT SERVICE Total for Fund 207 422.40* SPRINGSTED, INC. F2013 CONTINUING DISCLOS 200.00 Total for Department 470 200.00* Total for Fund 327 200.00* SPRINGSTED, INC. F2013 CONTINUING DISCLOS 200.00 Total for Department 470 200.00* Total for Fund 328 200.00* SPRINGSTED, INC. F2013 CONTINUING DISCLOS 200.00 Total for Department 470 200.00* Total for Fund 329 200.00* SPRINGSTED, INC. F2013 CONTINUING DISCLOS 200.00 Total for Department 470 200.00* Total for Fund 330 200,00* SPRINGSTED, INC. F2013 CONTINUING DISCLOS 200.00 Total for Department 470 200.00* Total for Fund 331 200.00* SPRINGSTED, INC. F2013 CONTINUING DISCLOS 200.00 Total for Department 470 200.00* Total for Fund 332 200.00* SPRINGSTED, INC. F2013 CONTINUING DISCLOS 200.00 Total for Department 470 200.00* Total for Fund 334 200.00* Date: 01/30/2015 Time: 15:20:06 Operator: TJT Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount DEBT SERVICE SPRINGSTED, INC. F2013 CONTINUING DISCLOS 200.00 Total for Department 470 200.00* Total for Fund 335 200.00* DEBT SERVICE SPRINGSTED, INC. F2013 CONTINUING DISCLOS 200.00 Total for Department 470 200.00* Total for Fund 336 200.00* FLEET MIDWAY FORD COMPANY 2015 FORD F250 25,472.00 FLEET TOWMASTER #210 EQUIPMENT SETUP 3,184.00 Total for Department 431 28,656.00* Total for Fund 402 28,656.00* FINANCE SPRINGHROOK SOFTWARE SaaS IMPLEMENTATION -1ST 15,272.50 Total for Department 407 15,272.50* Total for Fund 403 15,272.50* OTHER RATWIK, ROSZAK & MAL DEC LEGAL 43.50 Total for Department 499 43.50* Total for Fund 422 43.50* OTHER RATWIK, ROSZAK & MAL DEC LEGAL 828.93 Total for Department 499 828.93* Total for Fund 474 828.93* OTHER RATWIK, ROSZAK & MAL DEC LEGAL 6,393.25 Total for Department 499 6,393.25* Total for Fund 476 6,393.25* OTHER RATWIK, ROSZAK & MAL DEC LEGAL 87.00 Total for Department 499 87.00* Total for Fund 477 87.00* OTHER RATWIK, ROSZAK & MAL DEC LEGAL 130.50 Total for Department 499 130.50* Total for Fund 478 130.50* OTHER STANTEC CONSULTING S DEC GENERAL ENGINEERING 228.00 OTHER STANTEC CONSULTING 5 DEC PUMP HOUSE #6 1,292.00 OTHER STANTEC CONSULTING S DEC WELL #6 2,691.00 OTHER KEYS WELL DRILLING C WELL #6 CONSTRUCTION 6,080.00 Date: 01/30/2015 Time: 15:20:06 Operator: TJT Department Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER SEWER SEWER SEWER SEWER SEWER SEWER SEWER Total for Department 499 Total for Fund 479 CITY OF BLAINE 4TH QTR WATER/SEWER Total for Department FERGUSON WATERWORKS PIPE CLAMP, GASKET, LUG WA VALLEY -RICH CO., INC 206 ULMER DR MN DEPT OF PUBLIC SA HAZ MAT FEE WELL #1 MN DEPT MN DEPT MN DEPT MN DEPT CITY OF OF PUBLIC SA HAZ MAT FEE WELL #2 OF PUBLIC SA HAZ MAT FEE WELL 43 OF PUBLIC SA HAZ MAT FEE WELL #4 OF PUBLIC SA HAZ MAT FEE WELL #5 BLAINE 4TH QTR WATER/SEWER CIRCLE PINES POST OF UTILITY BILLING POSTAGE HUGO HEATING & COOLI HEATER REPAIRS WELL #1 MN DEPT OF HEALTH XCEL ENERGY SEH TECHNOLOGY SEH TECHNOLOGY SEH TECHNOLOGY SOLUT SOLUT SOLUT HD SUPPLY WATERWORKS HD SUPPLY WATERWORKS KANGAS TANK, INC. GOPHER STATE ONE -CAL KLM ENGINEERING, INC WATER SUPPLY CERTIFICATI JAN ELECTRIC DEC ANTENNA PROJECTS DEC GIS SERVICES-CARTEGR DEC GIS SERVICES -UTILITY ASSISTED LIVING FILL STATION TOWER 2 WATER TOWER VALVE PIT ANNUAL FEE TOWER #1 CLEAN CONDENSAT Total for Department 494 Total for Fund 601 CITY OF BLAINE CIRCLE PINES POST OF INFRATECH SEH TECHNOLOGY SOLUT SEH TECHNOLOGY SOLUT HD SUPPLY WATERWORKS GOPHER STATE ONE -CAL 4TH QTR WATER/SEWER UTILITY BILLING POSTAGE TELEVISING SEWER, MANHOLE DEC GIS SERVICES-CARTEGR DEC GIS SERVICES -UTILITY SEWER LIDS W/ PLUG ANNUAL FEE Total for Department 495 Total for Fund 602 RATWIK, ROSZAK & MAL DEC LEGAL -SADDLE CLUB WSB & ASSOCIATES, IN NOV NORTHPOINTE Total for Department 10,291.00* 10,291.00* 47.70 47.70* 78.42 6,508.14 100.00 100.00 100.00 100.00 100.00 592.42 409.40 150.00 23.00 1,518.05 1,346.70 3,446.62 4,497.90 1,015.00 3,279.00 4,500.00 50.00 2,200.00 30,114.65* 30,162.35* 1,385.70 409.40 9,814.70 3,446.62 4,497.90 67.40 50.00 19,671.72* 19,671.72* 41.00 1,700.50 1,741.50* Total for Fund 801 1,741.50* Grand Total 148,513.88* CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 1/9/2015 - 1/23/2015 Jan 23, 2015 01:50PM Report Criteria: Report type: Summary GL Check Check Vendor Period Issue Date Number Number Payee Description Check Amount 01/15 01/23/2015 6742 01/15 01/23/2015 6743 01/15 01/23/2015 6744 01/15 01/23/2015 6745 01/15 01/23/2015 6746 01/15 01/23/2015 6747 01/15 01/23/2015 6748 01/15 01/23/2015 6749 01/15 01/23/2015 6750 01/15 01/23/2015 6751 01/15 01/23/2015 6752 01/15 01/23/2015 6753 01/15 01/23/2015 6754 01/15 01/23/2015 6755 01/15 01/23/2015 6756 01/15 01/23/2015 6757 01/15 01/23/2015 6758 01/15 01/23/2015 6759 01/15 01/23/2015 6760 Grand Totals: 10293 10600 10750 10850 11565 20353 30040 30280 30480 30500 31137 60050 130827 131470 150145 160493 180600 220200 240100 ALL SAFE INC ANCOM COMMUNICATIONS, IN ANOKA CO CENTRAL COMMUN ANOKA COUNTY TREASURY D ASPEN MILLS, INC BLAINE BROTHERS, INC CDW GOVERNMENT, INC CAPSTONE CENTENNIAL UTILITIES CENTURY LINK CONNEXUS ENERGY FISDAP MN STATE COLLEGES & UNIV MUNICIPAL EMERGENCY SERV OFFICE MAX PREMIUM WATERS, INC CITY OF ROSEVILLE VERIZON WIRELESS XCEL ENERGY FIRE EXT INSP STATION 3 PAGER REPAIR BATTERIES FEB BROADBAND UNIFORM El 1 MTC/REPAIR 4 MICROSOFT TABLETS TRAINING FIRE INSP PRACTIC DEC UTILITIES STATION 1 JANUARY TELEPHONE DEC ELECTRIC STATION 1 EMT TRAINING EXAMS EMS INSTRUCTOR DUES TWO GAS DETECTORS OFFICE SUPPLIES-FOLDERS/P BOTTLE WATER JAN PHONE DEC COMMUNICATION CHARG DEC ELEC STATION 2 641.24 307.00 212.00 187.50 38.85 903.72 4,939.29 3,870.00 111.67 57.61 562.87 300.00 325.00 1,047.69 263.28 11.14 963.07 105.92 580.15 15,428.00 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 1 Input Dates: 1/9/2015 - 1/23/2015 Jan 23, 2015 01:51 PM Name Vendor Number Invoice Seq Type Description Invoice Date Payment Due Date Total Cost GL Account GL Period 01/23/2015 10293 ALL SAFE INC ALL SAFE I 10293 134604 1 Invoi FIRE EXT INSP STATION 1 01/23/2015 01/23/2015 107.55 801-42-2210-401 01/15 ALL SAFE I 10293 134605 1 Invoi STATION 2 FIRE EXT INSP 01/23/2015 01/23/2015 394.29 801-42-2210-401 01/15 ALL SAFE I 10293 134606 1 Invoi FIRE EXT INSP STATION 3 01/23/2015 01/23/2015 139.40 801-42-2210-401 01/15 Total 10293 ALL SAFE INC: 641.24 10600 ANCOM COMMUNICATIONS, INC ANCOM CO 10600 50304 1 Invoi PAGER REPAIR 01/23/2015 01/23/2015 107.00 801-42-2210-407 01/15 ANCOM CO 10600 50305 1 Invoi PAGER REPAIR 01/23/2015 01/23/2015 105.00 801-42-2210-407 01/15 ANCOM CO 10600 50306 1 Invoi PAGER REPAIR 01/23/2015 01/23/2015 95.00 801-42-2210-407 01/15 Total 10600 ANCOM COMMUNICATIONS, INC: 307.00 10750 ANOKA CO CENTRAL COMMUNICATION ANOKA CO 10750 2014081 1 Invoi BATTERIES 12/31/2014 01/23/2015 212.00 801-42-2210-203 12/14 Total 10750 ANOKA CO CENTRAL COMMUNICATION: 212.00 10850 ANOKA COUNTY TREASURY DEPT. ANOKA CO 10850 B150107C 1 Invoi FEB BROADBAND 01/23/2015 01/23/2015 187.50 801-42-2210-321 01/15 Total 10850 ANOKA COUNTY TREASURY DEPT.: 187.50 11565 ASPEN MILLS, INC ASPEN MIL 11565 159587 1 Invoi UNIFORM 01/23/2015 01/23/2015 38.85 801-42-2210-218 01/15 Total 11565 ASPEN MILLS, INC: 38.85 20353 BLAINE BROTHERS, INC BLAINE BR 20353 01012046 1 Invoi El1 MTC/REPAIR 01/23/2015 01/23/2015 903.72 801-42-2210-404 01/15 Total 20353 BLAINE BROTHERS, INC: 903.72 30040 CDW GOVERNMENT, INC CDW GOV 30040 RV70762 1 Invoi 4 MICROSOFT TABLETS 01/23/2015 01/23/2015 4,939.29 801-42-2210-570 01/15 Total 30040 CDW GOVERNMENT, INC: 4,939.29 30280 CAPSTONE CAPSTON 30280 2023 1 Invoi TRAINING FIRE INSP PRACTIC 01/23/2015 01/23/2015 3,870.00 801-42-2210-331 01/15 Total 30280 CAPSTONE: 3,870.00 30480 CENTENNIAL UTILITIES CENTENNI 30480 123114 1 Invoi DEC UTILITIES STATION 1 12/31/2014 01/23/2015 111.67 801-42-2210-380 12/14 Total 30480 CENTENNIAL UTILITIES: 111.67 30500 CENTURY LINK CENTURY 30500 012315 1 Invoi JANUARY TELEPHONE 01/23/2015 01/23/2015 57.61 801-42-2210-321 01/15 Total 30500 CENTURY LINK: 57.61 31137 CONNEXUS ENERGY CONNEXU 31137 123114 1 Invoi DEC ELECTRIC STATION 1 12/31/2014 01/23/2015 562.87 801-42-2210-380 12/14 CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 2 Input Dates: 1/9/2015 - 1/23/2015 Jan 23, 2015 01:51 PM Name Vendor Number Invoice Seq Type Description Invoice Date Payment Due Date Total Cost GL Account GL Period Total 31137 CONNEXUS ENERGY: 562.87 60050 FISDAP FISDAP 60050 1205F011 1 Invoi EMT TRAINING EXAMS 01/23/2015 01/23/2015 300.00 801-42-2240-331 01/15 Total 60050 FISDAP: 300.00 130827 MN STATE COLLEGES & UNIV MN STATE 130827 2687 1 lnvoi EMS INSTRUCTOR DUES 01/23/2015 01/23/2015 325.00 801-42-2240-433 01/15 Total 130827 MN STATE COLLEGES & UNIV: 325.00 131470 MUNICIPAL EMERGENCY SERVICES INC MUNICIPAL 131470 00590024 1 Invoi TWO GAS DETECTORS 01/23/2015 01/23/2015 1,047.69 801-42-2210-204 01/15 Total 131470 MUNICIPAL EMERGENCY SERVICES INC: 1,047.69 150145 OFFICE MAX OFFICE MA 150145 496465 1 Invoi OFFICE SUPPLIES-FOLDERS/P 01/23/2015 01/23/2015 263.28 801-42-2210-201 01/15 Total 150145 OFFICE MAX: 263.28 160493 PREMIUM WATERS, INC PREMIUM 160493 625346-12 1 lnvoi BOTTLE WATER 12/31/2014 01/23/2015 11.14 801-42-2210-201 12/14 Total 160493 PREMIUM WATERS, INC: 11.14 180600 CITY OF ROSEVILLE CITY OF R 180600 0119792 1 Invoi JAN JPA MIS 01/23/2015 01/23/2015 769.42 801-42-2210-320 01/15 CITY OF R 180600 0219812 1 Invoi JAN PHONE 01/23/2015 01/23/2015 193.65 801-42-2210-321 01/15 Total 180600 CITY OF ROSEVILLE: 963.07 220200 VERIZON WIRELESS VERIZON 220200 97383609 1 Invoi DEC COMMUNICATION CHARG 12/31/2014 12/31/2014 105.92 801-42-2210-321 12/14 Total 220200 VERIZON WIRELESS: 105.92 240100 XCEL ENERGY XCEL ENE 240100 123114 1 Invoi DEC ELEC STATION 2 12/31/2014 12/31/2014 580.15 801-42-2210-380 12/14 Total 240100 XCEL ENERGY: 580.15 Total 01/23/2015: 15,428.00 1/23/2015 GL Period Summary GL Period Amount 01/15 13,844.25 12/14 1,583.75 Grand Totals: 15,428.00 CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 3 Input Dates: 1/9/2015 - 1/23/2015 Jan 23, 2015 01:51PM Name Vendor Number Invoice Seq Type Description Invoice Date Payment Due Date Total Cost GL Account GL Period Grand Totals: 15,428.00 Report GL Period Summary GL Period Amount 01/15 13,844.25 12/14 1,583.75 Grand Totals: 15,428.00 Vendor number hash: 1723119 Vendor number hash - split: 1723119 Total number of invoices: 24 Total number of transactions: 24 Terms Description Invoice Amount Discount Amount Net Invoice Amount Open Terms 15,428.00 .00 15,428.00 Grand Totals: 15,428.00 .00 15,428.00 CITY COUNCIL WORK SESSION January 26, 2015 DRAFT CITY OF LINO LAKES 2 MINUTES 3 4 DATE : January 26, 2015 5 TIME STARTED : 5:30 p.m. 6 TIME ENDED : 6:35 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, Kusterman, 8 Rafferty, Roeser and Mayor Reinert 9 MEMBERS ABSENT : None 10 11 12 Staff members present: City Administrator Jeff Karlson; Public Safety Director John 13 Swenson; Finance Director Al Rolek; Community Development Director Michael 14 Grochala; 15 16 Review Regular Agenda 17 18 Item 2A, Approve Purchase of New Copier Equipment- Finance Director Rolek 19 explained that the current copier is getting older and incurring significant maintenance 20 costs. The city has tested new equipment similar to the current copier. He reviewed the 21 cost of the proposed purchase, maintenance proposals and overage charges (not normally 22 applicable to the city). The council reviewed the productivity of the printer, heard about 23 copy reduction resulting from electronic packets, and discussed the standard needed and 24 coming from a new unit. Council Member Rafferty asked if there are a lot of individual 25 printers in use at city hall and Mr. Rolek said not at all. The city does chose to purchase 26 rather than lease, due to savings in purchase. The former machine would be sold for 27 value and the hard drive will be retained. 28 29 Item 3A, Cable Franchise Ordinance Amendment- Administrator Karlson explained 30 that the ordinance extends the city's cable franchise and provides for updates to the PEG 31 channel commitments consistent with the settlement agreement already approved by the 32 council. This is second reading of the ordinance. The council confirmed that the 33 franchise doesn't become exclusive because of the amendment; Mr. Karlson explained 34 that there is interest on the part of another cable provider in the area. The city will also be 35 notifying providers of street reconstruction areas to allow for the possibility of installing 36 fiber. 37 38 Item 4A, Grant Funding for Police Officer Dedicated to Traffic Safety — Public Safety 39 Director Swenson explained that staff is requesting approval to accept a grant. He 40 explained the requirements of the grant and how grant funds could be utilized. The 41 council discussed the vehicle and equipment that would be included. Council Member 42 Roeser wondered, if the officer and equipment use is so limited, why doesn't the State 43 just add it to their fleet. Chief Swenson explained that the funds actually originate at the 44 federal level and the state is charged with getting them out to agencies that meet certain 45 criteria. The position would be filled with an experienced officer who would have the 1 CITY COUNCIL WORK SESSION January 26, 2015 DRAFT 46 skills in place to be successful at the duties and that position would be back filled with a 47 new person. The program is another mechanism to lower fatalities and injuries related to 48 DUI offenses. The mayor discussed the numbers recommended as far as officers per 49 resident and the impact of adding another officer; he does respect the Chief s 50 recommendation that this position is needed. Chief Swenson explained that there is 51 some urgency in accepting the grant now since there is a deadline for ordering the car and 52 other are communities waiting in line for the funds. 53 54 The meeting was adjourned at 6:40 p.m. 55 56 These minutes were considered, corrected and approved at the regular Council meeting held on 57 February 9, 2015. 58 59 60 61 62 Julianne Bartell, City Clerk Jeff Reinert, Mayor 63 2 COUNCIL MINUTES January 26, 2015 DRAFT 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : January 26, 2015 5 TIME STARTED : 6:45 p.m. 6 TIME ENDED : 7:55 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty, 8 Roeser, and Mayor Reinert 9 MEMBERS ABSENT : none 10 11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12 Grochala; Chief of Police John Swenson; Finance Director Al Rolek; City Engineer Diane Hankee; 13 14 PUBLIC COMMENT 15 16 No one was present to address the council regarding a matter not on the agenda. 17 18 SETTING THE AGENDA 19 20 The agenda was amended to move consideration of Item 4A to follow Item 6B. 21 22 CONSENT AGENDA 23 24 Council Member Rafferty moved to approve Consent Agenda Items 1A, 1B and 1D, as presented. 25 Council Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. 26 27 Council Member Kusterman moved to approve Consent Agenda Item 1C as presented. Council 28 Member Stoesz seconded the motion. Motion carried on a voice vote; Council Member Roeser 29 abstained from voting. 30 31 ITEM ACTION 32 33 Consideration of Expenditures: 34 35 January 26, 2015 (Check No. 99580 - 99715, 36 $382,680.71) Approved 37 38 January 5, 2015 Council Work Session Minutes Approved 39 40 January 12, 2015 City Council Meeting Minutes Approved 41 42 Resolution No. 15-08, Authorizing Issuance of 2015A 43 Certificates of Indebtedness Approved 44 45 1 COUNCIL MINUTES January 26, 2015 DRAFT 46 FINANCE DEPARTMENT REPORT, AL ROLEK 47 48 2A) Consider Approval to Purchase a Ricoh MP 6002SP Copier- Finance Director Rolek 49 explained that the city's current copier was purchased nine years ago and due to its age maintenance 50 costs are rising significantly. Staff has researched options for replacing the copier and is now 51 recommending purchase of a new unit. He reviewed the benefit to the city of purchasing as opposed 52 to leasing this equipment. The purchase, if approved, would include continuance of a maintenance 53 agreement. 54 55 Mayor Reinert noted that the council has reviewed this matter at their work session and concur that a 56 purchase is appropriate at this time. 57 58 Mr. Rolek added that the equipment is purchased through the state's contract which has been bid. 59 60 Council Member Roeser moved to approve the copier purchase as requested by staff. Council 61 Member Kusterman seconded the motion. Motion carried on a voice vote. 62 63 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 64 65 3A) Cable Television Franchise Ordinance Amendment 66 i. Consider 2°d Reading of Ordinance No. 01-15, Approving Cable Television 67 Franchise Ordinance Amendment; 68 ii. Consider Resolution No. 15-10, Summary of Ordinance No. 01-15 for Publication 69 70 City Administrator Karlson explained that the ordinance would extend the city's franchise to year 71 2020 with stipulations. The stipulations include an update to the PEG channels and he feels this is 72 favorable to the city. 73 74 Council Member Roeser noted the subject of exclusivity that is not changed by the ordinance — there 75 is not exclusivity now and there will not be under the franchise extension. Administrator Karlson 76 concurred — another provider could come in to the city if they wish. Mayor Reinert noted that he 77 supports completion and improvement to the system; in fact, he suggests that the city may want to 78 invite other companies to enter discussions. The ordinance was reviewed and approved for first 79 reading two weeks ago. 80 81 Council Member Roeser moved to waive the full reading of Ordinance No. 01-15. Council Member 82 Kusterman seconded the motion. Motion carried on a voice vote. 83 84 Council Member Roeser moved to approve the 2nd Reading and passage of Ordinance No. 01-15 as 85 presented. Council Member Kusterman seconded the motion. Motion carried on a voice vote. 86 87 Council Member Roeser moved to approve Resolution No. 15-10 as presented. Council Member 88 Kusterman seconded the motion. Motion carried on a voice vote. 89 90 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 2 COUNCIL MINUTES January 26, 2015 DRAFT 91 92 There was no report from the Public Services Department. 93 94 COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MICHAEL GROCHALA 95 96 6A) Public Hearing and Consideration of Resolution No. 15-09, Approving Municipal Consent 97 for the I -35E MnPass Lane- City Engineer Hankee gave a PowerPoint presentation (on file) 98 reviewing a project by MnDOT that adds a MnPass special lane to Interstate 35E and includes a 99 portion through Lino Lakes. She reviewed the lane location, the request for municipal consent to the 100 project, and noted that additional information is available through the state Website. 101 102 Mayor Reinert noted that he isn't largely supportive of special lanes and would prefer to see lanes for 103 regular use, however this is a state level project. 104 105 When a council member asked what would happen if the city denied municipal consent, staff 106 explained that it normally results in cost arbitration but since there is no cost to the city involved, it's 107 difficult to say if there would be any changes as a result. The city engineer suggested that such an 108 action would probably slow the project but ultimately not stop it. 109 110 Mayor Reinert opened the public hearing. There being no one present wishing to speak, the public 111 hearing was closed. 112 113 Council Member Rafferty moved to approve Resolution No. 15-09 as presented. Council Member 114 Stoesz seconded the motion. Motion carried on a voice vote; Council Member Roeser and Kusterman 115 recorded as voting "no". 116 117 6B) Consideration of Resolution No. 15-02, Approving Classification of Tax Forfeited 118 Properties — Community Development Director Grochala explained that each year the county 119 forwards a list of tax forfeited properties, with opportunity granted to the city to approve the 120 classification of the properties or hold them for public purpose. The resolution before the council 121 includes four properties and staff is recommending that all four be classified as tax forfeited for sale. 122 The council reviewed each parcel and discussed with staff why the properties would not be useful to 123 the city. 124 125 Council Member Kusterman moved to approve Resolution No. 15-02 as presented. Council Member 126 Roeser seconded the motion. Motion carried on a voice vote. 127 128 PUBLIC SAFETY DEPARTMENT REPORT, JOHN SWENSON 129 130 4A) Consideration of Resolution No. 15-11, Grant Funding for Police Officer Dedicated to 131 Traffic Safety — Police Chief Swenson reviewed the Police Department's request to accept grant 132 funds from the Minnesota Department of Public Safety to fund one police officer position (and related 133 squad and equipment) for four years for the provision of DUI prevention and enforcement services. 134 He reviewed specifically what is reimbursed under the grant. When a council member asked about 135 the use of the equipment (purchased under the grant) for other police uses, Chief Swenson explained 3 COUNCIL MINUTES January 26, 2015 DRAFT 136 how the position would be filled. An experienced officer would be reassigned for the grant duties 137 and a new officer would be hired to back fill the duties vacated by the experienced officer. Council 138 Member Roeser asked if there will be a "promise of hire" for the period after the grant funding ends. 139 Chief Swenson suggested that the city's liability to continue the position would be the same as for any 140 other city employee that was let go. Council Member Kusterman suggested that, if the grant 141 acceptance is approved, the city should be proactive to make sure anyone hired understands that there 142 are ties between the job and the grant; a transition of the position to "regular officer" should also be 143 thought out ahead in case that is the course that is taken. 144 145 Mayor Reinert noted that the council has fully discussed this decision as they always do; there has 146 been due diligence with a proper drill down and he is comfortable that this can be unwound if that 147 becomes necessary. 148 149 Council Member Rafferty moved to approve Resolution No. 15-11 as presented. Council Member 150 Stoesz seconded the motion. Motion carried on a voice vote. 151 152 6B) Public Safety Department Update — Chief Swenson updated the council: 153 - Bids are out for the new fire station facility with a February 12 bid opening planned; 154 Recruiting and Training for Firefighters — exams are underway for the first group of trainees at 155 Century College; new recruits are entering the training process; more applications are coming 156 in; 157 Pension Legislation — staff is working with the consultant on special legislation; local 158 legislators are supportive; the legislation will require a resolution of support from all three 159 cities involved; 160 Purchase of Additional Fire Equipment — Staff will be reporting at the council work session on 161 the process of locating and purchasing equipment; 162 FEMA Grant Request — the grant request to fund turn -out equipment is awaiting a decision; it 163 has progressed to the consideration stage; 164 165 Mayor Reinert noted that the city is actually looking at beginning its fire services somewhat earlier 166 than anticipated because the process of transition is going even better than expected. 167 168 UNFINISHED BUSINESS 169 170 There was no Unfinished Business. 171 172 NEW BUSINESS 173 174 There was no New Business. 175 176 COMMUNITY EVENTS 177 178 SNOW DAY - This is a FREE event that will be held on Saturday, January 31 at Wargo Nature 179 Center from 1:00 p.m. — 4:00 p.m. Ice Fishing, cross country skiing, kicksledding, snowshoeing, etc. 180 For more information call the Lino Lakes Parks and Rec Department. 4 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 COUNCIL MINUTES DRAFT January 26, 2015 SWEETHEART PARTY will be held at Centennial Elementary School on Friday, February 6th from 6:30 p.m. to 8:00 p.m. The fee is $8.00 per child. There will be music, crafts, refreshments, etc. Pre -registration is required. For more information call the Lino Lakes Parks and Rec. Department. COMMUNITY CALENDAR Community Calendar — A Look Ahead January 26, 2014 through February 9, 2015 Wednesday, January 28 6:30 pm, Council Chambers Environmental Board Monday, February 2 6:00 pm, Council Chambers Council Work Session - Monday, February 2 6:30 pm, Community Room Park Board - Cancelled 4- Thursday, February 5 8:00 am, Community Room EDAC Monday, February 10 6:30 pm, Council Chambers City Council Meeting ADJOURN There being no further business, the council moved to adjourn at 7:55 p.m. These minutes were considered and approved at the regular Council Meeting, February 9, 2015. Julianne Bartell, City Clerk 5 Jeff Reinert, Mayor CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: February 9, 2015 TOPIC: Consider Resolution No. 15-06, Authorizing the Issuance of a Special Event Permit to hold Trapper's Bar & Grill's Annual Snow Golf on the Lake Event VOTE REQUIRED: 3/5 INTRODUCTION Jeffrey Moore, owner of Trapper's Bar & Grill, 6810 Lake Drive, has scheduled a special event for Saturday and Sunday, February 28 and March 1, 2015. The event plans include a snow golf course on adjacent Rice Lake with beverages and a recreational fire on the back parking lot. This is the sixth year that Trapper's has sponsored this event. BACKGROUND Mr. Moore has submitted to the City an application for a special event permit. The application has been reviewed by staff, including the police and fire departments, and the applicant has been provided with a list of safety conditions. The applicant has agreed to comply with the conditions and to address any other safety considerations that may arise. Background information on the applicant is on file at City Hall. RECOMMENDATION Approve Resolution No. 15-06, Authorizing issuance of a special event permit to Trappers Bar & Grill. CITY OF LINO LAKES RESOLUTION NO. 15-06 AUTHORIZING A SPECIAL EVENT FOR AN OUTDOOR EVENT AT TRAPPERS BAR AND GRILL. WHEREAS, the owner of Trapper's Bar & Grill, 6810 Lake Drive, has submitted an application for a special event permit; and WHEREAS, the event is planned for February 28th and March 1, 2015, from 8:00 a.m. to 10:00 p.m. and includes snow golf on Rice Lake and a recreational fire in the lower asphalt parking lot; and WHEREAS, as part of the event, the applicant would like to allow consumption of alcoholic beverages in an area outside of but contiguous to their building; and WHEREAS, the applicant has indicated that they hold a State Caterer's Permit that allows them to serve alcohol off their premises; and WHEREAS, the applicant has indicated that all patrons or members attending the event will receive a proper identification check to ensure no underage alcohol service will occur; and WHEREAS, the Centennial Fire District has approved the plans for a recreational fire with certain conditions; and WHEREAS, the Police Department has approved the application and event plans with certain recommendations; and WHEREAS, the applicant has obtained a Ice Use Permit from the Anoka County Sheriff allowing the event to occur on the lake; and WHEREAS, proof of general liability and liquor liability insurance has been submitted by the applicant; NOW, THEREFORE, BE IT RESOLVED by The City Council of The City of Lino Lakes hereby approves the request of Jeff Moore, owner of Trapper's Bar and Grill, for a special event permit on February 28 and March 1, 2015, with the conditions recommended by the Police and Fire Department. Adopted by the Council of the City of Lino Lakes this 9th day of February, 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk STAFF ORIGINATOR: MEETING DATE: TOPIC: CITY COUNCIL AGENDA ITEM lE Lisa Hogstad-Osterhues, Deputy Clerk February 9, 2015 Consider Approving Application for an Exempt Raffle Event for Lino Lakes Elementary School VOTE REQUIRED: 3/5 BACKGROUND The Lino Lakes Elementary School Parent Teacher Organization (PTO) has applied for permission to conduct a raffle at their school carnival event. The event is scheduled for March 21, 2015. Non-profit organizations are allowed, under the State Gambling Statutes, to conduct exempt gambling (raffle) with a state issued permit if they conduct lawful gambling on five or fewer days and remain under a cap for prizes awarded. Lino Lakes Elementary PTO has submitted the information necessary to determine that their event is exempt. The application and background check information is on file in City Clerk's office. RECOMMENDATION Approve the issuance of Exempt Raffle Event for Lino Lakes Elementary School. CLOSED COUNCIL SESSION January 26, 2015 DRAFT t 2 CITY OF LINO LAKES 3 MINUTES 4 CLOSED COUNCIL SESSION 5 6 DATE : January 26, 2015 7 TIME STARTED : 8:00 p.m. 8 TIME ENDED : 8:50 p.m. 9 MEMBERS PRESENT : Council Members Rafferty, Stoesz, 10 Roeser, Kusterman and Mayor Reinert 11 MEMBERS ABSENT : none 12 13 Staff present: City Administrator Jeff Karlson 14 15 Mayor Reinert called the meeting to order at 8:00 p.m. in the Council Workroom at Lino 16 Lakes City Hall. Before the meeting was closed, the mayor read a statement regarding the 17 purpose of the meeting (labor negotiations with the AFSCME union) and the reason it was 18 being closed. 19 20 The meeting was recorded. 21 22 The meeting was adjourned at 8:50 p.m. 23 24 These minutes were considered, corrected and approved at the regular Council meeting held on 25 February 9, 2015. 26 27 28 29 30 Julianne Bartell, City Clerk Jeff Reinert, Mayor 31 CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Jeff Karlson MEETING DATE: February 9, 2014 TOPIC: Non -Union Compensation VOTE REQUIRED: 3/5 INTRODUCTION The City Council is being asked to consider a resolution establishing the 2015 compensation plan for non-union employees. BACKGROUND Non-union personnel include the city administrator, department directors, deputy public safety directors, public safety captain, and city clerk. The plan includes a two percent salary adjustment, which would be retroactive to January 1, 2015. The revised compensation plan proposes an increase of the maximum salary range of the Public Safety Director by two percent and the Community Development Director by six percent. While searching through some files in the human resources office, I came across a file that showed the job points for both positions had increased. These job point values were confirmed in a 2008 Human Resources Audit conducted by Ann Antonsen of Springsted, Inc. I also contacted Ms. Antonsen last June and she acknowledged the point totals had changed based on an analysis of certain positions. Since Director Swenson has taken on additional responsibilities with the integration of fire services in the Public Safety Department, I'm recommending a four percent salary increase, which will place him at the maximum salary range. This puts Mr. Swenson within an average market rate for his position. Director Grochala's salary is well below where it should be based on his job points. I recommend he move to Step 5 of the revised salary range, which is a 3.6% salary increase. With the revised plan, he would be eligible for another step adjustment in 2016. RECOMMENDATION 1. Approve Resolution No. 15-07, establishing the 2015 compensation plan for non-union employees, effective January 1, 2015. 2. Approve salary adjustment of four percent for Director Swenson and 3.6 percent for Director Grochala. ATTACHMENTS Resolution No. 15-07 CITY OF LINO LAKES RESOLUTION NO. 15-07 RESOLUTION ESTABLISHING 2015 COMPENSATION PLAN FOR NON-UNION EMPLOYEES WHEREAS, Section 207.04 of the Code of Ordinances requires the City Administrator to establish and maintain a compensation plan for all positions in the City, which is to be reviewed and approved by the City Council; and WHEREAS, this plan is in compliance with Minnesota Statute 471, which is referred to as the Pay Equity Law; and WHEREAS, the compensation plan for non-union employees includes a two percent (2%) wage increase retroactive to January 1, 2015; and WHEREAS, the maximum salary range of the Public Safety Director increases by an additional two percent (2%) and Community Development Director by an additional six percent (6%). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the following salary schedule by adopted. City of Lino Lakes 2015 Compensation Plan Effective January 1, 2015 Position Minimum Monthly Step 2 Step 3 Step 4 Step 5 Maximum Monthly City Administrator $8,965 $9,413 $9,861 $10,309 $10,757 $11,206 Public Safety Director $7,966 $8,365 $8,763 $9,161 $9,560 $9,958 Finance Director $7,558 $7,936 $8,314 $8,691 $9,069 $9,447 Comm. Dev. Director $7,487 $7,862 $8,236 $8,611 $8,985 $9,359 Public Serv. Director $7,325 $7,691 $8,058 $8,424 $8,790 $9,157 Dep. Public Safety Dir. $6,912 $7,257 $7,603 $7,948 $8,294 $8,639 Police Captain $6,459 $6,782 $7,105 $7,428 $7,751 $8,074 City Clerk $4,863 $5,106 $5,349 $5,592 $5,835 $6,078 Adopted by the Lino Lakes City Council this 9th day of February 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 3B STAFF ORIGINATOR: Jeff Karlson MEETING DATE: February 9, 2015 TOPIC: Employment Extension for Economic Development Intern VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to extend the employment of the Economic Development Intern, Celeste McDermott, until August 28, 2015. BACKGROUND Last August the City Council authorized the hiring of Celeste McDermott for six months to assist the Community Development Department with specific tasks. Staff is requesting that the internship position be extended for six months. The position is budgeted for 32 hours a week at $13.00 an hour. RECOMMENDATION Approve six-month employment extension for Celeste McDermott through August 28, 2015. CITY COUNCIL AGENDA ITEM 3C STAFF ORIGINATOR: Julie Bartell, City Clerk MEETING DATE: February 9, 2015 TOPIC: Consideration of Election Judge Salary Increase VOTE REQUIRED: 3/5 INTRODUCTION Every year, the city administers at least one election and employs election judges to staff the seven election precincts. These judges also attend annual paid training sessions prior to their service. BACKGROUND The current salary for the position is $9.00/hour to serve as an Election Judge and $9.50/hour to serve as a Head Election Judge. This salary rate has been in place since the year 2000. State statute also allows the city to hire student judges (also known as trainees) with certain limits on their service. Student judges must be paid at least 2/3 of the minimum wage. Staff is proposing that the council increase the salary for election judges; considerations for this increase are: Current rates are on the lower end of what other Anoka County cities are paying; - The Minnesota state minimum wage is scheduled to increase to $9.50 per hour, effective August 1, 2016, for large employers; - Election judge service is an important role and should be recognized with adequate salary. RECOMMENDATION Staff is recommending the following salary plan for election judges: $10.00/hour for Election Judge; - $11.00/hour for Head Election Judge; - $8.00/hour for Student Judge. ATTACHMENTS Anoka County Election Judge Salary Comparison CITY POPULATION HEAD JUDGE ASST HEAD JUDGE ELECTION JUDGE STUDENT JUDGE EAST BETHEL 11,603 $ 8.00 $ 8.00 $ 8.00 BETHEL 488 $ 8.75 $ 8.75 $ 8.25 $ 8.25 ST FRANCIS 7,219 $ 9.00 $ 8.75 $ 8.50 $ 8.50 ANOKA 17,153 $ 9.25 $ 9.00 $ 8.75 $ 8.75 LINO LAKES 20,216 $ 9.50 $ 8.00 $ 9.00 $ 9.00 RAMSEY 23,668 $ 9.50 $ 8.00 $ 9.00 $ 8.00 LIN.WOOD 5,123 $ 9.66 $ 9.66 $ 8.99 COON RAPIDS 61,476 $ 10.00 $ 9.50 $ 9.00 $ 8.10 ANDOVER 30,587 $ 10.00 $ 9.50 $ 9.25 $ 9.25 ANOKA COUNTY $ 10.00 $ 9.75 $ 9.50 $ 9.50 ANOKA-HENNEPIN $ 10.00 $ 9.75 $ 9.50 $ 9.50 BLAINE 57,186 $ 10.00 $ 10.00 $ 9.00 $ 7.25 FRIDLEY 27,208 $ 10.00 $ 10.00 $ 9.00 HILLTOP 754 $ 10.00 $ 10.00 $ 9.50 OAK GROVE 8,031 $ 10.25 $ 9.75 $ 9.75 LEXINGTON 2,049 $ 10.75 $ 10.25 $ 10.25 CENTERVILLE 3,792 $ 10.75 $ 10.50 $ 10.25 COLUMBUS 3,914 $ 10.75 $ 10.75 $ 10.25 COLUMBIA HEIGHTS 19,486 $ 11.00 $ 10.75 $ 10.50 $ 6.75 SPRING LAKE PARK 6,234 $ 11.00 $ 11.00 $ 10.25 HAM LAKE 15,296 $ 12.00 $ 11.00 $ 10.25 $ 10.25 NOWTHEN 4,443 $ 13.50 $ 11.00 $ 11.00 CIRCLE PINES 4,918 $ 14.00 $ 14.00 $ 13.00 $ 10.00 BROOKLYN PARK $ 11.00 $ 9.00 CHAMPLIN $ 9.50 $ 7.50 BROOKLYN CENTER $ 10.00 $ 10.00 CITY COUNCIL AGENDA ITEM 3D STAFF ORIGINATOR: Jeff Karlson MEETING DATE: February 9, 2015 TOPIC: MOA between City and LELS Local No. 299 VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve a Memorandum of Agreement between the City and LELS Local 299 regarding the City's utilization of licensed police officers as firefighters. BACKGROUND As part of the fire integration process, the Council approved a $1.30 per hour stipend for City staff members who volunteer and successfully complete all required firefighter training and certifications. During labor negotiations with the police officers, the union asked for a Memorandum of Agreement that stipulated the police officers' obligations and compensation as a volunteer firefighter. Staff met with union officials and both parties agreed to the provisions in the MOA, which are not part of the collective bargaining agreement. RECOMMENDATION Staff recommends approval of the Memorandum of Agreement with LELS Local 299. ATTACHMENTS Memorandum of Agreement MEMORANDUM OF AGREEMENT This Memorandum of Agreement is entered into between the City of Lino Lakes ("City") and Law Enforcement Labor Services, Inc., Local #299 ("Union"). WHEREAS, the City and the Union are parties to a 2014-2015 collective bargaining agreement ("CBA"); WHEREAS, Union members are licensed police officers whose duties have been limited to law enforcement; WHEREAS, the City resolved to utilize and train licensed Lino Lakes police officers in the capacity of firefighters; WHEREAS, the CBA does not provide compensation that recognizes the firefighter training or performance of firefighter duties; NOW, THEREFORE, the parties agree that: 1. Lino Lakes police officers may volunteer to be trained as Lino Lakes' firefighters. 2. Upon successful completion of firefighter training (Fire 1, Fire 2, and Hazmat), an officer will receive premium pay of $1.30 per hour, in addition to any other premium pay, for all hours worked as a Lino Lakes police officer, whether performing licensed police officer or firefighter duties. 3. Firefighter -trained officers are not obligated to respond to fire calls while they are off- duty. 4. Firefighter -trained officers who respond to a fire call while off-duty will be paid at their overtime rate. FOR LAW ENFORCEMENT LABOR SERVICES, INC. (LOCAL #299) FOR THE CITY OF LINO LAKES Business Agent Date City Administrator Date CITY COUNCIL AGENDA ITEM 4A STAFF ORIGINATOR: Public Safety Director John Swenson MEETING DATE: February 9, 2015 TOPIC: Purchase of Fire Apparatus & Fire/Rescue Equipment VOTE REQUIRED: 3/5 INTRODUCTION The Lino Lakes Public Safety Department is requesting Council approval to purchase two pieces of used fire apparatus from the City of Woodbury and all related fire/rescue equipment to properly equip both pieces of fire apparatus. BACKGROUND During the Council Meeting on June 2, 2014, Council approved Resolution 14-50 which directed staff to integrate fire services for the City of Lino Lakes into the Public Safety Department. The assets of the CFD will be distributed to the member cities (Lino Lakes, Centerville, Circle Pines) in accordance with the Joint Powers Agreement upon a withdrawal of a member city. The distribution of the assets drafting process took place in August of 2014 and was ratified by the CFD Steering Committee in October of 2014. Upon the final separation date, the Lino Lakes Public Safety Department (LLPSD) will take possession of the following pieces of apparatus for use by LLPSD personnel: • 2 Tankers • 1 Aerial • 2 Grass/Brush Trucks • 1 Rescue Truck The distribution of the assets of the CFD did address most of our community's need for apparatus with the exception of an engine/pumper. Staff has researched the new and used engine/pumper markets and recommends purchasing used apparatus given the constraints of the fire integration process. Staff has done extensive research of the available apparatus on the used market as well as solicited information from fire organizations that may be selling apparatus in the future. Through this process staff found that the City of Woodbury is selling two engines/pumpers for $19,000 each. This price does not include any of the equipment (rescue tools, hose, ladders, etc) on the truck. Staff has negotiated a price of $15,000 each if we purchase both engines/pumpers and take possession of one of the engines/pumpers in April, 2015. The City of Woodbury would store the second engine/pumper until later in 2015. This would allow our fire personnel to train on the engine/pumper once outfitted with equipment as well as a reduction in storage costs for the engine/pumper. The use of and availability of the apparatus for fire personnel during training is extremely beneficial for our community. The equipment needed to outfit the engine/pumpers is $98,310 per truck. The complete list of this equipment is listed below. Lino Lakes Public Safety Department Engine Loose Equipment Total CAB TIC, Thermal imager $10,000 4 -gas monitor 1,400 CO monitor 200 One box light for each seating position, with charger ($200 X 4 = $800) 800 CAB TOTAL 12,400 LOOSE TOOLS Two sets of married irons (one flat head axe and a halogen bar married with a strap) 860 One pick headed axe 150 One six foot pry bar 100 One tool box 300 Two portable lights ($480 X 2 = $960) 960 Electrical cord reel 1,000 K tool for locks 200 One ABC fire extinguisher 150 One water extinguisher 175 One Class D extinguisher 150 LOOSE TOOL TOTAL 4,045 PIKE POLES One six foot hook (Pike pole) 150 One ten foot hook (Pike pole) 150 One closet hook (Pike Pole) 145 PILE POLE TOTAL 445 LADDERS One 28' extension ladder 2,200 One 16' roof ladder 500 One folding attic ladder 225 One Little Giant ladder 300 LADDER TOTAL 3,225 HOSES Two sections of 6' hard suction 1,000 600' to 1000' of 5" LDH supply line 600 per 100' section 6,000 One section of 50' of 5" LDH Supply Line 475 600' of 2 1/2" hose 130 for a 50' section 1,560 600' of 1 3/4" attach hose 100 for a 50' 1,200 High rise kit, One gated Y 2 'A" to 1 3/4 " with flow gauge, Reducer, spanner wrench, rubber mallet, pipe wrench 1,000 HOSES TOTAL 11,235 PUMP PANEL One strainer 475 Two gated Y's 2 1/2" to 1 3/4" ($250 X 2 = $500) 500 Four reducers 2 1/2" to 1 3/4" ($60 X 4 = $240) 240 Four reducers 1 3/4" to 1" ($25 X 4 = $100) 100 Four double male 21/2" ($25 X 4 = $100) 100 Four double Females 2 1/2" ($25 X 4 = $100) 100 Four Double Males 1 3/4" ($25 X 4 = $100) 100 Four Double Females 1 3/4" ($25 X 4 = $100) 100 One foam inductor 700 Hydrant adaptor 200 Hydrant gate valve 270 Hose Clamp 500 Hose jacket 55 PUMP PANEL TOTAL 3,440 FANS/BLOWERS One gas blower 2,500 SAWS One rotary rescue saw wood blade 1,500 One rotary rescue saw metal blade 1,500 One vent saw 1,500 One chain saw 1,500 Two saws all s ($200 X 2 = $400) 400 SAWS TOTAL 6,400 NOZZLES Four 1 3/4" Nozzles ($500 X 4 = $2000) Two 2 1/2" Nozzles ($600 X 2 = $1200) One Blitzfire nozzle NOZZLES TOTAL 2,000 1,200 3,700 6,900 EXTRACATION/RESCUE Two 100' rope bags ($500 X 2 = $1000) 1,000 Two 50' 2 Y2" high rise pack 260 Two 50' 1 3/4" high rise pack 200 Set of hydraulic rescue tools, Cutter, spreader, one long ram, one short ram 25,000 Set of lift air bags 10,000 Set of rescue struts, for vehicle stabilization 8,500 EMS equipment, 02 bag and AED, ($500 X 2 = $1000 1,000 One stokes basket and harness ($850 + $260 = $1060) 1,060 One Long back board with head blocks ($200 + $200 = $400) 400 Five 22" traffic cones ($25 X 5 = $150) 150 Traffic safety vets for each seating position on vehicle ($25 X 5 = $150) 150 EXTRACTION/RESCUE TOTAL $47,720 GRAND TOTAL $98,310 The cost per engine/pumper would be $113,310 ($15,000 vehicle price + $98,310 loose equipment). The purchase of both engine/pumpers total cost would be $226,620. These purchases would complete the needs for fire apparatus to respond to our community's needs. These purchases also afford the opportunity for enhanced training for our fire personnel as we prepare to go -live with fire services delivery as well as providing opportunity to extend the life of fire apparatus and spread out future capital replacement costs. RECOMMENDATION Staff recommends Council approves the purchase of two pieces of fire apparatus (engines/pumpers) from the City of Woodbury and the purchase of new fire/rescue equipment listed in this staff report to properly equipment both pieces of fire apparatus. ATTACHMENTS None CITY COUNCIL AGENDA ITEM 4B STAFF ORIGINATOR: John Swenson MEETING DATE: February 9, 2015 TOPIC: Resolution No. 15-18 VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to adopt Resolution No. 15-18, supporting a September 1, 2015 deadline for Centennial Fire District ("CFD") firefighters to transfer service credits and pension assets and liabilities to Lino Lakes. BACKGROUND On January 27, 2015, I met with Randy Rolstad, president of the Centennial Fire Relief Association ("CFRA"), and Nyle Zikmund, who was hired by the relief association to draft a legislative bill that would allow CFD firefighters to transfer service credits and pension assets to Lino Lakes. The relief association expressed that they wanted until March 1, 2016 or longer for a firefighter to decide whether to transfer to Lino Lakes. I have proposed a deadline of September 1, 2015 for pension transfers to ensure that Lino Lakes has sufficient fire personnel when the City implements its fire services on January 1, 2016. Last week I sent a letter to Representative Runbeck and Senator Chamberlain informing them that the parties have not been able to reach an agreement on the timing of the pension transfers. On February 3rd I was informed by Mr. Zikmund that the CFRA is pursuing special legislation that would include three transfer dates for service credits and pension assets—January 1, 2016, January 1, 2017, and January 1, 2018. In order to ensure adequate planning and staffing of fire personnel, it is imperative that any interested Centennial firefighter transfer their service credits and financial assets by September 1, 2015. RECOMMENDATION Staff recommends approval of Resolution No. 15-18, supporting September 1, 2015 deadline for transfer of a firefighter's service credits and pension assets and liabilities from CFRA to Lino Lakes. ATTACHMENTS Resolution No. 15-18 CITY OF LINO LAKES RESOLUTION NO. 15-18 SUPPORTING SEPTEMBER 1, 2015 DEADLINE FOR TRANSFER OF A FIREFIGHTERS SERVICE CREDITS AND PENSION ASSETS FROM THE CENTENNIAL FIRE RELIEF ASSOCIATION TO LINO LAKES WHEREAS, the City of Lino Lakes and the Centennial Fire Relief Association are seeking special legislation to allow Centennial Fire District firefighters to transfer their pension service credits and assets to Lino Lakes when they become employed by Lino Lakes as a paid -on-call firefighter; and WHEREAS, Representative Linda Runbeck has agreed to be the Chief House Author of the legislative bill; and WHEREAS, Nyle Zikmund of Fire Services Consulting is drafting a bill on behalf of the Centennial Fire Relief Association that includes three transfer dates for service credits and pension assets—January 1, 2016, January 1, 2017, and January 1, 2018; and WHEREAS, the City of Lino Lakes is preparing for delivery of fire services to the Lino lakes community by January 1, 2016, and is currently hiring and training fire personnel for integration of fire services in the Public Safety Department; and WHEREAS, it is necessary for interested Centennial firefighters to transfer their pension credits and assets by September 1, 2015, to ensure proper planning and staffing of fire personnel by January 1, 2016; and WHEREAS, the City Council supports the recommendation of the Public Safety Director, John Swenson, that the deadline be September 1, 2015. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Lino Lakes supports the Public Safety Director's recommendation of a September 1, 2015 deadline for the transfer of service credits and pension assets to Lino Lakes. Adopted by the City Council of the City of Lino Lakes this 9th day of February 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Marty Asleson MEETING DATE: February 9th, 2015 TOPIC: Consider Resolution No. 15-12 Approving Environmental Board Goals For 2015 VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting the adoption of Environmental Board Goals for 2015. BACKGROUND Each year, the Environmental Board annually sets goals as a part of their work program. The Board adopted 2015 goals at their February 9th, 2015 meeting. The Environmental Board Goals are included in the attached resolution. RECOMMENDATION Staff is recommending adoption of Resolution No. 15-12 approving the Environmental Board goals for 2015. ATTACHMENTS 1. Resolution No. 15-12 CITY OF LINO LAKES RESOLUTION NO. 15-12 RESOLUTION TO ADOPT THE ENVIRONMENTAL BOARD GOALS FOR 2015 WHEREAS, The City of Lino Lakes has an established Environmental Board; and WHEREAS, The purpose of the Environmental Board is to provide aid and advice to the council in its efforts to encourage productive and enjoyable harmony between people and their environment; to promote efforts which will prevent or eliminate damage to the environment and stimulate the health and welfare of people; to enrich the understanding of ecological systems and natural resources important to the city; to advise the City in the use and management of its natural resources in order to preserve and enhance the environmental amenities for present and future residents, and to ensure a lasting quality of life within the city; and WHEREAS, the Environmental Board approved the following 2015 goals at their January 28, 2015 meeting: 2015 Goals Environmental Goals • Promote environmental stewardship with the citizens of Lino Lakes by communicating environmental initiatives in the city using various means of communication such as: • City Web Pages • Newsletter — Spring, Summer, Fall, Winter • Power Point Presentation • Earth Day • Arbor Day • Recycling Days • Partner with Anoka County Integrated Waste and School District with a focus on recycling • Participate in Earth Day (April 25th) with activities in the community, promoting environmental awareness and collaboration with other environmental focused organizations. Enhance communication and promotion for this event • Participate in Blue Heron Days (August), providing public service educational material if the opportunity presents itself • Communicate with our residents about conservation opportunities offered in our area. Coordinate new public education opportunities with Rice Creek Watershed outreach and education coordinator. Add a link on our city website to Anoka County and Rice Creek Watershed District. • Be involved in any review/updates of the AUAR and other environmental regulatory documents. Monitor any activity in the AUAR as well as other proposed development areas, focusing on the values that Lino Lake's citizens have expressed in the vision for our city and the unique ecological aspects of our wetlands, lakes and streams and subsurface waters. • Perform evaluation of past Environmental Board recommendations for development projects. Review a sampling of a variety of projects by on-site visits, discussion with city staff, and landowners, neighbors, on the outcomes of the Board's recommendations. If necessary, submit a summary of significant findings resulting from the review in writing to the Community Development Director. • Promote conservation development within the City incorporating the Open Space/Trail Plan and Handbook for Environmental Planning and Conservation Development within the scope of the new Resource Management Plan, and the RCWS rules. Review rule changes, SAMP documents and Surface Water Management Plan updates as they occur. • To meet or exceed our City recycling goal of 50 (1836 tons) percent or greater of our Municipal solid waste. Find innovative ways to promote and encourage recycling as a city. Continue to look into ways for school facilities to reduce waste and increase recycling, and continue to enhance recycling efforts through grants from Anoka County Integrated Waste. • Support the Community Garden site and establish a preparatory gardening group. Continue the partnership with Park Department to manage the Community Garden site. • Do an annual update in regards to the Lino Lakes EAB Implementation Plan. • Continue to work on Wollan's Park Wetland bank to achieve wetland bank credits by the end of the year 2019. • Continue to monitor the Heron rookery and water quality in the northern one third of Peltier Lake and to support the protection of resources in that area. Update Council on these matters. Recruit new volunteers to help with rookery maintenance and monitoring. • Investigate and possibly promote Xcel Energy alternative energy idea of solar gardens in Lino Lakes, and/or participation in solar gardens in other cities. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Lino Lakes that the 2015 goals of the Lino Lakes Environmental Board are hereby adopted. Adopted by the Council of the City of Lino Lakes this 9th day of February, 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Marty Asleson, Environmental Coordinator MEETING DATE: February 9, 2015 TOPIC: Consideration of Resolution 15-13, Accepting 2015 Anoka County Recycling and Recycling Enhancement Grants VOTE REQUIRED: 3/5 INTRODUCTION The City of Lino Lakes receives Select Committee for Recycling and the Environment (SCORE) funds each year from Anoka County. The SCORE funds are used to fund solid waste recycling programs. Cities using SCORE funds allocated from Anoka County are required to enter into a cooperative agreement with the County. This year Anoka County is again offering Enhancement Grants as additional funding available to the City of Lino Lakes. BACKGROUND The City of Lino Lakes receives grant money (SCORE) each year from the county to implement a residential recycle program. The basic SCORE Grant includes a fixed base of $10,000 for each municipality and extra $5.00 per household, or $41,900. In addition, targeted program funds are available for specific program areas and funds may be for problem areas and yard waste/organics. Enhancement funds are available to the City of Lino Lakes this year for the following program areas: Monthly Drop-off events -$15,000 Park and event recycling - $6,000 Curbside and multi -unit recycling - $6,000 Enhancement Grant -$6,382 Organics -$6,382 With this, the City has available $41,900, basic SCORE funding and additional funding of $39,764 for a total recycling grant of $81,674 in 2015. RECOMMENDATION Approve Resolution No. 15-13 Approving Anoka County Contracts No's. C003925, and C0003908, Agreements for Residential Recycling Program. ATTACHMENTS 1. Resolution No. 15-13 2. 2015 Funding Available for Municipal Waste Abatement Programs, Attachment A 3. Anoka County Contract C0003925 4. Anoka County Contract C0003908 CITY OF LINO LAKES RESOLUTION NO. 15-13 ACCEPTING 2015 ANOKA COUNTY RECYCLING GRANTS WHEREAS, The City of Lino Lakes has entered into an agreement with Anoka County over the years to cooperatively work on Solid Waste abatement and Recycling; and WHEREAS, Anoka County receives funding from the Solid Waste Management Coordinating Board and the State of Minnesota in the form of "SCORE" funds; and WHEREAS, The County wishes to assist municipalities in meeting recycling goals established by the Anoka County Board of Commissioners by providing SCORE funds to Cities in the County for solid waste recycling programs; and WHEREAS, The City of Lino Lakes is eligible to receive $10,000 base allocation and $5.00 per household totaling $41,910.00; and WHEREAS, The City of Lino Lakes is eligible for additional enhancement, Monthly Drop - Off, Park Recycling and Community Event recycling totaling $39,764; WHEREAS, Anoka County Agreements No's C0003925, and C0003908 provide for the cooperative effort between Anoka County and the City of Lino Lakes; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes That the Mayor and City Clerk are hereby authorized to execute Anoka County Agreements No's. C0003925, and C0003908 Agreements for Residential Recycling Program on behalf of the city. Adopted by the Council of the City of Lino Lakes this 9th day of February, 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk 2015 Funding Available for Municipal Waste Abatement Programs Attachment A 2015 Total SCORE Allocation: $1,051,986 - $116,810.50 must be spent on organics Population and Household Counts are based on 2013 Met Council Estimates Goals are based on 190 pounds/person/year single family home up to 4 units and 175 pounds/person/year multi -units 5 units or more 2015 Additional Enhancement Funds Available Municipality 2015 Base Funding and Goals Monthly Drop-off Events Full Service Park and Event Recycling Curbside and Multi -Unit Recycling General Enhancement Grant Organics Collection Total Funds Available for Drop-off $1/HH $1/HH Base Funding: $10,000 + $5.00/HH Goals: 175 PP MF + Upto 4,999 households 5,000+ households Center Up to 2,000 households 2,001- 4,999 households 5,000 and up households Up to 2,000 households 2,001- 4,999 households 5,000 and up households All municipalities are eligible equally All municipalities are eligible equally 2015 Base + Enhancement Funds Contract 190 PP SF Andover Number Total Pop HH $10,000 Base $5.00/HH Total $10,000 $15,000 $30,000 $2,000 $4,000 $6,000 $2,000 $4,000 $6,000 C0003911 31,692 10,200 $ 10,000 $ 51,000 $ 61,000 2,996 $ 15,000 $ 6,000 Anoka C0003912 17,283 7,214 $ 10,000 $ 36,070 $ 46,070 $ 6,000 10,200 10,200 $ 108,400 Bethel 1,519 $ 15,000 $ 6,000 $ 6,000 7,214 Blaine C0003913 465 180 $ 10,000 $ 900 $ 10,900 44 $ 10,000 $ 2,000 $ 2,000 180 7,214 $ 87,498 Centerville C0003914 62,018 22,299 $ 10,000 $ 111,495 $ 121,495 5,795 $ 15,000 $ 6,000 $ 6,000 22,299 180 $ 25,260 Circle Pines C0003915 3,953 1,337 $ 10,000 $ 6,685 $ 16,685 373 $ 10,000 $ 2,000 $ 2,000 1,337 22,299 $ 193,093 Columbia Heights C0003916 5,014 2,015 $ 10,000 $ 10,075 $ 20,075 1 472 $ 10,000 $ 4,000 $ 4,000 2,015 1,337 $ 33,359 Columbus C0003917 19,758 8,055 $ 10,000 $ 40,275 $ 50,275 1,826 $ 15,000 $ 6,000 $ 6,000 8,055 2,015 8,055 $ 42,105 Coon Rapids C0003919 3,960 1,447 $ 10,000 $ 7,235 $ 17,235 376 $ 10,000 $ 2,000 $ 2,000 1,447 $ 93,385 East Bethel C0003918 62,684 23,910 $ 10,000 $ 119,550 $ 129,550 5,835 $ 15,000 $ 30,000 $ 6,000 $ 6,000 23,910 1,447 $ 34,129 Fridley C0003920 11,588 4,052 $ 10,000 $ 20,260 $ 30,260 1,094 $ 10,000 $ 4,000 $ 4,000 4,052 23,910 $ 234,370 Ham Lake C0003921 27,865 11,412 $ 10,000 $ 57,060 $ 67,060 2,569 $ 15,000 $ 6,000 $ 6,000 11,412 4,052 $ 56,364 Hilltop C0003922 15,650 5,323 $ 10,000 $ 26,615 $ 36,615 1,475 $ 15,000 $ 6,000 $ 6,000 5,323 11,412 $ 116,884 Lexington C0003923 865 397 $ 10,000 $ 1,985 $ 11,985 76 $ 10,000 $ 2,000 $ 2,000 397 5,323 $ 74,261 Lino Lakes C0003924 2,061 790 $ 10,000 $ 3,950 $ 13,950 191 $ 10,000 $ 2,000 $ 2,000 790 397 $ 26,779 Linwood Township C0003925 20,833 6,382 $ 10,000 $ 31,910 $ 41,910 1,836 $ 15,000 $ 6,000 $ 6,000 6,382 790 $ 29,530 Nowthen C0003926 5,223 1,912 $ 10,000 $ 9,560 $ 19,560 493 $ 10,000 $ 2,000 $ 2,000 1,912 6,382 $ 81,674 Oak Grove C0003927 4,537 1,479 $ 10,000 $ 7,395 $ 17,395 425 $ 10,000 $ 2,000 $ 2,000 1,479 1,912 $ 37,384 Ramsey C0003928 8,210 2,781 $ 10,000 $ 13,905 $ 23,905 778 $ 10,000 $ 4,000 $ 4,000 2,781 1,479 $ 34,353 Spring Lake Park C0003929 24,306 8,367 $ 10,000 $ 41,835 $ 51,835 2,291 $ 15,000 $ 6,000 $ 6,000 8,367 2,781 $ 47,467 St. Francis C0003930 6,260 2,628 $ 10,000 $ 13,140 $ 23,140 582 $ 10,000 $ 4,000 $ 4,000 2,628 8,367 $ 95,569 C0003931 7,240 2,567 $ 10,000 $ 12,835 $ 22,835 679 $ 10,000 $ 4,000 $ 4,000 2,567 2,628 2,567 $ 46,396 $ 341,465 124,747 $ 210,000 $ 623,735 $ 833,735 31,727 $ 120,000 $ 135,000 $ 30,000 $ 14,000 $ 20,000 $ 54,000 $ 14,000 $ 20,000 $ 54,000 45,969 124,747 124,747 $ 1,544,229 2015 Total SCORE Allocation: $1,051,986 - $116,810.50 must be spent on organics Population and Household Counts are based on 2013 Met Council Estimates Goals are based on 190 pounds/person/year single family home up to 4 units and 175 pounds/person/year multi -units 5 units or more Anoka County Contract # C0003925 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 1st day of January, 2015, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY," and the CITY OF LINO LAKES, hereinafter referred to as the "MUNICIPALITY." WITNESSETH: WHEREAS, the County will receive $1,051,986.00 in funding from the State of Minnesota pursuant to Minn. Stat. § 115A.557 (hereinafter "SCORE funds") and $253,916.27 in funding pursuant to Minn. Stat. § 473.8441 (hereinafter "LRDG funds ") during 2015; and WHEREAS, pursuant to new legislation, a portion of the SCORE funds must be used to encourage recycling of source -separated compostable materials, and Anoka County has determined that the minimum amount for this new program is $116,810.50; and WHEREAS, the County also has additional budgeted program funding available to supplement SCORE and LRDG funds for solid waste recycling programs; and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE and LRDG funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: 1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. 2. TERM. The tern of this Agreement is from January 1, 2015 through December 31, 2015, unless earlier terminated as provided herein. 3. DEFINITIONS. a. "Problem material" shall have the meaning set forth in Minn. Stat. § 115A.03, subd. 24a. b. "Multi -unit households" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. c. "Opportunity to recycle" means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. § 115A.552. d. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. e. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, plastics, metals, fluorescent lamps, major appliances and vehicle batteries. ii Provide a community event recycling program, which at a minimum would consist of providingrecvriOgopportuniti8s at all Municipality sponsored or Quasi -Municipal events and festivals. The feasibility of adding organics collection at the event may also be explored and added to the event as an enhancement to the waste abatement program. Provide the opportunity for citizens to engage in recycling activities at municipal parks. iv. Organize and manage a Full Service Recycling Drop-off Center. V. Develop enhanced recycling promotion and assistance for mutti-units. vi. Develop additional opportunities for Source -Separated Compostables/Organics collection. c. If the Municipality's recycling program did not achieve the Municipality's recycling goals as established by the County for the prior calendar year, the Municipality shall work with the County to prepare a plan to achieve the recycling goals set forth in this Agreement. d. The Municipality's recycling program shall be limited to residential programming for funding reimbursements under this Agreement. The County will not reimburse business recycling programming or household hazardous waste programming by the Municipality. Any inquiries of requests regarding these topics should be sent to the County for response. 5. REPORTING. The Municipality shall submit the following reports semi-annually to the County no later than July 20, 2015 and January 10, 2016: a. An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. For recycling programs, the Municipatity shalt certify the number of tons of each recyctable material which has been cottected and the number of tons of each recyctable materiat which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also provide documentation on forms provided by the County showing the tons of materiats that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the disposition of aU recyclable materiats coilected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or land spreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oit, shati also be reported separately. b. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. c. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. 6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 2015 and January 10, 2016. Costs not billed by January 10, 2016 will not be eligible for 3 standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. b. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. c. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. d. The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this agreement and who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. e. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. f. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. g. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. h. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. Nothing in this Agreement shall be construed as creating the relationship of co- partners, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. 11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment)." The Municipality shall provide copies of all promotional materials funded by SCORE funds. The County shall provide all printed public information pieces about County programs. A Municipality shall not modify County publications related to business recycling, household hazardous waste management or the County compost sites. 5 IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written above: CITY OF LINO LAKES COUNTY OF ANOKA By: By: Rhonda Sivarajah, Chair Name: Anoka County Board of Commissioners Title: Date: Date: By: Jerry Soma By: County Administrator Municipality's Clerk Date: Approved as to form and legality: Date: Approved as to form and legality: Assistant County Attorney Date: Date: kmt\waste\recycling-SCORE contracts\2015 contracts\Lino Lakes 00003925 7 onal Enhancement Funds Available C w • (0 C ..c E 00 0 135 I g E g LT; • , co V1. 0 0 00 0 0 t -I 44) 8 Ltr 07 oo N: oo4,4 r 0 0 4/4 04 L13 1(4 10 co 0) CO 1/) 111 04 10 1.4 01 114 14 V) 40) 10 7. rn 1.4 01 01 07 0 04 0 14 1(1 40 en 07 01 0 0) (41 0 8 0 4,4 07 1/) 07 0 m 1/7 10 0 0) 0 07 1 n, 07 0 10 01 0 100 co CO v-1 r-1 to 10 en en en 0 01 7.10(14 1/7 01 0) 0 4/7 0 0 cn 11. 111. CO 03 03 0) 0 7. 01 07 0 14 44, 0 m 01 14 - to 14 CO 1-1 co (14 v.; en 40 co 8 0 en 14 co 00 CO (0 0) 01 07 l0 00 (41 0) ea 0) 07 tn. g-1 1/7 0 !ri „, 0 or a a tn. 40 0 8 8 0 8 14 4. 8 .6 = • 8- 0 0 0 1.4 0 ‘8, 14) a 0 1/7 0 14 0 14 0 1/) 0 8 0 44 44) 8 8 , a 1/4 0 07 a 8 40 0 04 , 2015 Base Funding and Goals 0 )0 0 1Vn, 0 -0 a 0 0 0 (0 0 .0 a a 44) '0 8 p0 c; 01 0 a a 14 cn 0 10' CO 14 4-1 co (4 0 ea co 01 LD 4/4 0 0 44 0 0 44) 0 en to, 44 Base Funding: $10,000 + $5.0o/HH 0 175 0 44 0 07 to 07 40 to 0 0) 01 01 ro ea 0) 01 tn. 4)3 4-4 V1.07 0 LO 70 rn oo'n40 crt ens70 0 v -r 44, 0 1,1 0 0) en 01 10 en 1.11 1/4 -4 en140' 01 10 40, 14 a ,-r 07 0 0 0) 4/7 com .4 0) 01 oo to 14) 10 0 0) tfl 10 0 14 0 tO 0 1'. 0) 01 v-1 LC) 40 0) 10 0 en 14, 0) 01 14 0 01 r1 (T'0)r 01 oo 07 10 0 03 00 01 0 v-1 0 0) 0) 0 1/) 0 0 07 0 0) 1/) 0 74, 0) 0) 0 0 0) en co 14 0) 0 0 (44 10 1-1 -4. co 0 4.4 ea en crt 0 0) 01 40 0 ea 01 0 a" rn 01 4.4 CO to CO 40 01 01 0 0. cn 01 CO I-1 trl to a0- rsi LO 01 r -t01 oo 0 01 40 en co (0 40 1/1 CO 0 01 tD 40 u) co0 I-1 rn en N. 10 (0 40 0 0 10 01 E -0 8 cn 0 0 en r-1 0 0 en to 0 0 en cn en en 0 01 01 0 0 01 co 4-4 en 0 0 40 ea co co en 44 04 2 433 0. ?) -a 01 N 01 (P3 CO 3 3 01 a a 801 0. 70 2015 Municipal Funding Request Attachment B Grant Projects Eligible Allocations Amount Requeste Municipal Grant Funding Allocation $41'910.00 $41'910.00 Full Service Drop-off Center Allocation (Staffed re|i g center, open a minimum of 3 days per week, coflecting mattresses, traditional recyclables, scrap metal, carpet, etc.) $30'000.00 Monthly Drop-off Event (at Ieast 8 months) $15'000.00 $ Municipal Park/Community Event Recycling $8.000.00 $ Multi -Unit /Curbside Recycting $0'000.00 $ Recychng Enhancement Grant (Additional promotion efforts, multi -units,) be|mm proposed|�mtou��on�memmnnbeing $6,382.00 �� Source-SeparatedComposteb|ea/Orgonioa Grant $0'382.00 $ Total Amount EIigibIe Being Requested for 2015 $81.074.00 $* A description of the efforts being proposed for the additional funding requests. The City of Lino Lakes requests * for 2015 Municipal Funding. Date Name Title *These amounts should match and may not exceed eligible allocation total. This amount will be 90% of the contract maximum for the grant. Anoka County Contract # C0003908 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 8th day of October, 2014, notwithstanding the date of the signatures of the padkye, between the COUNTY OF ANOKA, State of Minnaeoie, hereinafter referred to as the "COUNTY," and the City of Lino Lekee, hereinafter referred to as the "MUNICIPALITY." WITNESSETH: WHEREAS,the County received $818,365 in funding from the State of Minnesota pursuant to Minn. Stat. § 115A.557 (hereinafter "SCORE funds") and $270,984 in funding pursuant to Minn. Stat. § 473.8441 (hereinafter "LRDG funds ") during 2014; and WHEREAS,the County also has additional budgeted program funding available to supplement SCORE and LRDG funds for solid waste recycling programs; and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE and LRDG funds to cities and townships in the County for solid waste recycling programs; and WHEREAS, the County has granted the various Municipalities funding for these purposes during 2014, and now finds that there are remaining unexpended funds available which may be used to enhance the grants previously awarded to the various Municipalities. NOW, THEREFORE, in consideration of the mutuai covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: 1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. 2. TERM. The term of this Agreement is from October 8, 2014 through June 30, 2015, unless earlier terminated as provided herein. 3. DEFINITIONS. a. "Problem material" shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision 24a. b. "Multi -unit households" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. c. "Opportunity to recycle" means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. § 115A.552. d. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. e. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of neoyc|ing, including poper, g|aee, p|oetioo, metals, fluorescent lamps, mjor appliances and vehicle batteries. 8. AUDIT. Pursuant to Minn. Stat. § 10C.05. the Municipality shall o|kzvvthe County or other persons or agencies authorized by the County, ethe State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable houna, including all books, records, doounente- and accounting procedures and practices of the Municipality relevant to the subject matter of the Aoreement, for purposes of audit. In addition, theCounty shall have access to the project eite(e), if any, at reasonable hours. 9. GENERAL PROVISIONS. a. In performing the provisions of this Agreement, both parties agree to comply with allapplicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipatity by the County under this Agreement. b. No person shall iUagoUy, on the grounds of race, oreed, color, na|iQion, sex, marital atetun, public assistance otytuo, sexual praferenoe, handicap, age or nationat origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any progrann, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. c. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply futly with the terms0fthieAon8enlent. d. The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this agreement and who fall within any job classification established and published by the Minnesota [}epa�n)entof Labor & Industry shall be paid, oto minimum, the prevailing wages rates as certified by said Department. e. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. f. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to vvhting, duly signed by the parties. Q. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, nd regulationsapp|�ab|eto the 3 IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written above: CITY OF LINO LAKES COUNTY OF ANOKA By: By: Brad Fields, Director Name: Integrated Waste Management Title: Date: Date: By: John VonDeLinde, Division Manager By: Parks and Community Services Municipality's Clerk Date: Approved as to form and legality: Date: Date: Approved as to form and legality: Kathryn M. Timm Assistant County Attorney Date: kmt\waste\recycling-SCORE contracts\2014 contracts\Lino Lakes Additional Enhancement Grant C0003908 5