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HomeMy WebLinkAbout07/09/2003 Council Minutes• • CITY COUNCIL WORK SESSION JULY 9, 2003 APPROVED CITY OF LINO LAKES MINUTES DATE : July 9, 2003 TIME STARTED : 5:30 p.m. TIME ENDED : 9:03 p.m. MEMBERS PRESENT : Councilmember Carlson, Dahl, O'Donnell, Reinert (5:43 p.m.) and Mayor Bergeson MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Community Development Director, Michael Grochala (part); City Engineer, Jim Studenski; City Planner, Jeff Smyser (part) Economic Development Assistant, Mary Alice Divine (part); Chief of Police, Dave Pecchia (part) WEST SHADOW LAKE DRIVE, JIM STUDENSKI City Engineer Studenski advised there has been a lot of concern regarding the barricades on West Shadow Drive. The reason for the barricades was construction in the area, which is almost completed. The City needs to determine what to do with the barricades when the construction is completed. City Engineer Studenski advised the barricades did not get reinstalled after the first layer of bituminous was put down. City staff put the barricades back up when they found out they had not been put back in place. After final review of the road construction and all construction components are complete, the barricades should be taken down. City Engineer Studenski continued stating the next level of bituminous is scheduled for late fall. Reconstruction of 62nd Street will not occur until spring of 2004. The City has received a lot of calls from residents regarding the barricades. City Engineer Studenski stated City Administrator Waite Smith reviewed the meeting tapes and it was confirmed that the Council decided the barricades would come down when construction is completed. The Council now needs to determine if any issues have arisen that would determine the barricades should stay in place. Mayor Bergeson stated there has been confusion about who determines the road is ready for use. The City Engineer is the one who determines when the road will be ready to drive on. Councilmember Dahl stated that because of comments from residents she has more questions for staff. Safety is a big issue. She asked about the possibility of not making the road into a two-lane highway and putting a stop sign up where the barricade currently is. CITY COUNCIL WORK SESSION JULY 9, 2003 APPROVED • Community Development Director Grochala stated that typically a stop sign would not be put where the barricade is. Stop signs to control speed have proven to be ineffective. • Councilmember Reinert arrived at the meeting at 5:43 p.m. Councilmember Dahl inquired about the speed limit on the roadway. City Engineer Studenski advised the speed limit on West Shadow is 35 mph. All speed signs will be in place when the road is open for use. Councilmember Carlson asked what would happen with the barricades if this item were not on the agenda. She also asked why this item was put on the agenda. City Engineer Studenski advised the barricades would come down as previously determined by the Council if this issue were not on this evening's agenda. Councilmember Reinert stated the issue is the barricade and the timing on 62"d Street. The road reconstruction on 62"d Street did not go as planned. Putting traffic on 62"d Street without the reconstruction may not be a good idea. He stated the Council should determine if the barricade should stay up. He asked if 62nd Street could handle the additional traffic. City Engineer Studenski stated he believes 62"d Street can handle the additional traffic. Clearly, 62"d Street is not at the standard width but staff feels the roadway can handle the additional traffic. Councilmember Reinert stated that the barricade should come down then. Community Development Director Grochala stated he believes there would have been an overlap in relation to the barricade and reconstruction of 62' Street even if 62"d Street had been reconstructed this year. Councilmember Carlson asked if there is any change or additions to the staff recommendation. Community Development Director Grochala stated this is a timing issue. In a perfect world the City probably would not open West Shadow until 62" Street is reconstructed. Councilmember Carlson asked if the trail on 62"d Street was constructed to City standards. Community Development Director Grochala stated most of the trail is built to City standards. The City requested Mr. Carlson put the trail within the right-of-way. The City did not require him to purchase any additional right-of-way. Councilmember Carlson stated the real issue is that 62"d Street has not been reconstructed. Residents were told 62"d Street would be reconstructed. The problem is projects get delayed for various reasons including issues with the Comprehensive Plan. She stated it is hard to be confident that the roadway will be reconstructed next spring. • Community Development Director Grochala stated the decision that was made on this issue at the Council meeting was made without exploring all the possible issues. Some • • CITY COUNCIL WORK SESSION JULY 9, 2003 APPROVED issues come out with the feasibility study. The City is moving forward with the 62nd Street project. Councilmember Carlson stated when approving projects, all issues should be cleared up so there are not misunderstandings. Councilmember O'Donnell stated the Council clearly made the decision to take the barricade down and connect the roadway to 62nd Street. That is clear because of the trail requirement. The 600 foot path that connects to the road is the only new piece of information. That is unfortunate but it doesn't mean the City should revisit this issue. Councilmember Reinert stated he agrees. The Council made a decision and should stick to that decision. City Engineer Studenski stated the funding for 62nd Street was not affected by the Elm Street project. The barricades were always per the project per the City. Councilmember Carlson stated she has not changed her mind either in relation to the barricades. Mayor Bergeson stated he is concerned that the route will become the route of choice for many residents when the barricades come down. That route will then be cut off during reconstruction of 62nd and residents will have to find a new route. He stated people should be aware of that issue. He stated the previous decision made by the City Council would stand. The barricades will come down when the City Engineer approves the construction. A resident present stated construction traffic is not coming in on the south side. She asked that people be made aware of that when building permits are issued. She also asked that the Police Department control the speed on that roadway. SENIOR HOUSING PROJECT ON LAKE DRIVE, DAVE CRANDALL, JEFF SMYSER City Planner Smyser distributed a map of the area in question. He stated Mr. Crandall has been talking to staff about the construction of a mixed use development with some retail and senior housing. No formal application has been submitted. Mr. Dave Crandall, Developer, stated he believes what he is proposing would be an asset to the community. The project would include some senior condos, a restaurant and some commercial development. The goal is to enable seniors to live more independently. The project would save the state of Minnesota 40 — 60% on senior care costs. Mayor Bergeson inquired about zoning and engineering issues. City Planner Smyser advised the property is on one of the Performance Land Use zoning areas. That means the land use will be determined. The property is currently zoned R-1. Utilities are available. Staff does not see any obstacles to the project at this time. CITY COUNCIL WORK SESSION JULY 9, 2003 APPROVED Mr. Crandall stated he is willing to work with the City so the project is beneficial both to • him and the City. Councilmember O'Donnell stated this type of project is what he envisioned for the Village. He stated it might make sense for the two developers to work together on the Village site. Councilmember Carlson stated she is concerned about the Comprehensive Plan and the number of units that are available. There is no restriction for the number of units in the Village. Park dedication is also a concern. Senior housing needs to be affordable. Councilmember Reinert stated he is concerned about the competition for the Village. Mayor Bergeson stated the Council needs time to think about the proposed project. Community Development should review the project also. He stated the project calls for a tall building in an area that has single family, single story homes. A bigger presence on Lake Drive would be less intrusive. LIVABLE COMMUNITIES GRANT APPLICATION, MARY ALICE DIVINE, MICHAEL GROCHALA Economic Development Assistant Divine advised there is a resolution authorizing application for a development grant through the Livable Communities Demonstration Program. The City is asking for $1,297.250 to help pay for amenities in the Village. •Thirty-six cities have applied for a grant. There is $7.9 million available. The application process requires a resolution of support from the Council by July 31, 2003. • Councilmember Reinert inquired about any obligation of the City if the City receives the grant. Economic Development Assistant Divine stated there is no obligation by the City because the City does not have a development agreement yet. The application is based on what the City knows at this time and things will change. This item will appear on the regular Council agenda Monday, July 14, 2003, 6:30 p.m. 62ND STREET ROAD IMPROVEMENTS, JIM STUDENSKI City Engineer Studenski referred to a memo that was previously distributed regarding options for the 62nd Street reconstruction project. He pointed out the areas on a map that would need MUSA for the project. Community Development Director Grochala stated at this point, the City should forego the Comprehensive Plan amendment for MUSA. That would eliminate the assessments on the south side of the road. That would also make sanitary service available after 2010. Some residents have asked if they could be assessed now while agreeing not to develop until after 2010. The City Attorney has indicated that would be possible but it would be very difficult. One -hundred percent of the property owners would have to agree to that. Also, the way the land is set up some assessments may not be necessary. CITY COUNCIL WORK SESSION JULY 9, 2003 APPROVED Community Development Director Grochala advised staff would like to have another • neighborhood meeting to explain the options that are available. • • Councilmember Carlson stated with the preferred staff option for the project, one small section of the road would not be reconstructed. She inquired about the economics of going back to reconstruct that section later. Community Development Director Grochala stated the intent is to do that small section of the road as part of the Red Maple Lane project. That stretch of road is serviceable. Councilmember Carlson asked if the City would assess the property owners in the future for what would be done to the roadway now. Community Development Director Grochala stated the City has two fees that are charged to developers when the property is developed. Those fees would cover the costs of the work being done now. It was the consensus of the Council to have staff schedule a neighborhood meeting regarding the 62°d Street road reconstruction project. MARSHAN LANE UTILITIES, JIM STUDENSKI Community Development Director Grochala stated the City previously received a petition for road improvements on Marshan Lane. In 2001 a feasibility study was started to extend sewer and water. A public hearing was held and the City received a counter petition. There is still interest in constructing sewer and water in that area. The cost of the assessments and the Surface Water Management Fee are issues. The Surface Water Management Fee was questioned because no storm sewer will go in. The condition of utilities in that area is an issue. Staff would like to move forward with the preparation of plans and specifications for the project. A neighborhood meeting would then be held to determine how much of the costs the City can recoup when residents hook up. Councilmember Carlson asked how the project has financially changed. Community Development Director Grochala stated the City would know more when the plans and specifications are done. Staff would also like to see how much the City could recoup without the Surface Water Management Fee. Councilmember Carlson asked if the storm water improvements would be included in the costs. Community Development Director Grochala stated storm sewer improvements would not be included because they are not part of the project. Councilmember Carlson stated she has some concern that storm water improvements would not be part of the project. She stated she hopes that issue can be cleared up at the neighborhood meeting. She indicated she also has concerns about other issues of the residents including the surveys. Community Development Director Grochala stated none of the legal descriptions match up. That issue is being worked on. There is no road easement on Marshan Lane. The City is entitled to some right-of-way. The developer is working on correcting deed actions where necessary. • • • CITY COUNCIL WORK SESSION JULY 9, 2003 APPROVED Councilmember Carlson asked if the developer is willing to add something to the project to make it feasible for the residents. Community Development Director Grochala stated he does not believe the developer will add anything. The City can not make the developer pay more for the project. This item will appear on the regular Council agenda Monday, July 14, 2003, 6:30 p.m. HOLTE POND, JIM STUDENSKI Councilmember O'Donnell asked if staff has a date when the project will be completed. He also inquired about staff's level of confidence that the project would be completed by that date. City Engineer Studenski advised staff has done everything that has been required for this project. All information has been submitted. Staff is waiting from an answer from the Board of Water and Soil. The Board of Water and Soil has indicated the City can bank the wetlands. Staff is just waiting for a call from them to proceed. Mayor Bergeson directed staff to call the Board of Water and Soil and ask when the project can be started. Councilmember O'Donnell requested an update be provided in the Friday updates. He inquired about the storage on the site. He stated he thought the City had an ordinance to cover storage on property. Community Development Director Grochala stated there is nothing more than can be put in the ordinance to eliminate this type of situation. He stated he does not know what is being stored on the property in question at this time. Staff has notified the property owner several times. Enforcement is an issue. Councilmember O'Donnell suggested the adjoining property owner pursue a variance for a fence. REGULAR AGENDA, JULY 14, 2003 There were no changes to the regular agenda. Mayor Bergeson provided a brief update regarding the Quad Cities Police Department proposal. The meeting was adjourned at 9:03 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on July 28, 2003. 6 CITY COUNCIL WORK SESSION JULY 9, 2003 APPROVED Ann Blair, City Clerk John Bergeson, Mayor Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. • • • • CITY COUNCIL WORK SESSION JULY 9, 2003 APPROVED CITY OF LINO LAKES MINUTES DATE : July 9, 2003 TIME STARTED : 5:30 p.m. TIME ENDED : 9:03 p.m. MEMBERS PRESENT : Councilmember Carlson, Dahl, O'Donnell, Reinert (5:43 p.m.) and Mayor Bergeson MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Community Development Director, Michael Grochala (part); City Engineer, Jim Studenski; City Planner, Jeff Smyser (part) Economic Development Assistant, Mary Alice Divine (part); Chief of Police, Dave Pecchia (part) WEST SHADOW LAKE DRIVE, JIM STUDENSKI City Engineer Studenski advised there has been a lot of concern regarding the barricades on West Shadow Drive. The reason for the barricades was construction in the area, which is almost completed. The City needs to determine what to do with the barricades when the construction is completed. City Engineer Studenski advised the barricades did not get reinstalled after the first layer of bituminous was put down. City staff put the barricades back up when they found out they had not been put back in place. After final review of the road construction and all construction components are complete, the barricades should be taken down. City Engineer Studenski continued stating the next level of bituminous is scheduled for late fall. Reconstruction of 62nd Street will not occur until spring of 2004. The City has received a lot of calls from residents regarding the barricades. City Engineer Studenski stated City Administrator Waite Smith reviewed the meeting tapes and it was confirmed that the Council decided the barricades would come down when construction is completed. The Council now needs to determine if any issues have arisen that would determine the barricades should stay in place. Mayor Bergeson stated there has been confusion about who determines the road is ready for use. The City Engineer is the one who determines when the road will be ready to drive on. Councilmember Dahl stated that because of comments from residents she has more questions for staff. Safety is a big issue. She asked about the possibility of not making the road into a two-lane highway and putting a stop sign up where the barricade currently is. CITY COUNCIL WORK SESSION JULY 9, 2003 APPROVED • Community Development Director Grochala stated that typically a stop sign would not be put where the barricade is. Stop signs to control speed have proven to be ineffective. • Councilmember Reinert arrived at the meeting at 5:43 p.m. Councilmember Dahl inquired about the speed limit on the roadway. City Engineer Studenski advised the speed limit on West Shadow is 35 mph. All speed signs will be in place when the road is open for use. Councilmember Carlson asked what would happen with the barricades if this item were not on the agenda. She also asked why this item was put on the agenda. City Engineer Studenski advised the barricades would come down as previously determined by the Council if this issue were not on this evening's agenda. Councilmember Reinert stated the issue is the barricade and the timing on 62nd Street. The road reconstruction on 62nd Street did not go as planned. Putting traffic on 62nd Street without the reconstruction may not be a good idea. He stated the Council should determine if the barricade should stay up. He asked if 62' Street could handle the additional traffic. City Engineer Studenski stated he believes 62nd Street can handle the additional traffic. Clearly, 62nd Street is not at the standard width but staff feels the roadway can handle the additional traffic. Councilmember Reinert stated that the barricade should come down then. Community Development Director Grochala stated he believes there would have been an overlap in relation to the barricade and reconstruction of 62nd Street even if 62nd Street had been reconstructed this year. Councilmember Carlson asked if there is any change or additions to the staff recommendation. Community Development Director Grochala stated this is a timing issue. In a perfect world the City probably would not open West Shadow until 62" Street is reconstructed. Councilmember Carlson asked if the trail on 62' Street was constructed to City standards. Community Development Director Grochala stated most of the trail is built to City standards. The City requested Mr. Carlson put the trail within the right-of-way. The City did not require him to purchase any additional right-of-way. Councilmember Carlson stated the real issue is that 62" Street has not been reconstructed. Residents were told 62' Street would be reconstructed. The problem is projects get delayed for various reasons including issues with the Comprehensive Plan. She stated it is hard to be confident that the roadway will be reconstructed next spring. • Community Development Director Grochala stated the decision that was made on this issue at the Council meeting was made without exploring all the possible issues. Some CITY COUNCIL WORK SESSION JULY 9, 2003 APPROVED issues come out with the feasibility study. The City is moving forward with the 62" 1111 Street project. • • Councilmember Carlson stated when approving projects, all issues should be cleared up so there are not misunderstandings. Councilmember O'Donnell stated the Council clearly made the decision to take the barricade down and connect the roadway to 62' Street. That is clear because of the trail requirement. The 600 foot path that connects to the road is the only new piece of information. That is unfortunate but it doesn't mean the City should revisit this issue. Councilmember Reinert stated he agrees. The Council made a decision and should stick to that decision. City Engineer Studenski stated the funding for 62' Street was not affected by the Elm Street project. The barricades were always per the project per the City. Councilmember Carlson stated she has not changed her mind either in relation to the barricades. Mayor Bergeson stated he is concerned that the route will become the route of choice for many residents when the barricades come down. That route will then be cut off during reconstruction of 62° 1 and residents will have to find a new route. He stated people should be aware of that issue. He stated the previous decision made by the City Council would stand. The barricades will come down when the City Engineer approves the construction. A resident present stated construction traffic is not coming in on the south side. She asked that people be made aware of that when building permits are issued. She also asked that the Police Department control the speed on that roadway. SENIOR HOUSING PROJECT ON LAKE DRIVE, DAVE CRANDALL, JEFF SMYSER City Planner Smyser distributed a map of the area in question. He stated Mr. Crandall has been talking to staff about the construction of a mixed use development with some retail and senior housing. No formal application has been submitted. Mr. Dave Crandall, Developer, stated he believes what he is proposing would be an asset to the community. The project would include some senior condos, a restaurant and some commercial development. The goal is to enable seniors to live more independently. The project would save the state of Minnesota 40 — 60% on senior care costs. Mayor Bergeson inquired about zoning and engineering issues. City Planner Smyser advised the property is on one of the Performance Land Use zoning areas. That means the land use will be determined. The property is currently zoned R-1. Utilities are available. Staff does not see any obstacles to the project at this time. CITY COUNCIL WORK SESSION JULY 9, 2003 APPROVED Mr. Crandall stated he is willing to work with the City so the project is beneficial both to 411 him and the City. Councilmember O'Donnell stated this type of project is what he envisioned for the Village. He stated it might make sense for the two developers to work together on the Village site. Councilmember Carlson stated she is concerned about the Comprehensive Plan and the number of units that are available. There is no restriction for the number of units in the Village. Park dedication is also a concern. Senior housing needs to be affordable. Councilmember Reinert stated he is concerned about the competition for the Village. Mayor Bergeson stated the Council needs time to think about the proposed project. Community Development should review the project also. He stated the project calls for a tall building in an area that has single family, single story homes. A bigger presence on Lake Drive would be less intrusive. LIVABLE COMMUNITIES GRANT APPLICATION, MARY ALICE DIVINE, MICHAEL GROCHALA Economic Development Assistant Divine advised there is a resolution authorizing application for a development grant through the Livable Communities Demonstration Program. The City is asking for $1,297.250 to help pay for amenities in the Village. • Thirty-six cities have applied for a grant. There is $7.9 million available. The application process requires a resolution of support from the Council by July 31, 2003. • Councilmember Reinert inquired about any obligation of the City if the City receives the grant. Economic Development Assistant Divine stated there is no obligation by the City because the City does not have a development agreement yet. The application is based on what the City knows at this time and things will change. This item will appear on the regular Council agenda Monday, July 14, 2003, 6:30 p.m. 62ND STREET ROAD IMPROVEMENTS, JIM STUDENSKI City Engineer Studenski referred to a memo that was previously distributed regarding options for the 62nd Street reconstruction project. He pointed out the areas on a map that would need MUSA for the project. Community Development Director Grochala stated at this point, the City should forego the Comprehensive Plan amendment for MUSA. That would eliminate the assessments on the south side of the road. That would also make sanitary service available after 2010. Some residents have asked if they could be assessed now while agreeing not to develop until after 2010. The City Attorney has indicated that would be possible but it would be very difficult. One -hundred percent of the property owners would have to agree to that. Also, the way the land is set up some assessments may not be necessary. CITY COUNCIL WORK SESSION JULY 9, 2003 APPROVED Community Development Director Grochala advised staff would like to have another . neighborhood meeting to explain the options that are available. • • Councilmember Carlson stated with the preferred staff option for the project, one small section of the road would not be reconstructed. She inquired about the economics of going back to reconstruct that section later. Community Development Director Grochala stated the intent is to do that small section of the road as part of the Red Maple Lane project. That stretch of road is serviceable. Councilmember Carlson asked if the City would assess the property owners in the future for what would be done to the roadway now. Community Development Director Grochala stated the City has two fees that are charged to developers when the property is developed. Those fees would cover the costs of the work being done now. It was the consensus of the Council to have staff schedule a neighborhood meeting regarding the 62nd Street road reconstruction project. MARSHAN LANE UTILITIES, JIM STUDENSKI Community Development Director Grochala stated the City previously received a petition for road improvements on Marshan Lane. In 2001 a feasibility study was started to extend sewer and water. A public hearing was held and the City received a counter petition. There is still interest in constructing sewer and water in that area. The cost of the assessments and the Surface Water Management Fee are issues. The Surface Water Management Fee was questioned because no storm sewer will go in. The condition of utilities in that area is an issue. Staff would like to move forward with the preparation of plans and specifications for the project. A neighborhood meeting would then be held to determine how much of the costs the City can recoup when residents hook up. Councilmember Carlson asked how the project has financially changed. Community Development Director Grochala stated the City would know more when the plans and specifications are done. Staff would also like to see how much the City could recoup without the Surface Water Management Fee. Councilmember Carlson asked if the storm water improvements would be included in the costs. Community Development Director Grochala stated storm sewer improvements would not be included because they are not part of the project. Councilmember Carlson stated she has some concern that storm water improvements would not be part of the project. She stated she hopes that issue can be cleared up at the neighborhood meeting. She indicated she also has concerns about other issues of the residents including the surveys. Community Development Director Grochala stated none of the legal descriptions match up. That issue is being worked on. There is no road easement on Marshan Lane. The City is entitled to some right-of-way. The developer is working on correcting deed actions where necessary. • 1 CITY COUNCIL WORK SESSION JULY 9, 2003 APPROVED Councilmember Carlson asked if the developer is willing to add something to the project to make it feasible for the residents. Community Development Director Grochala stated he does not believe the developer will add anything. The City can not make the developer pay more for the project. This item will appear on the regular Council agenda Monday, July 14, 2003, 6:30 p.m. HOLTE POND, JIM STUDENSKI Councilmember O'Donnell asked if staff has a date when the project will be completed. He also inquired about staff's level of confidence that the project would be completed by that date. City Engineer Studenski advised staff has done everything that has been required for this project. All information has been submitted. Staff is waiting from an answer from the Board of Water and Soil. The Board of Water and Soil has indicated the City can bank the wetlands. Staff is just waiting for a call from them to proceed. Mayor Bergeson directed staff to call the Board of Water and Soil and ask when the project can be started. Councilmember O'Donnell requested an update be provided in the Friday updates. He inquired about the storage on the site. He stated he thought the City had an ordinance to cover storage on property. Community Development Director Grochala stated there is nothing more than can be put in the ordinance to eliminate this type of situation. He stated he does not know what is being stored on the property in question at this time. Staff has notified the property owner several times. Enforcement is an issue. Councilmember O'Donnell suggested the adjoining property owner pursue a variance for a fence. REGULAR AGENDA, JULY 14, 2003 There were no changes to the regular agenda. Mayor Bergeson provided a brief update regarding the Quad Cities Police Department proposal. The meeting was adjourned at 9:03 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on July 28, 2003. 6 CITY COUNCIL WORK SESSION APPROVED Ann Blair, qijy Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. • • 7 JULY 9, 2003 Jo Berg on, Mayor