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HomeMy WebLinkAbout07/28/2003 Council MinutesAPPROVED 1 CITY OF LINO LAKES .2 MINUTES 3 4 5 DATE : July 28, 2003 6 TIME STARTED : 6:30 P.M. 7 TIME ENDED : 7:18 P.M. 8 MEMBERS PRESENT : Councilmembers Carlson, Dahl, O'Donnell, Reinert 9 and Mayor Bergeson 10 MEMBERS ABSENT : None 11 12 Staff members present: City Administrator, Linda Waite Smith; Community Development Director 13 Michael Grochala; City Engineer, Jim Studenski; City Attorney, Bill Hawkins; Police Chief, Dave 14 Pecchia; Fire Chief, Milo Bennett; and City Clerk, Ann Blair. 15 16 SETTING THE AGENDA 17 18 Mayor Bergeson noted there were two additions, items 4B and 4C, both of which are staff 19 resignations. 20 21 The agenda was accepted as amended. 22 23 CONSENT AGENDA 24 • 25 Councilmember Carlson asked about an expenditure on page 2 for box lunches, with Mayor and City 26 Council listed as the department. City Administrator Waite Smith explained one was for the day Lino 27 Lakes hosted the Quad Cities Police Department discussion, and one was for the City Council goal 28 setting work session. Councilmember Carlson noted that work session was quite some time ago. 29 City Administrator Waite Smith explained the charges sometimes take a while to show up in the 30 expenditures. 31 32 Councilmember Reinert moved to approve the Consent Agenda as submitted. Councilmember 33 O'Donnell seconded the motion. 34 35 Motion carried unanimously. 36 37 ITEM ACTION 38 39 A. CONSIDERATION OF EXPENDITURES: 40 41 i) July 28, 2003 (Check No. 68641- 42 68782, $604,812.07). Approved 43 44 ii) Centennial Fire District (Check No. 13859 — 45 13878, $67,000.61) Approved 46 47 B. CONSIDERATION OF RESOLUTION No. 03-112, • 48 APPROVING SPECIAL EVENTS PERMIT, COUNCIL MINUTES JULY 28, 2003 APPROVED 49 3.2 PERCENT MALT LIQUOR (BEER) LICENSE • 50 AND CABARET LICENSE FOR SANDBURR DAYS Approved 51 52 OPEN MIKE 53 54 A. Anoka County Commissioner, Rhonda Sivarajah 55 56 Rhonda Sivarajah asked to take this opportunity to introduce herself, noting she has previously met 57 some of the Council members, but not all of them. She indicated she is available if they need any 58 assistance on a County level, and will leave her cards so the Council can contact her. She looks 59 forward to working with Lino Lakes in growing the community. She stated she met with some of the 60 Lino Lakes staff today and received an update on the development that is taking place. She provided 61 an update on the Rice Lake Regional Park Preserve Development, noting they will be adding up to 62 1,000 acres, which they were able to accomplish with resolutions of support from the Lino Lakes City 63 Council as well as Columbus Township. She advised funds from the Metropolitan Council and Rice 64 Lake Watershed District will be used for the project, and they hope to have 600 acres acquired next 65 month. She thanked the Council for their support, and reiterated she looks forward to working with 66 the city. 67 68 Councilmember Carlson stated she is aware Commissioner Sivarajah has been attending meetings 69 with Lino Lakes, Hugo and Centerville on the freeway interchange issues, and she appreciates her 70 participation and recognition of the importance of these intersections to their cities and the safety of 71 their residents. 72 • 73 B. Centennial Fire Department, Accept Donations for Safety Camp, Milo Bennett 74 75 Fire Chief Milo Bennett advised that he is before the Council to pass on information concerning 76 donations they have received for their Safety Camp, scheduled for August 14th. He stated the Safety 77 Camp has been occurring for 10 years, and is funded strictly by donations. He indicated this year 78 they received two significant donations; $1500 from the Lexington Fire Relief Association and $1500 79 from the Centennial Fire Relief Association, both which were made possible by charitable gambling 80 contributions. He invited the City Council to join them during the Safety Camp, and especially 81 during the graduation ceremony. 82 83 Councilmember Dahl moved to accept the donations for the Safety Camp from the Lexington and 84 Centerville Fire Relief Associations. Councilmember Carlson seconded the motion. 85 86 Motion carried unanimously. 87 88 FINANCE DEPARTMENT REPORT, AL ROLEK 89 90 There was no report presented. 91 92 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 93 94 A. Acceptance of Police Officer Resignation 95 • 2 COUNCIL MINUTES JULY 28, 2003 APPROVED 96 City Administrator Linda Waite Smith advised that Police Officer Nabil Gubash has submitted his io97 resignation from the Lino Lakes Public Safety Department to pursue other interests. She noted 98 Officer Gubash was still a probationary employee, which indicates he has been with the city for less 99 than a year. 100 101 Councilmember Dahl moved to accept the resignation of Officer Gubash. Councilmember O'Donnell 102 seconded the motion. 103 104 Motion carried unanimously. 105 106 B. Acceptance of Utility Billing Clerk Resignation/Retirement 107 108 City Administrator Linda Waite Smith advised that Celine Syfko, a part-time Utility Billing Clerk has 109 resigned her position with the city. She indicated since the funding for this position comes from 110 utility funds and not the general fund, they have begun the search for a replacement. 111 112 Councilmember Carlson moved to accept the resignation of Celine Syfko. Councilmember 113 O'Donnell seconded the motion. 114 115 Motion carried unanimously. 116 117 C. Acceptance of City Administrator Resignation 118 119 Mayor Bergeson indicated it is with regret that he reports the resignation of City Administrator Waite •120 Smith. He thanked her for her years of service and wished her well as she moves on to a new City 121 Administrator position in the City of Jordan. 122 123 City Administrator Waite Smith commented she wanted to make it clear she loves Lino Lakes, but it 124 is three hours too far from her home, while Jordan is only 10 minutes. 125 126 Councilmember Reinert moved, with regret, to accept the resignation of Linda Waite Smith. 127 Councilmember Dahl seconded the motion. 128 129 Councilmember Dahl concurred with the Mayor's comments in saying thank you for everything Ms. 130 Waite Smith has done. She stated Ms. Waite Smith came to Lino Lakes about the same time she 131 came into office, and was always helpful in answering questions as Councilmember Dahl learned her 132 role. She asked for clarification on the date of separation, as she was of the understanding it would be 133 mid-September. 134 135 City Administrator Waite Smith indicated her employment agreement calls for a 60 -day notice, which 136 would be September 10. She indicated there are several things to handle before then, including the 137 budget and four labor contracts, so the agreement made is that she can leave, but will come back to 138 assist with these issues, as well as help to recruit a replacement. 139 140 Councilmember Dahl indicated she has two reports on this, and one states that Dan Tesch will be the 141 interim City Administrator until a replacement is found. City Administrator Waite Smith advised a 142 resolution will be brought to the last City Council meeting she attends to appoint a replacement. •143 3 COUNCIL MINUTES JULY 28, 2003 APPROVED 144 Mayor Bergeson asked City Clerk Ann Blair to work with staff on behalf of the City Council to find a .145 time and occasion for a farewell gathering. 146 147 Motion carried unanimously. 148 149 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 150 151 A. Consideration of Resolution No. 03-113 Accepting Donation from Ladies Auxiliary VFW 152 Post 6583 for School Safety Patrol Event 153 154 Police Chief Dave Pecchia presented the staff report, indicating the donation is for $200.00 to be used 155 to defray the cost of bus transportation for the Rice Lake Elementary School Safety Patrol 156 appreciation field trip. 157 158 Councilmember O'Donnell moved to accept the donation from the Ladies Auxiliary VFW Post 6583. 159 Councilmember Reinert seconded the motion. 160 161 Motion carried unanimously. 162 163 Resolution No. 03-113 can be found in the City Clerk's office. 164 165 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 166 167 There was no report presented. ip68 169 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 170 171 A. Consideration of Resolution No. 03-115, Approving Conditional Use Permit, Discount 172 Tire, Michael Grochala 173 174 Community Development Director Grochala summarized the staff report, noting there would be no 175 other work done at this location besides tire repair and replacement. 176 177 Councilmember Carlson stated she noticed in the report the amount of impervious surface was almost 178 at the maximum, and the Environmental Board recommended they change some of the parking stalls 179 to pervious surface. She asked if the number of parking stalls could be reduced, since they have more 180 than required. 181 182 Community Development Director Grochala indicated staff did review this with the developer, noting 183 the code allows up to 75% impervious surface, and this proposal is at 73.3%. He agreed they have 184 more parking than the City requires, however from the developers' experience of how they move 185 vehicles in and out, they wished to stay with this amount of parking. He indicated net lawn is not of 186 interest to them at this time. He advised the whole site was designed with that amount of impervious 187 surface in mind. 188 189 Councilmember Carlson asked how net lawn was working. Community Development Director 190 Grochala indicated the only site they have seen it on is a branch of Lino Lakes State Bank, and he .91 does not know if it has gone through a winter yet. He noted net lawn is going into the Spirit Hills 4 COUNCIL MINUTES JULY 28, 2003 APPROVED 192 development, so they will be able to see how it works there. He stated it is also being proposed as 093 part of the Panatoni Project, on the fire lane, so they will need to check with Fire Chief Bennett on 194 how it works. He indicated there is not data right now concerning how it will hold up with plowing. 195 196 Councilmember Reinert moved to adopt Resolution No. 03-115 approving a Conditional Use Permit 197 for Discount Tire with the following conditions: 198 199 1. Revised Plans shall be submitted incorporating the following items: 200 a. The Landscaping Plan be modified to replace the proposed Colorado Green Spruce 201 trees with Black Hills Spruce. 202 b. The wall -mounted lights contain a cutoff which directs and cuts off the light at an 203 angle of ninety (90) degrees. 204 c. The modifications and comments as set forth in the City Engineer's memo, dated June 205 27, 2003, shall be incorporated into the plans. 206 d. The trash receptacle area shall be completely enclosed. Such enclosure shall be 207 constructed with materials matching the principal building. 208 2. The Conditional Use Permit shall be limited to uses classified as Automobile Repair — Minor 209 defined in Section 1, Subd. 2 of the Lino Lakes Zoning Ordinance as an establishment 210 providing goods or services related to automobiles such as car washes, repair businesses 211 limited to minor engine repair, fluid changing, tire service and muffler repair and other uses of 212 similar character, but not including uses defined as a major automobile business or automobile 213 sales. 214 3. The emission of odor by a use shall be in compliance with and regulated by the State of 215 Minnesota Pollution Control Standards, Minnesota regulations APC, as amended. yr 16 4. All flammable materials, including liquids and rags, shall conform with the applicable 217 provisions of the Minnesota Uniform Fire Code. 218 5. All outside storage shall be prohibited except the storage of customer vehicles waiting for 219 repair. 220 6. All conditions pertaining to a specific site are subject to change when the Council, upon 221 investigation in relation to a formal request, finds that the general welfare and public 222 betterment can be served by modifying the conditions. 223 7. The applicant shall enter into a Site Performance Agreement with the City. 224 225 Councilmember O'Donnell seconded the motion. 226 227 Motion carried unanimously. 228 229 Resolution No. 03-115 can be found in the City Clerk's office. 230 231 B. Consideration of Resolution No. 03-116, Approving Plans and Specifications and 232 Authorizing Advertisement for Bids, 21st Avenue Street Construction, Jim Studenski 233 234 City Engineer Jim Studenski presented the staff report. He advised this street is in very poor 235 condition, and the project will improve the street along with providing installation of storm sewer. 236 He noted currently there are minimal ditches and there are drainage issues which have contributed to 237 the deterioration of the road. He stated three properties have signed on with the project, and advised mii238 Centerville will be going through the same process. Once that has been completed they will bring IMP 5 COUNCIL MINUTES JULY 28, 2003 APPROVED 239 forward a schedule for the project. He noted this has been a project long in the planning but it should 1,40 make a significant improvement to the area. 241 242 Councilmember Dahl moved to adopt Resolution No. 03-116 approving plans and specifications and 243 authorizing advertisement for bids for the 21' Avenue Street and Storm Sewer Improvement Project. 244 Councilmember Reinert seconded the motion. 245 246 Motion carried unanimously. 247 248 Resolution No. 03-116 can be found in the City Clerk's office. 249 250 C. Consideration of Resolution No. 03-117, Approving Final Payment, Ditch and Pond 251 Restoration, Jim Studenski 252 253 City Engineer Studenski summarized the staff report, indicating staff recommends approval of the 254 resolution. 255 256 Councilmember Carlson moved to adopt Resolution No. 03-117 authorizing Final Payment for the 257 Ditch/Pond Cleaning Restoration Project. Councilmember Reinert seconded the motion. 258 259 Motion carried unanimously. 260 261 Resolution No. 03-117 can be found in the City Clerk's office. 62 •63 UNFINISHED BUSINESS 264 265 There was none 266 267 NEW BUSINESS 268 269 A. Approval of the July 9, 2003 Council Work Session Minutes 270 B. Approval of the July 14, 2003 City Council Meeting Minutes 271 272 Councilmember Dahl noted the following change to the July 14, 2003 minutes: 273 • page 9, line 395 should say Councilmember Dahl, rather than Dahls. 274 275 Councilmember Carlson noted the following changes to the July 14, 2003 minutes: 276 • page 3, lines 117 and 118 have been crossed out. She requested they be left in. 277 • page 5, lines 197 and 198, referring to the comparison between the assessment amount in 1998 278 and the current assessment, should say the assessment is a reasonable amount, rather than it is 279 a good assessment. 280 • page 8, line 354 should say $40,000 per acre, rather than $44,000 per acre. 281 282 Councilmember Carlson noted the following changes to the July 9, 2003 minutes: 283 • page 3, the first full paragraph, should say ...when approving projects all issues should be 284 cleared up..., noting she was not referring only to that particular project, but in general. 085 6 COUNCIL MINUTES JULY 28, 2003 APPROVED 286 Councilmember Carlson asked if the notes from July 9, 2003 should be pulled to be discussed at the .87 next work session because there is reference to the Police Department meetings, which was a closed 288 session. Mayor Bergeson noted the minutes state `Mayor Bergeson provided a brief update'. 289 Councilmember Dahl indicated there were two major points, and asked if they should be listed. 290 Mayor Bergeson stated at this point there are ongoing meetings, and he thinks the reference in the 291 minutes is adequate. 292 293 Councilmember Reinert moved to approve the July 9, 2003 Council Work Session Minutes. 294 Councilmember O'Donnell seconded the motion. 295 296 Motion carried. Vote 3:2. Councilmembers Carlson and Dahl opposed. 297 298 Councilmember Carlson moved to approve the July 14, 2003 City Council Meeting Minutes. 299 Councilmember Dahl seconded the motion. 300 301 Motion carried unanimously. 302 303 COMMUNITY CALENDAR July 29, 2003 THROUGH August 11, 2003: 304 305 A) Wednesday, July 30, 2003, 6:30 p.m., Environmental Board Meeting 306 B) Monday, August 4, 2003, 6:30 p.m., Park Board Meeting 4307 C) Tuesday, August 5, 2003, National Night Out 308 D) Wednesday, August 6, 2003, 5:30 p.m., Council Work Session 309 E) Thursday, August 7, 2003, 7:00 a.m., EDAC Meeting 310 F) Monday, August 11, 2003, 6:30 p.m., City Council Meeting 311 Mayor Bergeson asked how many neighborhood groups were meeting for National Night Out. Police 312 Chief Dave Pecchia indicated they have 20 neighborhoods signed up so far. He invited the Council 313 members to ride with the police that night as they stop by the various neighborhoods. 314 315 Fire Chief Milo Bennett indicated he had an addition to the calendar. He noted that Tuesday, July 29, 316 2003, from 1 — 6 p.m. the Centennial Fire Department is sponsoring a Blood Drive at St. Joseph 317 Church. 318 319 ADJOURN 320 321 There being no further business, Councilmember O'Donnell moved to adjourn at 7:18 p.m. 322 Councilmember Reinert seconded the motion. 323 324 Motion carried unanimously. 325 326 027 7 COUNCIL MINUTES APPROVED JULY 28, 2003 328 These minutes were considered and approved at the regular Council Meeting, August 11„ 2003. .29 330 331 332 A 333 q. 334 Ann Blair, City C,kgrk 335 1, 336 Transcribed by: 337 Karen Whaley 338 TimeSaver Off Site Secretarial, Inc. 339 •