HomeMy WebLinkAbout08/06/2003 Council Minutes•
•
•
CITY COUNCIL WORK SESSION AUGUST 6, 2003
APPROVED
1
2
3 CITY OF LINO LAKES
4 MINUTES
5
6
7
8 DATE : August 6, 2003
9 TIME STARTED : 5:37 p.m.
10 TIME ENDED : 10:25 p.m.
11 MEMBERS PRESENT : Councilmember Carlson, Dahl, and Reinert
12 MEMBERS ABSENT : O'Donnell and Mayor Bergeson
13
14 Staff members present: City Administrator, Linda Waite Smith; Community
15 Development Director, Michael Grochala; City Engineer, Jim Studenski (part); City
16 Planner, Jeff Smyser (part); Economic Development Assistant, Mary Alice Divine (part);
17 and Chief of Police, Dave Pecchia (part)
18
19
20 PRESENTATION BY MIKE KOOP OF THE MN HISTORIC PRESERVATION
21 OFFICE
22
23 Mr. Mike Koop, MN Historic Preservation Office, stated he is present this evening to
24 address the possibility of the City forming a historic committee. He presented a slide
25 show that outlined the background and function of the MN Historic Preservation Office.
26 He noted that one way to save historic buildings is to form a preservation commission.
27
28 Mr. Koop advised preservation commissions essentially work the same as a planning
29 commission. An ordinance would be adopted in regard to historic preservation with the
30 preservation commission making recommendations based on that ordinance. Mr. Koop
31 reviewed the requirements for who may be appointed to the commission noting someone
32 from the County's Historical Committee must be included. He also reviewed
33 requirements within the preservation ordinance to become a Certified Local Government.
34 Becoming a Certified Local Government qualifies the City to apply for matching grants
35 from the MN Historic Preservation Office.
36
37 Ms. Betsy Friesen, Lino Lakes History Project Representative, stated most of the property
38 within Lino Lakes is privately owned. She asked how homeowners and businesses
39 usually respond to a historic landmark designation.
40
41 Mr. Koop stated responses would vary quite a bit. A lot of homeowners agree their
42 property should be designated a landmark. There will always be people who are against
43 the designation. The best way to get support is to find supportive property owners. Open
44 spaces do come into play if they are associated with a historic property.
45
46 Mr. Koop advised the next step for the Council is to discuss the preservation committee
47 option and review other community's ordinances. He suggested the City call the City of
48 Maplewood for additional information. There are typically 5-7 committee members. The
CITY COUNCIL WORK SESSION AUGUST 6, 2003
APPROVED
1 criteria for designating a building includes history, architecture, and association with an
. 2 important person or event.
3
4 Acting Mayor Reinert indicated he believes establishing a preservation committee is a
5 good idea.
6
7 This item will be discussed further at a future City Council meeting.
8
9 FINAL REPORT ON MOLD EXPENDITURES, SLADE SMITH AND JOAN
10 (MADE
11
12 City Administrator Waite Smith distributed a final report from Mr. Slade Smith.
13
14 Mr. Slade Smith, Institute for Environmental Assessment, reviewed the final report
15 noting the building does not have any water infiltration problems. Heat loss is occurring
16 at the steel cantilevers. He recommended the City follow all recommendations outlined
17 in the Judd Allen Group report. Other recommendations included warming the interior of
18 the chase at rear entrance into the Child Care Center, gap between truss and drywall along
19 gable should be filled, and address heat losses with weather stripping around joinery
20 between door panels and frames.
21
22 Ms. Joan Quade, Attorney, advised the City would have to start a lawsuit within two
23 years. The City knows now that it does not have near the problems that were initially
24 considered. The contractor is responsible and has indicated they will take care of the
25 problems with the building. At this point, it seems as though the issue has been resolved.
26
27 City Administrator Waite Smith distributed and reviewed a list of expenditures related to
28 the mold problem. She noted there would be another bill from the Attorney and Judd
29 Allen Group for the final report. The expenditures were taken from the Capital
30 Improvement Fund from dollars left over from the construction of the building.
31
32 Ms. Quade stated she has not discussed the incurred expenses with the contractor.
33 Expenses related to consultants are typically not reimbursed because they are believed to
34 be the cost of doing business.
35
36 City Administrator Waite Smith advised the mechanical improvements that were done to
37 the building will be beneficial to the City for a very long time.
38
39 Acting Mayor Reinert suggested Ms. Quade request that the contractor reimburse the City
40 for some of the expenses that were incurred due to the mold problem.
41
42 Councilmember Carlson requested Ms. Quade also request information from the
43 contractor in regards to why the electronic monitoring system was eliminated from the
44 initial project. She asked if doing yearly maintenance on the system would have
45 eliminated the mold problem.
46
47 Mr. Smith advised that if the maintenance staff had been trained to do yearly maintenance
• 48 it is probable the City would not have had the mold problem.
•
•
•
CITY COUNCIL WORK SESSION AUGUST 6, 2003
APPROVED
1
2 Ms. Quad advised she would write a letter to the contractor regarding maintenance issues,
3 the elimination of the monitoring system and reimbursement of consulting fees.
4
5 REVIEW OF SURFACE WATER MANAGEMENT PLAN, MICHAEL
6 GROCHALA, JIM JACQUES (TKDA)
7
8 Community Development Director Grochala stated TKDA has been working with City
9 staff since last fall on the Surface Water Management Plan. Staff is requesting
10 authorization to distribute the plan to other agencies for review and comment.
11
12 Mr. Jim Jacques, TKDA, reviewed some background of the Surface Water Management
13 Plan and the Clear Water Act. He referred to the Executive Summary of the plan noting
14 the general goals and specific goals. The finance goal of the plan is the most important.
15 Without finances to implement the plan, the plan is useless.
16
17 Councilmember Carlson asked if Centerville Lake is included in the plan. Mr. Jacque
18 stated the classification of Centerville Lake was challenged because there is a watershed
19 area around the lake. That does not mean the City does not want to improve the water
20 quality of Centerville Lake.
21
22 Acting Mayor Reinert inquired about the concerns of the Environmental Board in regard
23 to the plan. Mr. Jacque referred to page 2 of the plan in relation to cooperation and
24 participation with other agencies. All of the Environmental Board's concerns were
25 incorporated into the document.
26
27 Community Development Director Grochala asked the Council to review the plan before
28 it is approved for publication. This item is not on the regular Council agenda Monday
29 night.
30
31 Mr. Jacques advised he could attend the next Council work session if there are additional
32 questions.
33
34 CONSIDER BAR CLOSING HOURS, LINDA WAITE SMITH, DAVE PECCHIA
35
36 City Administrator Waite Smith advised Councilmembers were emailed a memo
37 regarding this issue. The legislature has decided cities can allow bars to remain open
38 until 2:00 a.m. unless they set more restrictive hours by ordinance. The City's ordinance
39 states bars must close at 1:00 a.m. The City has received a request from Mr. Chad
40 Wagner to change the ordinance to allow bars to remain open until 2:00 a.m. If the
41 Council approves that request, the ordinance would have to be amended. She noted the
42 City of Blaine has not yet changed the bar closing time. Hugo and Centerville have
43 aclosing time of 2:00 a.m. and Lexington and Forest Lake still have a closing time of
44 1:00 a.m.
45
46 Mr. Chad Wagner, Millers on Main, stated Spring Lake Park is changing their closing
47 time due to a request. This is an economic issue for bar owners. To stay competitive
48 with surrounding communities the ordinance should be changed. He noted his
•
•
•
CITY COUNCIL WORK SESSION AUGUST 6, 2003
APPROVED
1 establishment would not be open until 2:00 a.m. every night, but he would like the option
2 of staying open an extra hour.
3
4 City Administrator Waite Smith advised if the ordinance were amended there would be a
5 public hearing. The two issues from the Staffs perspective are the impact on the
6 surrounding neighborhoods and public safety.
7
8 Chief Pecchia stated the intent of the change was to accentuate the ability to attract
9 conventions in the metro area. Local law enforcement will not see any additional dollars
10 for enforcement. He stated that from a public safety aspect, allowing bars to remain open
11 until 2:00 a.m. is not a good idea.
12
13 Mr. Wagner stated the issues the City of Spring Lake Park had were scheduling of
14 officers and the financial impact.
15
16 Councilmember Carlson stated she would like to hear from other bar owners and citizens
17 regarding this issue.
18
19 Acting Mayor Reinert stated he is not crazy about the idea of bars staying open another
20 hour. He suggested the bars stay open until 2:00 a.m. but not serve alcohol. He did
21 indicate he is willing to look into the request further.
22
23 Councilmember Dahl stated there is a lot of controversy about this issue. She stated that
24 if she were voting now she would vote no to the request.
25
26 Council directed staff to add this item to the Council work session agenda September 3,
27 2003, 5:30 p.m.
28
29 PURCHASE AGREEMENT FOR CITY PROPERTY (VILLAGE), MICHAEL
30 GROCHALA, MARY DIVINE
31
32 Community Development Director Grochala distributed a copy of a purchase agreement
33 from Hartford Group. The Hartford Group has submitted a purchase agreement on the
34 11.2 acre of City owned property for the Village area. He stated staff is not requesting
35 any action at this point. He asked the Council to review the purchase agreement for
36 further discussion at the next Council work session.
37
38 Community Development Director Grochala reviewed the contingencies of the agreement
39 noting City assistance will be necessary in the form of TIF (Tax Increment Financing),
40 tax abatement, land contribution or other financial incentives.
41
42 The City Attorney has briefly reviewed the purchase agreement and requested some
43 minor changes. The City Attorney will continue to review the agreement and make any
44 necessary modifications.
45
46 This item will be on the Council work session agenda August 20, 2003, 5:30 p.m.
47
48 ELM STREET ACCESS, COUNCILMEMBER CARLSON
•
•
CITY COUNCIL WORK SESSION AUGUST 6, 2003
APPROVED
1
2 Councilmember Carlson stated access is an issue on Elm Street, especially for St.
3 Joseph's Church. She requested the barricade be moved back because the road is still
4 paved and can be driven on. The detour signs are causing a lot of confusion for citizens
5 driving to the church.
6
7 City Engineer Studenski stated the plan was set up through a traffic control company.
8 The traffic control company is looking at a revised plan that will be implemented prior to
9 the church festival this weekend.
10
11 Councilmember Carlson requested an update in the Friday packets.
12
13 Acting Mayor Reinert asked if the Livingston's fence could be saved. City Engineer
14 Studenski advised staff is working on that issue.
15
16 PERSONAL SERVICES (LE., BARBER) IN GENERAL BUSINESS DISTRICT,
17 MICHAEL GROCHALA
18
19 Community Development Director Grochala distributed a memo regarding Personal
20 Services in GB, General Business District. The memo indicated an oversight has been
21 identified in the new ordinance, that is leasing opportunities within multi -tenant buildings
22 going up in the Market Place, JADT, and Spirit Hills Commercial development.
23
24 Personal Services as defined in Section 1, subdivision 2.B, are listed as a permitted use
25 within Neighborhood Business and Limited Business Districts. They are not listed within
26 the General Business District.
27
28 If the Council is of the opinion that "Personal Services" are comparable to existing
29 permitted uses, staff will apply this interpretation for potential users. Additionally, in
30 order to avoid any ambiguity staff will proceed with a Zoning Ordinance Amendment to
31 specifically include "Personal Services" as a permitted use within the General Business
32 District.
33
34 Council directed staff to proceed as recommended in relation to Personal Services in the
35 General Business District.
36
37 REVISIONS TO MARKET PLACE DEVELOPMENT PLAN, MICHAEL
38 GROCHALA
39
40 Community Development Director Grochala distributed a copy of the Market Place Site
41 Plan. Ryan Company would like to combine Retail C and D for one 14,000 sq. foot
42 building to allow for more flexibility for tenants. Staff does not see an issue with
43 combining the buildings. The lots would also be combined, the easement would be
44 moved and the entrance road eliminated. Staff would like to handle the request
45 informally as opposed to going through the ordinance amendment process. Staff would
46 still complete a full review of the request.
47
CITY COUNCIL WORK SESSION AUGUST 6, 2003
APPROVED
1 Council directed staff to move forward with an informal review to combine Retail C and
• 2 D of the Market Place Site Plan.
3
4 CONSIDER REPLACEMENT PROCESS FOR CITY ADMINISTRATOR, LINDA
5 WAITE SMITH
6
7 City Administrator Waite Smith distributed information regarding the Tri -City meeting
8 including a list of issues that were raised at the last meeting.
9
10 City Administrator Waite Smith also distributed a sample copy of a community brochure
11 to send out to possible candidates for the City Administrator position. She noted color
12 copies would be distributed at a later date. She asked the Council to contact her
13 regarding any changes to the brochure. She asked if the Council would like to list a
14 salary range or hiring range on the job announcement.
15
16 Council determined the hiring range should be listed on the job announcement.
17
18 Councilmember Carlson requested information on salaries of City Administrators in
19 surrounding communities and cities similar in size to Lino Lakes.
20
21 City Administrator Waite Smith advised that also included in the information was a list of
22 knowledge, skills, abilities necessary, required qualifications and desired qualifications.
23 She asked the Council to review the items and contact her about any changes.
24
•25 City Administrator Waite Smith advised she would need Council direction regarding a
26 resolution appointing an acting City Administrator.
27
28 UPDATE ON QUAD CITIES POLICE DEPARTMENT PROPOSAL, LINDA
29 WAITE SMITH
30
31 City Administrator Waite Smith distributed and reviewed a copy of Proposal of July 25,
32 2003, Meeting of the Quad Cities Police Task Force Meeting. The next meeting is
33 scheduled on August 18, 2003. The proposal was emailed to City Administrators of
34 Centerville, Circle Pines and Lexington to verify the terms in the proposal, per request of
35 the Task Force.
36
37 Acting Mayor Reinert stated the Task Force is offering variations of the agreement
38 without giving the City what Lino Lakes is not willing to give up.
39
40 Councilmember Carlson stated there has not been any new information presented that
41 indicates the merger would be financially beneficial to the City.
42
43 Councilmember Dahl stated the City of Lino Lakes would be giving 80% of the assets
44 and only getting 50% of the vote. She stated she is not willing to agree to 50% of the
45 vote. She stated she believes the City is at an impasse.
46
47 The Council did not reach a new recommendation regarding the Quad Cities Task Force
• 48 Proposal.
CITY COUNCIL WORK SESSION AUGUST 6, 2003
APPROVED
1
• 2 REGULAR AGENDA, AUGUST 11, 2003
3
4 Item 7C, Consideration of Resolution No. 03 — 118, Authorizing Distribution of Pheasant
5 Hills Preserve 12th Addition Environmental Assessment Worksheet — Mr. Jeff Melby,
6 6685 Roughed Grouse Road, stated he does not believe the document is complete and
7 accurate. He indicated he would be making numerous comments during the formal
8 comment period.
9
10 Ms. Sandy Seebold, 6668 Roughed Grouse Road, stated she believes the area off Birch
11 Street should be included in the EAW. She advised she would also be making comments
12 during the formal comment period.
13
14 Item 7A, Public Hearing, Modification of the Program for Development District No. 1,
15 Elimination of Parcels from Tax Increment Financing District (TIF) No. 1-9 and the
16 Establishment of TIF District No. 1-10 — Councilmember Dahl requested an update
17 regarding the TIF Districts within the City.
18
19 Item 7B, Hailey Manor Residential Subdivision — The Council requested information
20 regarding the timeline for Council action on this item.
21
22 There were no other changes to the regular agenda.
23
24 The meeting was adjourned at 10:25 p.m.
• 25
26 These minutes were considered, corrected and approved at the regular Council meeting held on
27 September 8, 2003.
28
29
30
31
32 Ann Blaj'7 City Clerk
33
34
35
36 Transcribed by:
37 Kim Points
38 TimeSaver Off Site Secretarial, Inc.
39
40
•
7