Loading...
HomeMy WebLinkAbout10/13/2003 Council Minutes• • APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : October 13, 2003 6 TIME STARTED : 6:38 P.M. 7 TIME ENDED : 10:10 P.M. 8 MEMBERS PRESENT : Councilmembers Carlson, Dahl, O'Donnell, Reinert 9 and Mayor Bergeson 10 MEMBERS ABSENT : None 11 12 Staff members present: Acting City Administrator / Director of Administration, Dan Tesch; 13 Community Development Director, Michael Grochala; City Engineer, Jim Studenski; City Planner, 14 Jeff Smyser; Chief of Police, Dave Pecchia; City Clerk, Ann Blair; and City Attorney, Bill Hawkins. 15 16 SETTING THE AGENDA 17 18 The agenda was approved as presented. 19 20 CONSENT AGENDA 21 22 Councilmember Carlson moved to approve the Consent Agenda, as submitted. Councilmember Dahl 23 seconded the motion. 24 25 Motion carried unanimously. 26 27 ITEM ACTION 28 29 A. CONSIDERATION OF EXPENDITURES: 30 31 i) October 13, 2003 (Check No. 69229 — 32 69384, $474,676.31) Approved 33 34 ii) Centennial Fire District (Check No. 13961 — 35 13982, $40,682.56) Approved 36 37 B. CONSIDER APPROVING APPLICATION 38 FOR EXEMPT PERMIT FROM LAWFUL 39 GAMBLING, ST. JOSEPH CATHOLIC CHURCH Approved 40 41 C. CONSIDERATION OF RESOLUTION NO. 03-171 42 AUTHORIZING THE CLOSING OF 1996 43 CONSTRUCTION CAPITAL PROJECTS FUND Approved 44 Ms OPEN MIKE 6 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED •47 A. Community Service Award Presentation — Mr. Edward Hemauer and Mr. Roger Jensen 48 (Posthumous) 49 50 Mayor Bergeson indicated they had two Community Service Awards to present. He stated the first 51 was Ed Hemauer, from Ivy Ridge Lane. He indicated for several years Mr. Hemauer has walked 52 several miles a day picking up trash. He is out there almost every day, and has been for the last seven 53 years. He stated Mr. Hemauer was nominated by the residents of Winsell Farms Townhouse 54 Community for the Good Citizenship Award. 55 56 Mayor Bergeson indicated that the second award is for Mr. Roger Jensen, who recently passed away. 57 He stated two family members are here to accept his award. Mr. Jensen is being honored for his 58 many years of volunteer service to the City, including participation on several boards and 59 commissions. 60 61 B. Proclamation Declaring October "Crime Prevention Month" 2003, Police Chief Dave 62 Pecchia. 63 64 Police Chief Dave Pecchia noted the agenda was long and he would not read the proclamation, but 65 thanked the citizens and City Council for making Lino Lakes one of the safest cities to live in. 66 67 FINANCE DEPARTMENT REPORT, AL ROLEK 68 •69 There was no report. 70 71 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 72 73 A. Consider Reappointment of Andy Cardinal to the Rice Creek Watershed District 74 (RCWD) 75 76 Police Chief Pecchia summarized the Staff report, indicating Mr. Cardinal seeks reappointment to a 77 three-year term with the RCWD. 78 79 Councilmember Carlson moved to approve the reappointment of Andy Cardinal to the Rice Creek 80 Watershed District. Councilmember Dahl seconded the motion. 81 82 Motion carried unanimously. 83 84 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 85 86 A. Consider Resolution No. 03-172, Accepting Donation from Vietnam Veterans of America 87 Chapter 470 — Anoka Co. 88 89 Police Chief Pecchia presented the Staff report, noting the donation would go to defer the cost to 90 purchase a Taser for use by the Public Safety Department. 11191 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED •92 Councilmember O'Donnell moved to adopt Resolution No. 03-172 accepting a donation from 93 Vietnam Veterans of America Chapter 470 — Anoka County for a taser. Councilmember Reinert 94 seconded the motion. 95 96 Motion carried unanimously. 97 98 Resolution No. 03-172 can be found in the City Clerk's office. 99 100 B. Consider Contract with Centennial Schools for Youth Resource Officer 101 102 Police Chief Pecchia explained that the Lino Lakes Police Department has enjoyed a relationship 103 with the Centennial School District by providing them with a Youth Resource Officer. They are 104 requesting that the City Council approve renewal of the agreement for the 2003 / 2004 school year. 105 106 Councilmember Reinert moved to approve the contract for a Youth Resource Officer for the 107 Centennial School District for the 2003 / 2004 school year. 108 109 Motion carried unanimously. 110 111 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 112 113 There was no report. .114 115 COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MIKE GROCHALA 116 117 A. Miller's Crossroads, Bruggeman Development, Jeff Smyser 118 119 City Planner Smyser summarized the Staff report, indicating there were two ordinances needed for 120 this rezoning. 121 122 i. Second Reading, Ordinance No. 19-03 Rezoning from R-3 to LB, Miller's 123 Crossroads, Bruggeman Properties 124 125 Councilmember O'Donnell moved to approve the SECOND READING of Ordinance No. 19-03 126 amending the Zoning Ordinance of the City of Lino Lakes by rezoning certain real estate from R-3, 127 Medium Density Residential to LB, Limited Business for the Miller's Crossroads Development. 128 Councilmember Carlson seconded the motion. 129 130 Councilmember Dahl asked the developer to verify the roof color for the commercial building. Greg 131 Schenk, 3564 Rolling Green Drive indicated the colors have been submitted to staff. He stated they 132 were using natural colors, such as brown or gray. 133 134 Councilmember O'Donnell voted yea. Councilmember Carlson voted yea. Councilmember Dahl 135 voted yea. Councilmember Reinert voted nay. Mayor Bergeson voted yea. Motion carried. •36 137 Ordinance No. 19-03 can be found in the City Clerk's office. 3 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED • 138 139 Councilmember Carlson asked by how much this development exceeds the greenspace requirements. 140 City Planner Smyser stated the minimum is 50%, and this is 61 or 63%. 141 142 Councilmember Carlson asked how much the dwelling size exceeds the requirements. The applicant 143 indicated the smallest unit is 500 feet larger than the minimum requirement. 144 145 Councilmember Carlson noted the garage is smaller, but only by 100 feet, which is offset by the size 146 of the units. In addition,the owners do not have outside maintenance as you would with a normal 147 two -car garage, thereby less yard maintenance equipment would be needed. 148 149 Councilmember Dahl asked what the acreage was that the greenspace exceeded, rather than the 150 percentage. The applicant indicated about 2 3/4 acres. Councilmember Dahl indicated on a 33 -acre 151 site that means more to her than the percentage. 152 153 ii. Second Reading, Ordinance 20-03 Rezoning from R-1 and R-3 to R-3 PUD, 154 Miller's Crossroads, Bruggeman Properties 155 156 Councilmember Carlson moved to approve the SECOND READING of Ordinance No. 20-03 157 amending the Zoning Ordinance of the City of Lino Lakes by rezoning certain real estate from R-1, 158 Single Family Residential and R-3, Medium Density Residential to R-3 Urban residential Planned 159 Unit Development (PUD) for the Miller's Crossroads Development. Councilmember O'Donnell 016o seconded the motion. 161 162 Councilmember Carlson voted yea. Councilmember O'Donnell voted yea. Councilmember Dahl 163 voted yea. Councilmember Reinert voted nay. Mayor Bergeson voted yea. Motion carried. 164 165 Ordinance No. 20-03 can be found in the City Clerk's office. 166 167 iii. Consider Resolution No. 03-173, Approving Development Contract (Site Grading 168 Only), Jim Studenski 169 170 City Engineer Studenski summarized the staff report, indicating it follows the standard format and 171 requirements of the City. He indicated Attachment A is a summary of the dollar amounts provided 172 by the developer to determine the 150% and Attachment B shows the City fees for escrow to be paid 173 by the developer. 174 175 Councilmember Carlson noted a correction is needed to the report, as the number of units changed 176 from 152 to 151 due to the change from 13 townhouses to 12 twinhomes. City Engineer Studenski 177 indicated that was correct. 178 179 Councilmember Dahl moved to adopt Resolution No. 03-173 approving Development Contract for 180 Site Grading, Miller's Crossroads. Councilmember O'Donnell seconded the motion. 181 •82 Motion carried unanimously. 183 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED S184 Resolution No. 03-173 can be found in the City Clerk's office. 185 186 B. 21st Avenue Street and Storm Sewer Improvements, Jim Studenski 187 188 i. Public Hearing, Consideration of Resolution No. 03-174, Adopting Proposed 189 Assessments 190 191 City Engineer Studenski summarized the Staff report, indicating the costs are proposed to be 100% 192 assessed to the property owners. He demonstrated the project area, noting the project would 193 reconstruct the street to Main Street. He stated the street will be widened and portions will receive 194 curb and gutter, with the northern portion remaining rural. He indicated it is anticipated that the 195 northern portion will be improved as part of the Anoka County project being studied for 196 consideration in the next few years. He noted the project has been downsized, with some ponding re - 197 routed to tie into existing ponds in Centerville. He indicated Centerville had a public hearing on the 198 project last week and approved it. 199 200 City Engineer Studenski indicated that as of today Staff has heard more concern about how the 201 assessments would be handled and the scope of the project than about the assessment amounts 202 themselves. He reiterated they have downsized the project to address the concerns, and noted there 203 are time constraints on awarding the bid. It is Staff's recommendation that the Council open the 204 public hearing. 205 41) 206 Mayor Bergeson indicated they did receive written objections to the assessment. City Attorney 207 Hawkins offered that for tonight's hearing the written objections have no impact. He explained that 208 Section 429 says that if a citizen wants to appeal after the hearing they must state those intentions 209 before the hearing, so the written objections received are only protecting those rights. 210 211 Mayor Bergeson opened the public hearing. 212 213 Brian Bourassa, representing Gerald Rehbein asked for two clarifications. He stated in the original 214 development agreement it was Mr. Rehbein's understanding the street was being constructed to City 215 standards for the base, and the City would come back and put on the fmal layer. He indicated the 216 reason Mr. Rehbein thought that is due to the Developer's Agreement Item #6. He indicated it is Mr. 217 Rehbein's understanding he did construct the road to City standards, and is questioning if any of that 218 work can be salvaged. 219 220 City Engineer Studenski indicated some could be salvaged. He stated when they put the final plans 221 together they will try to salvage what they can, however some parts are degraded, so they put in 222 contingencies in case they find something they did not anticipate. He indicated the City has the 223 ability to reduce the costs if work is not needed. 224 225 Mr. Bourassa asked what took so long before the project was considered after the feasibility report. 226 He noted originally this project was to take place in October of 2001. He asked if part of the 227 deterioration was because of the delays. 028 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED •229 City Engineer Studenski indicated the delays have been two -fold. Because this street goes down the 230 boundary of Centerville and Lino Lakes they had to work through boundary issues. He indicated the 231 costs have been high, and they ended up going back to redesign the project, at which time they had to 232 re -submit to both cities and hold additional hearings. He stated they had to set up a Joint Powers 233 agreement as well. He noted it took them until last fall to get that far, then they had to get approvals 234 from the Rice Creek Watershed District. He indicated Staff does not feel the degradation was just 235 from the delay of the last few years. He stated the City has tried to take corrective measures with the 236 street but they have not held up so there are many corrective measures to take now. 237 238 Mr. Bourassa indicated they would like the opportunity to review the inspection documents to see 239 what was built up. Mayor Bergeson stated those would be public records so there is no problem with 240 making them available for review. 241 242 Mr. Bourassa stated the second clarification is on the assessment calculation. He indicated he 243 understands the assessment was calculated on Outlot A also, and questioned if they are being 244 assessed, why the roadway is not constructed to the end of the property. City Engineer Studenski 245 stated that again, it is one of the cost-saving measures. He indicated the road is benefitting Outlot A 246 but as a cost saving measure they pulled the road back. He stated they could review that again. Mr. 247 Bourassa stated their position would be that if they are being assessed for that lot they would like a 248 roadway. 249 250 Tom Rudy, Mr. Rehbein's attorney stated he could speak to the issue of the sewer line that was put •251 in. He indicated it was oversized at the request of the City. He indicated when Dairy Queen went in, 252 it was approximately a $670,000 job. The sewer line was put in under Main Street, and constructed 253 to City standards and under City inspection. 254 255 Joan Tschida, Clearwater Creek Convenience Center, indicated she objects to the project, and feels 256 $81,000 for her parcel of land is horrendous. She does not see how it adds $81,000 of value to the 257 property, and she has reserved her right to litigate. She was promised a road in 1998, and met with 258 both City Councils at that time. She stated if the road had been done then it would not cost this much 259 now. 260 261 A representative of the owners of the Dairy Queen property spoke, and indicated the businesscame in 262 during 2000, at which time they had a blacktop road. He stated one time last spring there was a foot 263 and a half of water on the road, and his customers were going elsewhere. He believes the City 264 received good bids. He stated the road has been allowed to deteriorate and cannot go further. He 265 stated he believes that saying his business does not suffer is ludicrous. He stated the Council can say 266 it is a Centerville road, but Lino Lakes collects his property taxes and it is time to vote and get this 267 road done. 268 269 James Kozar stated he is across the street. He indicated his understanding is they will elevate the 270 road, and asked for further explanation. City Engineer Studenski stated regarding Main Street there 271 are no specific plans to elevate, but Anoka County is starting their process. He indicated Anoka 272 County is proposing the road be pushed north to mitigate impact, but the amount they will raise the 073 road is unknown. 274 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED .275 Mr. Kozar stated as for the assessment, his started at $24,000, went up to $30,000, then dropped to 276 $14,000. He noted across the street it seems quite high. He indicated if they were to elevate the road, 277 his customers will not have access to his business or to the other businesses that were objecting. He 278 asked where they could get information on what Anoka County is doing. Community Development 279 Director Grochala noted that Anoka County will be doing their Main Street project, slated for 2005 or 280 2006. They are in the process of evaluating now, and regardless of what height the road becomes, 281 they will still have to provide access to the businesses along Main Street. He indicated the question 282 is only the grade and how the road will be laid out. He stated it will probably be a year or more 283 before they know what the bridge impact will be. 284 285 Mr. Kozar asked if they would get information ahead of time. Community Development Director 286 Grochala stated the owners will be notified and will go through a similar process as this one. 287 288 Mr. Kozar commented he watched Mr. Rehbein do the road and verified that he already cut down two 289 feet. 290 291 There was no one else present who wished to speak. Councilmember Dahl moved to close the public 292 hearing. Councilmember Carlson seconded the motion. Motion carried unanimously. 293 294 Mayor Bergeson indicated they have had several objections, and have two options. They can adopt 295 the assessment roll and let the various parties follow the process to pursue legal action or they can 296 delay action this evening. • 297 298 City Attorney Hawkins indicated the Mayor outlined the options clearly. He stated it is incumbent on 299 the City Council to determine if the assessments add enough value to the property. He indicated the 300 assessments must increase the value by at least as much as the assessment, and the City Council 301 heard statements that it does not. He stated Staff is not in a position to verify that tonight one way or 302 another, so the Council may want to send it back for Staff to review. 303 304 Community Development Director Grochala indicated the only timeline concern is on awarding the 305 contract. He felt there was time to review. He noted the issue with this project since 1996 has been 306 cost, and they have gone through many iterations. He stated it is apparent the property owners still 307 find the costs too high. Staff can go back and see what options they have and present the information 308 at a work session, but they have to award the contract by October 27, 2003 or deny the bids. 309 310 City Engineer Studenski indicated they will also have to go back to the contractor on the timeline for 311 the season, and see if it is too late and some of the project will have to be done in the spring. Mayor 312 Bergeson asked if this was scheduled to still be completed this fall. City Engineer Studenski 313 indicated that was correct. 314 315 Councilmember Reinert stated they have to get this project done; it has already been put off too long. 316 However, he indicated they have heard opposition. He stated Staff has said there may be some 317 options. He asked if they could move forward with this while examining other options. Community 318 Development Director Grochala stated he would want to determine options before they move •19 forward. Mayor Bergeson added he would prefer to review it at a work session and bring it back for 320 action at the next meeting. COUNCIL MINUTES OCTOBER 13, 2003 APPROVED 110 321 322 Community Development Director Grochala stated in terms of ramifications, if the City Council were 323 to start the process tonight it would start the appeal process, but would not lock the City in for 324 awarding the contract. City Attorney Hawkins verified that was correct. 325 326 Community Development Director Grochala asked if adopting the roll would limit the City Council's 327 right to make modifications to the plan. City Attorney Hawkins stated it would not; they could do an 328 amendment at a later date through a similar process as this. 329 330 Councilmember Reinert indicated this was what he was referencing. He asked what other options 331 there may be. Community Development Director Grochala stated there are not many, other than 332 looking for other funding sources. Mayor Bergeson asked if not building the road was an option. 333 Community Development Director Grochala stated it was a consideration. 334 335 Councilmember Carlson asked if they could get the minutes from the Centerville meeting, since 336 Centerville was in the same situation and had approved it. Community Development Director 337 Grochala explained they did approve it, but would be contributing money to the project, which Lino 338 Lakes may have to consider. 339 340 Mayor Bergeson moved to table action on the 20 Avenue Street and Storm Sewer Improvements to 341 the next work session and October 27, 2003 City Council meeting. Councilmember Reinert seconded 342 the motion. .343 344 Councilmember Dahl asked if they were not back where they started except the estimate is going to 345 be higher. She asked if that was a strong or remote possibility, given that the contractor wanted to 346 start this fall. City Engineer Studenski indicated it is a possibility. Staff will have to contact the 347 contractor and it opens up the bid for evaluation of how the delay affects the contract. He indicated 348 the contractor did want to start as soon as possible. Councilmember Dahl verified it is a possibility 349 the cost could go up. City Engineer Studenski stated it is a possibility, but the assessment could not 350 go higher than what has been proposed without going through the whole process again. 351 352 Motion carried unanimously. 353 354 C. 2004-2005 Street Improvement Project, Jim Studenski 355 356 Mayor Bergeson noted Councilmember Reinert, as acting mayor, would be conducting the public 357 hearing on this item, as he (Mayor Bergeson) is an affected property owner. 358 359 City Engineer Studenski presented the Staff report and introduced Scott Brink of TKDA. 360 361 Mr. Brink explained the technical details if the project moves forward. He stated starting with the 362 Shenandoah area, it currently meets City standards for width, however the pavement condition is 363 showing signs of deterioration. He indicated the road was built in 1976, with quite a bit of patching, 364 sealcoating and crack repair over the years. He noted most roads, with proper maintenance, last 25 065 years, so they have reached the road's life expectancy. He added drainage also plays a factor in the 66 life of a road. He advised they would be taking out the street, putting in new curb and gutter and 8 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED •367 improving the drainage. He indicated the area has sewer, but not water, and the project does not 368 include adding water. He stated if the City wanted to expand the project to do that, they could. He 369 explained the road layers used in reconstruction, indicating they will be replacing with new 370 pavement, curb, and gutter to the existing width. 371 372 Mr. Brink advised in the West Shadow Lake area, it is a little different. He indicated the road goes 373 many different ways and is many sizes. He stated some places have ditches, but there are no curb and 374 gutters, and the width varies, sometimes as narrow as 22 feet. He indicated they would be expanding 375 the width to 28 feet back-to-back, noting with the close proximity to the lake they will have to be 376 flexible in the placement of the road to meet the Watershed District's stringent guidelines. He 377 indicated the watershed will have to be well thought out to meet the requirements as well. He stated 378 that again, there are no utilities in this area and they would not be adding them unless the City 379 requested them. He advised Shenandoah is scheduled for 2004 and West Shadow Lake for 2005. He 380 indicated if approved, they would be considering plans and specification in late November, with bids 381 in December and construction starting in early 2004. 382 383 Councilmember Carlson asked if Staff has looked any further at considering sewer and water on West 384 Shadow Lake from the north or the south. Mr. Brink stated they have not looked at it in detail. He 385 indicated he is aware there are facilities on Birch Street, or they could come around the north side of 386 the lake. He indicated with sewer they would be looking at a lift station. 387 388 Councilmember Carlson asked how many homes the lift station could serve, wondering if there is a •389 possibility of serving other homes besides the West Shadow Lake residents. She questioned if there 390 were any areas of homes coming in by the school. Community Development Director Grochala 391 stated most of the West Shadow area is developed. There may be some lots large enough to split, and 392 if they did bring sewer and water to that area, there is one 10 -acre parcel that could subdivide; 393 otherwise it is a lot of City and Park land. 394 395 Councilmember Carlson asked if a lift station would be feasible for this number of homes. 396 Community Development Director Grochala indicated they do not know yet. City Engineer 397 Studenski stated when they did the feasibility study they held a neighborhood meeting, and are now 398 holding the public hearing. He advised if they move forward with this there will be a lot more 399 meetings to get more input from the residents. He indicated for sewer and water considerations they 400 will again hold meetings so the neighbors can give their input. He noted his recommendation would 401 be to hold the hearings separately for Shenandoah and the West Shadow Lake area. 402 403 i. Public Hearing, Shenandoah Area Improvements 404 405 Acting Mayor Reinert opened the public hearing at 7:55 p.m. 406 407 Tony Bitner stated he was curious about the cost per resident, and how long the assessment could be 408 financed. City Engineer Studenski advised the assessment amount is $3,150 per lot, distrubuted 409 evenly, which is about 11% of the overall cost of the project. He stated that amount could be paid off 410 or could be added to a person's property taxes for 15 years at 7% interest. •11 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED •412 Acting Mayor Reinert asked what the annual figure was that would be added to a person's property 413 taxes. City Engineer Studenski indicated he does not have the exact figure, but the amount paid is 414 typically doubled when financed, so it would be approximately $400 per year for fifteen years. 415 416 Jeff Carlson, 407 Arrowhead Drive stated on the assessments, he thinks it is fine to combine the 417 projects for the referendum, but they are three separate projects. He does not think the cost should be 418 divided equally between all three areas. He believes there will be a lot more reconstruction for 419 Shadow Lake that should not affect his assessment. He stated Staff could probably tell them what the 420 cost is per foot, but he would think West Shadow Lake will be more. 421 422 City Engineer Studenski advised that regarding the assessment, they followed the previous practice of 423 assessing a set amount of $3,000, and used a cost index to move it forward to $3,150. He agreed the 424 costs do vary by project, but there is not one project being benefitted more than another. He stated 425 the costs are different per project, but the proposal for assessment is only 11% of the costs; the 426 majority of the costs are paid through the levy. 427 428 Councilmember Reinert verified that the method they have chosen for how people will be assessed 429 was how it was previously done, not how much the road costs. City Engineer Studenski indicated 430 that was correct. He stated the $3,150 assessment does not begin to cover the costs of the projects. 431 432 Jeff Carlson stated if the City always assesses $3,000 then it is fair. He thinks the referendum is the 433 way to go, and if the referendum does not pass, he does not think the road should go in. He stated •434 now that some roads have been done that way, all the roads should be done that way. 435 436 Councilmember Reinert indicated he agrees West Shadow is in rough shape, which is why it is on the 437 project list. 438 439 Greg Burke, 6489 Totem Trail indicated he understands the West Shadow Lake area will cost twice 440 as much as Shenandoah. Mr. Brink indicated the Shenandoah project is $1,239,300 and the West 441 Shadow Lake project is $2,375,700. He noted the cost per foot, however, is about equal. He stated 442 they know in the West Shadow Lake area there is likely to be soil issues, and with Shenandoah they 443 have curb and gutter and a wider road. He indicated until they do all the studies they will not know 444 the final costs for sure. Mr. Burke indicated he believes the project should go ahead; the streets are 445 pretty bad. 446 447 Rick Christiansen indicated it is listed on the agenda as two separate items, and asked if it would be 448 handled as two separate items, with Shenandoah in 2004 and West Shadow Lake in 2005. City 449 Engineer Studenski indicated it would be handled separately, and with two separate referendums. 450 Mr. Christiansen stated he is for it. He believes the City should get it done. 451 452 There was no one else present who wished to speak. Councilmember O'Donnell moved to close the 453 public hearing at 8:10 p.m. Councilmember Dahl seconded the motion. Motion carried unanimously. 454 455 Councilmember Reinert stated he is wondering about the comments on separate projects. He 056 clarified that if the project was going to be just Shenandoah or just West Shadow Lake, it would still 457 be $3,150 per lot. City Engineer Studenski indicated that was correct. Community Development 10 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED •458 Director Grochala added that is the amount that would be assessed for any road project next year; it is 459 not project -specific. 460 461 ii. Public Hearing, West Shadow Lake Drive Area Improvements 462 463 Curt Kinghorn, West Shadow Lake Drive, stated he has a lot of confusion. He asked if it is the City's 464 position that no matter how big your lot, the assessment will always be $3,150. City Engineer 465 Studenski indicated that was correct. He stated at the public meetings they talked about different 466 ways road projects get assessed, either per lot or per foot. He indicated they advised during that 467 meeting the costs could be between $3,000 to $5,000, so they are staying consistent. 468 469 Mr. Kinghorn indicated West Shadow Lake is a lot more rural with rural -sized lots. He asked how 470 they can be charged the same. He stated the City web page says if the referendum passes the City 471 will raise taxes, so owners here will be paying more taxes and the assessment. Community 472 Development Director Grochala agreed. Mr. Kinghorn asked how his lot could be considered the 473 same as rural lots. Community Development Director Grochala stated the City looks at it per lot. 474 Mr. Kinghorn asked if it is, then, he believes it is an artificial assessment, not based on cost. 475 Community Development Director Grochala indicated it is not artificial, it is based on precedent. 476 477 Mr. Kinghorn went through the timeline that has taken place, and asked when resident input would 478 take place. He stated that in talking with the neighbors they would like to consider sidewalks. He 479 asked when they would be able to give that input. Community Development Director Grochala •480 advised that once they get over the 60 -day comment period and then if the referendum passes they 481 can do the plan design. He indicated what they have done with other streets is during the design 482 phase they meet with residents and get ideas of what the neighborhood may want. Mr. Kinghorn 483 indicated the plan they vote on in November will not have those items included. Community 484 Development Director Grochala stated what taxpayers are voting on in November is to allow the City 485 to levy up to $3.6 million for road improvements. Mr. Kinghorn stated they would not know the 486 scope of the project they are giving the City $3.6 million to do. Community Development Director 487 Grochala agreed, indicating they would know the general scope. 488 489 Mr. Kinghorn stated the report says unknown circumstances could take significant time and money. 490 He asked how comfortable Staff is with the $3.6 million cost. City Engineer Studenski indicated 491 when they say the plans will be ready next spring, they are talking about the 2004 plans for 492 Shenandoah. He indicated they have until spring of 2005 for the West Shadow Lake issues. Mr. 493 Kinghorn asked again how confident Staff is in the $2.375 million estimated cost for West Shadow 494 Lake. 495 496 City Engineer Studenski advised that as with any feasibility study they use their professional 497 knowledge to determine costs, and add contingencies for unknowns. He indicated the feasibility 498 study is the engineer's estimate, and he feels very confident with that estimate barring any unforeseen 499 costs. Mr. Kinghorn indicated when they say `significant additional time and cost' there really is 500 none because those factors have already been figured in. City Engineer Studenski indicated they had. 501 11102 11 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED •503 Mr. Kinghorn stated if the bids exceed the estimate by 10% they cannot proceed. He asked if the 504 City would have to go out for another referendum. City Attorney Hawkins indicated if the bid 505 exceeds the estimate by 10% they cannot award the bid and if they cannot fund it, they would have to 506 go back for a referendum. Mr. Kinghorn stated he believes that what they are saying, in essence, is 507 that if the plan (which he feels he has had no input on) goes over the estimate, he cannot have trails. 508 City Attorney Hawkins indicated what they are saying is everyone gets a road in front of their house. 509 He stated if a neighborhood wants more, they have to pay 100% of those costs. Mr. Kinghorn asked 510 how the Elm Creek neighborhood got sidewalks. Community Development Director Grochala 511 explained the City has a park and trail plan that included the Elm Creek neighborhood. 512 513 Mr. Kinghorn indicated if they are going to put a street in they should consider not putting it in 514 without City sewer and water. He also asked what they would do about access during the 515 construction. City Engineer Studenski advised they are here discussing the street construction. He 516 stated they have been in contact with the golf course on access from the north end, and as they get 517 into the plan they will have more specifics. He indicated as for the utilities they know it will be 518 difficult with the long cul-de-sac, and Staff will have to look at depths and the logistics of bringing 519 utilities in. 520 521 Mr. Kinghorn stated regarding drainage, the report says land may have to be acquired to do that. He 522 asked if Staff knew whose property would be acquired. City Engineer Studenski stated they did not 523 know at this time. They will have to work through the drainage as part of the development plan, but 524 there are no specific lots that have been targeted. Mr. Kinghorn indicated he wants to make sure the •525 homeowners are part of the planning process and have a voice in determining what happens on their 526 street. 527 528 Jason LaPlante, 6889 West Shadow Lake Drive stated he is not completely opposed to the project, 529 but from an engineering standpoint, he believes it is a million dollar solution to a thousand dollar 530 problem. He stated they will have a 28 -foot road when a one -lane dead-end has been fine. He 531 indicated he has lived there a long time and has never had a problem with the 23 -foot road. He asked 532 why they could not put a 24 -foot concrete overlay onto the road that is there. 533 534 City Engineer Studenski stated as far as the street width, the City standard for residential roads is 32 535 feet. They have already looked at making an adjustment for the character of the area so they have 536 reduced that to 28 feet. He stated they have emergency vehicle issues and parking issues. He is glad 537 to hear there are no problems with the narrow road, but Staff also gets calls asking why the City 538 allows a sub -standard road. He indicated as to putting some kind of covering over what is there, the 539 street is not to any standard now. He stated they will have varying design criteria of what is needed 540 and differences in sub -grade, all of which has not been fully determined. 541 542 Mr. LaPlante indicated he would still contend a concrete road would be acceptable. He stated the 543 road has not suffered any severe deterioration since he has lived there. He indicated the report says it 544 would be a 10 -year road because there is no curb and gutter, but he has been there 30 years with little 545 deterioration. He indicated concrete would work, and he would like to discuss it further with staff. 546 He stated he is also curious about drainage, as his property serves as a pond now, and he is curious .47 where the added land will come from. He assumes it will have to be the golf course side. 548 12 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED 549 Mike Trehus, 675 Shadow Court indicated the City Charter says the resolution will state the scope 550 and number of benefitted property owners. He asked when that information will be available. 551 Community Development Director Grochala indicated there are 136 owners for both projects. Mr. 552 Trehus asked if the projects were being treated together so one neighborhood could kill the other. 553 Community Development Director Grochala stated he would recommend they be handled separately. 554 They would need to determine the exact number for each project, and 50% or more are needed to 555 petition against the project. Mr. Trehus stated the number was not part of the information sent to 556 homeowners. City Attorney Hawkins stated Staff could get the numbers for him. City Engineer 557 Studenski indicated there are 65 on Shenandoah and 71 on West Shadow Lake. Community 558 Development Director Grochala advised one property on West Shadow Lake has 17 owners, so the 559 number for that project would be 70 plus 17. 560 561 Mr. LaPlante stated there are 17 owners that co-own one lot. He asked if they would each be 562 assessed $3150. Community Development Director Grochala indicated they would be assessed 1/17th 563 of $3150. 564 565 Mr. Trehus stated he is scared by the project. He indicated in reading the feasibility study that was 566 circulated by his neighbor, he realizes how in the dark he is. He stated it says `needs additional 567 review'; `considerable extra time'; `assess during construction'; 'a more detailed geotechnical report 568 is recommended'; `easements may be needed for storm swater and drainage design'. He indicated 569 there are a lot of undetermined things in this feasibility study. Councilmember Reinert indicated to 570 take a project like this and answer every question residents would like to see is not prudent for the • 571 City. It takes a lot of money for plans detailed to that degree and to spend that money and have it fail 572 in the voting booth would not be prudent. Mr. Trehus stated he understands, but as of now he does 573 not know if he will have a pond across the street or what will happen. He does not know if easements 574 will be taken from his property. 575 576 Councilmember Reinert indicated what they are asking in November is for all the residents of Lino 577 Lakes to vote to improve a portion of the 99 miles of roadway. Mr. Trehus commented that they do 578 not know how it will affect them. He indicated that to go ahead with the street without sewer and 579 water would lock them out for another 20 years. He believes the City is going about this the wrong 580 way. He believes the process should take place as laid out in the City Charter. He stated if residents 581 vote and then the project does not go through, the residents will wonder what the City is doing. He 582 stated in their area, it makes sense to have a rural road, but the point is those questions would be 583 better worked out first. He indicated discussions with the residents would be a good idea. 584 585 Joey Skaswald indicated he owns 800 feet of low land and the lot he lives on. He stated the City 586 Council should table this and have the engineers come up with a preliminary plan. He stated the 587 question is on utilities. Sewer is only a few years away, and it seems silly to put the street in and 588 come back and put sewer in later. Community Development Director Grochala stated it would be 589 their intention not to do that. He indicated with sewer and water they would prefer to do it now, but 590 if the referendum passes it would be up to the residents to determine if sewer and water goes in. 591 592 Mr. Skaswald stated the road has not been sealed in 25 years. Community Development Director 093 Grochala indicated it was sealed in 2002. Mr. Skaswald disagreed, indicating it was patched only. 13 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED .594 He thinks the City should authorize the engineers to come up with some detailed plans. He stated 595 there has only been two hearings on this road in the 25 years he has lived there. 596 597 Councilmember Reinert stated that concerning the conversation about sewer and water, without the 598 money for the road project there would be no sewer and water project. He indicated the thought is to 599 get the funding in place for the road before they move on to the next topic. Mr. Skaswald asked if 600 they would hold up the streets until sewer and water went in. Councilmember Reinert stated they 601 would start discussions about sewer and water after the referendum hearing. Community 602 Development Director Grochala indicated the thought would be that on November 5th when Staff 603 knows if the referendum passes, they would be approaching the City Council about starting the 604 feasibility study on sewer and water, providing the residents have not petitioned against the street 605 improvements. He indicated it is always the City's desire to put utilities in at the time of street 606 improvement, but they cannot unless the residents want them. 607 608 Tim Adams, 656 Shadow Court stated he feels like he is being forced to agree to the road to find out 609 the cost of utilities. He indicated he would like to know the total costs, because that will tell him how 610 to vote on the street. He stated they are being forced to vote on a new road just to see what sewer and 611 water will cost. 612 613 Councilmember Reinert reiterated the referendum is for a maximum dollar amount to be spent. He 614 stated if the road is not done, the money will not be spent. He indicated it would not be prudent to do 615 feasibility studies around the city just to get information. Community Development Director •616 Grochala advised that sewer and water would follow a similar process. If the road is approved they 617 would not just do the utility study and say 'here is the assessment'. Mr. Adams indicated he 618 understood that, but reiterated it would have been nice to see how much the sewer and water would 619 be. It could be up to $40,000. He stated it would be nice to know, because it may be so cost 620 prohibitive that he says "no" to the road. 621 622 Councilmember O'Donnell asked if the option exists, that if the road passes, the City would do a 623 feasibility study on sewer and water with another petition period when the residents could petition 624 , out. Community Development Director Grochala stated they could petition out of the utilities if 625 sewer and water is too expensive for people to pay. He noted that the cost is not going to go down, it 626 will only go up, and sooner or later they will have to build the road. Mr. Adams reiterated it would 627 have been nice to know before now what that cost might be. 628 629 Councilmember Reinert stated Mr. Adams can vote against the project and get the entire 630 neighborhood to vote against the project, but there are another 18,000 residents voting on the street 631 referendum also. He indicated when it came to water, it will be entirely up to the neighborhood to 632 decide. 633 634 Councilmember Carlson stated as a point of order, they just did the Elm Street project where sewer 635 and water was part of the feasibility study. Community Development Director Grochala explained 636 the difference with Elm Street was that they had Minnesota State Aid to do the street, so since there 637 was not a need for a referendum, and they kmew they had the money for the road, they could evaluate •38 sewer and water. Councilmember O'Donnell asked to confirm that any assessment cannot exceed the 639 improved value. City Attorney Hawkins confirmed this, stating that the assessment must be equal to 14 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED 640 or less than the market value increase realized to the property. Councilmember O'Donnell indicated 641 that he believes with this large project it would come back to the City Council to decide if they can 642 find a way to help fund this because they will not be able to assess for the full amount of the costs. 643 644 Joe Meyer stated he is in support of what the City is trying to do. He indicated the road is very bad. 645 He has been there 17 years and it is very bad. He agrees with getting it on the referendum and having 646 the people of Lino Lakes help pay the cost, then looking at sewer and water. 647 648 Jason LaPlante asked why 16,000 other Lino Lakes residents care about this neighborhood, and why 649 they would want to help pay for the road. He indicated when they talk about the cost benefit of sewer 650 and water, for him, being high on the golf course, it would have little benefit. Community 651 Development Director Grochala indicated each of the owners would be assessed, but they would not 652 be forced to hookup. He stated it is difficult because the situation is different on either side of the 653 street. The lots on the lake side are smaller and have fewer septic system options. He stated as to 654 why 16,000 residents would want to help pay for the road, it is because their turn will come. 655 656 Sherry Stern indicated she seconds what Mr. Meyer said. She has been there 17 years, and has seen 657 the road deteriorate. She stated you cannot go around a car without brushing trees on the side. She 658 indicated whether or not they have utilities she thinks $3,150 for a road is a great deal and they would 659 be foolish to turn it down. 660 661 Councilmember O'Donnell moved to close the public hearing at 9:09 p.m. Councilmember Dahl .662 seconded the motion. Motion carried unanimously. 663 664 Councilmember O'Donnell asked if they were following the City Charter process for street 665 improvements. City Attorney Hawkins indicated in his opinion they were. 666 667 Councilmember O'Donnell stated it seems like a confusing process. He asked how they could get this 668 on the agenda of the Charter Commission because if they are following the City Charter's process it 669 is confusing. Community Development Director Grochala stated they are following two processes. 670 He indicated the Section 429 process is the City Charter process, which says residents have 60 days 671 to petition, and if they do, the City cannot assess against them and would have to find other funds. 672 He stated the other part says if a City is using tax dollars they have to have it on the ballot in 120 673 days, so they are doing both processes jointly. He indicated it is not really different than 1998, 674 although the question on the ballot is more detailed than it was in 1998. Councilmember O'Donnell 675 commented they should try to improve the process. 676 677 Councilmember Carlson stated timing is part of the issue here. She indicated in 1997, they had the 678 feasibility study in June and July and did discuss details, down to street lights. She stated the lesson 679 they need to learn is to get going earlier in the year so they can work out some of the details before 680 they vote to put it on the ballot. She believes this is a good project and the price to the residents is 681 reasonable and they should move ahead. 682 683 Councilmember Dahl stated she has been sitting here listening for three hours, and since she is on the 084 Charter Commission she guarantees it will be on the next agenda. She indicated the problem is that 685 in some people's minds, the process was not followed the same as it was on Black Duck Drive. She 15 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED •686 indicated the price is the same, which is good news, but the process was not followed. She stated 687 because it was not followed exactly they need to learn from this. She noted Councilmember Carlson 688 had mentioned a few meetings ago that the public hearing was not done. 689 690 Councilmember Dahl stated that some residents have indicated to her that because of the unknown 691 sewer and water, it may affect their vote. She agrees that if it was her road, she would want to know 692 details of how it would affect her property before she voted, because when she spends her money she 693 makes sure the end justifies the means. She stated she knows the road needs to be done, but the 694 reason she likes the Charter process is because it gives people the right to vote. She indicated it has 695 come to vote before and passed overwhelmingly, with two-thirds of the voters in favor. She stated 696 either way it does not mean the City Charter is broken, it just means they went to the people and this 697 is what they chose. She thinks they need to bring it up at the Charter Commission meeting to make it 698 clearer for the City Council or future City Council to follow. She encourages all residents to vote, no 699 matter which way they intend to vote. 700 701 Acting Mayor Reinert called a short recess at 9:17 p.m. 702 703 Mayor Bergeson reconvened the meeting at 9:24 p.m. 704 705 D. Consideration of Resolution No. 03-175, Approving Development Contract (Site 706 Grading Only), Ravens Hollow, Jim Studenski 707 .708 City Engineer Studenski summarized the Staff report, indicating Staff recommends approval of the 709 resolution. 710 711 Councilmember O'Donnell moved to adopt Resolution No. 03-175 approving the development 712 agreement for grading, Ravens Hollow. Councilmember Dahl seconded the motion. 713 714 Motion carried unanimously. 715 716 Resolution No. 03-175 can be found in the City Clerk's office. 717 718 E. Consideration of Resolution No. 03-177, Approving Conditional Use Permit, Automobile 719 and Truck Repair Facility, Dick Thompson 720 721 Community Development Director Grochala summarized the Staff report, reviewing the site plan. 722 He explained the design elements Staff is requesting, noting the colors would be earthtone. He 723 reviewed the lighting plan, noting three fixtures exceeded the candlefoot requirements and a new plan 724 will be submitted. He indicated there is perimeter landscaping going in. He stated Staff met with the 725 developers on September 23rd to modify the plans, which resulted in revisions to trees. He indicated 726 Staff is requesting a revised site plan and details on what those trees will be. He stated utilities are 727 provided to the site. He noted the Environmental Board reviewed the plans on July 30 and 728 recommended approval, and their comments have been incorporated into the plans. He stated 729 Planning and Zoning recommended approval on August 13, and their comments have been •30 incorporated into Staff comments. He noted part of their comments were concerning color, as there 16 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED •731 was a lot of yellow that seemed out of place. He indicated Staff recommends approval with the 732 conditions outlined in the resolution. 733 734 Jim Faulkner, architect and contractor, thanked Staff for the review. He indicated they will meet all 735 Staff's requirements, and they have copies of the civil engineering, drainage, landscape and floor 736 plans available. He indicated that they had always intended to use full brick veneer, and it was never 737 intended the brick would be stick -on. He stated the cornice would continue on the entire building, 738 and noted that after the Planning and Zoning meeting they were able to talk with Precision Tune and 739 eliminate the Precision Tune band. He thinks they have come up with a pleasant facade, with general 740 earth tones and blue canopies over the windows. He indicated the trash enclosure will be six feet tall 741 and brick veneer. He stated they have had discussions with Precision Tune about cars parked outside, 742 and they have a history with this Precision Tune owner. He indicated the owner also operates a 743 Precision Tune in Brooklyn Park and has had no problems with abandoned cars. 744 745 Mr. Faulkner reviewed that the planters will be landscaped with prairie grass and perennials. He 746 indicated they would like some flexibility with landscaping, and will submit their plans to staff. 747 748 Mayor Bergeson asked if they have any tenants yet besides Precision Tune, and asked what types of 749 businesses the space was being geared towards. David McCullom stated they have a leasing agent 750 pursuing other tenants, such as a book store, jewelry store and pizza place. 751 752 Councilmember Carlson stated the face veneer brick should be replaced with full brick. Mr. Faulkner •753 stated it will be full, real brick, not a synthetic material. 754 755 Councilmember Reinert moved to adopt Resolution No. 03-177 approving a conditional use permit 756 for an Automobile and Truck Repair Facility, Apollo Center. Councilmember O'Donnell seconded 757 the motion. 758 759 Motion carried unanimously. 760 761 Resolution No. 03-177 can be found in the City Clerk's office. 762 763 i. Consideration of Resolution No. 03-178, Approving Site Performance Agreement, 764 Michael Grochala 765 766 Community Development Director Grochala summarized the Staff report, indicating Staff 767 recommends approval. 768 769 Councilmember O'Donnell moved to adopt Resolution No. 03-178 approving Apollo Center Site 770 Improvement Performance Agreement. Councilmember Dahl seconded the motion. 771 772 Motion carried unanimously. 773 774 Resolution No. 03-178 can be found in the City Clerk's office. 11,75 17 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED S776 F. Consideration of Resolution No. 03-179, Approving Final Plat, Marshan Lake Industrial 777 Park, Michael Grochala 778 779 Community Development Director Grochala presented the Staff report, noting that included as a 780 condition is that they have final review and approval of title information by the City Attorney. 781 782 Councilmember Carlson commented that she believes they all received a letter about the road. 783 Community Development Director Grochala stated that Ms. Weinhoff owns the tax service, which is 784 the property east of the proposed industrial park. He indicated that when going through the public 785 hearing, Ms. Weinhoff expressed concern with the turn lane. He advised it is needed due to the 786 amount of traffic. He further advised that an issue brought up at Planning and Zoning is that Ms. 787 Weinhoff's property has two existing driveways, and the turn lane, as proposed, started to conflict 788 with one of the driveways. He indicated Staff had discussions with Anoka County and they have no 789 concerns with moving the turn lane south of Ms. Weinhoff's driveway. He noted the turn lane is 790 being constructed in front of her property but in the County right-of-way, and is the only option to 791 move traffic. He noted the location of this street was in the center of the road section, and it is the 792 County's requirement to maximize spacing to at least a quarter of a mile. He noted it does go in front 793 of the tax service parcel, but is not a unique situation, as they often see right turn lanes start in front 794 of someone's property, and again, it is in the County right-of-way. 795 796 Community Development Director Grochala noted another concern was with Mr. Buckle's property 797to the north. When the surveyor stakes went up, they encroached on where he thought his property .798 line ended. They are working with the developer to save the oak trees along the property line that 799 Mr. Buckle had believed were on his property, but are not. 800 801 Councilmember O'Donnell moved to adopt Resolution No. 03-179, approving the Final Plat for 802 Marshan Lake Industrial Park. Councilmember Reinert seconded the motion. 803 804 Motion carried unanimously. 805 806 Resolution No. 03-179 can be found in the City Clerk's office. 807 808 G. Consideration of SECOND READING of Ordinance No. 21-03, Amending the Lino 809 Lakes Zoning Ordinance Relating to Personal Services in the GB District, Jeff Smyser 810 811 City Planner Smyser reviewed the Staff report, noting with approval of the second reading the 812 ordinance will be published on October 21, 2003 and go into effect 30 days later. 813 814 Councilmember Reinert moved to approve the SECOND READING of Ordinance No. 21-03 815 amending the Lino Lakes Zoning Ordinance relating to personal services in the GB District. 816 Councilmember Carlson seconded the motion. 817 818 Councilmember Reinert voted yea. Councilmember Carlson voted yea. Councilmember Dahl voted 819 yea. Councilmember O'Donnell voted yea. Mayor Bergeson voted yea. 020 821 Ordinance No. 21-03 can be found in the City Clerk's office. 18 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED • 822 823 H. Consideration of Resolution No. 03-176, Accepting Bids and Awarding Contract, 824 Century Trail Lift Station, Jim Studenski 825 826 City Engineer Studenski presented the Staff report, indicating Staff recommends approval of the 827 resolution. 828 829 Councilmember Carlson moved to adopt Resolution No. 03-176 accepting bids and awarding a 830 construction contract for Century Trail Lift Station project. Councilmember Dahl seconded the 831 motion. 832 833 Motion carried unanimously. 834 835 Resolution No. 03-176 can be found in the City Clerk's office. 836 837 I. Consideration of Resolution No. 03-181, Authorizing Engineering and Architectural 838 Services for Woods Edge (the Village) Development, Michael Grochala 839 840 Community Development Director Grochala summarized the Staff report, indicating Hartford Group 841 has agreed to pay 80% of the cost based on a pro -rated portion of land that they control. He indicated 842 the City's portion of the costs, $19,923, will be paid through the remaining Livable Communities 843 money available from the 1997 grant and 2003 economic development funds budgeted for this 41) 844 project. 845 846 Councilmember Reinert asked how many units are in this development. Community Development 847 Director Grochala indicated there were 450, which is about 13 units per acre. He stated the allowable 848 number of units per acre in this area of the Village is 12 to 24. 849 850 Councilmember Reinert asked when they would see a plan. Community Development Director 851 Grochala stated hopefully in December. They are anticipating starting the review process in 852 November and will bring it to a work session. 853 854 Councilmember Reinert asked why they would want to spend $20,000 before they see something 855 from the developer. Community Development Director Grochala stated Staff is seeing a lot. The 856 $20,000 is being used for the regulating plan; taking the master plan and tying it into the survey to 857 define public boundaries, etc. He stated whether or not the Hartford project goes through this will be 858 valuable information, and they should have done it a year and a half ago. 859 860 Councilmember Reinert stated that convinces him, since they will have to do something there even if 861 it is not the Hartford project. He asked what the shelf life of the information would be. Community 862 Development Director Grochala indicated it would be indefinitely valuable. 863 864 Councilmember Carlson stated when they did the EAW for Marsh End Industrial Park they had a 865 letter from Mn/Dot asking for a study of the area. She asked if this would fulfill that request. 1166 Community Development Director Grochala stated it was tying it together. The study paid for by the 867 Industrial Park and Hartford should be done in a few weeks, and they are trying to tie everything 19 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED •868 together. Councilmember Carlson asked if the results will satisfy Mn/Dot. Community Development 869 Director Grochala stated it would. 870 871 Mayor Bergeson asked if there was further information on the YMCA, as at the work session Staff 872 had ideas for an improved location for the YMCA. Community Development Director Grochala 873 stated they have had some preliminary discussions and will meet with the YMCA this week. 874 875 Councilmember O'Donnell moved to adopt Resolution No. 03-181 authorizing engineering and 876 architectural services for Woods Edge (Village) Development. Councilmember Reinert seconded the 877 motion. 878 879 Motion carried unanimously. 880 881 Resolution No. 03-181 can be found in the City Clerk's office. 882 883 UNFINISHED BUSINESS 884 885 A. Approval of the August 11, 2003 City Council Minutes 886 B. Approval of the September 8, 2003 City Council Minutes 887 888 Councilmember Dahl stated for the August 11, 2003 minutes, she watched the tape and felt they 889 could go into more detail. She indicated on lines 548 and 549 it says `Councilmember Dahl noted the •890 City Administrator was also of the impression they had accepted the offer'; she would like it to stop 891 there. 892 893 Councilmember Carlson moved to approve the August 11, 2003 and September 8, 2003 City Council 894 minutes. Councilmember Reinert seconded the motion. 895 896 Motion carried unanimously. 897 898 NEW BUSINESS 899 900 A. Approval of the September 17, 2003 Council Work Session Minutes 901 B. Approval of the September 18, 2003 Council Work Session Minutes 902 C. Approval of the September 22, 2003 City Council Minutes 903 904 Councilmember Carlson moved to approve the minutes shown above. Councilmember Dahl 905 seconded the motion. 906 907 Motion carried unanimously. 908 909 COMMUNITY CALENDAR October 14, 2003 THROUGH October 27, 2003: 910 911 A) Wednesday, October 15, 2003, 5:30 p.m., Special Council Work Session 912 B) Tuesday, October 21,2003,Afternoon,CityAdministrator Candidate Interviews Y 20 COUNCIL MINUTES OCTOBER 13, 2003 APPROVED 4111) 913 C) Wednesday, October 22, 2003, 5:30 pm., Council Work Session 914 D) Monday, October 27, 2003, 6:30 p.m., City Council Meeting 915 Mayor Bergeson indicated the proposed date for City Administrator interviews is Wednesday, 916 October 29, 2003. He asked that the Councilmembers check their calendars and communicate with 917 Director of Administration Tesch. 918 919 ADJOURN 920 921 There being no further business, Councilmember Reinert moved to adjourn at 10:10 p.m. 922 Councilmember O'Donnell seconded the motion. 923 924 Motion carried unanimously. 925 926 These minutes were considered and approved at the regular Council Meeting, November 10, 2003. 927 928 929 930 931 Ann Blair, City Clerk John Bergeson, Mayor 932 di •933 Transcribed by: 934 Karen Whaley 935 TimeSaver Off Site Secretarial, Inc. 936 • 21