HomeMy WebLinkAbout11/05/2003 Council MinutesCITY COUNCIL WORK SESSION NOVEMBER 5, 2003
APPROVED
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3 CITY OF LINO LAKES
4 MINUTES
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8 DATE : November 5, 2003
9 TIME STARTED : 5:36 p.m.
10 TIME ENDED : 8:15 p.m.
11 MEMBERS PRESENT : Councilmember Carlson, Dahl, Reinert,
12 O'Donnell and Mayor Bergeson
13 MEMBERS ABSENT : None
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15 Staff members present: Acting City Administrator/Administration Director, Dan Tesch;
16 Community Development Director, Michael Grochala (part); City Engineer, Jim
17 Studenski (part); Economic Development Assistant, Mary Alice Divine (part);
18 Environmental Specialist, Marty Asleson (part); Chief of Police, Dave Pecchia (part); and
19 City Clerk, Ann Blair (part)
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22 LEGACY AT WOODS EDGE (VILLAGE) DEVELOPMENT
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24 Environmental Assessment Worksheet — Community Development Director Grochala
25 advised the City is ready for distribution of the Environmental Assessment Worksheet
26 (EAW). The Environmental Board will be reviewing the EAW tomorrow evening.
27 Council will have their comments prior to the Council meeting on Monday.
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29 Mr. Bob Moberg advised that if the Council chooses to distribute the EAW, it would go
30 to publication on November 29. The thirty -day comment period would also begin on
31 November 29.
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33 Community Development Director Grochala stated surface water management and traffic
34 are the most significant issues. A traffic model is being developed and will be discussed
35 with MnDOT and Anoka County.
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37 Community Development Director Grochala referred to the latest site layout plan noting
38 the types of uses in the plan. The plan does include senior housing, office and retail
39 shops and a YMCA. The traffic on Lake Drive is an issue because of the development.
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41 Mr. Moberg referred to a drawing that outlined the proposed improvements to Lake
42 Drive. The drawing is not in the EAW, but will go out to the various agencies when the
43 EAW is approved for distribution.
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45 Community Development Director Grochala reviewed the proposed improvements to
46 Lake Drive noting that eventually the bridge will have to be widened.
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CITY COUNCIL WORK SESSION NOVEMBER 5, 2003
APPROVED
1 Mr. Stoberg stated they are also waiting for a market analysis that is being completed by
2 the Hartford Group. The market analysis may indicate the proposed density of housing
3 within the current plan cannot be supported.
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5 Community Development Director Grochala referred to a proposed surface water
6 management plan noting the location of the ponds. The plan also calls for underground
7 water storage.
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9 This item will appear on the regular Council agenda Monday, November 10, 2003, 6:30
10 p.m.
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12 Tax Increment Financing Plan — Economic Development Assistant Divine distributed a
13 copy of the Tax Increment Financing Plan for District No. 1-11 (Legacy at Woods Edge
14 Project).
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16 Mr. Paul Stienman, Springsted, advised the plan is a redevelopment TIF District that
17 includes some TIF for reconstruction of the bridge. The area has already been approved
18 for a TIF redevelopment district. At this point it is just a plan that includes some
19 projections. The plan does not provide a business subsidy for any business or obligate
20 the City to provide a business subsidy. However, developers do want to see that the City
21 is willing to establish a TIF district in this area.
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23 Mr. Stienman referred to page 6 of the plan noting the estimated public costs or budget.
24 Springsted is recommending the budget be as big as the dollars the district will generate.
25 That will allow the City flexibility within the plan. The plan also proposes that fiscal
26 disparities be spread outside the TIF area. He noted the impact on an average priced
27 home within the City. However, the City can determine at any time to keep the fiscal
28 disparities within the district. He advised the City is a net gainer in terms of fiscal
29 disparities.
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31 Mayor Bergeson asked if setting the budget at capacity gives the City any disadvantage
32 while negotiating with developers. Community Development Director Grochala advised
33 that the City makes the decision of a business subsidy and developers would have to
34 justify their need. A public hearing regarding TIF District will be held on November 24,
35 2003.
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37 Councilmember Carlson inquired about a current request from the developer. Economic
38 Development Assistant Divine advised the developer has always indicated there will be a
39 need for help with the cost of the land right down and infrastructure.
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41 Councilmember Carlson inquired about the possibility of cost sharing for the bridge
42 reconstruction. Community Development Director Grochala advised the City has always
43 indicated there would be cost sharing for the cost of the bridge improvements. Staff will
44 start working with the County on the bridge improvements.
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CITY COUNCIL WORK SESSION NOVEMBER 5, 2003
APPROVED
1 METROPOLITAN COUNCIL'S 2030 REGIONAL DEVELOPMENT
2 FRAMEWORK POPULATION AND HOUSEHOLD FORECASTS, MICHAEL
3 GROCHALA
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5 Community Development Director Grochala distributed a copy of the 2030 Regional
6 Development Framework from the Metropolitan Council. The population forecast
7 through year 2030 was outlined on the handout. The Metropolitan Council would like the
8 City's help on making sure the new framework is based on current and accurate growth
9 expectations.
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11 Community Development Director Grochala advised the City is approximately 300
12 households over what the Metropolitan Council has forecast for 2010. The forecast for
13 2020 and 2030 are higher than what the city is projecting. If the Council is comfortable
14 with the City's projections, staff will review them with the Metropolitan Council. The
15 determined numbers will be used for the 2010 Comprehensive Plan revision.
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17 Councilmember Carlson asked if the forecast calls for a Comprehensive Plan amendment.
18 Community Development Director Grochala stated the numbers in the Comprehensive
19 Plan are an estimate. The numbers in the Plan were developed in 1997 and are irrelevant
20 at this point.
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22 Councilmember Carlson indicated she does not agree with changing the numbers from
23 those shown in the Comprehensive Plan.
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25 UPDATE REGARDING CITY ADMINISTRATOR SEARCH, MAYOR
26 BERGESON
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28 Mayor Bergeson advised last Wednesday four Councilmembers and the Directors
29 interviewed seven individuals for the vacant City Administrator position. Originally,
30 staff and the Council came up with a short list of preferred individuals to continue
31 through the process. Two of the names on both lists were the same. A revision was made
32 to the Council's list because there was a tie for the third slot on the list. Another
33 candidate was added. There were concerns expressed by some of the Councilmembers
34 regarding that revision. Also, one of the applicants has accepted another job offer. Two
35 individuals have been contacted in regard to a second interview. Staff needs direction
36 about contacting any other candidates.
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38 Councilmember O'Donnell proposed the Council move forward with the three remaining
39 candidates that were agreed on by the Council at the meeting last week.
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41 Councilmember Dahl indicated she is not comfortable with that option.
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43 Councilmember Carlson expressed concern that perhaps the Council is not following the
44 process that was outlined and agreed upon. She stated she believes the ratings of each
45 candidate should be included in the record of that meeting.
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47 Acting City Administrator/Administration Director Tesch advised PDI could start the
48 assessments as early as next week.
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CITY COUNCIL WORK SESSION NOVEMBER 5, 2003
APPROVED
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2 The Council determined a fourth individual would be added to the short list of candidates
3 that are scheduled for a second interview.
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5 The Council also determined the process of the City Administrator search would
6 continue. Questions surrounding legal and pension issues would be answered in regard to
7 a current staff member applying for the position.
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9 COUNCIL GUIDELINES, COUNCILMEMBER O'DONNELL
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11 Councilmember O'Donnell indicated he requested the Council Guidelines be added to the
12 agenda. He advised the Council and City Attorney made the initial draft and
13 modifications. He stated he would like the issue of Council Guidelines to move forward
14 and be approved by the Council.
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16 Councilmember Carlson stated she would like to schedule a meeting to discuss the draft.
17 She also indicated she wanted her suggestions and Councilmember Dahl's suggestions to
18 be a part of the document.
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20 Councilmember O'Donnell stated the Council could schedule a meeting with the
21 understanding that the Council complete the guidelines or determine the Council should
22 not approve the guidelines.
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24 The Council scheduled a special work session meeting to discuss Council Guidelines
25 Wednesday, November 12, 5:30 p.m. Staff will distribute an updated draft of the
26 guidelines prior to the meeting.
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28 REGULAR AGENDA, NOVEMBER 10, 2003
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30 There were no changes to the regular agenda.
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32 Mayor Bergeson advised a discussion regarding the failure of the road referendum should
33 be put on a future agenda. The Council may also want to discuss that issue with the
34 Charter Commission.
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36 The meeting was adjourned at 8:15 p.m.
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38 These minutes were considered, corrected and approved at the regular Council meeting held on
39 November 24, 2003.
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44 Ann Bla City Clerk Joy:' Ber ' son, ' ayor
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48 Transcribed by:
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CITY COUNCIL WORK SESSION NOVEMBER 5, 2003
APPROVED
1 Kim Points
0 2 TimeSaver Off Site Secretarial, Inc.
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