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HomeMy WebLinkAbout12/15/2003 Council MinutesAPPROVED 1 CITY OF LINO LAKES •2 MINUTES 3 4 5 DATE : December 15, 2003 6 TIME STARTED : 6:36 P.M. 7 TIME ENDED : 7:12 P.M. 8 MEMBERS PRESENT : Councilmembers Carlson, Dahl, Councilmember 9 O'Donnell (part), and Reinert 10 MEMBERS ABSENT : Mayor Bergeson 11 12 Staff members present: Acting City Administrator/Director of Administration, Dan Tesch; Finance 13 Director, Al Rolek; City Clerk, Ann Blair; Community Development Director, Michael Grochala; 14 City Engineer, Jim Studenski; City Planner, Jeff Smyser; Chief of Police, Dave Pecchia; and City 15 Attorney, Bill Hawkins. 16 17 SETTING THE AGENDA 18 19 The agenda was approved as amended. 20 21 CONSENT AGENDA 22 23 Councilmember Carlson moved to approve the Consent Agenda, as submitted. Councilmember Dahl 24 seconded the motion. •25 26 Motion carried unanimously. 27 28 ITEM ACTION 29 30 A. CONSIDERATION OF EXPENDITURES: 31 32 i) December 22, 2003 (Check No. 69856 - 33 69974, $364,664.07) Approved 34 35 B. CONSIDERATION OF APPLICATION FOR 36 CENTENNIAL MIDDLE SCHOOL PTA TO 37 CONDUCT EXCLUDED BINGO Approved 38 39 C. CONSIDERATION OF RESOLUTION NO. 03-214, 40 APPROVING RENEWAL LEASE AGREEMENT 41 FOR LADIES AUXILIARY VFW POST 6583 Approved 42 43 COUNCIL MINUTES DECEMBER 15, 2003 APPROVED 44 OPEN MIKE S45 46 B. Accepting Donations for the Canine Program, Dave Pecchia 47 48 Police Chief Pecchia indicated he was here with two representatives of the Community National 49 Bank. The bank representatives indicated they were approached by the Lino Lakes Police about 50 starting a canine program in the city, which is something the bank fully supports. He stated he 51 believes a lot of businesses in Lino Lakes would support this program, since it is nice to have the 52 option to send a dog in when an alarm trips in the middle of the night. He indicated they were here to 53 present the City with a check for $1,000 in support of the program. 54 55 Councilmember Reinert indicated the Police Department has been looking into this for several years, 56 but it can be expensive to start such a program. He thanked the bank for their donation, indicating it 57 would be very helpful. 58 59 FINANCE DEPARTMENT REPORT, AL ROLEK 60 61 Finance Director Rolek stated there are four items for the Finance Department this evening, all having 62 to do with budget and the tax levy. 63 64 A. Consideration of Resolution 03-222, Adopting the 2003 Tax Levy Collectible in 2004, Al 65 Rolek 66 67 Finance Director Rolek summarized the Staff report, indicating Staff recommends adopting the •68 resolution approving the final 2003 Tax Levy collectible in 2004. 69 70 Councilmember Dahl moved to adopt Resolution No. 03-222 adopting the 2003 Tax Levy collectible 71 in 2004. Councilmember Carlson seconded the motion. 72 73 Motion carried unanimously. 74 75 Resolution No. 03-222 can be found in the City Clerk's office. 76 77 B. Consideration of Resolution 03-223 Adopting the 2004 General Operating Budget, Al 78 Rolek 79 80 Finance Director Rolek summarized the Staff report, noting Staff recommends approval. 81 82 Councilmember O'Donnell joined the meeting. 83 84 Councilmember Carlson moved to adopt Resolution No. 03-223 adopting the Final 2004 General 85 Operating Budget for the City of Lino Lakes. Councilmember Dahl seconded the motion. 86 87 Motion carried unanimously. 88 89 Resolution No. 03-223 can be found in the City Clerk's office. 11190 2 COUNCIL MINUTES DECEMBER 15, 2003 APPROVED 91 C. Consideration of Resolution 03-224 Adopting the 2004 Water and Sewer Operating •92 Budgets. 93 94 Finance Director Rolek summarized the Staff report, noting it has been the practice of the City 95 Council to adopt the Water and Sewer Operating budgets by resolution. 96 97 Councilmember O'Donnell moved to adopt Resolution No. 03-224, adopting the 2004 Water and 98 Sewer Operating Budgets. Councilmember Dahl seconded the motion. 99 100 Motion carried unanimously. 101 102 Resolution No. 03-224 can be found in the City Clerk's office. 103 104 D. Consideration of Resolution 03-225 Adopting the 2004 Recreation Fund Budget 105 106 Finance Director Rolek summarized the Staff report, again noting it has been the practice of the City 107 Council to adopt the Recreation Fund Operating budgets by resolution. 108 109 Councilmember Carlson moved to adopt Resolution No. 03-225, adopting the 2004 Recreation Fund 110 Budget. Councilmember Dahl seconded the motion. 111 112 Motion carried unanimously. 113 114 Resolution No. 03-224 can be found in the City Clerk's office. •15 116 OPEN MIKE 117 118 A. Presentation of Plaque to Councilmember Jeff O'Donnell 119 120 Councilmember Reinert stated it is very appropriate to award Councilmember O'Donnell with a 121 plaque, and it is with great honor that he as the Acting Mayor this evening is able to present it. He 122 indicated he is not happy about having to present it, because it means Councilmember O'Donnell will 123 no longer be a member of the City Council. He read the inscription. 124 125 Councilmember O'Donnell thanked the City Council for the recognition. Councilmember Reinert 126 indicated over the last four years it has been a pleasure to work with Councilmember O'Donnell. 127 128 Councilmember O'Donnell commented it has been an honor to work on the City Council and 129 represent the citizens of Lino Lakes. He hopes he will get the chance to work with each of the other 130 Councilmembers again. 131 • 3 COUNCIL MINUTES DECEMBER 15, 2003 APPROVED 132 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH .33 34 A. Consider Resolution No. 03-230 for Liquor Licenses and Tobacco License Application, 135 Trapper's, formerly Shirley Kaye's, Ann Blair 136 137 City Clerk Blair summarized the Staff report, indicating Staff recommends approval of the request. 138 139 Councilmember Reinert asked the applicant what would be different when they reopened. He noted 140 this has been a fairly popular place in town. Mr. Moore stated they are putting a new bar on the upper 141 level, and new stairs to make egress easier. He indicated they have painted the whole place and have 142 been cleaning like crazy. He stated the goal is to be a full bar and grill, but they will start with a small 143 menu and expand it as possible. Councilmember Reinert stated he personally will come and give it a 144 try. 145 146 Councilmember Carlson asked when the bar would reopen. Mr. Moore indicated the goal is three 147 days before New Year's, but they have had some equipment delivery delays and he is not sure they 148 will make that. He stated at the latest they will be open just after the first of the year. 149 150 Councilmember Carlson moved to approve Resolution No. 03-220 approving issuance of new On - 151 Sale Liquor License, Off -Sale Liquor License, Sunday Liquor License and Tobacco License for 152 applicants Commissioner Jeffrey Moore, Lanatte Moore and Glen Moore, for Trapper's Bar and Grill, 153 6810 Lake Drive. Councilmember O'Donnell seconded the motion. 154 155 Motion carried unanimously. •56 157 Resolution No. 03-220 can be found in the City Clerk's office. 158 159 B. Consider Conditional Offer of Employment for the Position of City Administrator 160 161 Acting City Administrator / Director of Administration Tesch summarized the Staff report, indicating 162 Mr. Heitke would like to begin employment with the city on February 1, 2004. 163 164 Councilmember Dahl asked if this offer is accepted it would be appropriate to invite Mr. Heitke to the 165 employee recognition event. Acting City Administrator / Director of Administration Tesch indicated 166 he would take care of that. 167 168 Councilmember Dahl moved to approve the terms of employment and direct the City Attorney and 169 Mr. Brull to finalize a contract and prepare a press release for Mr. Heitke for the position of City 170 Administrator. Councilmember Carlson seconded the motion. 171 172 Motion carried unanimously. 173 174 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 175 176 There was no report. 177 178 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 41179 4 COUNCIL MINUTES DECEMBER 15, 2003 APPROVED 180 There was no report. .81 82 COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MICHAEL GROCHALA 183 184 A. Consideration of Resolution No. 03-226, Approving Final Payment for Holte Pond, Jim 185 Studenski 186 187 City Engineer Studenski summarized the Staff report, indicating final payment will begin the one - 188 year warranty period. 189 190 Councilmember O'Donnell moved to adopt Resolution No. 03-226, approving Final Payment for the 191 Holte Pond project. Councilmember Dahl seconded the motion. 192 193 Motion carried unanimously. 194 195 Resolution No. 03-226 can be found in the City Clerk's office. 196 197 B. Consideration of Resolution No. 03-227, Approving Final Payment for Lake 198 Drive/Apollo Drive Improvements, Jim Studenski 199 200 City Engineer Studenski summarized the Staff report, indicating final payment will begin the one - 201 year warranty period. 202 203 Councilmember Carlson moved to adopt Resolution No. 03-227, approving Payment No. 8 (Final) for .04 the Lake / Apollo Drive Improvement Project. Councilmember Dahl seconded the motion. 205 206 Motion carried unanimously. 207 208 Resolution No. 03-227 can be found in the City Clerk's office. 209 210 C. Consideration of Resolution No. 03-228, Approving Change Order No. 1 and Payment 211 Request No. 5 for Elm Street Reconstruction, Jim Studenski 212 213 City Engineer Studenski summarized the Staff report, indicating Staff recommends approval. He 214 noted the project is wrapped up for the season and will be completed in the spring of 2004. 215 216 Councilmember Dahl moved to adopt Resolution No. 03-228, approving Change Order No. 1 and 217 Payment Request No. 5, Elm Street Reconstruction project. Councilmember O'Donnell seconded the 218 motion. 219 220 Motion carried unanimously. 221 222 Resolution No. 03-228 can be found in the City Clerk's office. 223 224 D. Consideration of Resolution No. 03-229, Approving Change Order No. 1 and Payment 225 Request No. 2R for 21st Avenue Street and Storm Sewer Improvement, Jim Studenski 226 • 5 COUNCIL MINUTES DECEMBER 15, 2003 APPROVED 227 City Engineer Studenski summarized the Staff report, indicating Staff recommends approval. He W228 stated that as with the Elm Street project, this project is done for the season and will be completed in 29 early 2004. 230 231 Councilmember O'Donnell moved to adopt Resolution No. 03-229, approving Change Order No. 1 232 and Payment Request No. 2R for the 21st Avenue Street and Storm Sewer Improvements project. 233 Councilmember Dahl seconded the motion. 234 235 Motion carried unanimously. 236 237 Resolution No. 03-229 can be found in the City Clerk's office. 238 239 UNFINISHED BUSINESS 240 241 A. Approval of minutes of November 19, 2003 Council Work Session 242 243 Councilmember Carlson moved to approve the minutes of November 19, 2003 as presented. 244 Councilmember Dahl seconded the motion. 245 246 Motion carried unanimously. 247 248 NEW BUSINESS 249 250 A. Approval of the December 3, 2003 Council Work Session Minutes 051 B. Approval of the December 10, 2003 Council Work Session Minutes 252 253 Councilmember Carlson stated there was an issue on the December 3, 2003 minutes, as they say the 254 meeting adjourned at 7:25 p.m. to conduct interviews, which is true, but the open meeting continued 255 until 11:00. She indicated they remained in the room to conduct interviews, and there were members 256 of the public and Staff there. After the interviews there was continued discussion on candidates and 257 then on City Council guidelines, but none of that is included in the minutes. 258 259 Councilmember Reinert agreed it would be appropriate to reflect that they continued the meeting 260 longer and the topics discussed. 261 262 City Clerk Blair stated it would be appropriate to at least have a few sentences, but questioned who 263 the appropriate party to draft this would be. Acting City Administrator / Director of Administration 264 Tesch indicated he would work with the City Clerk to draft appropriate language. 265 266 Councilmember O'Donnell moved to approve the December 10, 2003 minutes as presented. 267 Councilmember Dahl seconded the motion. 268 269 Motion carried unanimously. 270 271 COMMUNITY CALENDAR December 16, 2003 THROUGH January 12, 2003: 272 273 A) Wednesday, December 17, 2003, 6:30 p.m., Environmental Board Meeting • 6 COUNCIL MINUTES DECEMBER 15, 2003 APPROVED 274 B) Wednesday, December 24, 2003, City Hall Closed 11,75 C) Thursday, December 25, 2003, City Hall Closed 276 D) Wednesday, December 31, 2003, City Hall Closed 277 E) Thursday, January 1, 2004, City Hall Closed 278 F) Monday, January 5, 2004, 6:30 p.m., Park Board Meeting 279 G) Wednesday, January 7, 2004, 5:30 p.m., Council Work Session 280 H) Thursday, January 8, 2004, 7:00 p.m., Charter Commission Meeting 281 I) Thursday, January 8, 2004, 7:00 a.m., EDAC Meeting 282 J) Thursday, January 8, 2004, 7:00 p.m., Public Safety Citizens Academy begins 283 K) Monday, January 12, 2004, 6:30 p.m., City Council Meeting 284 ADJOURN 285 286 There being no further business, Councilmember Dahl moved to adjourn at 7:12 p.m. Councilmember 287 O'Donnell seconded the motion. .88 289 Motion carried unanimously. 290 291 292 293 294 l� 295 Ann Blair, C,i T Clerk John Bgrgeson, M yor 296 ((� 297 Transcribed 6y: 298 Karen Whaley 299 TimeSaver Off Site Secretarial, Inc. These minutes were considered and approved at the regular Council Meeting, January 12, 2004. • 7