HomeMy WebLinkAbout03/25/2004 Council Minutes•
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CITY COUNCIL WORK SESSION MARCH 25--27, 2004
APPROVED
1 CITY OF LINO LAKES
2 LEADERSHIP WORK SESSION MINUTES
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5 DATE : March 25 - 27, 2004
6 TIME STARTED : 5:30 P.M., March 25, 2004
7 TIME ENDED : 4:30 P.M., March 27, 2004
8 MEMBERS PRESENT : Councilmembers Carlson, Dahl, Reinert, Stoltz and
9 Mayor Bergeson
10 MEMBERS ABSENT : None
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12 Staff members present: City Administrator, Gordon Heitke; Finance Director, Al Rolek; Public
13 Services Director, Rick DeGardner; Community Development Director, Michael Grochala; Public
14 Safety Director, Dave Pecchia and Consultant Carl Neu.
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16 AGENDA
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18 The work session meeting was called to order on Thursday, March 25, 2004 at 5:30 p.m. All council
19 members were present.
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21 Carl Neu, workshop facilitator, presented and discussed concepts related to how councils function as
22 teams. The Strength Development Inventory (SDI), previously completed by council members, was
23 reviewed and discussed to assess how individual's strengths are used in relating to others and how
24 they change in different conditions.
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26 The workshop was recessed at 9:30 p.m. until 1:00 p.m. Friday, March 26, 2004.
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28 The workshop was reconvened by Acting Mayor Donna Carlson on Friday, March 26, 2004 at 1:10
29 p.m.
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31 Staff present for the remainder of the workshop included City Administrator, Gordon Heitke; Finance
32 Director, Al Rolek, Public Services Director, Rick DeGardner; Director of Administration, Dan
33 Tesch; Community Development Director, Michael Grochala; Public Safety Director, Dave Pecchia.
34 Mayor Bergeson joined the meeting at 1:15 p.m. The remaining Councilmembers were present.
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36 Workshop facilitator, Carl Neu, continued to present an overview of the concepts and characteristics
37 of highly effective city councils. The council and management team engaged in an exercise to
38 evaluate interpersonal and rational processes utilized in group decision making.
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40 The concept of the council — staff partnership together with factors and elements contributing to its
41 effectiveness was reviewed.
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43 Motion by Councilmember Reinert, seconded by Councilmember Stoltz, to recess the workshop at
44 8:00 p.m., to be reconvened Saturday, March 27, 2004 at 8:00 a.m. The motion passed unanimously.
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46 Mayor Bergeson reconvened the workshop at 8:15 a.m. All of the Councilmembers were present.
47 Discussions continued regarding the roles of council and staff from the perspectives of: function,
48 performance, and wants and needs. Staff and council identified what was desired and expected of
49 each other.
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CITY COUNCIL WORK SESSION MARCH 25-27, 2004
APPROVED
Additional discussions addressed the various forums in which the Council operates. Changes were
discussed related to the "open mike" agenda item, work session meetings, and the Planning & Zoning
Board/council relationship. The need for aligning the council and various advisory boards with the
vision and goals and instituting conflict of interest standards were discussed. The need for advisory
boards to be "at arms length" from the council and not influenced by councilmembers was discussed.
Councilmembers and staff agreed to address the following seven issues:
1. Revise the study session process.
2. Revise the Planning and Zoning Commission — City Council Working Relationship.
3. Align the community and the various boards and commissions to the Council's vision and
goals.
4. Review of the Comprehensive Plan.
5. Provide more timely information by staff to the city council.
6. Council will provide guidance on compensation policies to be followed.
7. A goalsetting session will be conducted at a full-day workshop on May 22, 2004.
There being no further business, Councilmember Dahl moved to adjourn at 4:30 p.m. Councilmember
Carlson seconded the motion.
Motion carried unanimously.
These minutes were considered and approved at the regular Council Meeting, September 13, 2004.
Ann Blair, C(it}
Clerk
Transcribed by:
Gordon Heitke, City Administrator
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