HomeMy WebLinkAbout05/19/2004 Council MinutesCITY COUNCIL WORK SESSION MAY 19, 2004
APPROVED
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3 CITY OF LINO LAKES
4 MINUTES
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8 DATE : May 19, 2004
9 TIME STARTED : 5:30 p.m.
10 TIME ENDED : 7:57 p.m.
11 MEMBERS PRESENT : Councilmember Carlson, Reinert (5:50 p.m.)
12 Stoltz and Mayor Bergeson
13 MEMBERS ABSENT : None
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16 Staff members present: City Administrator, Gordon Heitke; Administration Director, Dan
17 Tesch (part); Community Development Director, Michael Grochala; City Engineer, Jim
18 Studenski; Public Services Director, Rick DeGardner (part); Chief of Police, Dave
19 Pecchia (part); Environmental Specialist, Marty Asleson (part); and City Clerk, Ann Blair
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21 CONSIDER ADVISORY BOARD INTERVIEW QUESTIONS, DAN TESCH
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23 Administration Director Tesch distributed and reviewed suggested questions for Advisory
• 24 Board interviews. Also included with the suggested questions were a ratings sheet for
25 each applicant.
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27 Mayor Bergeson suggested the following question be included in the interview questions:
28 "Is there anything else you would like to say to the Council or ask the Council".
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30 Councilmember Carlson stated fifteen minutes are needed for each interview.
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32 The Council indicated the new interview questions would be utilized on the next
33 Advisory Board interviews.
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35 "BLUE HERON DAYS" UPDATE, ANN BLAIR
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37 City Clerk Blair advised two formal proposals were submitted to Anoka County for the
38 parade route. The Council indicated their preferred route and the proposal would now go
39 before the County Commissioners for approval. The County has asked the City to submit
40 a resolution showing support for the event. The resolution is contingent on approval from
41 the County Commissioners.
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43 City Clerk Blair advised the 5K run would be called the Rookery Run. She outlined the
44 possible route for the event. The proposed route will contain the run within the County
45 Park. City Council action on the permit for the run will be requested at a future Council
46 meeting.
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CITY COUNCIL WORK SESSION MAY 19, 2004
APPROVED
1 A resolution showing support for Blue Heron Days will appear on the regular Council
2 agenda Monday May 24, 2004, 6:30 p.m.
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4 LIQUOR COMPLIANCE CHECK UPDATE, CHIEF PECCHIA
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6 Chief Pecchia distributed and reviewed a grid that outlined the liquor compliance checks
7 for the last few years. He reviewed the five violations during the last liquor compliance
8 checks. The Police Department did receive a grant to conduct compliance checks at
9 liquor stores also. He noted an adult would be charged for purchasing alcohol for a minor
10 during the last check. Staff is recommending the Best Practices Grid be utilized in
11 relation to the current violations.
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13 The Liquor Compliance Check Violations will appear on the regular Council agenda
14 Monday, June 14, 2004, 6:30 p.m.
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16 PINE STREET RESIDENT PETITION FOR ROAD IMPROVEMENTS, JIM
17 STUDENSKI
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19 City Engineer Studenski advised the City received a petition from residents and property
20 owners on Pine Street to pave Pine Street from Lake Drive to 4th Street. He referred to a
21 copy of the petition and a map of the resident locations.
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23 City Engineer Studenski stated Pine Street is currently a grave road that is shared between
• 24 Columbus Township and Lino Lakes. The Columbus Township Town Board met
25 Wednesday, May 12, 2004 and directed their Town Engineer to work with Lino Lakes in
26 this improvement process. The Town Engineer for Columbus Township will produce a
27 preliminary estimate for a 24 -foot rural street with 3 inches of bituminous.
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29 City Engineer Studenski advised the next step would be to hold a joint neighborhood
30 meeting with Columbus Township and Lino Lakes to discuss the public improvement
31 process, the City Charter, and an overview of the construction process. Following the
32 neighborhood meeting, staff will give a review of the meeting to the Council. Council
33 would then determine if staff should prepare a feasibility study with Columbus Township.
34 The study will address, on a preliminary basis, design, cost, assessment, schedule and
35 other issues as they relate to paving the road. He noted it is staff's intent that the project
36 would be 100% assessed to the property owners.
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38 Councilmember Reinert arrived at 5:50 p.m.
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40 Council directed staff to proceed with a joint meeting with Columbus Township to
41 discuss the Pine Street improvements.
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43 PHEASANT HILLS 12TH ADDITION BRIDGE INFORMATION, MICHAEL
44 GROCHALA
45 Community Development Director Grochala advised Mr. Vaughan has put together a
46 visual of the entire length of the Pheasant Hills 12th Addition Bridge. He distributed
47 photos noting the view is from the south looking north. He also distributed pictures of
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CITY COUNCIL WORK SESSION MAY 19, 2004
APPROVED
1 the elevations of the rail in relation to the wetland. Mr. Vaughan has also met with the
2 DNR and reviewed the proposed bridge in relation to the permit that previously issues.
3 The DNR has indicated the proposed bridge would fall into the criteria that the permit
4 was based on. The proposed bridge is one foot above the 100 -year flood line.
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6 Community Development Director Grochala advised staff would firm up the details of
7 the bridge and put together the information on the EAW and the next step in the process.
8 Property owners in the area will be notified regarding a neighborhood meeting.
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10 Community Development Director Grochala noted the EAW does not go to the Planning
11 and Zoning Board but would be presented to the Environmental Board for a
12 recommendation. The recommendation will then be forwarded to the City Council. A
13 letter from the DNR regarding the bridge will be included in the findings. He noted the
14 bridge is approximately 300 feet long.
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16 LEASING OF CITY PROPERTY ADVISORY, RICK DEGARDNER
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18 Public Services Director DeGardner advised Councilmember Dahl had inquired about
19 someone leasing the athletic complex property to farm the land.
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21 Councilmember Dahl stated someone approached her about farming the land because it is
22 not being used. She stated she then called City Hall to find out if there was an agreement
23 in relation to farming the land with the previous owner of the property. The individual
24 indicated he would pay $30-50 dollars per acre.
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26 Mayor Bergeson inquired about any legal requirements to lease the land. Public Services
27 Director DeGardner advised approving the land to be leased would require a 4/5 vote
28 from the City Council. Advertisement of the leasing would not be required. However,
29 staff would need to be careful about negotiating a price with only one individual.
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31 Mayor Bergeson stated the Council could authorize staff to advertise the leasing in the
32 City newsletter so it would be open to everyone.
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34 Council directed staff to negotiate with the interested party to lease the land for this
35 season only. It is the City's intent to open up the process for all interested parties next
36 season.
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38 BODY WORKS GYM EXPANSION UPDATE, MICHAEL GROCHALA
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40 Community Development Director Grochala distributed a packet of correspondence
41 regarding the Body Works Gym expansion between the City and the owner of the
42 business. The expansion plans come back to the City approximately every six months.
43 The City has received several phone calls from residents in the past few months regarding
44 this issue.
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46 Community Development Director Grochala reviewed the history of the Conditional Use
47 Permit that was issued to Body Works Gym by the City. He noted there are specific
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CITY COUNCIL WORK SESSION MAY 19, 2004
APPROVED
1 requirements the City has for expansion. Staff has explained the process to the owners
2 and provided a list of the required information. To date, staff has not received that
3 information from the owner.
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5 Community Development Director Grochala advised the size of the expansion would
6 require sprinkling. The property does not have City utilities. If City sewer and water are
7 necessary on that site there would be Comprehensive Plan issue.
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9 Community Development Director Grochala indicated he would ask the City Planner
10 about any recent conversations with the owners and forward that information to the City
11 Council.
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13 Councilmember Carlson stated there was a senior citizen that called and expressed
14 concern regarding the expansion of Body Works. Community Development Director
15 Grochala stated the Fire Chief was adamant about the sprinkling requirements when the
16 Fire Code was adopted.
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18 Councilmember Carlson asked that the City Planner call Mr. McDonald regarding this
19 issue.
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21 COMPREHENSIVE PLAN REVIEW PROCESS, MICHAEL GROCHALA
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23 City Administrator Heitke stated the Comprehensive Plan review process has been
24 discussed at the last two Council work sessions. Staff is requesting Council action
25 regarding this issue.
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27 Community Development Director Grochala distributed and reviewed a flow chart
28 outlining how staff envisions the Comprehensive Plan review process.
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30 Councilmember Carlson stated she agreed to conduct a review with staff prior to the Goal
31 Setting Session. She stated the agreement did not include the Planning and Zoning
32 Board. She stated she is concerned that this was a commitment to the citizens. She read
33 a portion of an article from the City newsletter regarding this issue noting the
34 Comprehensive Plan is a citizen's plan. She stated that if the Council agrees to the
35 review process with the Planning and Zoning Board, she would have to be involved but
36 would do her own survey before any decisions are made.
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38 Mayor Bergeson stated the Council has to consider what the law says regarding review of
39 the Comprehensive Plan and common practice.
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41 Councilmember Reinert stated the Council needs to look at the problem to see if it can be
42 solved. He indicated it makes no sense not to include the Planning and Zoning Board. A
43 date needs to be set for the meeting.
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45 Councilmember Dahl stated the Council agreed to a review of the Comprehensive Plan
46 with staff. She asked why the Council does not have an outline of the issues and why the
47 meeting has not taken place.
CITY COUNCIL WORK SESSION MAY 19, 2004
APPROVED
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2 Community Development Director Grochala advised the meeting has not been scheduled
3 because it has not yet been determined who would be included in the initial process. He
4 stated he has not committed staff time to obtain all the necessary information because the
5 process has not yet been established. Staff did do a very broad outline that was
6 distributed to the Council at the last work session.
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8 Councilmember Carlson stated the process should be put on the Monday night agenda for
9 a vote.
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11 Councilmember Stoltz clarified that the issue is how to go about reviewing the
12 Comprehensive Plan. He agreed the process should be voted on.
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14 Councilmember Dahl stated residents need to be aware if any changes were made to land
15 use or any changes are going to be made to their property.
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17 Councilmember Reinert asked how the City would involve citizens first when the
18 Council does not even know yet what the problems are. He stated the City has a
19 Comprehensive Plan in place. After the Council gets a report from staff in relation to
20 issues within the Plan, the Council will determine if changes should be made. A date for
21 the review needs to be scheduled so the Council can find out what the problems are. The
22 Council may determine there are no problems within the Plan. He stated he believes it is
• 23 very arrogant of this Council to think they passed a perfect Plan that never has to be
24 reviewed or revised.
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26 Mayor Bergeson stated staff has asked for a chance to present concerns and potentially
27 start a review process. A review process is very different from a Comprehensive Plan
28 process. A review is to determine how the Plan has worked and the Council needs to hear
29 from staff. He stated he does not understand why that information should be hidden from
30 the Planning and Zoning Board. The Planning and Zoning Board should be involved. He
31 stated he has serious concerns about an individual Councilmember preparing a survey.
32 The concept of doing a survey is accurate representative data. A profession should be
33 conducting surveys. He stated that if a Councilmember does an individual survey he will
34 have a lot of questions about the validity of that survey along with other issues included
35 in that survey.
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37 Councilmember Carlson stated she would contact residents about her concerns noting she
38 would prefer the City do a survey.
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40 Councilmember Dahl stated other cities have Planning and Zoning Board members that
41 regularly attend Council work session as well as Environmental Board members. She
42 suggested the Council discuss that possibility.
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44 The Comprehensive Plan Review Process will appear on the regular Council agenda
45 Monday, May 19, 2004, 6:30 p.m.
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CITY COUNCIL WORK SESSION MAY 19, 2004
APPROVED
• REGULAR AGENDA ITEMS
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3 Item K, Comprehensive Plan Review Process, was added to the regular agenda.
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5 There were no other changes to the regular agenda.
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7 Mayor Bergeson advised the City should present a plaque to Chair of the Planning and
8 Zoning Board, Jamie Schaps, for his many years of service to the City.
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10 Community Development Director Grochala noted the Tri -City meeting is tomorrow
11 night at 6:00 p.m., at Hugo City Hall.
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13 The meeting was adjourned at 7:57 p.m.
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15 These minutes were considered, corrected and approved at the regular Council meeting held on
16 June 14, 2004.
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21 Ann Blair` ity Clerk Jo ergeso , May
22 I !!!!!!
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25 Transcribed by:
26 Kim Points
27 TimeSaver Off Site Secretarial, Inc.
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