HomeMy WebLinkAbout06/23/2004 Council MinutesCITY COUNCIL WORK SESSION JUNE 23, 2004
APPROVED
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3 CITY OF LINO LAKES
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8 DATE : June 23, 2004
9 TIME STARTED : 5:37 p.m.
10 TIME ENDED : 8:30 p.m.
11 MEMBERS PRESENT : Councilmember Dahl, Carlson, Reinert,
12 Stoltz and Mayor Bergeson
13 MEMBERS ABSENT : None
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16 Staff members present: City Administrator, Gordon Heitke; Community Development
17 Director, Michael Grochala; City Engineer, Jim Studenski (part); Economic Development
18 Assistant, Mary Alice Divine (part); Finance Director, Al Rolek (part); and City Clerk,
19 Ann Blair (part)
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21 2003 AUDIT REPORT, AL ROLEK, DARWIN VIKER
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23 Finance Director Rolek advised Mr. Darwin Viker, Larson, Allen, Weishair & Company
• 24 is present this evening to provide an overview of the City's financial statements and
25 present the auditor's management analysis.
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27 Mr. Viker referred to the Independent Auditors Report noting the financial statements are
28 the responsibility of the City. The responsibility of the auditor is to express an opinion
29 on these basic financial statements based on the audit. The audit was made for the
30 purpose of forming an opinion on the basic financial statements taken as a whole.
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32 Mr. Viker advised the City implemented GASB statement 34 for the year 2003, which
33 changes the emphasis on financial reporting from a fund -based modified accrued basis of
34 accounting to an entity -wide full accrual reporting basis.
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36 Mr. Viker reviewed the financial statements of the City including revenue, assets, net
37 assets and liabilities noting the City currently has an adequate fund balance. He indicated
38 the City has received the Certificate of Achievement for Excellence in Financial
39 Reporting from the Government Finance Officers Association of the United States and
40 Canada for its 2002 Comprehensive Annual Financial Report. He advised he believes
41 that the report issued for 2003 continues to uphold the standards of reporting excellence
42 that this prestigious award represents.
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44 Mr. Viker referred to the City of Lino Lakes, Minnesota Other Auditor Reports noting the
45 results of the tests disclosed no instances of non-compliance. He stated that during the
46 course of the audit, several items came to his attention that could be addressed by the City
• 47 to more efficiently run the City's operations or improve its controls. He gave an
CITY COUNCIL WORK SESSION JUNE 23, 2004
APPROVED
• 1 overview of the auditor's suggestions noting some of the points are in the process of
2 implementation or may already have been implemented.
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4 This item will appear on the regular Council agenda Monday, June 28, 2004, 6:30 p.m.
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6 LEGACY AT WOODS EDGE, LIVABLE COMMUNITIES GRANT, MARY
7 ALICE DIVINE AND MICHAEL GROCHALA
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9 Economic Development Assistant Divine distributed the draft Livable Communities
10 Demonstration Development Grant Application Form 2004.
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12 Community Development Director Grochala advised staff has been working on the
13 application for the 2004 Livable Communities Demonstration Account Grant, which is
14 due June 30. This is the same grant the City received in 1997 for planning, and in 2000
15 for construction of the Woods Edge Project.
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17 Community Development Director Grochala stated the request this year is $1 million to
18 be used to assist with the cost of land and infrastructure for the Woods Edge project.
19 Staff, Springsted and the Hartford Group are continuing to work through the project
20 development costs and sources of revenue available, including the amount of subsidy
21 needed to make the project work. A grant from the Livable Communities Demonstration
22 Account will lower the amount of Tax Increment Financing (TIF) this project may
•24 23 require.
25 Community Development Director Grochala advised the City has made considerable
26 progress since the last application in 2003. The site has been rezoned, a TIF district was
27 put in place, the preliminary plat is approved, and the public improvements feasibility
28 report is complete. The committee who judges the projects considers readiness and
29 Council support at critical factors. He noted the approval of the application does not
30 commit the City to the project.
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32 Economic Development Assistant Divine stated she believes that if the City is to get
33 another grant, this is the year. She briefly reviewed the draft application noting the
34 application is not yet completed.
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36 Economic Development Assistant Divine stated the resolution supporting the application
37 is on the June 28 Council agenda, so that the Council has the opportunity to consider the
38 resolution before the application is submitted on June 30. The actual deadline for the
39 resolution of support is July 31. The Metropolitan Council determines the grant
40 recipients in December 2004.
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42 This item will appear on the regular Council agenda Monday, June 28, 2004, 6:30 p.m.
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45 I35W/E JOINT POWERS ACT, MICHAEL GROCHALA
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• 47 Community Development Director Grochala stated that for over a year, several
48 jurisdictions have been discussing the planning of the I35 E corridor transportation
CITY COUNCIL WORK SESSION JUNE 23, 2004
APPROVED
• 1 infrastructure. The group began as the "Tri -Cities Coalition". At the May 20, 2004
2 meeting in Hugo, the coalition members agreed to a new name: "I 35 W/E Coalition".
3 The new name reflects that the group includes four cities, one township, and two
4 counties. Members include Lino Lakes, Hugo, Centerville, Forest Lake, Columbus
5 Township, Anoka County and Washington County.
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7 Community Development Director Grochala stated the interstate freeways and state
8 highways are vital elements of the transportation system. The group invited the
9 Minnesota Department of Transportation and Metropolitan Council to participate in the
10 discussions because these entities are the regional planning agencies with primary
11 jurisdiction and funding authority over those roads.
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13 Community Development Director Grochala advised the coalition members also agreed
14 to the mission/purpose statement in the joint powers agreement as well as the draft
15 agreement. The joint powers agreement is an agreement to work together to study the
16 area and develop a transportation system plan. Resolution No. 04 — 92 is Lino Lakes'
17 commitment to participate in the joint planning effort.
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19 This item will appear on the regular Council agenda Monday, June 28, 2004, 6:30 p.m.
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22 REGULAR AGENDA ITEMS
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• 24 Item ID, Resolution No. 04 — 90, Renewal of Annual Fireworks Permit for SuperTarget
25 store — Council directed staff to determine if any other businesses are currently selling
26 fireworks.
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28 Item 3A, Annual Liquor and Tobacco License Renewals — City Clerk Blair advised
29 Council the 49 Club have decided not to pursue their liquor license at this time. She also
30 distributed information regarding license fees, license restrictions and copies of state
31 statutes relating to liquor license fees. She noted staff would be making a
32 recommendation to the Council regarding liquor license fees in December, 2004.
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34 Item 7A, 7B and 7C, Approval of Council Minutes — Council directed staff to obtain
35 information about meeting minute policies and tape security procedures from other cities.
36 Staff will then give the Council a recommendation regarding City meeting minutes.
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38 Councilmember Carlson requested information on job descriptions for staff members
39 who may potentially take the meeting minutes.
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41 Councilmember Dahl requested information regarding the cost of paying current staff
42 members for taking the meeting minutes.
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44 Councilmember Reinert requested copies of the sets of minutes on the regular agenda
45 along with an outline of the issues with those minutes.
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• 47 The meeting was adjourned at 8:30 p.m.
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CITY COUNCIL WORK SESSION
APPROVED
JUNE 23, 2004
2 These minutes were considered, corrected and approved at the regular Council meeting held on
3 July 12, 2004.
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8 Ann Blair, Cit lerk
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John ergeso ay
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12 Transcribed by:
13 Kim Points
14 TimeSaver Off Site Secretarial, Inc.
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