HomeMy WebLinkAbout09/08/2004 Council Minutes1
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CITY COUNCIL WORK SESSION
APPROVED
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
CITY OF LINO LAKES
MINUTES
SEPTEMBER 8, 2004
: September 8, 2004
. 5:39 p.m.
. 10:17 p.m.
: Councilmember Carlson, Dahl, Reinert,
Stoltz and Mayor Bergeson
: None
Staff members present: City Administrator, Gordon Heitke; Community Development
Director, Mike Grochala; City Engineer, Jim Studenski (part); Economic Development
Assistant, Mary Alice Divine (part); Chief of Police, Dave Pecchia (part); Fire Chief,
Milo Bennett (part); City Planner, Jeff Smyser (part); Finance Director, Al Rolek (part);
and Public Services Director, Rick DeGardner (part)
CENTENNIAL FIRE DISTRICT BUDGET — FIRE CHIEF, MILO BENNETT
Fire Chief Bennett advised the Fire Steering Committee has approved the proposed 2005
budget and asked that it be presented to the City Councils for approval. The 2005 budget
has a 4.18% increase over the 2004 budget. Some of the adjustments are putting back
some funds that were taken out of the 2004 budget. The other changes include increases
in firefighter pay roll, vehicle maintenance, equipment, travel / conferences / schools and
wage adjustments for full-time employees. The Lino Lakes share of the budget increase
is 4.64%.
Mayor Bergeson advised the Fire District budget is included in the City's overall 2005
budget that is currently being discussed.
LEGACY AT WOODS EDGE, MARY DIVINE — MICHAEL GROCHALA
Community Development Director Grochala advised staff provided the Council with
information on the development proposal at a special meeting Thursday evening. Staff
would like the Council to have the opportunity to make comments and provide staff
direction. Resolution No. 04-135 calls for a public hearing to consider a development
agreement with Legacy Holdings Lino Lakes. Included in that resolution is a proposed
Council schedule for approval of Hartford Development agreement.
Community Development Director Grochala reviewed the two interchange projects
noting there is a $1.6 million shortage on the I-35W/Lake Drive Interchange. He did
indicate however, staff believes both projects are viable.
1
CITY COUNCIL WORK SESSION SEPTEMBER 8, 2004
APPROVED
• 1 Mayor Bergeson requested a calendar for decision points on the interchange projects in
2 relation to the Hartford project timeline.
3
4 Community Development Director Grochala stated the question related to housing within
5 the project is what the mix may be. Hartford's market study did not indicate there is a
6 strong senior market. The study did indicate there is a strong need for senior co-ops.
7 Hartford is still working on senior assisted and/or rental units. Hartford does want
8 flexibility on the mix of housing with an emphasis on owner -occupied housing. The City
9 has to recognize what the market is calling for in terms of the housing mix.
10
11 The Council directed staff to obtain a better defined concept of the senior housing
12 component within the plan from the Hartford Group.
13
14 Community Development Director Grochala stated staff is working with Hartford on the
15 maintenance and upkeep issue in relation to the development and what those City
16 services will cost. Staff hopes to have that information as soon as possible. Other
17 options include a contracted service to maintain the downtown area. The City could also
18 consider a special tax to the property owners in the downtown area.
19
20 Resolution No. 04-135, Calling for a Pubic Hearing to Consider a Development
21 Agreement with Legacy Holdings Lino Lakes, LLC, will appear on the regular Council
22 agenda Monday, September 13, 2004, 6:30 p.m.
. 23
24 2005 BUDGET — AL ROLEK
25
26 Finance Director Rolek stated at the August 26 Council budget work session the Council
27 requested clarification and additional information on a few items. The memo included in
28 the Council packet addressed the Charter Commission budget, street
29 maintenance/improvements, and options for Blue Heron Days contribution.
30
31 Finance Director Rolek reviewed the memo noting $700.00 has been added to the Charter
32 Commission budget for minute taking services. Staff has included $3,000 for the 2004
33 Blue Heron Days celebration. There are a few options for the form that the City
34 contributions will take, but at this time staff's recommendation is for providing in-kind
35 services, such as policing, staff coordination, etc. This can be discussed further as the
36 event is being planned for the coming year.
37
38 Finance Director Rolek stated in reference to street maintenance/improvements, TKDA
39 has estimated that approximately $320,000 to $330,000 per year is necessary to
40 adequately fund sealcoating and overlays to maintain the current conditions. These dollar
41 amounts do not include funding for streets that are currently in need of reconstruction.
42 Finance Director Rolek advised the proposed 2005 budget currently includes
43 approximately $30,000 for overlays and $60,000 for sealcoating for a total of $90,000.
44 Assuming an increase in the street budget of approximately $145,000, the City could
45 make a substantial step towards the optimal funding level. Increasing the budget for this
• 46 purpose would maintain a level tax rate from 2004 to 2005.
47
CITY COUNCIL WORK SESSION SEPTEMBER 8, 2004
APPROVED
• 1 Mayor Bergeson suggested staff provide a yearly update to the Charter Commission
2 regarding their budget and funds.
3
4 Councilmember Carlson requested a copy of the state statute regarding what the City
5 must provide in funds to the Charter Commission. She suggested line item "Blue Heron
6 Days Contribution" be changed to line item "Community Celebration Contribution"
7 within the budget.
8
9 Councilmember Reinert, Councilmember Stoltz and Mayor Bergeson requested the
10 additional $145,000 for street maintenance be included in the budget. Staff was directed
11 to provide new figures based on that addition in the Friday update.
12
13 Mayor Bergeson suggested the amount be put in the budget without separating funds for
14 sealcoating and overlays.
15
16 The proposed 2005 General Operating Budget, Preliminary 2004/2005 Property Tax and
17 Setting Truth -in -Taxation Hearing will appear on the regular Council agenda Monday,
18 September 13, 2005, 6:30 p.m.
19
20 PURCHASE AGREEMENT FOR EDA PROPERTY — NE CORNER OF LAKE
21 DRIVE & HODGSON ROAD — MARY DIVINE
22
. 23 Economic Development Assistant Divine reminded the Council of the 6:00 p.m. EDA
24 meeting before the regular City Council meeting on September 27 to consider the sale of
25 EDA owned property on the northeast corner of Lake Drive and Hodgson Road. This
26 parcel is approximately four acres and is zoned General Business.
27
28 Economic Development Assistant Divine stated RUD Surveyors, currently located in
29 Lexington, are interested in purchasing the parcel for the purpose of relocating their
30 offices to the site. An appraisal was completed and RUD has made an offer to buy the
31 property for $300,000, with the City splitting the cost of burying the power line that runs
32 across the site.
33
34 Economic Development Assistant Divine advised when the EDA sells property, a public
35 hearing is required. A resolution will then be considered that authorizes staff and the City
36 Attorney to enter into a purchase agreement.
37
38 REQUEST FOR POLICING SERVICES — GORDON HEITKE
39
40 City Administrator Heitke stated at the August 11, 2004 Council Special Work Session,
41 Council informed staff that they would be willing to provide policing services to other
42 communities through a contractual arrangement.
43
44 City Administrator Heitke advised since that time, the City of Centerville has requested a
45 proposal from the City of Lino Lakes to provide policing services through a contract.
46 Staff is currently preparing this requested proposal for Lino Lakes City Council
47 consideration and City of Centerville Consideration.
CITY COUNCIL WORK SESSION SEPTEMBER 8, 2004
APPROVED
• 1
2 FOX DEN — CONSERVATION DESIGN — MICHAEL GROCHALA
3
4 Community Development Director Grochala stated the City Council recently adopted the
5 City's Parks, Natural Open Space/Greenways and Trail System Plan. An integral
6 component of the plan implementation is to pursue conservation development through a
7 collaborative City/Developer process. As Jeff Schoenbauer from Brauer & Associates
8 previously discussed with the Council, the proposed Fox Den Acres subdivision provides
9 an excellent opportunity for the City to begin implementation of the plan.
10
11 Community Development Director Grochala advised Royal Oaks Development has
12 submitted a conventional development plan for Fox Den Acres to the City for review and
13 approval. While their proposal does attempt to provide open space and minimize impact
14 to wetlands, City staff, with the assistance of Jeff Schoenbauer, have identified several
15 opportunities to further improve the design through the conservation development
16 approach.
17
18 Community Development Director Grochala reviewed the preliminary sketch noting the
19 public values the plan strives for. While Royal Oaks is still pursuing a conventional
20 development plan, they have agreed to work concurrently with the City to explore the
21 possibility of a conservation development. As part of the process, the Rice Creek
22 Watershed District is providing in-kind engineering services to provide an in-depth
• 23 assessment of the area wetlands to aid in planning. It is anticipated that staff could have a
24 preliminary design laid out by the end of September.
25
26 Community Development Director Grochala stated during discussions with Royal Oaks,
27 they have continually expressed concern over "losing their place in line" and the
28 availability of lots in accordance with City's growth management ordinance. This is the
29 primary reason for pursuing approval of a conventional subdivision. This concern
30 routinely comes up in staff/developer discussions regarding conservation development
31 opportunities.
32
33 Staff has been evaluating options to alleviate this concern while still meeting the
34 Comprehensive Plan's policy which provides for a "limit residential growth to an
35 average of 147 units per year...". One possible alternative is to allow a developer to
36 advance lots under the phasing guidelines set forth in the growth management ordinance
37 in exchange for the conservation development design that provides the identified public
38 values.
39
40 Community Development Director Grochala reviewed an example in relation to
41 advancing lots to a developer. In return for the conservation design the City would allow
42 the developer to advance the 2006 lots for construction in 2005. While this method front
43 loads 2005 by 44 lots it would still decrease the number of lots available in 2006 by 44
44 lots. The end result is that the same number of lots would be created over the two year
45 period.
• 46
CITY COUNCIL WORK SESSION SEPTEMBER 8, 2004
APPROVED
. 1 Community Development Director Grochala stated it is important to note that under
2 either the current growth management requirements or the alternative example, the total
3 number of approved lots for Fox Den Acres at the end of 2006 is 55. The main difference
4 is that, under the alternative example, the City has a subdivision that provides for greater
5 public values.
6
7 Community Development Director Grochala advised staff is not requesting Council
8 action on this alternative. It is staff's intent to gauge the Council's interest in whether or
9 not to pursue this discussion with Royal Oaks and the City Attorney as a possible
10 incentive to facilitate the conservation development.
11
12 Community Development Director Grochala noted staff would be discussing outstanding
13 issues, such as legalities, road issues and traffic issues relating to the project with City
14 Consultants. Additional information will be presented to the Council at a future Council
15 work session. It is anticipated that the project will be presented to the Planning & Zoning
16 Board at an October 2004 meeting.
17
18 DISCUSSION OF REGULATIONS FOR EXTERIOR EXHIBITS — MICHAEL
19 GROCHALA
20
21 Community Development Director Grochala advised the City recently received a request
22 from the Circle -Lex VFW Post asking for approval for the installation of a
23 decommissioned Bell AH -1 Cobra Helicopter on their new building site located at 7868
24 Lake Drive. The helicopter is approximately 50 feet long and will be mounted on a post
25 located along their north property line.
26
27 Community Development Director Grochala stated staff and the City Attorney have
28 reviewed the City's development regulations and find no requirements regarding exterior
29 exhibits of this type. There are no permits required nor are there any adopted restrictions.
30
31 Community Development Director Grochala noted that while US military equipment are
32 often seen on veteran association properties, parks or in conjunction with public
33 memorials, the lack of regulations does create a concern. Particularly, aside from the
34 VFW's specific request, what other exhibits could be displayed in absence of any
35 regulations? Should they be allowed? Should they be allowed in residential districts?
36
37 Community Development Director Grochala stated staff is requesting Council comments
38 on the VFW's specific request as well as direction regarding establishment of zoning
39 requirements for these types of exhibits.
40
41 Council directed staff to get information on ordinances of this type from other
42 communities and any other necessary information. Staff will then draft a proposed
43 ordinance for Council review and consideration.
44
45 Mayor Bergeson called for a short break at 8:45 p.m.
• 46
47 Mayor Bergeson reconvened the meeting at 8:53 p.m.
•
•
CITY COUNCIL WORK SESSION SEPTEMBER 8, 2004
APPROVED
1
2 I -35E CORRIDOR MASTER PLANNING UPDATE — MICHAEL GROCHALA
3
4 Community Development Director Grochala advised staff is continuing to work with the
5 development team interested in master planning the 360 -acre site north of County Road
6 14 and west of 35E. The development team hired Landform, a planning and engineering
7 consultant, to lead the master planning effort that will begin with a public meeting on
8 September 20 at the Senior Center
9
10 Community Development Director Grochala indicated because of the future growth
11 potential along the 35E corridor, City staff has been investigating the potential for
12 completing an AUAR (Alternative Urban Areawide Review), which is a large scope
13 environmental assessment. Staff has asked John Shardlow of Dahlgren Shardlow and
14 Urban to develop a work plan and cost estimate for completing the AUAR process.
15
16 Community Development Director Grochala advised the City did not receive Opportunity
17 Grant funds from the Metropolitan Council to complete this study. However, a planning
18 loan may be available from the Metropolitan Council. Other funding sources for the
19 AUAR can include the 360 -acre development, and other development projects that could
20 occur within the study area. Anoka County has also indicated their interest in
21 participating financially in the study.
22
23 Mayor Bergeson inquired about the meeting time on September 20 regarding this issue.
24 Community Development Director Grochala indicated he would confirm the start time of
25 the meeting and include that information in the Friday update.
26
27 REGULAR AGENDA ITEMS
28
29 Item 4A, Consider Resolution No. 04 - 129, Authorizing Execution of Joint Powers
30 Agreement with Centennial School District for Youth Resource Office — Councilmember
31 Carlson requested a copy of the Joint Powers Agreement be included in the Friday
32 update.
33
34 Item 4C, Consider Resolution No. 04 - 130, Accepting Donations from Area Businesses
35 to Fund On-going Expenses to Maintain the Canine Program — Councilmember Carlson
36 suggested all donations be included on the list of recent donations to the Canine Program.
37
38 Item 6C, Consideration of Resolution no. 04 — 126, Conditional Use Permit/Planned Unit
39 Development and Development Stage Plan/Preliminary Plat, Marshan Townhomes 2nd
40 Addition — Mayor Bergeson requested a condition of approval be added stating that the
41 existing northern most driveway stay in place so residents in the existing townhomes do
42 not lose access. Council also directed staff to confer with the City Attorney regarding
43 language in relation to the added condition. Staff will also confirm with the City
44 Attorney the park dedication requirements. If no resolution is found with the outstanding
45 issues, this item may be removed the regular agenda based on the timeline of the
46 submitted application.
47
CITY COUNCIL WORK SESSION SEPTEMBER 8, 2004
APPROVED
1 Item 1C, Consider Minutes of March 25-27, 2004 Council Teambuilding Workshop -
2 Councilmember Carlson requested this item be removed from the consent agenda.
3
4 Item ID, Consider Minutes of May 22, 2004 Council Goal Setting Workshop -
5 Councilmember Carlson requested this item be removed from the consent agenda.
6
7 Item 1E, Consider Approval of Minutes of July 26, 2004, Council Meeting -
8 Councilmember Carlson indicated she has changes to these set of minutes and would
9 request the minutes be moved to Unfinished Business.
10
11 Item 1 G, Consider Approval of Minutes of August 9, 2004, Special Work Session
12 (Planning and Zoning Board applicant interviews) — Councilmember Carlson stated the
13 name of the person who made the motion and who seconded the motion needs to be
14 added to the minutes.
15
16 Item 11, Consider Approval of Minutes of August 11, 2004 Special Council Work
17 Session — Councilmember Carlson indicated she has changes to these set of minutes and
18 would request the minutes be moved to Unfinished Business.
19
20 There were no other changes to the regular agenda.
21
22 The meeting was adjourned at 10:17 p.m.
23
24 These minutes were considered, corrected and approved at the regular Council meeting held on
25 September 27, 2004.
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30 Ann Blaj City Clerk Berges n, Ma :r
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34 Transcribed by:
35 Kim Points
36 TimeSaver Off Site Secretarial, Inc.
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