HomeMy WebLinkAbout11/17/2004 Council Minutes•
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- CITY COUNCIL WORK SESSION NOVEMBER 17, 2004
APPROVED
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3 CITY OF LINO LAKES
4 MINUTES
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8 DATE : November 17, 2004
9 TIME STARTED : 5:35 p.m.
10 TIME ENDED : 8:26 p.m.
11 MEMBERS PRESENT : Councilmember Carlson, Dahl, Reinert,
12 Stoltz and Mayor Bergeson
13 MEMBERS ABSENT : None
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15 Staff members present: City Administrator, Gordon Heitke; Community Development
16 Director, Mike Grochala; City Engineer, Jim Studenski; and City Planner, Jeff Smyser
17 (part)
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19 REGULAR AGENDA ITEMS
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21 Item 1F, Consider Approval of Minutes of November 8, 2004 City Council Meeting —
22 Councilmember Carlson referred to page 5, line 229, and noted "Bore" should be spelled
23 "Bor". She also referred to page 4, line 165, and corrected it to read `Environmentalists,
24 one concern...".
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26 Councilmember Reinert referred to page 5, line 218, and added the following sentence:
27 "He stated that he didn't think that Scott Anderson from Eagle Brook Church should be
28 blackballed from the list of AUAR panel members".
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30 Item 6B, Consider 1st Reading of Ordinance 24 - 04, Amending Ordinance 01 — 03,
31 Growth Management Policy, to Include Provisions for Conservation Development —
32 Council directed staff to include the current MUSA inventory information in the Friday
33 update.
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35 Item 6C, Consideration of Resolution No. 04 —177, Approving Development Contract
36 (grading only), Highland Meadows East 2nd Addition — Council indicated the developer
37 may begin silt fencing and prep work prior to Monday's approval if their letter of credit
38 and escrow is submitted to the City.
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40 Therecommendation for Reappointment of Harvey Karth on the Rice Creek Watershed
41 District Board of Managers, was added to the agenda.
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43 There were no other changes to the regular Council agenda.
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45 PAVEMENT MANAGEMENT, MICHAEL GROCHALA AND JIM STUDENSKI
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47 City Engineer Studenski distributed and reviewed the Pavement Management Report
48 noting the report is the initial analysis of what staff is proposing in terms of pavement
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CITY COUNCIL WORK SESSION NOVEMBER 17, 2004
APPROVED
1 management. The report is not a final plan but the first step in the process. The next
2 steps include developing pavement management policies and a pavement management
3 plan.
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5 City Engineer Studenski reviewed the life cycles of standard streets as well as the current
6 costs to maintain the streets. He referred to a map of the pavement ratings for all
7 roadways within the City.
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9 City Engineer Studenski reviewed the roadway projections and recommendations in
10 relation to the pavement management report. The recommendation included that the City
11 institute a maintenance reconstruction program in accordance with CarteGraph Criteria
12 (Appendix D in the report) in order to reverse the declining overall condition of the City's
13 roadway system and to avoid the additional costs associated with reconstruction of streets
14 allowed to reach a "poor" condition.
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16 City Engineer Studenski advised the costs involved are approximately $39 million over a
17 ten-year period and that does include $330,000 for overlays and $1,176,000 for
18 reconstruction projects per year. It is recognized that the desire to maintain a high overall
19 condition must be balanced with the City's financial capabilities to fund the maintenance
20 and reconstruction program.
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22 Community Development Director Grochala advised the intent of the pavement
23 management report is to implement a program to start maintaining streets on a regular
24 basis to allow for better roadways and to save dollars in the long run. The program has to
25 take into account what is financially feasible for the City.
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27 Community Development Director Grochala added that staff needs to confer with
28 Springsted to determine the best way to proceed financially. All projects would then be
29 prioritized and tentatively scheduled when funding sources are identified.
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31 City Administrator Heitke stated staff believes $330,000 per year for overlays is feasible.
32 Staff will work with Springsted and bring back recommendations and options for the
33 Council to review.
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35 Councilmember Reinert stated he would also like a recommendation regarding acceptable
36 levels of road conditions as well as policies of other cities in regard to this issue.
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38 Council directed staff to move forward with Springsted on the financial aspects of a
39 pavement management plan.
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41 City Administrator Heitke distributed a copy of an e-mail from Mike Trehus, Lino Lakes
42 Charter Commission Chair. The e-mail indicated the Charter Commission would like to
43 be presented with the pavement management plan as well as the City's plan for
44 communicating road and referendum -related issues to residents.
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46 Council directed staff to share the Pavement Management Report with the Charter
47 Commission and advise them a communication plan would be developed after the
48 financial details have been determined.
CITY COUNCIL WORK SESSION NOVEMBER 17, 2004
APPROVED
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2 Community Development Director Grochala provided the Council with an update on
3 Hardwood Creek.
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5 City Administrator Heitke distributed a copy of a letter from Harvey Karth requesting the
6 Council's recommendation for reappointment of another term on the Rice Creek
7 Watershed District Board of Managers.
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9 Therecommendation for Reappointment of Harvey Karth on the Rice Creek Watershed
10 District Board of Managers was added to the agenda.
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12 The meeting was adjourned at 8:26 p.m.
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14 These minutes were considered, corrected and approved at the regular Council meeting held on
15 December 13, 2004.
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20 Ann Blair ity Clerk Jo Bergeson, ayor
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23 Transcribed by:
•24 Kim Points
25 TimeSaver Off Site Secretarial, Inc.
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