HomeMy WebLinkAbout02/23/2005 Council MinutesCITY COUNCIL WORK SESSION FEBRUARY 23, 2005
APPROVED
• 1 CITY OF LINO LAKES
2 MINUTES
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5 DATE : February 23, 2005
6 TIME STARTED : 5:13 p.m.
7 TIME ENDED : 8:20 p.m.
8 MEMBERS PRESENT : Councilmember Carlson, Dahl, Reinert,
9 Stoltz and Mayor Bergeson
10 MEMBERS ABSENT : None
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13 Staff members present: City Administrator, Gordon Heitke; Community Development
14 Director, Michael Grochala; City Engineer, Jim Studenski; Chief of Police, Dave Pecchia
15 (part); and Community Development Assistant, Mary Alice Divine (part)
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17 YMCA DEVELOPMENT AGREEMENT, MARY ALICE DIVINE
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19 Community Development Coordinator Divine advised a very basic development
20 agreement was distributed in the Council packet. The agreement outlines the YMCA
21 responsibilities as well as the City's commitments. She reviewed the responsibilities of
22 the YMCA noting there will be as discount rate for Lino Lakes' residents for five years as
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24 well as a waiver of joiner's fees for the first three months of operation. There will also be
additional "open membership" periods for the next five years.
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26 Community Development Coordinator Divine advised the tax impact on Lino Lakes'
27 residents for the City's $1.5 million dollar commitment starts out at $20 per year on a
28 $228,000 home, and declines over the 15 years of the bonds. The total impact on a
29 $228,000 home is approximately $230 over 15 years. A resident joining the YMCA
30 could recover that impact in less than four years.
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32 Mr. Steve Bubul, Kennedy & Graven, advised the City's commitment to the project is
33 $1.5 million dollars. He recommended the City use abatement bonds to finance that
34 expenditure. He explained the use of abatement bonds, noting the term would be for ten
35 years. Benefits include a low interest rate. The disadvantage is the City won't collect
36 taxes from other properties within the non -Tax Increment Financing (TIF) District. The
37 YMCA needs to finance approximately $2.5 million dollars. The City can help with that
38 by issuing tax-exempt bonds. Issuing bonds is not a commitment of City funds. The
39 City could still own the land and building and lease them to the YMCA to pay for those
40 bonds. The other alternative is to issue a bond and loan the money to the YMCA, using
41 loan repayments to secure the bonds.
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43 Community Development Director Grochala advised staff is asking the Council to affirm
44 the development agreement at the regular Council meeting on Monday. The Council at a
45 future meeting will review the actual financing package.
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CITY COUNCIL WORK SESSION FEBRUARY 23, 2005
APPROVED
• 1 The Council requested information on the calculations of the percentage of tax abatement
2 that would go to pay the bond. The Council also requested information on what would
3 happen if the abatement were not sufficient to pay the debt service on the bond.
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5 The YMCA Development Agreement will appear on the regular Council agenda Monday,
6 February 28, 2005, 6:30 p.m.
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8 CSAH 14 RECONSTRUCTION PROJECT, MICHAEL GROCHALA, ANOKA
9 COUNTY
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11 Community Development Director Grochala advised Anoka County is nearing
12 completion of the preliminary plans for the improvement of County State Aid Highway
13 14 (Main Street) from 1-35W to I -35E. Anoka County representatives and the consulting
14 engineer are present this evening to discuss the project.
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16 Community Development Director Grochala stated Anoka County is requesting City
17 approval of a Memorandum of Understanding (MOU) prior to moving forward with final
18 design. The purpose of the MOU is to reach general agreement between the parties
19 regarding the project parameters. A copy of the draft MOU was included in Council
20 packets. Staff is anticipating City Council consideration of the MOU in March following
21 further review by staff, Council and the City Attorney.
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• 23 Community Development Director Grochala advised the City's estimated funding share
24 of the project is approximately $176,000. However, this number will fluctuate as final
25 design proceeds. The majority of the City's share will be funded from the City's
26 Municipal State Aid Account. The Trunk Utility Area and Unit Fund will fund remaining
27 costs due to public utility extensions.
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29 Mr. Doug Fischer, Anoka County Engineer, advised the County has been meeting
30 regularly regarding this project and felt it was time to review the project with the City
31 Council. He indicated he would review the project and answer questions.
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33 Mr. Jim Dvorak, SRF Consulting Group, Inc., stated the preliminary design is 99%
34 complete and the preliminary cost estimate is 80% complete. The environmental
35 assessment needs to be completed and printed. He indicated they are continuing to have
36 business owner meetings and work on right-of-way issues.
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38 Mr. Dvorak stated the next steps in the project include the interchange layout, MOU
39 approval, final design and right-of-way acquisition.
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41 Mr. Fischer advised the biggest outstanding issues include 21st Avenue North and 20`h
42 Avenue (CSAH 21 and County Road 54). He stated they are working on different
43 intersection options for 21' Avenue. He referred to a preliminary concept plan for 21"
44 Avenue, noting they will continue to work on that intersection.
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• 46 Community Development Director Grochala advised the development scenarios for that
47 area would be laid out at the March 9, 2005 Council work session.
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CITY COUNCIL WORK SESSION FEBRUARY 23, 2005
APPROVED
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2 Mr. Fischer noted a joint powers agreement would also be brought before the City
3 Council at some point in the future. The MOU is not binding, but gives the County the
4 confidence to move forward with the project.
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6 Mr. Dvorak advised the tentative schedule includes work on the project to begin in the
7 spring of 2006.
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9 WELL NO. 5 PUMPHOUSE DESIGN, JIM STUDENSKI
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11 City Engineer Studenski stated in a follow-up to the last Council work session, staff
12 wants to run through different pumphouse structures with the Council to make sure the
13 overall design is in accordance with their concerns. The recommended size of the
14 building is 20 feet by 22 feet with a brick and block exterior. This layout is sized just for
15 the mechanics of the well and will not provide any additional storage within the building.
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17 City Engineer Studenski advised as with all well projects, the well drilling and
18 pumphouse structure would be bid as two separate items. This allows the project to keep
19 moving forward while the structure is under design. The results of the well drilling are
20 then incorporated into the final design details prior to it being bid.
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22 Mr. Kevin Anderson, TKDA, distributed and reviewed various options for pumphouse
23 structures.
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25 City Engineer Studenski stated staff would like feedback from the Council on possible
26 designs. Staff will then bring back additional drawings that include landscape concepts
27 and cost estimates.
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29 The Council agreed on the look of Option 2 and Option 3C with the understanding that
30 additional drawings would be reviewed at the next Council work session.
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32 City Engineer Studenski advised staff is asking for Council authorization of
33 advertisement for bids for well construction of Well No. 5 at the regular Council meeting
34 Monday. The total estimated project cost for the well design and construction is
35 $210,000. The City proposes to use Trunk Area & Unit funds for all costs of this
36 improvement.
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38 Authorizing Advertisement for Bids for Well Construction of Well No. 5 will appear on
39 the regular Council agenda Monday, February 28, 2005, 6:30 p.m.
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41 CODE UPDATE, SECTION 500, GORDON HEITKE
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43 City Administrator Heitke advised Section 500 of the City Code was previously
44 distributed for Council review. He noted there are very few changes to this section. The
45 sections regarding dogs and farm animals has been removed and is currently being
46 revised.
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CITY COUNCIL WORK SESSION FEBRUARY 23, 2005
APPROVED
• 1 Council had no questions regarding the proposed changes to Section 500 of the City
2 Code.
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4 REGULAR AGENDA ITEMS
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6 Items 1D and 1E, Consider Approval of Minutes of January 24 and February 9, 2005,
7 were removed from the Consent agenda, to Items 7A and 7B under Unfinished Business
8 due to Councilmember absences from those two meetings. There were no corrections
9 proposed for the two sets of minutes.
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11 There were no other changes to the regular Council agenda.
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13 ADVISORY BOARD APPOINTMENTS
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15 The Council voted on the Advisory Board Appointments. The votes were tabulated and
16 the results will be announced and approved at the regular City Council meeting February
17 28, 2005, 6:30 p.m.
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19 The meeting was adjourned at 8:20 p.m.
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21 These minutes were considered, corrected and approved at the regular Council meeting held on
22 March 14, 2005.
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27 Ann Bair, City Clerk
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31 Transcribed by:
32 Kim Points
33 TimeSaver Off Site Secretarial, Inc.
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