HomeMy WebLinkAbout03/09/2005 Council Minutes• 1
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CITY COUNCIL WORK SESSION MARCH 9, 2005
APPROVED
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
CITY OF LINO LAKES
MINUTES
: March 9, 2005
. 5:05 p.m.
. 9:55 p.m.
: Councilmember Carlson, Dahl
Reinert and Mayor Bergeson
: Stoltz
Staff members present: City Administrator, Gordon Heitke; Community Development
Director, Michael Grochala; City Engineer, Jim Studenski; and Finance Director, Al
Rolek (part)
PAVEMENT MANAGEMENT FINANCING REPORT, AL ROLEK
Finance Director Rolek advised the City hired TKDA to perform a Pavement
Management Study to address the long-term needs for maintenance of the City's
transportation infrastructure. The result of that study was a Pavement Management
Report (PMR), which included an evaluation of the current condition of the City's local
streets and provided an estimate of costs to maintain and reconstruct those streets to
maximize the useful life of these assets. The City Council reviewed this report at its
work session held November 17, 2004.
Finance Director Rolek stated the next step in developing a pavement management
program was to explore financing options and policies. On December 13, 2004, the City
Council took action to have a pavement management financing report prepared by
Springsted, Inc. The purpose of this report is to identify available funding sources to
implement a pavement management program and to project the impact of these funding
sources on the user fees and property tax rates over the next 10 years, as well as to
suggest associated financial policies required to implement the program in a fair and
equitable manner.
Finance Director Rolek advised Springsted, Inc. has completed the preparation of the
pavement management financing report and are present this evening to present the report
and to discuss the recommendations with the City Council.
Ms. Terri Heaton, Senior Vice -President, Springsted, Inc., stated the financing report has
been a good project to work on and they are very happy with the outcome of the report.
She introduced Mr. Nick Dragisich, Executive Vice -President, Springsted, Inc., noting
his strong financial background. She also introduced Ms. Patty Kettles, Assistant Vice -
President, Springsted, Inc., noting she specializes in capital improvement plans and
modeling scenarios.
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CITY COUNCIL WORK SESSION MARCH 9, 2005
APPROVED
1 Mr. Dragisich reviewed the background of the project noting the purpose of the PMR
2 financing plan. The two primary cost components are reconstruction and maintenance.
3 Total estimated cost of the plan is $21,570,000 over a ten-year period.
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5 Mr. Dragisich advised the recommended financing sources for the maintenance portion of
6 the PMR include an annual property tax levy. The recommended financing source for the
7 reconstruction portion of the PMR is General Obligation Improvement Bonds. The
8 recommendations in relation to the financing sources assume the following:
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10 • Annual property tax levies for maintenance costs of the PMR (sealcoating
11 & overlays)
12 • No reconstruction projects meet the requirement for 100% financing with
13 a G.O. street reconstruction bond (all of the reconstructed streets will
14 require widening)
15 • The City specially assess benefiting properties 20% of the cost of
16 reconstruction projects
17 • The City establish a storm water utility to pay for the storm water -related
18 costs of reconstruction projects
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20 Mr. Dragisich noted the Charter creates an additional requirement the City of Lino Lakes
21 must follow if the PMR is to be implemented, which limits ability to ensure
22 implementation of the PMR. He stated this is a unique Charter requirement that they
23 have not found in previous similar studies. The funding sources recommended provide a
24 method of financing widely used by most other cities in Minnesota.
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26 Mr. Dragisich reviewed the recommended changes to the public improvement financing
27 policy necessary to implement the PMR. He advised implementing the PMR is in the
28 City's best interest and would result in a net savings of $11 million over the next ten
29 years.
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31 City Administrator Heitke stated the next step in the process is to prepare and adopt
32 pavement management maintenance and reconstruction policies and financing policies.
33 The final outcome of the process will incorporate all previous phases into a
34 comprehensive pavement management program.
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36 Mayor Bergeson requested information on whether or not the City can put several years
37 worth of referendum reconstruction projects on one ballot.
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39 Councilmember Carlson requested information regarding the impact on the TIF projects,
40 sewer and water projects, as well as what the City is bonding for in the three years, in
41 terms of the tax rate implications.
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43 Mayor Bergeson stated when the additional information is distributed, the issue will be
44 placed on a future Council work session agenda.
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46 A member of the Charter Commission requested that the Charter Commission receive
47 copies of the Pavement Report Financing Plan.
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CITY COUNCIL WORK SESSION MARCH 9, 2005
APPROVED
• 1 Community Development Director Grochala advised the question of the road
2 reconstruction referendum projects has to be to the County by the second week of
3 September. The public hearings would be held in June. The City would like to start
4 holding neighborhood meetings regarding the West Shadow Lake Drive and Shenandoah
5 road projects. He asked if the Council would like staff to get started on feasibility studies
6 for sewer and water in relation to those projects.
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8 Mayor Bergeson stated he believes the City should move forward with feasibility studies
9 for sewer and water even if the City does not include sewer and water in those projects.
10 The information gathered from the studies would be useful in the future.
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12 Councilmember Carlson suggested the issue of communication be placed on the agenda
13 for the joint Charter Commission/City Council meeting in April.
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15 Councilmember Reinert stated the process of communication in relation to sharing and
16 distributing information should also be discussed at the joint meeting.
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18 Councilmember Carlson noted all draft documents need to be stamped "draft".
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20 Mayor Bergeson called for a short break at 7:40 p.m.
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22 Mayor Bergeson reconvened the meeting at 8:05 p.m.
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•24 WELL NO. 5 PUMPHOUSE DESIGN, JIM STUDENSKI
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26 City Engineer Studenski advised at the last Council work session, staff was directed to
27 pursue two of the proposed pumphouse design options. The desired structures are the
28 hexagon (six -sided) and the replica of the City Hall structure. Both options are offset to
29 the south of the entrance driveway as requested. He referred to both renderings and asked
30 for Council feedback.
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32 It was the consensus of the Council to move forward with Option 2, the hexagon
33 structure, with double doors facing the north and false windows towards the street. The
34 structure would be constructed with the same materials as shown as well as in the
35 location shown.
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37 CSAH 14 MEMORANDUM OF UNDERSTANDING (MOU), MICHAEL
38 GROCHALA
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40 Community Development Director Grochala advised Anoka County is nearing
41 completion of the preliminary plans for the improvement of County State Aid Highway
42 14 (Main Street) from I -35W to I -35E.
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44 Anoka County is requesting City approval of a Memorandum of Understanding (MOU)
45 prior to moving forward with final design. The purpose of the MOU is to reach general
46 agreement between the parties regarding the project parameters. He noted a copy of the
• 47 draft MOU was distributed to the Council. Staff is anticipating Council consideration of
48 the MOU in April following further review by staff, Council and the City Attorney.
CITY COUNCIL WORK SESSION MARCH 9, 2005
APPROVED
• 1
2 Community Development Director Grochala provided a summary of the MOU. The
3 primary issue for Council consideration is the proposed design of the 21" Avenue
4 intersection. Overall the MOU is consistent with anticipated impacts of the project.
5 While staff would recommend additional evaluation of the proposed interchange design
6 and impact, a final decision on the 21st Avenue intersection will need to balance existing
7 access needs with long term safety and mobility along the corridor.
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9 Community Development Director Grochala noted no action is required at this time.
10 However, staff would request that comments on the MOU be discussed with Anoka
11 County prior to Council consideration in April.
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13 Councilmember Carlson requested a larger copy of Exhibit C.
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15 REGULAR AGENDA ITEMS
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17 Item 6B, Consideration of Resolution No. 05-30, Approving Final Plat, Turnberry
18 Crossing — Council directed staff to add a condition of approval requiring the
19 development agreement between the City and developer be executed prior to the start of
20 construction.
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22 There were no other changes to the regular agenda.
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• 24 Council directed staff to schedule a special Council work session Tuesday, March 29,
25 2005, 5:30 p.m. to discuss the AUAR project.
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27 City Administrator Heitke provided the Council with an update on the Rice Lake Estate
28 Park situation with the City of Circle Pines.
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30 City Administrator Heitke advised there would be an open house to review the master
31 plan for the 49 Club area. The master plan will be presented to the Council after the open
32 house.
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34 City Administrator Heitke stated Anoka County is submitting a $3 million funding
35 request for I -35W. He asked if the Council would like to send a letter of support for the
36 funding.
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38 It was the consensus of the Council to send a letter of support for the $3 million funding
39 request.
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41 City Administrator Heitke informed the Council he would be putting together an update
42 on Blue Heron Days.
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44 The Council directed staff to continue with a 5:30 start time for Council work sessions
45 unless there is a very full agenda.
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• 47 The meeting was adjourned at 9:55 p.m.
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CITY COUNCIL WORK SESSION
APPROVED
MARCH 9, 2005
• 1 These minutes were considered, corrected and approved at the regular Council meeting held on
2 April 11, 2005.
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7 Ann B1 City City Clerk
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9 Transcribed by:
10 Kim Points
11 TimeSaver Off Site Secretarial, Inc.
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